HomeMy WebLinkAbout59-04 RESOLUTIONRESOLUTION NO. 59-04
A RESOLUTION APPROVING THE PURCHASE OF A FORD
EXPEDITION FROM LANDERS FORD AT STATE CONTRACT
PRICE OF TWENTY-FIVE THOUSAND EIGHT HUNDRED ELEVEN
DOLLARS ($25,811.00) FOR USE BY THE FAYETTEVILLE FIRE
DEPARTMENT; AND APPROVING AN ADDITIONAL
EXPENDITURE OF TWO THOUSAND THREE HUNDRED FIFTY
DOLLARS ($2,350.00) TO EQUIP THE VEHICLE WITH LIGHTS,
SIREN, AND CONSOLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a Ford Expedition from Landers Ford at state contract price of
Twenty -Five Thousand Eight Hundred Eleven Dollars ($25,811.00) for use by the
Fayetteville Fire Department.
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves an additional expenditure of Two Thousand Three Hundred Fifty Dollars
($2,350.00) to equip the vehicle with lights, siren, and console.
PASSED and APPROVED this 20th day of April 2004.
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::FAYETFEVILLE:: By:
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ATTEST:
By: ihatAoltas-) mA7A-
SONDRA SMITH, City Clerk
APPROVED:
•
NAME OF FILE: Resolution No. 59-04
CROSS REFERENCE:
Date
Document
•
1
03/31/04
memo to mayor & city council
2
draft resolution
3
03/23/04
Request for Expansion/Replacement Equipment
4
03/25/04
memo to Equipment Committee
5
04/06/04
Staff Review Form
6
03/23/04
Request for Expansion/Replacement Equipment
7
03/23/04
Request for Expansion/Replacement Equipment
8
03/23/04
Request for Expansion/Replacement Equipment
9
copy of purchase requisition
10
04/06/04
Staff Review Form
11
04/23/04
memo to David Bragg
NOTES:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Blagg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: Resolution No. 59-04
Attached is a copy of the above resolution passed by the City Council April 20, 20041 approving
the purchase of a Ford Expedition from Landers Ford. This resolution with attachments will be
recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
• • V3470,1
/a neldr5 4r4/7/
CITY OF FAYETTEVILLerftlei
FLEET ERATil
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 31, 2004
Subject: Purchase of 2004 Ford Expedition for the Fire Department
RECOMMENDATION: That City Council approve the purchase of a Ford Expedition for the Fire
Department from the State Contract prices from Landers Ford of Little Rock.
BACKGROUND: The Fire Department has budgeted for replacement of two fight duty vehicles
in 2004. Changing needs of the Department indicate a need for change in some vehicle types.
Battalion Fire Chiefs are currently using #1090, a 2002 4 x 4 Ford Explorer, but they have a
need for increased interior space and load capacity. The Fire Department has requested a Ford
Expedition or equal vehicle for this purpose. Unit #1090 will be assigned to Greg Riley who is
presently driving unit #1050 (a 1999 Explorer.) Unit #1050 will go to Rick McCurdy who is
presently driving #325 (an F350 pickup.) Unit #325 will be returned to Fleet.
The second light duty vehicle to be replaced is #2010 (a 1997 Ford Ranger.) Chief Bosch (who
is presently driving unit #1049) will be getting a new Ford Taurus. Unit #1049 will be assigned
to Terry Lawson who is presently driving #2010. Unit #2010 will be returned to Fleet. The
purchase of the Ford Taurus was approved by the Equipment Committee in their meeting of
March 30th, 2004. As the purchase price is under $20,000 ($12,770.00), the Purchase
Requisition has been sent to Purchasing in accordance with City policy that does not require it
to go before Council as an Agenda item.
Funds for this purchase are available in 9700.1920.5802.00, Project #02086.1.
The purchase of this unit was approved by the Equipment Committee at the meeting of March
30, 2004.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF A FORD
EXPEDITION FROM LANDERS FORD AT STATE CONTRACT
PRICE OF TWENTY-FIVE THOUSAND EIGHT HUNDRED
ELEVEN DOLLARS ($25,811.00) FOR USE BY THE
FAYETTEVILLE FIRE DEPARTMENT; AND APPROVING AN
ADDITIONAL EXPENDITURE OF TWO THOUSAND THREE
HUNDRED FIFTY DOLLARS ($2,350.00) TO EQUIP THE
VEHICLE WITH LIGHTS, SIREN, AND CONSOLE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of a Ford Expedition from Landers Ford at state
contract price of Twenty -Five Thousand Eight Hundred Eleven Dollars
($25,811.00) for use by the Fayetteville Fire Department.
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an additional expenditure of Two Thousand Three Hundred
Fifty Dollars ($2,350.00) to equip the vehicle with lights, siren, and console ---
PASSED and APPROVED this 20th day of April 2004.
APPRME
AT-Tgitt"Th
AN4ODY, Ma 'et
By:
14NDRA‘SMITH
ty Clerk
14froti
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Fire Department Program: etel-4-; 04.6 Date of Request: 3/23/2004
Acct.# Currently Charged: 1010.3020
Expansion or Replacement X
Unit # for Vehicle being Replaced: 325
Purchase Price of Exp./Replace Vehicle: $ 2 8; /4/.
Acct. # to be Charged:
1010. 30ao
Date Required:
Unit # for Expansion/Replacement:
CIP Budget / Project # 9700.1920.5802
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement: 429.00 Maintenance:
# of Months Budgeted: 12.00 Total Budgeted:
N/A
140.00 Overhead:
8,088.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 4 -IS& co
Maintenance- 140.00 Overhead:
# of Months to be in Service for Current Year 7.00
02084.1
105.00
105.00
Current Year Expense/,.j,) /60 7, c.c.
fren 0 a.) i".")2r- 3-24— 2 to ..r.oa
rt,7-4• * 7 5-2A. 00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2004 Ford Expedition
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
z s vE Lc_ is 6i, „..737iLt,r iookcitAsie
f /4- Lia
cLo P lc le 'TN- 24 Lo 205 t 4
Approval Signatur
Fleet Operations Sup ndent
7
Budget Manager
CS—
Department Director
3440
Date
34 7/0*
Date
Date
34-eihit
Date
TZ) k€ALACC
£ wnt-
Finance & Intemal Services Dir.
Chief Administrative Officer
Mayor
Date
Date
Date
Please retum original form to Fleet when signed by all.
•
•
ailtrat,Sk
To:
•
oCITY OF FAYETTEWLLE
FILMY tLIv4Til
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
From: David Bragg, Fleet Operations Supt.
Date: March 25, 2004
Subject: Purchase of Replacement Vehicles for Fire Department
Fire Department has budgeted for replacement of two light duty vehicles in 2004 Changing
needs of the department indicate a need for change in some vehicle types. Through
realignment and reassignment of vehicles within the department, these needs can be
accomplished with resulting overall fleet economies.
Unit #325 is a 2000 Ford F-350 4X4 with 18,500 miles. This unit was originally purchased for
use as a brush fire truck, but is currently being used as an administrative vehicle. This unit
can be reassigned to OMI to be mounted with a quick response emergency generator,
eliminating the need to purchase a like truck for that purpose.
Battalion Fire Chiefs are currently using 4X4 Ford Explorers, but have a need for increased
interior space and load capacity The Fire Department has requested a Ford Expedition or
equal for this purpose. I recommend the purchase one Ford Expedition from Landers Ford of
Little Rock through the state vehicle purchase contract in the amount of $25,811.00. This
purchase will replace unit #325.
Unit #2010 is a 1997 Ford Ranger 4X4 with 58,000 miles. There are several needs for
reassignment of this type unit within the fleet.
Chief Bosch has requested a mid size sedan for his use in order to reassign his Ford
Explorer within the department. I recommend the purchase of one Ford Taurus from North
Point Ford of North Little Rock through the state vehicle purchase contract in the amount of
$12,770.00. This purchase will replace unit #2010.
Funds for this purchase are available in the 2004 Fleet Replacement Project #2086 — Fire
Vehicles. A fro 017E0
-3/)r;
•
•
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAIPREVIEW FORM - FINANCIAL OBLIGAION
For the Fayetteville City Council Meeting of: April 20, 2004
FROM:
David Bragg
Name
Fleet Operations Operations
Division Department
ACTION REQUIRED: Approval of purchase of an Expedition for the Fire Department, from Landers Ford on the
State Contract price list. State contract price is $25,811. Lights, siren and console will be an extra price of
approx. $2350.
COST TO CITY:
$28,161.00 60,000.00 Fire Vehicles/Equipment-Replcmt
Cost of this request
Category/Project Budget Program Category / Project Name
9700.1920.5802.00 Vehicles and Equipment
Account Number
Funds Used to Date Program / Project Category Name
02086.1 60,000.00 Shop
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
X Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
'M/Ltaa- Rijusidairi
c//i4�
Accounting Manager Date
City Attorn
ti-itutu,Sbo
Intern 1 Audi{or
Purchasing Manager
L4401 -
Date
4111°4
Date
STAFF REC AT ON:
Division Head
2246rL
D te
Departnenlj Director
Finance
& Internal Services
Dir.
Date
inistrative 0
Received in Mayor's Office
ar_o_a
Previous Ord/Res#:
Date
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes
No
?-4410c'd
•
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Fire Department Program:
Acct# Currently Charged: 1010.3920
Expansion or Replacement X
Unit # for Vehicle being Replaced: 325
Purchase Price of Exp./Replace Vehicle: 2 t /6 /.
eAra_41. !CAWS Date of Request 3/23/2004
Acct. # to be Charged: 1010 3oa o
Date Required:
Unit # for Expansion/Replacement
CIP Budget / Project # 9700.1920.5802
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/EquipMent
Replacement:
429.00 Maintenance -
140.00 Overhead:
# of Months Budgeted: 12.00 Total Budgeted:
8.088.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment
Replacement: Yr& oo Maintenance:
# of Months to be in Service for Current Year 7.00
140.00 Overhead:
N/A
02084.1
105.00
Current Year Expense:6v
(sin cossfi r 3 -24-
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2004 Ford Expedition
Justification for expansionkeplacement (Attach Additional Sheets if Necessary)
rtrl-41
105.00
11 9 0 7. coo
i sycia
4—‘-÷Opre " C-" S ie
i-4 ti d dTh fric,c_op7-.4r oc) Loit,5 €/2stffT571'
£ cis 0 Ar € /4-trevi-C.L.7 .
To RE/11...4 C
Approval Signatur
4
Fleet Operations Sup
3440 +
Date
31/4 ?Al --
dent Date
Budget Manager
Al
Department Director
Date
3417‘)Y
Date
Finance & Internal Services Dir.
Chief Administrative Officer
Mayor
Date
Date
Date
Please return original form to Fleet when signed by all.
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Fire Department Program: earcIA 0ANS Date of Request: 3/23/2004
Acct.# Currently Charged: 1010.3030 Acct. # to be Charged: i 010 a 30 a 0
Expansion or Replacement X Date Required:
Unit # for Vehicle being Replaced: 325 Unit # for Expansion/Replacement: N/A
Purchase Price of Exp./Replace Vehicle: 28114/. CIP Budget / Project # 9700.1920.5802 • 02084.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement:
429.00 Maintenance: 140.00 Overhead: 105.00
# of Months Budgeted: 12.00 Total Budgeted: 8,088.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement:
01, Maintenance: 140.00 Overhead: 105.00
# of Months to be in Service for Current Year: 7.00 Current Year Expense:(,,/04) 411 C %
(snnos) W°.r 3-5- at"
ib drou- 7 Saa_42-=
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2004 Ford Expedition
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
f 4 0 3 do-ru P le - P Ar— Lacb 1,0A)5€12 kt,-“ TS
0 /4 -gars& -CA -7 7- •
Approval Signatur :
•4214 /0 4 -
Date
gr 3/2
- e•er. e s Sup ndent Date
Budget Manager Date
Sae&
Department Director Date
17-t---oct
Date
Please retum original form t et when signed by all.
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Fire Department Program: Op-era:Pk Q -VIS
-77.; 4- 57:70-70
Acct.# Currently Charged: 1010.3010 & 1010.3030
Expansion or Replacement X
Unit # for Vehicle being Replaced: 2010
Purchase Price of Exp./Replace Vehicle:
Date of Request: 3/23/2004
Acct. # to be Charged: 10 ID, 30 ao
Date Required:
Unit # for Expansion/Replacement: N/A
12,770.00 CIP Budget / Project # 9700.1920.5802 02084.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement 429.00 Maintenance.
140.00 Overhead:
# of Months Budgeted: 12.00 Total Budgeted:
8,088.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment
Replacement:
236.00 Maintenance:
# of Months to be in Service for Current Year 7.00
105.00
75.00 Overhead:
Current Year Expense:
69.00
2,660.00
Descnption of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Ford Taurus 2,0 0 s -
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Vt 6"CIC CS bri0j ti.uRC445c. it€ ALA ce 4 H.- s
Pi CL-vpTtucX 71N-04-7- S 6-0 A)6 bc itchtisF-c /225'
rt_f y 5 A RESE4a1 /SIT -
Approval Signatu
•
grr
0 erations Supennt
Bud et Manager
Department Director
Liekk
Date
3/2. 7/0.5L
Date
kr5y
Date
sY27/C#
Date
ance
Th
nte Va- Services Dir.
ZiGner2
A min'(rative cer
'11
AO's/
Mayor
Please retum original form
•
4
D te
eet when signed by all.
Mayor: Department Director: Purchasing Manager:
Finance 84 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: . Utilities Manager:
o m CO V CD CT a 0 N -.
3n
Requester
BARBARA OLSEN
co
N
N
Vendor #
7582
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
FIXED ASSET #701116
TO BE UNIT #1116
2004 FORD EXPEDITION, 4 X 4
Description
!Quantity
rm
Q
EA
EA
EA
EA
EA
EA
D
EA
EA
EA
jUnit of Issue
a
N
co
J
J
O
O
lUnit Cost
State:
Vendor Name:
LANDERS FORD OF LITTLE ROCK
O
o
$0.00
O
O
o
O
O
0
So.00
$0.00
44
O
0
O
O
o
O
O
0
So.00
4.1N
NO
J
O
O
'Extended Cost
9700.1920.5802.00
Requester's Employee #
1940
Account Numbers
N
v'
CI
0
0.
0
Fob Point:
Ship to code:
050
0
N
0
CO
0)
J
Project/Subproject #
Extension:
495
Divis:2;HOApproval
Taxable
Yes: XX No:
Mail
Yes:. No:_XX.
P.O Number
Requisition No.
J
m
J
O
R
It
Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
3/29/2004
Fixecr ,Th-Wr
STAFF REVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: April 20, 2004
FROM:
David Bragg
Name
Fleet Operations . Operations
Division Department
ACTION REQUIRED: Approval of purchase of an Expedition for the Fire Department, from Landers Ford on the
State Contract price list. State contract price is $25,811. Lights, siren and console will be an extra price of
approx. $2350.
COST TO CITY:
$28,161.00 60,000.00 Fire Vehicles/Equipment-Replcmt
Cost of this request
9700.1920.5802.00
Account Number
Category/Project Budget Program Category / Project Name
Vehicles and Equipment
Funds Used to Date Program / Project Category Name
02086.1 60,000.00 Shop
Project Number
Remaining Balance Fund Name
BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached
Budget Manager
Cev-vv.
Date
CONTRACT/GRANT/LEASE REVIEW:
4714-4144-7 Lill kg
Acc unting Manager Aud or
Date
City Attorn
e
Lfi I( GI '
Date
411 t)51
Date
Purchasing Manager
STAFFPEC�fl:ki
Division Head
22*.921
D te
Departmen4 Director
Finance & Internal Services Dir.
Date
Chic t.ti inistrative Officer
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item.
610 I(
Date )49‘
Yes