HomeMy WebLinkAbout60-04 RESOLUTION•
RESOLUTION NO. 60-04
A RESOLUTION APPROVING THE PURCHASE OF TWO (2) FORD
F550 TRUCKS FOR THE WATER AND SEWER DIVISION FROM
RON BLACKWELL FORD FOR A TOTAL PRICE OF $79,133.76
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of two (2) Ford F550 trucks for the Water and Sewer Division
from Ron Blackwell Ford for a total price of $79,133.76.
PASSED and APPROVED this 20th day of April 2004.
.................
Actv.t. ilitv,.; .....
APPRO
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:-.0. By:
• . .-
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ri. ; FAYETTEVILLE: ii
DAN COODY, Mayor
1;1.10.4KA t4t•
By:
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ATTEST: /y5:4
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SO ei DRA SMITH, City Clerk
•
NAME OF FILE: Resolution No. 60-04
CROSS REFERENCE:
Document
•
NOTES:
1
03/31/04
memo to mayor & city council
2
draft resolution
3
03/07/04
Request
for Expansion/Replacement Equipment
4
03/30/04
Request for Expansion/Replacement Equipment
5
03/30/04
memo to Equipment Committee
6
03/03/04
Quotation sheet
7
04/05/04
Staff Review Form
8
03/30/04
Request for Expansion/Replacement Equipment
9
copy of purchase requisition
10
copy of purchase requisition
11
04/23/04
memo to David Bragg
NOTES:
•
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CITY OF FAYETTEVILLE
FLEET ER A71 gS
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 31, 2004
Subject: Purchase of two Trucks with Utility Bodies for Water & Sewer
RECOMMENDATION: That City Council approve the purchase of 2 F550 trucks with
Utility bodies from Ron Blackwell Ford for the bid price of $38,641 88 each.
BACKGROUND: One of these units is to replace #220, a 1994 F350 with utility body.
This truck is two years past its scheduled life, has 116,000 miles and is in need of
replacement. The second unit is an expansion unit that was approved for purchase
along with the expansion backhoe in the 2003 budget process.
Funds for this purchase are available in 9700.1920.5802.00, project #02078,
Light/Medium duty vehicles.
The purchase of these two units was approved by the Equipment Committee at the
meeting of March 30, 2004.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF TWO (2)
FORD F550 TRUCKS FOR THE WATER AND SEWER DIVISION
FROM RON BLACKVVELL FORD FOR A TOTAL PRICE OF
$79,133.76.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Aj1cansi
hereby approves the purchase of two (2) Ford F550 trucks for the Watenal
Sewer Division from Ron Blackwell Ford for a total price of $79,1-3 (7
PASSED and APPROVED this 20th day of April 2004.
APPROVED:
15AN COIDDY, Mayor
eried.
na'\
ATTEST.
I „t.
ByH .9.440#1.
SO DRA gMITH, City Clerk
\filename
. arms e tc e Exp..44Vehicle Exp.
• . •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Department: te,),VIn &
/ $ ewe 4.
Date of
Request
03
Division- L,) sen --ti
/ 5 Et_sta
4 FlAt
a_
Program:‘ G. G., eit_ piA.4,s 141„0-14
00 _ 444 0
ors- 4e. 4-4
(ion
Circle
Onc:
gr Replacement
If replacement,
unit # to be replaced Date required.
Mae
Current Veh. Monthly chgs. Overhead: Maintenance:
Replacement:
Amount Budgeted $
Replcmt.Veh.
to, co
Monthly chgs Overhead Maintenance: 3biliP 1 So ° ;I
s7 St on c t,t a Azz-r,am: Ntif .
Replacement: --353Ater aariaraff to tee i $
9 4/ to, ce.
Description of the equipment to be purchased/transferred:
e„kec.) Trzio.etc, sat, s Cryce Ad o 4 tr 3 30 ,,
iii
Justification for this equipment:
toe spEJD PhD/L. eithres1 or-) 6 Et-stitz- Ps et.-- ckyit..1 6 nLeem,t_ Qg G(..4 ,
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Ap
rov
Sign
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tures:
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Approval
e a
Signatures:
ora____
ent Director
St ii -03
Divisio
•
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if
Date
3--ass-a3
Date
3 - 2 oe_a
c Cg --c2.3
Date
It leet
Ope
;
n
uperintendent
47..„;set
ayor
it
ervieepoi
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recto
Al Da e
F
Budget Manager Date
III Date
._._
\filename
. arms e tc e Exp..44Vehicle Exp.
rvs
Division:
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
•
Water & Sewer Program: SILLAi2r ileigt4s fblcuni. Date of Request: 3/30/2004
Acct.# Currently Charged: 5400.4410. Acct. # to be Charged:
Expansion or Replacement X Date Require&
Unit tt for Vehicle being Replaced: 220 Unit # for Expansion/Replacement:
5400.4410.
Purchase Price of Exp./Replace Vehicle:
343
39,566.00 CIP Budget / Project # 9700.1920.5802 02078.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: (rya 3 xoey)
Replacement: 423.00 Maintenance: 150.00 Overhead:
# of Months Budgeted: 12.00 Total Budgeted: 8,592.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement:
515.00 Maintenance:
# of Months to be in Service for Current Year: 6.00
80.00 Overhead:
R=0, M=260, 0=88 = $348 x 6 mos = $2,088
143.00
140.00
Current Year Expense New: 4,410.00
Current Year Expense Old: 2,088.00
Total Current Year Expense: 6,498.00
Description of equipment to be purchased/transferred. (Attach Additional Sheets if Necessary)
2004 Ford F550 truck with Knapheid utility body
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Unit #220 is in need of replacement. It is a 1994 unit with 116,000 miles on it, and is two years past its scheduled life.
Ap f0
1Sig atures:
Div
n Head
vin
Fleet
PerationsjiiMendent
Budget Manager
Department Director
3 innik of
Date
Date
Date
Date
Finance & Internal Services Dir.
Chief Administrative Officer
Mayor
Date
Date
Date
Please retum original form to Fleet when signed by all.
Tc_rdielua,"
• •CITY OF FAYETTEVILLE
EET ERATil
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
From: David Bragg, Fleet Operations Supt.
Date: March 30, 2004
Subject: Purchase of Trucks with Utility Bodies
Bids were opened on March 26, 2004 for two trucks with utility bodies for use by Water and
Sewer Division. Three bids were received:
Ron Blackwell Ford Bentonville, AR Ford F550 w/Knapheid Body $38,641.88
Landers Ford Little Rock, AR Ford F550 w/Knapheid Body $39,599.00
Springdale Ford Springdale, AR Ford F550 w/Knapheid Body $46,901.00
The low bid from Ron Blackwell Ford meets all specifications.
I recommend acceptance of the lowest bid from Blackwell Ford in the amount of $38,641.88
each — total $77,283.76 for two units.
One is a replacement for unit # 220, a 1994 Ford F-350 with utility body. This unit is two
years past its scheduled life, has 116,000 miles, and is in need of replacement. The second
is an expansion unit approved for purchase in the FY2003 budget.
Funds for this purchase are available in 2003 Fleet Replacement Project Account 02078 —
Light/Medium duty vehicles.
•
DATE:
DATE NEEDED:
DESCRIPTION
rdee4,4
3 —3 — ,`
CITY
A.S.A.P.
OF FAYETTEVILLE
QUOTATION
TAKEN BY:
DEPARTMENT:
ACCT. #:
'eczA..,/ 9v !Apar
BARBARA OLSEN
OF ITEM:
SHOP
9/97 fre.."/IL
S7-0,,,..0,/,‘„,,ee-,
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bo/ pee —6 „czi,,,X1_,
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QUANTITY:
47
P.O. #:
• VENDOR / ADDRESS
QUANTITY
UNIT
PRICE
TOTAL
PRICE
REMARKS
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fatIC
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414+
1)
2)
GRAND TC TALI
ALL
TEN
RECORDING
AT
($10,000.00)
PROVIDE
SUCH
THOUSAND
LEAST
PURCHASES
TWO
EXPLANATION
OF
OR
VENDORS
DOLLARS
QUOTATION
MORE,
FORMAL
IN EXCESS
($10,000.00)
BID
ON
BIDS.
REVERSE
ON
SPECIFICATIONS
OF FIVE
SHALL
SPECIFICATIONS
ITEM.
SIDE
ON
HUNDRED
PURCHASES
OF
($500.00),
BE MADE AFTER
MUST
AND BIDS
AWARDS
ACCOMPANY
OF
NOT
TEN
MUST
GIVEN
BUT
THE
THOUSAND
BE
SECURING
NOT
RECEIVED.
TO
IN
THIS
LOWEST
EXCESS
AND
FORM
DOLLARS
BIDDER
OF
AND
ST. REVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: April 20, 2004
FROM:
David Bragg
Name
Fleet Operations Operations
Division 'Department
ACTION REQUIRED: Approval of the purchase of 2 Ford F550 trucks with Knapheid utility bodies for Water and
Sewer Division, from Ron Blackwell Ford for the bid price of $38,641.88 each. Light bars will be an additional
$925.00 for each truck.
COST TO CITY:
$79,133.76 656,158.00 Light/Medium Utility Vehicles
Cost of this request
Category/Project Budget Program Category / Project Name
9700.1920.5802.00 167,239.00 Vehicle & Equipment
Account Number
Funds Used to Date Program / Project Category Name
02078.1 488,919.00 Shop
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
)(.." Budgeted Item Budget Adjustment Attached
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
City Atto ney
Head
itioe
Departmen Director
\.>4111(
Finance
Ch
Th
Internal Services Dir.
nistrative Officer
Mayor
/late
)1Cuzl tzglitcti
Internal Aud tor
—11P
Purchasing Manager
Date
Received in Mayor's Office
Date
Dat
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
Yes No
S/6..) •'itii.teg;ary
0.4rester ist
Division:
• •
City. of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
•
Water & Sewer Program: S. -0.4.19-r• jlejat4..c folwini- Date of Request: 3/30/2004
Acct.# Currently Charged: 5400.4410.
Expansion
or Replacement X
Unit # for Vehicle being Replaced: 220
Purchase Price of Exp./Replace Vehicle: 39,566.00
Acct. # to be Charged:
5400.4410.
Date Required:
Unit # for Expansion/Replacement:
CIP Budget / Project # 9700.1920.5802
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: (r 0 a 3 xx y)
Replacement: 423.00 Maintenance 150.00 Overhead:
# of Months Budgeted: 12.00 Total Budgeted: 8,592.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement:
515.00 Maintenance: 80.00 Overhead:
# of Months to be in Service for Current Year: 6.00
R=0, M=260, 0=88 = $348 x 6 mos. = $2,088
343
02078.1
143.00
140.00
Current Year Expense, New: 4410.00
Current Year Expense Old: 2,088.00
Total Current Year Expense: 6,498.00
Descripticin of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2004 Ford F550 truck with Knapheid utility body
Justification for expansion/replacement (Attach Additional Sheets if Necessary)
Unit #220 is in need of replacement. It is a 1994 unit with 116,000 miles on it, and is two years past its scheduled life.
1 Ap ro Sig atures:
Div
Head
Fl
..,�Hrendent
4.•
fidg Manag
/./
eparlment Director
3 ) ilAs& of
Date
3/PAIL
Date
Date
41-7Z7y-
Date
Fin nce & Internal Services Dir.
Jr dap' Al
40 -
Admin trative •
A
4
Mayor
fficer
Date
Dat
Date
Please return original form to Fleet when signed by all.
Special Instructions:
Approvals:
Mayor: Department Director:
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I Requester
BARBARA OLSEN Lek
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'Address:
Vendor #
12931
City Of Fayetteville
(Not a Purchase Order)
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Capitalize to units #342 and #343
mounting brackets for F550
PCC -6 switch box
flashers, all amber lenses with
Takedowns and alleys, rear
55" 9M Light Bar, 90 watt 8 strobe
1 Description
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Account Numbers
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Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: n- Manager:
-Dispatch Manager: Utilities Manager:
O CO CO v CO C1i A W N --s
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IRequester
BARBARA OLSEN
(1&O
Q
Vendor #
88230
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Fixed Asset #700342 & #700343
TO BE UNITS #342 AND #343
KNAPHEID UTILITY BODIES
FORD F550 TRUCKS WITH
[Description
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!Quantity
Lot
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'Unit of Issue
$38,641.88
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State:
Vendor Name:
RON BLACKWELL FORD
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Account Numbers
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Extension:
405
DivisoriA lief Approval
Taxable
Yes: XX No:
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Expected Delivery Date:
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FAYETTEVALE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Blagg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: Resolution No. 60-04
Attached is a copy of the above resolution passed by the City Council April 20, 2004, approving
the purchase of two Ford F550 Trucks from Ron Blackwell Ford. This resolution with attachments
will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor