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Home My WebLink About57-04 RESOLUTION• RESOLUTION NO. 57-04 A RESOLUTION APPROVING CHANGE ORDER 1114 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND FOUR HUNDRED FIFTY-FOUR DOLLARS ($78,454.00) TO INSTALL LANDSCAPE IRRIGATION, ENGINEERED SOIL AND MULCH, AND LOW VOLTAGE CONDUIT AT THE NEW FAYETTEVILLE PUBLIC LIBRARY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order #14 to the contract with Crossland Construction Company, Inc. in the amount of Seventy -Eight Thousand Four Hundred Fifty -Four Dollars ($78,454.00) to install landscape irrigation, engineered soil and mulch, and low voltage conduit at the new Fayetteville Public Library. A copy of Change Order 4114, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and isrPagyED this 20th day of April 2004. "t9 (/? S C.% • • .... • Sift, Y °P.6:421% APPROVE e_,--••cr1/4..r. •,3% E :FAvETTEvILLE: Itt :A.47 By. tl'N Sted .... **** •‘ . STONo .... ATTEST: By: $(-Attit74161e7 SONDRA SMIT , City Clerk DAN COODY, Ma • Change Order (Instructions on reverse side) PROJECT: (Name and address) • FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST— PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 2 000•ITION AIA DOCUMENT CHANGE ORDER NUMBER: DATE: ARCHITECT'S PROJECT NUMBER CONTRACT DATE: CONTRACT FOR: THE CONTRACT IS CHANGED AS FOLLOWS: (It/elude, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 14 24 March, 2004 2000073-00 21 MAY 2002 GENERAL CONSTRUCIION G701-2000 OWNER CI ARCHITECT fl CONTRACTOR fl FIELD D OTHER 0 Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order #14" The original (Contract Sum) (rdentrettteed-Mettieveteett-ileiee.) was $ 17,633,931.00 The net change by previously authorized Change Orders $ 1,347,907.70 The (Contract Sum)-(feeepeeseeeettl-Meatieeee+Reakee). prior to this Change Order was $ 18,981,838.70 The (Contract Sum) (Gua1ailt..._.1 MaJn,m. l'IkL) will be (increased) -(u44rehotegeti.) by this Change Order in the amount of 78,454.00 The new (Contract Sum) trzna..a..t..ed Magi a... Ric .3 including this Change Order will be 19,060,292.70 The Contract Time will be el) (elseri.as J) (unchanged) by ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document A201. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 ARCIIIT(CT Typed name) As ociat ct CROSSLAND CONST. CO. INC. PO SOX 907 ROGERS, AR 72796 CONTRACTOR (Typed name) mfrsgoti- DATE BY 5/,f4g DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETT LLE, AR 72701 (Signature) MAYOR DAN COODY :11410 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the united States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 C2000 AIA® AIA DOCUMENT G701-2000 INSTRUCTIONS The American institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION t • •• PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Ownef,tontractor and Architect. Execution of a completed Gzoi form indicatelslagreement upon all the • terms of the change, including any changes in the Contract Sum (or Guaranteed Muirnum Price) and - ; ContracttTime. • RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, i, including AIA Document A201, General Conditions. of the Contract for Construction, and the.general . , . conditions contained in AIA Document Aioz, Abbreviated. Owner -Contractor Agreement Form for Construction Projects of Limited Scope—Stipulated Sum.-. • ;.•-• \ • - USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents l'rice List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7o1 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7o1 document is intend- ed to be used as a consumable—that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G701 in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed Gzoi, but only for use in connection with a particular project. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of•thichange.or reference specific exhibits describing in detail the change to , be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. DETERMINATION OF COSTS Insert the -following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; • ]theamount Of increase or liecreise, if anyin the Contract Sum or Guaranteed Maximum Price;', and „1- 1.14 -rt: tnhe new Contract Sum or Guaranteed...Max' imum Price al adjusted by th.g.dnange Order. , CHANGE IN CONTRACT TIME Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the amount in days of the increase or decrease, if any, in the Contract Time; and • the date Of Substantial Completion, including any adjugtment effected by this Change Ofder. - EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the Gzoi document should be executed in triplicate by the two par- ties and the Architect, each of whom retains an original. wAgyagaG: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. • ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #14 1. Provide landscape irrigation in accord with Proposal Request 29 for an increase in Contract Sum of 2. Provide and install engineered soils and provide 49 cubic yards mulch material delivered to roof top garden per Proposal Request 311 as revised for an increase in Contract Sum of 3. Incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and January 20, 2004 under Construction Change Directive 6. Apply the balance in CCD #6 of $9,657.00 for continuing this work. CCD #6 is now void. Increase the Contract Sum 4. Under Construction Change Directive #7 incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and March 2, 2004 beyond the maximum of CCD #6. CCD #7 with an initial value of $25,000 shall have a balance of $111124.00 available for continuing this work. Increase the Contract Sum • SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $30,417.00 $23,960.00 $9,657.00 $14,420.00 $78,494.00 • NAME OF FILE: CROSS REFERENCE: Resolution No. 57-04 w/Change Order No. 14 nt • 11=111 Tr LP Glisly 1 03/28/04 memo to mayor & city council 2 draft resolution 3 04/05/04 revised memo to mayor & city council 4 03/29/04 memo to mayor 5 04/05/04 Staff Review Form 6 04/23/04 memo to Louise Schaper NOTES: • CITY COUNCIL AGENDA MEMO ,&S • /0707- 57-0,1 eta'55Aill< City Council Meeting of April 20, 2004 Agenda Item Number ny Oren likapy To: Mayor and City Council fThru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director, Library Date: March 28, 2004 Subject: Change Order /4-1-9 to contract with Crossland Construction RECOMMENDATION Approve a contract adjustment in the amount of $78,454.000 with Crossland Construction Company Inc. for Change Order #14 which covers (1) landscape irrigation; (2) rooftop garden engineered soils; (3) low voltage conduit work per Exhibit C of the original contract dated May 21,2002 with Crossland Construction Company. BACKGROUND This contract adjustment is for items included in the project budget, but were deferred from the Crossland Contract. 1. $30,417.00 to provide landscape irrigation. 2. $23,960.00 to provide and install engineered soils and provide 49 cubic yards of mulch material delivered to roof top garden 3. $9,657.00 for low voltage conduit work. 4. $20,781 for low voltage conduit work. DISCUSSION This change order is for items that were deferred from the original contract and are budgeted. The low voltage conduit work was initiated with a constructive change directive (CCD); we are asking that the remaining $20,781 funds be added to the Crossland contract. BUDGET IMPACT These items are in the new main library building project budget. RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER #14 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND FOUR HUNDRED FIFTY-FOUR DOLLARS ($78,454.00) TO INSTALL LANDSCAPE IRRIGATION, ENGINEERED SOIL AND MULCH, AND LOW VOLTAGE CONDUIT AT THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order #14 to the contract with Crossland Construction' Company, Inc. in the amount of Seventy -Eight Thousand Four HundredriF44 Four Dollars ($78,454.00) to install landscape irrigation, enginieipetol an mulch, and low voltage conduit at the new Fayetteville PublIyItibrakty. A nippy of Change Order #14, marked Exhibit "A" is attachedaierSo arit made part hereof. PASSED and APPROVED this 20th day of April 2004. APPROVED: Al I Er: By: SOND tfi SMITH, City Clerk By DAN COODY, Mayor Date: December 11, 2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03; 3/25/04; 4/5/04 To: Fayetteville City Council Aldermen From: Louise Schaper, Executive Director, Fayetteville Public Library Subject: Blair Library Project Budget and Contract Approvals This table identifies those requests related to the construction of the Blair Library that Council has approved, as well as forthcoming requests. Our intent is to ensure that Council is aware of all requests that are within our $23,341,655 budget for the project as approved by the FPL Board on May 2, 2002, as well as those items that are outside of this budget. Some items will be funded and/or procured by the FPL Foundation including most furnishings, some plant materials, and some technology items. Blair Library Construction, Furnishing and Equipping Item Within budget? Source(s) Budget Est. date approval Date Approved Amount Notes Crossland contract for construction Yes sales tax + private 5/21/02 $17,633,931 Includes off from site improvements CIP $221$95 funds for Contingency Yes sales tax + private $830,000 4/20/04 (remainder) 5/21/02 $700,000 $167,676 remaining of approved contingency Exterior cladding: APC replacement Yes sales tax + private $949,658 11/02 11/19/02 $402,896 APC at entrance brick will stairwell to Crossland and clad lintels + towers. Added contract Low voltage equipment Yes sales tax + private 10/21/03 $206;701 Added to Crossland contract. Low conduit voltage Yes sales tax + private 4/20/04 $24,077 (pending) Deferred from contract Landscape Yes sales tax + private 4/20/04 $54,377 (pending) Deferred from contract Interior signage Yes sales tax + private 4/20/04 Deferred from contract AV Equipment Yes sales tax + private 4/20/04 Deferred from contract Meeting enhancements room Yes sales tax + private 4/20/04 Deferred from contract Technology related items Yes sales tax + private $470,000 4/20/04 Fumishings Yes private $980,000 3/16/04 $151,185 Shelving; remainder by private funds Smart e.g. conveyor, self -check, RFID library, Yes sales tax + private $659,751 5/03 5/03 $395,632 Conveyor RF1D Self -check Moving costs Yes sales tax + private $30,000 4/20/04 This page identifies those items related to off-site improvements (utility burial, drainage, sidewalks etc.) approved in CIP ($671,995). Because additional off-site improvements have been requested by City departments and will be funded by these departments we list them here as well. We will, as those items come up, list any additional CIP items approved in 2003 for use in 2004, i.e. signage and landscape. CIP Approved Off -Site Improvements Related to Blair Library Item Within budget? Source(s) Source(s) Budget Est. date approval Date Approved Amount Notes Off-site improvements (see first item above) Yes Off-site CIP $221,995 11/18/03 5/21/02 $221,995 improvements In but Includes Crossland Contract, funded from project. sidewalks CIP site etc. West Avenue underground utilities Yes Off-site CIP $101,806 10/21/03 $101,806 West Ave utility permanent Vendor is AEP/SWEPCO. underground power. West Avenue underground utilities to residences Yes Off-site CIP $110,117 11/18/03 $110,117 Addition to Crossland contract for installation of underground utilities to seven housing structures adjacent to Blair Library on west side of West Avenue. School Street utility burial Yes Off -Site CIP $186,395. 3/16/04 $186,395 Utility burial AEP/SWEPCO; there is a "rock clause" in the contract. Additional Improvements to Blair Library Item Within budget? Source(s) Budget Est. date approval Date Approved Amount Notes CIP Approved Improvements Related to Blair •Library Not in library budget. In Water & Sewer Funds Water and Sewer Funds $41,342 11/18/03 11/18/03 $41,342 Improvements to water and sewer that were identified after the contract was signed with Crossland. Includes new 6" waterlines in Mountain; 8" waterline in School; 8" sanitary sewer in Rock and 12" waterline in Rock. These improvements are requested to correct leaking, deteriorated and undersized old water and sewer lines in the streets adjacent to Blair Library. • AmirmoezFosterHaileyJohnson MEMORANDUM To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner From: Jim Fos Architects & Planners March 29, 2004 Reference: e Public Library, Change Order 14 This Change Order covers landscape irrigation, engineered soils and mulch for the rooftop garden and low voltage conduit rough -in authorized under two Construction Change Directives for a total increase in the Contract Sum of $78,454. These are further explained in the Change Order attachment. Please advise Bob Kohler or me if any items require information. After approval by the City, retain the original for City record and return all copies to me for distribution. Post Office Box 790 • 100 West Center, Suite 302 • Fayetteville, AR 72702 • 479-442-5565 • FAX 479-442-8849 STAFF REVIEW FORM X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April 20, 2004 FROM: Louise Schaper Name Fayetteville Public Library General Government Division Department ACTION REQUIRED: Approve a contract adjustment in the amount of $78,454.00 with Crossland Construction Company Inc. for Change Order #14 including (1) landscape irrigation; (2) structural soils; and (3) low voltage conduit work per Exhibit C of the original contract dated May 21, 2002 with Crossland Construction Company. COST TO CITY: 78,454.00 8,950,917 New Library Cost of this request 4150-9150-580400 Account Number 99073-1 Project Number Category/Project Budget Program Category / Project Name 6,412,911 New Library Funds Used to Date Program / Project Category Name 2,538,006 Remaining Balance Library Construction Fund Fund Name BUDGET REVIEW: X Budget Manager Budgeted Item 3it)(51 Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Acco nting Mana r City Attorney 3/376V —Date 91-1- /el Date STAFF RECOMMENDATION: 3b61014 Division Head Date Department Director Finance & Internal Services Dir. Date 44-A7:9( Chie dministrative 0 ficer IL( (;')INLI-13L Internal Audi Date 4) (lit -9 Date Purchasing Manager Cross Reference New Item: Yes No Previous Ord/Res#: Orig. Contract Date Orig. Contract Number FAYETTEVFLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: April 23, 2004 Re: Resolution No. 57-04 Attached is a copy of the above resolution passed by the City Council April 20, 2004, approving Change Order No. 14 to the agreement with Crossland Construction. Also attached is a copy of said change order. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc. Nancy Smith, Internal Auditor Clarice Pearman - DLEP Grant applicatio. Erg -E. From: Judy Cohea To: Smith, Sondra Date: 4/13/04 5:44PM Subject: DLEP Grant application Sondra, the Drug Enforcement Grant Application that is on the agenda for April 20th has to be in Little Rock by 4:00 PM on Monday April 26th. Please try to rush this item in for Mayor Coody's signature and call me so I can get it overnight mail by Friday, April 23, 2004. I don't understand why the grant administrators think our Mayor can just sign this application without going to council. The application was received in the Mayor's office on March 29th and I received it later in that week. Thanks in advance for any help you can give me to get this to Little Rock on time. Judy CC: Tabor, Greg FAYETTEVFLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Rick Hoyt Police Department 6,t) From Clarice Buffalohead-Pearman City Clerk Division Date: April 23, 2004 Re: Resolution No. 56-04 Attached is a copy of the above resolution passed by the City Council April 20, 2004, to accept the 2004/2005 grant for drug enforcement. I have attached a copy of the signed grant acceptance. This resolution with attachments will be recorded in the city cleric's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor