HomeMy WebLinkAbout61-04 RESOLUTIONRESOLUTION NO. 61-04
A RESOLUTION APPROVING THE PURCHASE OF A STREET -
SWEEPER FOR THE TRANSPORTATION DIVISION FROM
SCHWARZE INDUSTRIES IN THE AMOUNT OF $139,376.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a street -sweeper for the Transportation Division from Schwarze
Industries in the amount of $139,376.00.
PASSED and APPROVED this 20th day of April 2004.
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By:
ONDRA SMIT , City Clerk
APPROVE
By:
AN COODY, Mayor
•
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 61-04
ment
•
NOTES:
1
03/31/04
memo to mayor & city council
2
draft resolution
3
03/25/04
Request for Expansion/Replacement Equipment
4
03/25/04
memo to Equipment Committee
5
03/29/40
copy of purchase requisition
6
04/05/04
Staff
Review Form
7
04/23/04
memo to David Bragg
NOTES:
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CITY OF FAYETTEVILLEisgahlar
FLEEY (0) ERATO GM
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 31,2004
Subject: Purchase of Replacement Street Sweeper
RECOMMENDATION: That City Council approve the purchase of a Schwarze A8000
Street Sweeper from Schwarze Industries for the bid price of $139,376.00.
BACKGROUND: One bid was received from Schwarze Industries. The bid meets all
specifications. This bid is comparable to similar recent bids to other public agencies
This Sweeper will replace #60, a 1989 Elgin Sweeper that is no longer dependable or
economical for daily use.
Funds for this project are available in 9700.1920.5802.00, Project #02080.1.
The purchase of this unit was approved by the Equipment Committee at the meeting of
March 30, 2004
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF A STREET -
SWEEPER FOR THE TRANSPORTATION DIVISION FROM
SCHWARZE INDUSTRIES IN THE AMOUNT OF $139,376.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkanias
hereby approves the purchase of a street -sweeper for the Transporjac Dittljn
from Schwarze Industries in the amount of $139,376.00.
PASSED and APPROVED this 20th day of April 2004t!'
APPROVED:—
L --
ATTEST:
DAN e0ODY, Mayor
By
SgONDMSMITH, City Clerk
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation Program: Street Maintenance Date of Request: 3/25/2004
Acct.# Currently Charged: 2100.4110. Acct. # to be Charged: 2100.4110.
Expansion or Replacement X Date Required:
Unit # for Vehicle being Replaced: 60 Unit # for Expansion/Replacement: 94
Purchase Price of Exp./Replace Vehicle: 139,376.00 CIP Budget/ Project # 9700.1920.5802 02080.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement: 2,255.00 Maintenance: 1,569.00 Overhead: 487.00
# of Months Budgeted: 12.00 Total Budgeted: 51,732.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 2,255.00 Maintenance- 1,569.00 Overhead:
487.00
# of Months to be in Service for Current Year: 6.00 Current Year Expense, New: 25,866.00
Current Year Expense, Old: 25,866.00
Total Current Year Expense: 51,732.00
Description of equipment to be purchased/transferred- (Attach Additional Sheets if Necessary)
Schwarze Street Sweeper, A8000
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Unit #60 has exceeded its life expectancy by 3 years. It is no longer reliable and needs to be replaced.
Approval Signatures-
Div ion Head
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Finance & Internal Services Dir.
24-16
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Date
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Mayor d
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Please retum original form t eet when signed by all.
ate
•
*CITY OF FAYETTEVILLE
FLEET PLRA TOMS
1525 S. Happy Hollow' Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
From: Dam, Bragg, Fleet Operations Supt.
Date: March 25, 2004
Subject: Purchase of Replacement Street Sweeper
Bids were opened on March 18, 2004 for a regenerative air street sweeper for use by
Transportation Division. One bid was received:
Schwarze Industries Huntsville, AL Schwarze A8000 $139,376.00
This bid is from the manufacturer and meets all specifications. This bid is comparable to
similar recent bids to other public agencies. I recommend acceptance of the lowest bid from
Schwarze lndustnes in the amount of $139,376.00.
This is a replacement for unit #60, a 1989 Elgin sweeper that is no longer dependable or
economical for regular daily use. Funds for this purchase are available in 2003 Fleet
Replacement Project Account 02080 — Other vehicles and equipment.
I
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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BARBARA OLSEN
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City Of Fayetteville
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'fixed Asset #700094
ISWEEPER, TO BE UNIT #94
ISCHWARZE A8000 STREET
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Expected Delivery Date:
3/29/2004
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STA REVIEW FORM - FINANCIAL OBLIGA ON
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
April 20, 2004
FROM: '
David Bragg
Name
Fleet Operations
Division
Operatic:ins
Department
ACT/ON REQUIRED: Approval of purchase of Schwarze Street Sweeper Model A8000 for the bid price of
$139,376.00 from Schwarze Industries.
COST TO CITY:
$139,376.00
Cost of this request
9700.1920.5802.00
Account Number
02080.1
Project Number
583,325.00
Category/Project Budget
Fleet - Other Vehicles/Equipment
Program Category / Project Name
26,921.00 Vehicles & Equipment
Funds Used to Date
556,404.00
Remaining Balance
Program / Project Category Name
Shop
Fund Name
BUDGET REVIEW:
X Budgeted
eed
Budget Manager
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
LLYt
City Attorney
Date
Item Budget Adjustment Attached
(WU-,
Date Internal Audor
VWC9
Date Purchasing Manager
Date
411104
Date
Department 'rector
Financ & Internal Services Dir.
/V
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Date
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Date
Yir-oy
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
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Yes
No
FAYETTEVItLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Blagg
Fleet Operations
-89%4
Fron'r Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23,2004
Re: Resolution No. 61-04
Attached is a copy of the above resolution passed by the City Council April 201 2004, approving
the purchase of a street sweeper from Schwarze Industries. This resolution with attachments will
be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor