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Home My WebLink About54-04 RESOLUTION• RESOLUTION NO. 54-04 • A RESOLUTION AUTHORIZING THE HIRING OF SIX (6) FULL- TIME EMPLOYEES (PATCH AND ASPHALT PREPARATION CREWS) IN THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $340,811.00 FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS@ Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the hiring of Six (6) full-time employees (Patch and Asphalt Preparation Crews) in the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $340,811.00 for same. PASSED and APPROVED this 6th day of April 2004. By: SO eatztai..) Amar, RA SMITH, City Clerk • APPROVED: By: DAN COODY, Mayor • City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2004 Department: Operations Division: Transportation Program: Street Maintenance Date Requested 3/17/2004 Adjustment Number Project or Item Requested: $211,559 is requested to increase staffing levels within the Transportation Division to increase production of the street rehabilitation program. Project or Item Deleted: No project is deleted. Excess reserves will fund this service expansion. Justification of this Increase: This increase is needed to bring production levels to minimum standards required to maintain city streets utilizing the most cost effective system. Justification of this Decrease: Use of reserve funds is required to expand street rehabilitation services in order to address immediate needs of the transportation system. Account Name SEE ATTACHED Account Name Use of fund balance Increase Budget (Decrease Revenue) Account Number Decrease Budget (Increase Revenue) Account Number 2100 0910 Amount Project Number 211,559 Amount Project Number 4999 99 211,559 Approval Signatures Ffl Req s ed By te _gg B dget Mana er k-misz____ 3 s \eci Department D. ector 65,4) Finan e temal S ices Director Mayo Date ate 3 Date Budget Office Use Only Type: A Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date initial Date , Account Name Salaries & wages Overtime FICA taxes Life insurance Health insurance LTD insurance ADD insurance Retirement savings plan Workers' comp insurance Uniforms/personal equip Motor pool charges Replacement charges Shop overhead charges Vehicle & machine maint Vehicles and equipment Account Name Use of fund balance • Increase Expense (Decrease Revenue) Account Number 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 4120 4120 4120 4120 4120 4120 4120 4120 4100 4100 4120 4120 4120 4120 4120 5100 5103 5105 5107 5108 5108 5108 5109 5111 5302 5331 5331 5331 5403 5802 00 00 00 00 00 01 02 06 00 00 00 01 02 00 00 • Amount 81,784 2,949 6,525 307 16,662 295 66 9,812 3,474 3,000 4,200 6,650 1,960 1,875 72,000 Decrease Expense (Increase Revenue) Account Number Amount 2100 0910 4999 99 211,559 Project Number Project Number • City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2004 Department: Sales Tax Capital Improvements Division: Program: Date Requested 2/26/2004 Adjustment Number Project or Item Requested: $340,811 is requested in the Street Improvements account in the Sales Tax Capital Improvements program to increase production of the street rehabilitation program. Project or Item Deleted: Transfer $340,811 from Use of Fund Balance. Justification of this Increase: This increase is needed to bring production levels to minimum standards required to maintain city streets utilizing the most cost effective system. Justification of this Decrease: Use of reserve funds is required to expand street rehabilitation services in order to address immediate needs of the transportation system. Account Name Increase Budget (Decrease ReVenue) Account Number Street improvements 4470 Amount Project Number 9470 5809 00 340,811 02052 1 Account Name Use of fund balance Decrease Budget (Increase Revenue) Account Number 4470 0947 Amount Project Number 4999 99 340,811 Approval Signatures or Requeste • By Bu • get Manager Department Director Finance temal Services Director virawja/ Mayor 2- Z7 -0 M Date rtr2. 17d Date Date Date 377/67 Date Budget Office Use Only Type: A 8 CC:1) E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date , City Council Agenda Item #05 VG /OS Weci 5-v_tx/ —774.#1.5/1947C11/2 017 &Ad tivelotees To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Terry Gulley, Transportation Manager Date: March 10, 2004 Subject: Authorization to increase staffing level within the Transportation Division in order to increase production within the street rehabilitation program. Recommendation: The Transportation Division recommends the approval of authorization to increase the staffing level of the Division by six additional employees to staff asphalt preparation and patch crews, which will allow increased production within the street rehabilitation program. Background: With approximately 260 miles of City maintained streets, each year approximately 17.3 miles should be rehabilitated. Following discussion by the City Council at the February 17th meeting, an evaluation of the street rehabilitation needs versus actual production was initiated. In 2002 and earlier, the Transportation Division rehabilitated approximately 7 miles of City streets per year. In 2003, following the reorganization, 11.03 miles was rehabbed. With a 15 year life expectancy, even with this increased efficiency the City was still over 6 miles per year behind the growing need. In 2004 the rehab program should be able to reclaim 13.2 miles, an additional 2 miles over last year's increased production. Discussion: This increased production is still 4 miles below the amount that is necessary to properly maintain the City's streets. The addition of these employees will result in the Transportation Division having the ability to expand the rehabilitation program to meet the minimum threshold of repairs needed in the future. Implementation of this program will start a long range solution to diminish extensive road renovations, reducing the current rehab cost per road mile from $15.37 per linear foot to $9.45 per linear foot. This reduction in rehabilitation costs will require a long term investment. Many of our City's streets are very old and in dire need of major work. It will take several years to reach this minimum rehab cost, but in present day costs this would.result in a 38% savings. If the City is to realize those future savings, investment must be made to stop the growing backlog of streets in need of major repair. Failure to address the issue of adequate preventative maintenance will allow the conditions of the past to continue until the City faces a backlog of deteriorated streets that will be too large to address with the long term 15 strategy proposed here. City Council Agenda Item Budget Impact: Additional funding for employees will be obtained from street fund reserves. The Budget Division has evaluated future needs through 2008 and the necessary funding is available. Funding for material for the In -House Paving Program comes from the Capital Sales Tax Program. Additional material will be required to rehab this additional 4 miles This funding would be from the Capital Sales Tax Program. In 2004, S340,811.00 is needed to reach the goal of 17.47 miles of street renovation. In 2005 and beyond, funding of approximately $726,500.00 per year will be required. Partial funding for 2004 is from funds not expended in 2002. RESOLUTION NO. A RESOLUTION AUTHORIZING THE HIRING OF SIX (6) FULL- TIME EMPLOYEES (PATCH AND ASPHALT PREPARATION CREWS) IN THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $340,811.00 FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS. Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the hiring of Six (6) full-time employees (Patch and Asphalt Preparation Crews) in the Transportation Division. Section 2. That the City Council of the City of FayettevilleAolAranis hereby approves a budget adjustment in the amount of $340 8 r sa e. PASSED and APPROVED this 16th day of March 20044 ATTES APPROVEI?: SONDRX SMITH, Gity Clerk DY, Mayor ON 8 00 NO NO b.) 0,4 tA • U.) Lt.) ‘40 00 00 69 EA 1.8 ON 00 ‘j8 00 •-..6 to 1.) 1,4 0--• CO la Os 0 NJ 0 k.cio -00 ACA ON ON' A CA 0•-• -4 6) CA -4 CA 00 ta CA h) 0 t...) k..) 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CA 0 ON (7. •& 0-- p 1/40 LA b k.0 0 "0 b o 0000 a a a o a 0 'a0o -4 ON 6) 0 NO 6) PN ,) o " 0000 0000 0 cp o 0 o to) '1 AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAREVIEW II FORM - FINANCIAL OBLIGA IION For the Fayetteville City Council Meeting of: ot9LAJ .00ds46-2004 FROM: Terry Gulley Name Transportation Division Operations Department ACTION REQUIRED: A resolution authorizing the hiring of six (6) full-time employees (patch & asphalt preparation crews) in the Transportation Division and approving a budget adjustment in the amount of $223,000.00 for personnel and a budget adjustment in the amount of $340,811.00 for materials. COST TO CITY: $340,811.00 $223,000.00 Cost of this request 4470.9470.5809.00 2100.4120.xxxx.xx Account Number 02052.1 Project Number 1,491,202.00 982,036.00 Category/Project Budget 49,349.00 187,557.00 Funds Used to Date 1,441,853.00 794,479.00 Remaining Balance In -House Pavement Improvements Street Maintenance Program Category / Project Name Street Improvements Program / Project Category Name Sales Tax Capital Improvements Street Fund Name BUDGET REVIEW: Budget Manager X Budgeted Item --"D Date X Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accounting Manager Cs) City Att rney .2:0-4142 ate 3414 Date 75jCSOJACJI IKatt& In ernal At itor ULJAJ2 Purchasing Manager c3IcrliCI1/41 Date Gq lag 641 Date STAFF m COMMEND 171S Head IIL -Nen. ra-1111111111PLI‘ilb Department Di ector >644,1i;14.Th Finance St Internal Services Z ° Date Date Date Date Mayor Date Received in Mayor's Cross Reference: Previous Orig. Orig. Ord/Resit: Contract Date: Office Contract Number: New Item: 3//12/4;i4 Date),24#C. Yes No STAIIIREVIEW FORM - FINANCIAL OBLIGAN X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April 6, 2004 FROM: Terry Gulley Name Transportation Division Operations Department ACTION REQUIRED: A resolution authorizing the hiring of six (6) full-time employees (patch & asphalt preparation crews) in the Transportation Division and approving a budget adjustment in the amount of $211,559.00 for personnel and a budget adjustment in the amount of $340,811.00 for materials. COST TO CITY: $340,811.00 $211,559.00 Cost of this request 4470.9470.5809.00 2100.4120.xxxx.xx Account Number 02052.1 Project Number 1,491,202.00 982,036.00 Category/Project Budget 128,903.00 187,557.00 Funds Used to Date 1,362,299.00 794,479.00 Remaining Balance In -House Pavement Improvements Street Maintenance Program Category / Project Name Street Improvements Program / Project Category Name Sales Tax Capital Improvements Street Fund Name BUDGET REVIEW: X Budgeted Item Budget Manager Date X Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accounting manager City Attorney Date Internal Auditor Date Purchasing Manager Date Date STAFF RECOMMENDATION: Division Head Department Director Finance s Internal Services Dir. Chief Administrative Officer Mayor Date Date Date Date Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No FAYETTEVI.LLE THE CITY Of FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Terry Gulley Transportation Division From: Clarice Buffalohead-Pearman City Clerk Division Date: April 8, 2004 Re: Resolution 54-04 Attached is a copy of the above resolution passed by the City Council, April 6, 2004, authorizing the hiring of six new full-time employees. I have attached a copy of the budget adjustments for this approval. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc. Nancy Smith, Internal Auditor Barbara Fell, Budget & Research