HomeMy WebLinkAbout58-04 RESOLUTIONRESOLUTION NO. 58-04
A RESOLUTION APPROVING THE PURCHASE OF A BANDIT 3680
"BEAST" COMPOST GRINDER BY THE SOLID WASTE &
RECYCLING DIVISION FROM HENARD UTILITY PRODUCTS IN
THE AMOUNT OF $239,068.75.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a Bandit 3680 `Beast" Compost Grinder by the Solid Waste &
Recycling Division from Henard Utility Products in the amount of $239,068.75.
PASSED and APPROVED this 20th day of April 2004.
SGS.
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;FAYElTEVILLE•
ATTEST: Set.26'9•RKANS •;J,,.�
By: �1
ONDRA SMITH, City Clerk
APPROVE
By:
DAN COODY, Mayor
•
NAME OF FILE: Resolution No. 58-04
CROSS REFERENCE:
Item #
Date
Document
•
1
03/31/04
memo to mayor & city council
2
draft resolution
3
03/24/04
Request for Expansion/Replacement Equipment
4
03/25/04
memo to Equipment Committee
5
copy of purchase requisition
6
04/05/04
Staff Review Form
7
04/23/04
memo to David Bragg
NOTES:
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CITY OF FAYETTEVILLE '°e4''et
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1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 31, 2004
Subject: Purchase of Replacement Compost Grinder
RECOMMENDATION: That City Council approve the purchase of a Bandit 3680
"Beast" Compost Gnnder from Henard Utility Products for the bid price of $239,068.75.
BACKGROUND: The new grinder will replace unit #941, a 1992 Morbark Tub Grinder
that is no longer dependable or economical for regular daily use. The lowest bid from
Henard Utility Products meets all specifications. This machine was demonstrated to
City staff and members of the Equipment Committee. Staff consensus was that
production and performance of the Bandit machine was slightly superior to the Vermeer
in demonstration.
Funds for this purchase are available in 9700.1920.5802.00, Project #02080.1.
The purchase of this unit was approved by the Equipment Committee at the meeting of
March 30, 2004.
1
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF A BANDIT
3680 "BEAST" COMPOST GRINDER BY THE SOLID WASTE &
RECYCLING DIVISION FROM HENARD UTILITY PRODUCTS
IN THE AMOUNT OF $239,068.75.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkac sas
hereby approves the purchase of a Bandit 3680 "Beast" Compost Grind'ejtle
Solid Waste & Recycling Division from Henard Utility Products -1u the a bunt of
$239,068.75. - r
PASSED and APPROVED this 20th day of Aipril 2004.
PPROVE1 r
By k:
S N<DIA SMITH, City Clerk
OODY, Mayor
Division:
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Solid Waste Program'
Date of Request: 3/24/2004
Acct.# Currently Charged: 5500.5070: Acct. # to be Charged: STSZ?O. SD 71D
Expansion _ or Replacement X Date Required:
Unit # for Vehicle being Replaced: 941 Unit # for Expansion/Replacement: 9059
Purchase Price of Exp./Replace Vehicle: 239,068.75 CIP Budget / Project # 9700.1920.5802 02080.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement: 3,174.50 Maintenance: 704.50 Overhead: 798.50
# of Months Budgeted: 12.00 Total Budgeted: 56,130.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 3,159.00 Maintenance: 500.00 Overhead: 1,054.00
# of Months to be in Service for Current Year: 6.00 Current Year Expense, New:
Current Year Expense, Old:
Total Current Year Expense:
28,278.00
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Description of equipment to be purchased/transferred- (Attach Additional Sheets if Necessary)
Bandit Compost Grinder, 3680 Beast
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Unit #941 has exceeded its life expectancy and is no longer reliable. We experience too much down time and maintenance
costs are very high.
Approval Signatures'
Divisi. Head
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Finance : nternal Services Dir.
Administrative Officer
Date
Date
dget Manager
D•pa ment Director
Date Mayor spay
IV�f�/ Please return original form to Fleet when signed all.
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1=AY ETT S'1IL LI
• •
CITY OF FAYETTEVILLE
FLEET T OP RATII@&1�
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
From: David Bragg, Fleet Operations Supt.
Date: March 25, 2004
Subject: Purchase of Replacement Compost Grinder
Bids were opened on March 10, 2004 for a horizontal wood waste grinder for use by Solid
Waste Division. Three bids were received:
Henard Utility Products Searcy, AR Bandit 3680 "Beast" $239,068.75
Vermeer MidSouth, Inc. Springdale, AR Vermeer HG 6000 $242,543.00
Morbark, Inc. Winn, MI Morbark 4600 Wood Hog $268,847.00
The lowest bid from Henard Utility Products of Searcy meets all specifications. This machine
was demonstrated to City staff and members of the Equipment Committee. Staff consensus
was that production and performance of the Bandit machine was slightly superior to the
Vermeer in demonstration. Both Bandit and Vermeer indicated ability and willingness to
provide substitute or additional machines during and after the warranty period. Current rental
rates quotes by Bandit were substantially lower.
I recommend acceptance of the lowest bid from Henard Utility Products in the amount of
$239,068.75
This is a replacement for unit #941, a 1992 Morbark tub grinder that is no longer dependable
or economical for regular daily use. Funds for this purchase are available in 2004 Fleet
Replacement Project Account 02080 — Other vehicles and equipment.
nootitO
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—
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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'Requester
BARBARA OLSEN
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395
City Of Fayetteville
(Not a Purchase Order)
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#9059, Fixed Asset #709059
"Beast", per bid specs, to be unit
Bandit Compost Grinder, 3680
Description
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9700.1920.5802.00
Requester's Employee #
1940
Account Numbers
Zip Code
Fob Point:
Ship to code:
050
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Extension:
495
Divison He proval
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IP.O Number
Requisition No.
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Quotes Attached
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Expected Delivery Date:
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Fixed Asset #
STM REVIEW FORM - FINANCIAL OBLIG•ON
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
April 20, 2004
FROM: .
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of Bandit Compost Grinder 3680 Beast from Henard Utility Products
for the bid price of $239,068.75.
COST TO CITY:
$239,069.00
Cost of this request
9700.1920.5802.00
Account Number
02080.1
Project Number
S 583,325.00
Category/Project Budget
S 26,921.00
Funds Used to Date
S
Fleet - Other Vehicles & Equipmt
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
556,404.00 Shop
Remaining Balance
Fund Name
BUDGET REV
EW:
Budget Manager
X Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accoun}ing
City AttoFhey
ager
II
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Dat4
Internal Audi or
Purchasing Manager
4/J4
Date
4-I I o 4
Date
STAFF .RECOMMEND: ION:
34)4.9- Received in Mayor's Office
Finance & Internal Se
vices Dir. Date
Chief i6 dministrative Officer
Mayor
Date
�/
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
Yes
No
FAYETTEVIIL.LE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Blagg
Fleet Operations
• From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: Resolution No. 58-04
Attached is a copy of the above resolution passed by the City Council April 201 2004, approving
the purchase of a compost grinder. This resolution with attachments will be recorded in the city
clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc. Nancy Smith, Internal Auditor