HomeMy WebLinkAbout62-04 RESOLUTION•
RESOLUTION NO. 62-04
A RESOLUTION TO AWARD A BID TO THE LOW
BIDDER, BASIC CONSTRUCTION, INC., IN THE
AMOUNT OF $50,000.00 TO PURCHASE TOP SOIL
FOR STREET AND SIDEWALK PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
awards the bid for the purchase of top soil for street and sidewalk projects to the low
bidder, Basic Construction, Inc., in an amount of up to $50,000.00 depending upon how
much top soil is needed and purchased by the City.
PASSED and APPROVED this the 20th day of April, 2004.
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P. 6' • . _ By:
:FAYETTEVILLE:
"eli
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ATTEST:
By:
APPROVE ,i
DRA SMITH, City Clerk
DAN COODY, Mayor
•
NAME OF FILE: Resolution No. 62-04
CROSS REFERENCE:
Item # Date
Document
•
1
03/23/04
memo to mayor & city council
2
draft resolution
3
02/24/04
Basic Constr. Bid
4
02/24/04
Central Redi-Mix, Inc. bid
5
03/22/04
copy of bid tabulation
6
03/31/04
copy of purchase requisition
7
04/05/04
Staff Review Form
8
04/23/04
Terry Gulley
NOTES:
•
City Council Agenda Item
To:
Thru:
From:
Date:
Subject:
Mayor and City Council
Gary Dumas, Director of Operations
fr
Terry Gull Transportation Manager
March 23, 2004
,CIES
•
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Approval of a resolution awarding a bid to Basic Construction in an
amount not to exceed $50,000 for topsoil.
Recommendation: The Transportation Division recommends the approval of a bid from
Basic Construction for topsoil to be used in various pavement and sidewalk
improvements projects scheduled for 2004.
Background: The Transportation Division currently uses screened topsoil after street
and sidewalk projects to repair the right of way areas damaged during construction. Prior
to 2003 unscreened topsoil was used; this resulted in a procedure that required additional
workload for the associated crews in order to obtain the same results.
Discussion: In 2003 the Transportation Division began using screened topsoil for all
construction projects. Through this method the division has obtained greater efficiency,
while reducing the overall costs of the projects. Due to the greater output of both the
overlay and sidewalk projects, it has placed an increased demand for this product.
Budget Impact: Funding for material for the In -House Pavement and Sidewalk
Improvements programs comes from the Capital Sales Tax Program.
• •
RESOLUTION NO.
A RESOLUTION TO AWARD A BID TO THE LOW
BIDDER, BASIC CONSTRUCTION, INC., IN THE
AMOUNT OF $50,000.00 TO PURCHASE TOP SOIL
FOR STREET AND SIDEWALK PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
awards the bid for the purchase of top soil for street and sidewalk projects to the low
bidder, Basic Construction, Inc., in an amount of up to $50,000.00 depending upon how
much top soil is needed and purchased by the City.
PASSED and APPROVED this the 20th day of April, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
By:
APPROVED:
90'
DAN COODY, Mayor
•
•
•
INVITATION
Topsoil
TO BID
BID
04-09
#DATE
J
ISSUED:
212--4/0-4
DATE
March 9, 2004
AND TIME
at
OF OPENING:
2:00 PM
BUYER:
City
of Fayetteville, AR
DATE
Orders
to be
REQUIRED:
scheduled
as
needed per job.
F. O. B.
Fayetteville, AR
BUYERS
(479)
PHONE
575-8289
#
GUARANTEED
DELIVERY
DATE:
ITEM
#
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
Top Soil- Per Cubic
for top dressing
projects. Topsoil
remove large rocks,
debris.
Price Per Cubic
(Price Should include
charges to City
Hollow Road,Fayetteville,
RESTRICTIONS
TO THE BID MUST
yard
and landscaping
to be screened
roots,
Yard
all Delievery•cJorG
Yard at 1525
OR EXCEPTIONS
BE NOTED:
to
and other
S. Happy
Arlcancas)
.
Estimated
Quanity
2004.
2,500 Cubic
Yards
for
q, co
'per
7N
u
"Torgot.�
cubo,
sore►
yd.
A.
QA
Upon signing his Bid, the bidder
forth in this bid proposal, including
information regarding the articles
stated.
certifies
specifications,
being bid
EXECUTION
that they
on, and
have
terms
agrees
OF BID
read and
and standard
to furnish
agree
to the requirements
conditions,
these articles
and
at
pertinent
the
set
prices
UNSIGNED
BIDS
WILL
REJECTED
"basic
NAME
OF FIRM:
eat
Ant,
PHONE:
76/-M.?
&O/_ /215'
FED
ID#.
BE
BUSINESS
Theis
ADDRESS:
e/,
Ave.
CITY
AND
STATE:
At
ZIP:
AUTH
1
1
SIGN'TURE:
addb-i
DATE:
•
INVITATION TO BID
Topsoil
BID
04-09
#
DATE ISSUED:
2.24104
DATE AND
March 9, 2004
TIME OF
at 2:00
OPENING:
PM
BUYER:
City
of Fayetteville,
AR
Orders
DATE
to
REQUIRED
be scheduled
as needed
per
job.
F.
O. B.
Fayetteville
AR
BUYER'S
479)
PHONE #
575-8289
GUARANTEED
DELIVERY
DATE:
ITEM
#
.DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
Top Soil- Per Cubic
for top dressing
projects. Topsoil
remove large rocks,
debris.
Price Per Cubic
(Price Should include
charges to City
Hollow Road, Fayetteville,
RESTRICTIONS
TO THE BID MUST
Yard
yard
and landscaping
to be screened to
roots, and other
Yard
all Delievery
at 1525 S. Happy
Arkansas)
OR EXCEPTIONS
BE NOTED:
Estimated •
Quanity for
2004
Yal0Cubic
�"
$0 Cul>L
yd.
4,2i goon
Upon signing
forth in
information
stated.
this bid
regarding
his
proposal,
Bid, the bidder
including.specifications,
the articles
EXECUTION
certifies that they
terms
being bid on, and
have
agrees
OF BID
read
and standard
to
and agree
furnish
these
to the requirements
conditions, and
articles
at
pertinent
the
set
prices
BIDS
WILL BE
RE
REJECTED
r
NAME�
OF FIRM:
liti f
IRQ
eh
''''/V VC kG
PHONE:
75o -733'j
FED
10303
g70,R
ID*.
0
BUSINESS
14453
ADDRESS'
°
A"
talk
CITY
�rtyq�0I
AND
STAT
rl
ZIP:
7x76.6
1
HORIZED
J
SIGNATURE:
TITLE:
ad c 1Sarifin
OA,
r
DATE:
3/011
�
• •
CENTRAL REDI-M IX
P 0 BOX 7779 SPRINGDALE AR 72766
Phone: 479-750-7334 Fax: 479-756-4001
City of Fayetteville
Purchasing Office, Room 306
113 W Mountain St.
Fayetteville, Alt 72701
Date 03/08/2004
To: Purchasing Agent
Thanks for the opportunity to the Top Soil need for the City of Fayetteville. Central
Redi-Mix has access to a number of sites for the screening of Top Soil and we are
confident that we can meet the needs of the city for 2004. Central Redi-Mix has just
completed the job of supplying top soil to the CEI project, Bristol Park at Steele
Crossing. In completing that job we delivered over 5,000 yards of quality screened top
soil from October 1, 20003 to February 28, 2004.
Central Redi-Mix would like to submit a bid of $10/yd for quality screened top soil
delivered to 1525 S Happy Hollow Rd, Fayetteville AR. Central Redi-Mix would request
orders be submitted 7 calendar days, 1 week, prior to requested delivery. Delivery will
be made in 16 to 24 cubic yard dump trucks.
Central Redi-Mix warrants the top soil to be screened and of sufficient quality to be used
as top soil in any normal landscaping environment.
The above quoted prices are exclusive of any applicable sales tax. Quoted prices are
subject to acceptance within 30 days of quoted date. The purchaser will be responsible
for appropriate ingress and egress to the jobsites. Central Redi-Mix will not assume
responsibility for property damages that are considered ingress or egress to jobsite
locations.
All invoices are due payable within 10 days of the date of each invoice. If such
invoice is not paid within 30 days, Central Redi-Mix, LLC will assess a late charge
of 1.5% to such invoice.
Sincerely,
David Murphy
Product Support Manager
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager.
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
0 co co V co cm a W N 0
Requester:
JOHN NELSON 1
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
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TOPSOIL, FOR SIDEWALK
IMPROVEMENTS
TOPSOIL, FOR STREET I
IMPROVEMENTS
Description
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Extended Cost
4470.9470.5814.00
4470.9470.5809.00
Account Numbers
Requester's Employee #:
1003 i
Zip Code: Ship to code: :
104.
Fob Point:
FAYETTEVILLE, AR
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Quotes Attached
Yes: f No:
[Expected Delivery Date:
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•
STA REVIEW FORM - FINANCIAL OBLIGATON
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
April 20, 2004
FROM:
Terry Gulley
Name
Transportation
Division
Operations
Department
ACTION REQUIRED: A resolution awarding a bid to Basic Construction in an amount not to exceed $50,000 for
topsoil.
COST TO CITY:
$25,000.00
$25,000.00
Cost of this request
4470.9470.5809.00
4470.9470.5814.00
Account Number
02052
02053
Project Number
1,491,202.00
805,189.00
Category/Project Budget
$ 128,903.00
$ 156,325.00
Funds Used to Date
$ 1,362,299.00
$ 648,864.00
Remaining Balance
In -House Pavement Improvements
Sidewalk Improvements
Program Category / Project Name
Street improvements
Trailways and sidewalks
Program / Project Category Name
Sales Tax Capital
Sales Tax Capital
Fund Name
BUDGET VIEW:
X Budgeted Item
udget Manager
-3v4
Date
Budget Adjustment Attached
CON A T/GRANT/T. P
•
E REVIEW:
sLu
Accou
g
Man.. r
City Attorney
Date Internal A
Date
fcbtzt- Sh3(41(1
tor Date
Purchasing Manager
Date
STAF OMMEND
Divisigh Head
1
4 .111411111b1
Departmen
Director
Finance
& Internal Services
Dir.
3-3/-o q
Date
Date
T --"T
Date
Received in Mayor's Office
Cross
Reference:
Previous
Orig.
Orig.
Ord/Res#:
Contract Date:
Contract Number:
New Item:
3/3//a9-
Date
Yes No
FAYETTEVILE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Terry Gulley
Transportation Division
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: Resolution No. 62-04
Attached is a copy of the above resolution passed by the City Council April 20, 2004, awarding
Bid No. 04-09 to Basic Construction for topsoil for the street and sidewalk projects. This
resolution with attachments will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor