HomeMy WebLinkAbout61-04 RESOLUTIONRESOLUTION NO. 61-04 A RESOLUTION APPROVING THE PURCHASE OF A STREET - SWEEPER FOR THE TRANSPORTATION DIVISION FROM SCHWARZE INDUSTRIES IN THE AMOUNT OF $139,376.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a street -sweeper for the Transportation Division from Schwarze Industries in the amount of $139,376.00. PASSED and APPROVED this 20th day of April 2004. ... ................... .115)••6÷? OC;41•.&ep‘ • C" C. to. • 73 t• s• • _ I :FAYETTEVILLE.: ft: ti4:1° • A... z ..1. 4- 1...-9.•11Pic ATTEST: cree,6171/9A,' • .A. N. • aci'dki ....... .... By: ONDRA SMIT , City Clerk APPROVE By: AN COODY, Mayor • NAME OF FILE: CROSS REFERENCE: Resolution No. 61-04 ment • NOTES: 1 03/31/04 memo to mayor & city council 2 draft resolution 3 03/25/04 Request for Expansion/Replacement Equipment 4 03/25/04 memo to Equipment Committee 5 03/29/40 copy of purchase requisition 6 04/05/04 Staff Review Form 7 04/23/04 memo to David Bragg NOTES: • Oltril:7-ratt,nb • Res , /ze,for 56404rz.e. ,kfidgitiv, CITY OF FAYETTEVILLEisgahlar FLEEY (0) ERATO GM 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: March 31,2004 Subject: Purchase of Replacement Street Sweeper RECOMMENDATION: That City Council approve the purchase of a Schwarze A8000 Street Sweeper from Schwarze Industries for the bid price of $139,376.00. BACKGROUND: One bid was received from Schwarze Industries. The bid meets all specifications. This bid is comparable to similar recent bids to other public agencies This Sweeper will replace #60, a 1989 Elgin Sweeper that is no longer dependable or economical for daily use. Funds for this project are available in 9700.1920.5802.00, Project #02080.1. The purchase of this unit was approved by the Equipment Committee at the meeting of March 30, 2004 RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF A STREET - SWEEPER FOR THE TRANSPORTATION DIVISION FROM SCHWARZE INDUSTRIES IN THE AMOUNT OF $139,376.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkanias hereby approves the purchase of a street -sweeper for the Transporjac Dittljn from Schwarze Industries in the amount of $139,376.00. PASSED and APPROVED this 20th day of April 2004t!' APPROVED:— L -- ATTEST: DAN e0ODY, Mayor By SgONDMSMITH, City Clerk City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Program: Street Maintenance Date of Request: 3/25/2004 Acct.# Currently Charged: 2100.4110. Acct. # to be Charged: 2100.4110. Expansion or Replacement X Date Required: Unit # for Vehicle being Replaced: 60 Unit # for Expansion/Replacement: 94 Purchase Price of Exp./Replace Vehicle: 139,376.00 CIP Budget/ Project # 9700.1920.5802 02080.1 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: 2,255.00 Maintenance: 1,569.00 Overhead: 487.00 # of Months Budgeted: 12.00 Total Budgeted: 51,732.00 Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 2,255.00 Maintenance- 1,569.00 Overhead: 487.00 # of Months to be in Service for Current Year: 6.00 Current Year Expense, New: 25,866.00 Current Year Expense, Old: 25,866.00 Total Current Year Expense: 51,732.00 Description of equipment to be purchased/transferred- (Attach Additional Sheets if Necessary) Schwarze Street Sweeper, A8000 Justification for expansion/replacement: (Attach Additional Sheets if Necessary) Unit #60 has exceeded its life expectancy by 3 years. It is no longer reliable and needs to be replaced. Approval Signatures- Div ion Head Oper ir• ns u 407 dent air e IL A et Manager rector 3-026-1 Date Finance & Internal Services Dir. 24-16 Date .3/2z/04 - Date Date e Mayor d Date te Please retum original form t eet when signed by all. ate • *CITY OF FAYETTEVILLE FLEET PLRA TOMS 1525 S. Happy Hollow' Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: Dam, Bragg, Fleet Operations Supt. Date: March 25, 2004 Subject: Purchase of Replacement Street Sweeper Bids were opened on March 18, 2004 for a regenerative air street sweeper for use by Transportation Division. One bid was received: Schwarze Industries Huntsville, AL Schwarze A8000 $139,376.00 This bid is from the manufacturer and meets all specifications. This bid is comparable to similar recent bids to other public agencies. I recommend acceptance of the lowest bid from Schwarze lndustnes in the amount of $139,376.00. This is a replacement for unit #60, a 1989 Elgin sweeper that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2003 Fleet Replacement Project Account 02080 — Other vehicles and equipment. I Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Ilir W -a 0 CO CO -.4 0) 01 A 03 IN.3 —1 ,r..— 0 3 !Requester BARBARA OLSEN 0> - n. a to' co (I) !Vendor # 56220 City Of Fayetteville (Not a Purchase Order) (r) 7 -6 2. = CO = 03 D CL —. D tO 'fixed Asset #700094 ISWEEPER, TO BE UNIT #94 ISCHWARZE A8000 STREET Description a [Quantity I— R M > EA EA m > EA EA EA EA EA EA pnit of Issue 4/* a 01 CO 1.4.1 •••I 0) b o lUnit Cost Vendor Name: SCHWARZE INDUSTRIES (11 0 bbbbbbbb ID 49 0 0 49 0 0 49 0 0 ft) 0 0 44 Co 0 ft* 0 Cs V. 0 0 00605 Eff —u C..) CD Its NJ 0) b ca lExtended Cost co -.4 0 0 •—•CD co to a tr. 02 0 PO b o Requester's Employee # 1940 Account Numbers N -6 0 0. Fob Point: Ship to code: 050 02080.1 Project/Subproject # Extension: 495 Divison H proval CD CO lN. w ic cir z P I Z P i co P.O Number Requisition No. • Inverrry # Quotes Attached Yes: No: Expected Delivery Date: 3/29/2004 7 )7 co a a. 0 ai it A. STA REVIEW FORM - FINANCIAL OBLIGA ON X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April 20, 2004 FROM: ' David Bragg Name Fleet Operations Division Operatic:ins Department ACT/ON REQUIRED: Approval of purchase of Schwarze Street Sweeper Model A8000 for the bid price of $139,376.00 from Schwarze Industries. COST TO CITY: $139,376.00 Cost of this request 9700.1920.5802.00 Account Number 02080.1 Project Number 583,325.00 Category/Project Budget Fleet - Other Vehicles/Equipment Program Category / Project Name 26,921.00 Vehicles & Equipment Funds Used to Date 556,404.00 Remaining Balance Program / Project Category Name Shop Fund Name BUDGET REVIEW: X Budgeted eed Budget Manager CONTRACT/GRANT/LEASE REVIEW: Accounting Manager LLYt City Attorney Date Item Budget Adjustment Attached (WU-, Date Internal Audor VWC9 Date Purchasing Manager Date 411104 Date Department 'rector Financ & Internal Services Dir. /V Chi A inisC 114. 4 trA ative Of Date D te 1,2ft Date Yir-oy Date Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: 4Zae/g/ Yes No FAYETTEVItLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: David Blagg Fleet Operations -89%4 Fron'r Clarice Buffalohead-Pearman City Clerk Division Date: April 23,2004 Re: Resolution No. 61-04 Attached is a copy of the above resolution passed by the City Council April 201 2004, approving the purchase of a street sweeper from Schwarze Industries. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor