HomeMy WebLinkAbout53-04 RESOLUTION•
RESOLUTION NO. 53-04
A RESOLUTION TO APPROVE A CONTRACT WITH
THE LOW BIDDER, LILLICH BOSSLER, INC. TO
PROVIDE AND INSTALL NEW BALL FIELD LIGHTING
AT THE WHITE RIVER BASEBALL COMPLEX FOR THE
AMOUNT OF $250,000.00 PLUS A CONTINGENCY OF
$25,000.00 AND TO APPROVE A BUDGET ADJUSTMENT
OF $67,955.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a contract with the low bidder, Lillich Bossier, Inc to provide and install new
ball field lighting at the White River Baseball Complex for the amount of $250,000.00
plus a contingency of $25,000.00 and approves a budget adjustment of $67,955.00.
PASSED and APPROVED this the 6th day of April, 2004.
By:
s _ OPt-e4 1A -J CightdAL)
SONDRA SMITH, City Clerk
By
APPROVED:
4
/ /
A i.,
DAN COODY, Mayof
•
Section 00500
AGREEMENT
•
BETWEEN CITY OF FAYETTEVILLE AND CONTRACTOR
THIS AGREEMENT is dated as of the day of 14pr 1 in the year 2004 by and between the City
of Fayetteville, Arkansas and L i 111 ch&Bo ss le r(hereinafter called CONTRACTOR).
The City of Fayetteville and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
Article 1. WORK.
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The work generally consists of removal of existing light structures and providing and installing a
new sports lighting system for White River Baseball Complex Lighting Project and all items
indicated in the Drawings and Specifications for the project.
Article 2. ENGINEER.
The Project has been designed by
Green Anderson Engineers, Inc.
2233 N. Green Acres Rd.
Fayetteville, AR 72703
who is hereinafter called ENGINEER and who is to act as the City of Fayetteville's representative,
assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the
Contract Documents in connection with completion of the Work in accordance with the Contract
documents.
Article 3. CONTRACT TIME.
3.1. The Work shall be substantially completed within 40 working days after the Contract Time
commences to run as provided in paragraph 2.03 of the General Conditions, and completed and
ready for final payment in accordance with paragraphs 14.07.B & C of the General Conditions
within 50 working days after the date when the Contract Time commences to run.
City of Fayetteville 10/02/02 Agreement Page -1
3.2. Liquidated Damages. The City of Fayetteville and CON CRACTOR recognize that time is of
the essence of the Agreement and that the City of Fayetteville will suffer financial loss if the
Work is not completed within the times specified in paragraph 3.1 above, plus and extensions
thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the
delays, expense and difficulties involved in proving the actual loss suffered by the City of
Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such
proof, the City of Fayetteville and CONTRACTOR agree that as liquidated damages for delay
(but not as a penalty) CONTRACTOR shall pay the City of Fayetteville Two hundred dollars
($200.00) for each day that expires after the time specified in paragraph 3.1 for Substantial
Completion until the Work is substantially complete. After Substantial Completion, if
CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time
specified in paragraph 3.1 for completion and readiness for final payment or any proper extension
thereof granted by the City of Fayetteville, CONTRACTOR shall pay the City of Fayetteville
Two hundred dollars ($200.00) for each day that expires after the time specified in paragraph 3.1
for completion and readiness for final payment.
Article 4. CONTRACT PRICE.
The City of Fayetteville shall pay CONTRACTOR for completion of the Work in accordance
with the Contract Documents an amount in current funds equal to the sum of the amounts
determined from the Bid Form pursuant to paragraphs 4.1 and 4.2 below:
4.1. for all Work other than Unit Price Work, an amount equal to the sum of the established lump
sums for each separately identified item of Lump Sum Work; and
4.2. for all Unit Price Work, an amount equal to the sum of the established unit price for each
separately identified item of Unit Price Work times the estimated quantity of that item as
indicated in this paragraph 4.2.
As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER as provided in
paragraph 9 08 of the General Conditions. Unit prices have been computed as provided in paragraph
11.03.B of the General Conditions.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General
Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed
by ENGINEER as provided in the General Conditions.
5.1. Progress Payments. The City of Fayetteville shall make progress payments on account of
the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended
by ENGINEER, on or about the 1st day of each month during construction as provided in
paragraphs 5.1.1 and 5.1.2 below and SC -14 02 All such payments will be measured by the
schedule of values established in paragraph 2.07 of the General Conditions and based on the
City of Fayetteville 10/02/02 Agreement Page -2
•
•
number of units completed in the case of Unit Price Work or, in the event there is no schedule of
values, as provided in the General Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in an amount
equal to the percentage indicated below, but, in case, less the aggregate of payments
previously made and less such amounts as ENGINEER shall determine, or the City of
Fayetteville may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the
General Conditions.
90 percent of Work completed (with the balance of 10 percent being retainage), If
Work has been 50 percent completed as determined by the ENGINEER, and if the
character and progress of the Work have been satisfactory to the City of
Fayetteville and ENGINEER, the City of Fayetteville, on recommendation of
ENGINEER, may determine that as long as the character and progress of the
Work remain satisfactory to them, there will be no additional retainage on account
of work completed, in which case the remaining progress payments prior to
Substantial Completion will be in an amount equal to 100 percent of the Work
completed.
100 percent of materials and equipment not incorporated in the Work but
delivered, suitably stored, and accompanied by documentation satisfactory to the
City of Fayetteville as provided in paragraphs 14.02.B.5 & 14.02.D of the General
Conditions. That is, if any such items are setup for that type payment in the
Specifications.
5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to
CONTRACTOR to 98 percent of the Contract Price (with the balance of 2 percent being
retainage), less such amounts as ENGINEER shall determine, or the City of Fayetteville
may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General
Conditions.
5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with
paragraphs 14.07.B & C of the General Conditions, the City of Fayetteville shall pay the
remainder of the Contract Price as recommended by ENGINEER as provided in said paragraphs
14.07.B & C.
Article 6. CONTRACTOR'S REPRESENTATIONS.
In order to induce the City of Fayetteville to enter into this Agreement CONTRACTOR makes the
following representations:
6.1. CONTRACTOR has examined and carefully studied the Contract Documents (including the
Addenda listed in Article 7) and the other related data identified in the Bidding Documents
including "technical data."
City of Fayetteville 10/02/02 Agreement Page -3
•
•
6.2. CONTRACTOR has visited the site and become familiar with and is satisfied as to the
general, local, and site conditions that may affect cost, progress, performance, or furnishing of the
Work.
6.3. CONI RACTOR is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, performance, and furnishing of the Work.
6.4. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface
conditions at or contiguous to the site and all drawings of physical conditions in or relating to
existing surface or subsurface structures at or contiguous to the site which have been identified in
the Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions.
CONTRACTOR accepts the determination set forth in paragraph SC -4.02 of the Supplementary
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General
Conditions
CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and
may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that the
City of Fayetteville and ENGINEER do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with respect
to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully
studied (or assumes responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies, and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences, and procedures of construction to the employed by
CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not
consider that any additional examinations, investigations, explorations, tests, studies, or data are
necessary for the performance and furnishing of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract
Documents.
6.5. CONTRACTOR is aware of the general nature of work to be performed by the City of
Fayetteville and others at the site that relates to the Work as indicated in the Contact Documents.
6.6. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the site, reports and drawings identified in the Contract
Documents, and all additional examinations, investigations, explorations, tests, studies, and data
with the Contract Documents.
6.7. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents and the written
resolution thereof by ENGINEER is acceptable to CONTRACTOR and the Contract Documents
are generally sufficient to indicate and convey understanding of all terms and conditions for
performance and furnishing of the Work.
City of Fayetteville 10/02/02 Agreement Page -4
•
Article 7. CONTRACT DOCUMENTS
•
The Contract Documents which comprise the entire agreement between the City of Fayetteville and
CONTRACTOR concerning the Work consist of the following:
7.1 Advertisement for Bids
7.2 Instructions to Bidders
7.3 Bid Form
7.4 Notice of Selection
7.5 This Agreement (pages 1 to 7 inclusive).
7.6 Performance and Payment Bonds, (Exhibits A and B respectively).
7.7 Certificates of Insurance, (Exhibit C).
7.8 Notice to Proceed (00550)
7.9 General Conditions (pages 1 to 42, inclusive).
7.10 Supplementary Conditions (pages 1 to 12 inclusive).
7.11 Specifications as listed in the table of contents.
7.12 Addenda numbers 1 to 5, inclusive.
7.13 The following which may be delivered or issued after the Effective Date of the Agreement
and are not attached hereto:
7.14 All Written Amendments and other documents amending, modifying or supplementing the
Contract Documents pursuant to paragraph 3.04 of the General Conditions.
The documents listed in paragraphs 7.2 et seq above are attached to this Agreement (except as expressly noted
otherwise above).
There are no Contract Documents other than those listed above in this Article 7. The Contract Documents
may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions.
City of Fayetteville
10/02/02 Agreement Page -5
•
Article 8. MISCELLANEOUS.
•
8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will
have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents
will be binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are due may
not be assigned without such consent (except to the extent that the effect of this restriction may be
limited by law), and unless specifically stated to the contrary in any written consent to an
assignment no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
8.3. The City of Fayetteville and CONTRACTOR each binds itself, it partners, successors, assigns,
and legal representatives to the other party hereto, its partners, successors, assigns, and legal
representatives in respect to all covenants, agreements and obligations contained in the Contract
Documents.
8 4 Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid
and binding upon stricken provision or part thereof with a valid and enforceable provision that
comes as close as possible expressing the intention of the stricken provision.
City of Fayetteville 10/02/02 Agreement Page -6
•
•
IN WITNESS WHEREOF, the City of Fayetteville and CONTRACTOR have signed this Agreement
in quadruplicate. One counterpart each has been delivered to the City of Fayetteville and ENGINEER,
and two counterparts have been delivered to CONTRACTOR All portions of the Contract Documents
have been signed, initialed, or identified by the City of Fayetteville and CONTRACTOR or identified by
ENGINEER on their behalf.
This Agreement will be effective on Ilex( 11 (0 114 , 2004 (which is the Effective Date of
the Agreement).
OWNER: jCity of Fayetteville CONTRACTOR: Lillich Bossier, Inc.
By:
E rrek
4‘
I \
1‘.
•
5 It:
row .4,
Attest: 011A-A-0-'frUt
ORATE SEA
Address for giving notices
(If OWNER is a public body, attach
evidence of authority to sign and
resolution or other documents
authorizing execution of Agreement.)
City of Fayetteville
By. ..Thoe
President/Owner
[CORPORATE SEAL]
*Attest:
*If a Corporation, attest by the Secretary.
Address for giving notices
License No. 006581040A
Agent for service of process:
(If CONTRACTOR is a corporation, attach
evidence of authority to sign)
10/02/02
Agreement Page -7
•
00500
NOTICE TO PROCEED
TO: DATE:
PROJECT: White Rivers Baseball Complex Lighting Project
You are hereby notified to commence WORK in accordance with the Contract dated
on or before and you are to substantially
complete the WORK within working days 'thereafter and have the Work complete and
ready for final payment within working days thereafter The date for Substantial
completion is therefore , 2004. The date for final completion is
therefore 2004.
CITY OF FAYETTEVILLE, ARKANSAS
Owner
By
Owners Representative
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by
this the day of
By
Title
,2004.
City of Fayetteville 10/02/02 Agreement Page -II
City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2004
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
3/18/2003
Adjustment Number
Project or Item Requested:
$67,955 is requested in the White River Baseball
• Complex Improvements capital project.
Project or Item Deleted:
To reduce the following projects: #02013 by $16,642,
#02001 by $11,245, #02027 by $20,546, and #02015 by •
$19,522.
Justification of this Increase:
These funds are necessary to complete White River
Baseball Complex Improvements capital project.
Justification of this Decrease:
This adjustment is administrative. Funds taken from
#02015 are needed for project contingency.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
See Attachment
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
See Attachment
Approval Signaiures
Requested
, Budget Manager
3 /01 -tog
Date
GIVRIOC-1
Date
Department Director Date
Finance & Intern
Mayor
rvices D
ctor
Date
Date
Budget Office Use Only
Type: A
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
•
City of Fayetteville, Arkansas
Budget Adjustment Attachment
•
IEEE=
Budget Year
Department: Sales Tax Capital Improvements
Date Requested
Adjustment Number
Division:
2004
Program:
3/18/2004
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Park improvements 4470 9470 5806 00 $ 45,773.00 02004
Park improvements 2250 9255 , 5806 00 $ 22,182.00 02004
$ 67,955.00
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Park improvements 4470 9470 5806 00 $ 16,642.00 02013
Park improvements 4470 9470 5210 00 $ 9,609.00 02027
Park improvements 2250 9255 5806 00 $ 10,937.00 02027
Park improvements 4470 9470 5806 00 $ 19,522.00 02015
Contract Services 2250 9255 5315 00 $ 111245.00 02001
67,955.00
NAME OF FILE: Resolution No. 53-04
w/agreement & budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
03/17/04
memo to mayor & city council
0,mc...,...:1. *I/LJuk iart6siic.
2
draft resolution
3
copy of
proposed agreement
4
03/24/03
Staff Review Form
6
copy of purchase requisition
NOTES.
Iii9j04
aoLtmd
0,mc...,...:1. *I/LJuk iart6siic.
•
•
•
City Council Meeting of April 6, 2004
CITY COUNCIL AGENDA MEMO
To: Mayor Coody and City Council
Thru: Gary Dumas, Director of Operatio04?
Connie Edmonston, Parks and Recreation Director 0
From:
Date:
Subject:
David Wright, Recreation Superintenden
March 17, 2004
Re6
116/of
Agenda Item Number 50-01
• I
1141116055/ed;
Approval of Bid #02-44 and contract for White River Baseball Complex
Lighting
RECOMMENDATION
Parks and Recreation Staff recommends awarding the White River Baseball Complex
Lighting Project to Lillick Bossler, Inc. in the amount of $250,000 with a 10% project
contingency of $25,000 for a total cost of $275,000, and approval of a budget adjustment.
BACKGROUND
White River Baseball Complex is the home of baseball for children between the ages of
13 and 18. For several years, Parks and Recreation has been working to improve the
quality of this facility. Fencing, a walking path and a new concession stand and restrobms
have been built or replaced at this park. This lighting is an outdated system producing
inadequate lighting and shadow areas. These were the original lights. For the past few
years we have had a very difficult time maintaing the lights for play. On numerous
occasion the lights have failed during ballgames creating considerable delays.
Green Anderson was hired to evaluate the current status of the electrical wiring of the
park, designing the specification and supervision of the project construction. Mr. Green
reviewed and approved the bids.
This project was bid on three different occassions. In the first bid, the project included
lighting in the parking lot and batting cages. It also included catwalks that allow Parks
and Recreation Staff to climb poles in order to change lights. However these amentities
caused the price to come in at approximately $388,000. Over the course of the next two
bids, Parks and Recreation Staff and Green Anderson Engineers re-evaluated and
adjustments made as deemed necessary to the project. Another cost saving measure was
in the specification of the type of lighting. In the first two bids, Musco Lighting or
equivalent was the requirement. In the third and final round of bidding, the specifications
called for Universal and/or Hubbell standards or equivilant, provided they meet the
required 50 footcandles in the infield and 30 footcandles in the outfield. This change
alone, saved the City of Fayetteville approximately $40,000.
•
•
•
DISCUSSION
•
City Council Meeting of April 6, 2004
Agenda Item Number
The final process of the renovation of this facility is the sports lighting. National Safety
Standards call for 50 vertical footcandles in an infield and 30 vertical footcandles in an
outfield. This facility is well below both of these standards. These standards can not be
met with the current electrical system in place at this facility In order for these standards
to be met; a new transformer, equipment, and lights must be installed.
BUDGET IMPACT
Bids were opened on March 12, 2004. Two bids were received with Lillich Bossier
having the low bid for the project. Their bid amount was $250,000. Parks and Recreation
Staff request a project contingency of $25,000 for a total of $275,000.
The project cost is over budget. The original budget for this project was $141,000. There
are two factors causing this project to cost more than budgeted. First, the installation of
the lights in this project is different than most sports field lighting projects. The two fields
at this park are not configured where poles can be shared; meaning sixteen poles must be
installed. There are trees and walking trail around the fields that required different
setbacks and pole spacing.
Second, special lighting requirements were specified. Both Parks Staff and Mike Green
of Green Anderson Engineers felt very strongly about keeping light trespass and.spillage
to a minimum. Although this park is in an industrial area, there are homes on the side of
Mt. Sequoyah that face this ballpark. Staffwants to ensure residents will not be impacted
from these lights. These fixtures not only reduce the amount of glare produced from the
park to the neighborhoods, but by directing the lighting onto the field, will improve the
quality of lighting for play.
•
RESOLUTION NO.
•
A RESOLUTION TO APPROVE A CONTRACT WITH
THE LOW BIDDER, LILLICH BOSSLER, INC. TO
PROVIDE AND INSTALL NEW BALL FIELD LIGHTING
AT THE WHITE RIVER BASEBALL COMPLEX FOR THE
AMOUNT OF $250,000.00 PLUS A CONTINGENCY OF
$25,000.00 AND TO APPROVE A BUDGET ADJUSTMENT
OF $67,955.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a contract with the low bidder, Lillich Bossler, Inc. to provide and install new
ball field lighting at the White River Baseball Complex for the amount of $250,000.00
plus a contingency of $25,000.00 and approves a budget adjustment of $67,955.00.
PASSED and APPROVED this the 6th day of April, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
pit
By:
DANIDODY, Mayor
•
AGENDA REQUEST
61Z- '11753-0/ RO,e_
°STAFF REVIEW FORm FINAIDSOAMMED Piot(
e0
/ficil 60.5510,r/
bris istot
CONTRACT REVIEW
GRANT REVIEW
X CONTRACT AMENDMENT
For the Fayetteville City Council Meeting of: N/A
FROM:
David Wright
Name
Parks and Recreation
Division
Operations
Department
ACTION REQUIRED: Contra Adme ment #1 to Lillich Bossier, Inc., in the amount of $5,008.35 to raise the
height of electrical panels of 6sIWsei lights to remove from danger of river waters flooding the electrical panels.
Contract Admendment #2 to Lillich Bossier, Inc., in the amount of $16,275, to redrill hole base to 16 feet. This is
necessary to secure the 70 foot light poles into rock in the surface. This request is covered in the project
contingency of $25,000.
COST TO CITY:
$21,283.35 277,005.00 White River Baseball Improvments
Cost of this request
4470.94/0.5806.00
2250.9255.5314.00 172,852.67 Park Improvments
Category/Project Budget Program Category / Project Name
Account Number
Funds Used to Date Program / Project Category Name
02004.1 25,001.66 Sales Tax/Parks Development
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item Budget Adjustment Attached
Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting mane r
CierWri-O-rney
Date Internal Auditor
i et(
Date
Purchasing Manager
Date
Date
STAFF RECOMMENDATION: To approve changes for contract.
OQW)144: (62944-1fri4;66.— /0-2 7-09
Division Head Date
Dep rtme t Director
4-.50
inance & Internal Services Dir.
to- ze, 04\
Date
/0- 2X-- eci
/a
Date
Chief
Inistr tive Officer
Mayor Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res
Orig. Contract Date:
Orig. Contract Number:
Date
New Item:
Yes
•
. •
Staff Review Form - Page 2
Vbrte arttier 3561X4(1 Lel•MT
Description
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Meeting Date N/A
Reference Comments:
FAYETTPVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
•
To: Gary Dumas, Operations Director
re, ‘
Thur: Connie Edmonston, Parks and Recreation Directofk te
From: Dayld Wright, Recreation Superintendent At]
Date: October 27, 2004
Re: White River Baseball Lighting Project Change Order
Lillich Bossier, Inc., is currently under contract to replace the sports lighting at White River
Baseball Complex for $250,000, with at $25,000 contingency. Two change orders are needed in
order to complete the project. First, the height of the electrical panels needs to be raised. These
ball fields are directly on the White River, which often floods. Raising the electrical panels to ten
feet will reduce the chances of flood water reaching the panels and causing possibly thousands of
dollars of repairs.
The second change is necessary because of the condition of the soil at the facility is unsuitable to
support these structures. Since the lights are so close to the river, there are several light poles
requiring a special footing The majority of the light poles at the facility have the necessary rock
around the concrete poles to support the structure. For proper support, these poles must be buried
five feet into the shale. The closer to the river the drilling takes place, the deeper the drilling must
occur to hit rock. There are four, of the sixteen, poles required be buried at sixteen feet. This
extra depth and width of these holes, and the different support required is the reason for the
increased price.
These two change orders will cost the City of Fayetteville a total of $21,283.35. Raising the
height of the electrical panels will cost $5,008.35, while the extra drilling and support will cost
$16,275. With a contingency of $25,000, this will leave a remaining contingency balance of '
$3,716.65. Please find enclosed the supporting materials for this project and changes. If you have
any questions concerning either of these, please call me at 481.
• 10/19/2004 21:10 4795493972
•
LILLICHRriceJ FR
CHANGE PROPOSAL REQUEST
PROJECT: White River Ballpark-13rojed 02080
OWNER: City of Fayetteingle Arkansas
Attn: David Wright
REASON FOR CHANG :
Raise panel height per owner retmeet
CR,PRS 001
DATE: 10/01/04
479-521-7714(0
PAGE 02
7456
DESCRIPTION
QUANITY UNIT
MATERIAL
U/P
MATERIAL
EXTENSION
CODE
LABOR
U/P
LABOR
EXTENSION
CODE
Subtotal
Sales Tar/Payroll T & I
Clean Up/Trash Removal
Subtotals
9.13%
0.00
0.00
50.00
Total Materials and labor
2910%
6.O0%
0.00
0.00
0.00
80.00
$0.00
SUBCONTRACTOR CHANGE
Broadway Electric w/ attachadment
Total Suboontactor Charges
UllIch 8 Bossier -OH 4 13 -Sub
Ullich 8 Bossier -OH 8 13
Subtotal
Performance Bond Cost
TOTAL THIS CHANGE
5.00%
15.00%
84,704.00
$4,704.00
$235.20
50.00
54.93920
1.40% $69.15
55.008.361
Proposal by:
Bossier
L Bass
Architect Acceptance
n�
Date:
•
• 10/19/2004 21:10 4795493972
•
LILL ICHBFICCI FR
•
CHANGE PROPOSAL REQUEST
PROJECT: White River Ballpark -Project 02060
OWNER: City of FayettewIle, Arkansas
Attn: David Wright
REASON FOR CHANGE:
Increase foundation size due to unsuitable soil bearing. Copy of soil investigation, and pier base design attached
CRIPR# 002
DATE: 10/1/04
479-521-7714 (1)
PAGE 05
DESCRIPTION
OUANITY UNIT
MATERIAL
U/P
MATERIAL
EXTENSION
CODE
LABOR
U/P
LABOR
EXTENSION
CODE
Subtotal
Sales Tax/Payroll T & I
Olean Up/Trash Removal
Subtotals
9.13%
0.00
0.00
30.00
Total Materials and Labor
29.00%
6.00%
0.00
0.00
0.00
30.00
30.00
SUBCONTRACTOR CHANGE
Broadway Electric w/ attachedmeM
Terracon-Soils Investigation
Total Subcontactor Charges
Ldlich & Bossier -ON & P -Sub
LIllich & Bossier -OH & P
Subtotal
Performance Bond Cost
TOTAL THIS CHANGE
$14,000.00
31.500.00
315,500.00
5.00% 3775.00
15,00% saw
$16,275.00
0.03% • 30.00
n16,275.001
Proposal by:
LIN kr
Robert L. ss
Architect Acceptance Owner Acceptance
David Wright
Date:
Data: