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Home My WebLink About50-04 RESOLUTION50-04 RESOLUTION NO. • A RESOLUTION APPROVING THE PURCHASE OF A NISSAN CL8OLP FORKLIFT TRUCK BY THE SOLID WASTE & RECYCLING DIVISION FROM LIFT TRUCK SERVICE CENTER IN THE AMOUNT OF $36,208.75. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Nissan CL8OLP forklift truck by the Solid Waste 8r Recycling Division from Lift Truck Service Center in the amount of $36,208.75. PASSED and APPROVED this 60, day of April 2004. , Tre=.1 1/ e By: 414414.-) Mat -i SONDRA SMITH, City Clerk APPROVED: By DAN COODY, Mayor .=ME • NAME OF FILE: Resolution No. 50-04 CROSS REFERENCE: Document • NOTES: 1 03/18/04 memo to mayor & city council 2 draft resolution 3 03/08/04 memo to Equipment Committee 4 copy of purchase requisition 5 03/08/04 copy of Request for Expansion/Replacement Equipment 6 03/24/04 Staff Review Form 7 03/08/04 copy of Request for Expansion/Replacement Equipment 8 04/08/04 memo to David Bragg NOTES: fit•It_a7::&4 46 • • V/ofrii So --to LICf ectok_ 5esuice CITY OF FAYE7TEVILLE &At( FLEE7T ERAMM 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: March 18, 2004 Subject: Purchase of Replacement Fork Lift Truck RECOMMENDATION: That City Council approve the purchase of a Nissan CL8OLP Forklift Truck for use by Solid Waste Division from Lift Truck Service Center for the bid price of $36,208.75. BACKGROUND: Forklift unit #980 is in need of replacement. Two bids were received and opened on February 27, 2004. The lowest bid meets all specifications. Funds for this purchase are available in 9700.1920.5802.00, Project #02080. The purchase of this unit was approved by the Equipment Committee at the meeting of March 9, 2004. RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF A NISSAN CL8OLP FORKLIFT TRUCK BY THE SOLID WASTE & RECYCLING DIVISION FROM LIFT TRUCK SERVICE CENTER IN THE AMOUNT OF $36,208.75. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council of the City of Fayetteville, ArkaiCsAs hereby approves the purchase of a Nissan CL8OLP forklift truck-by4rec1id Waste & Recycling Division from Lift Truck Service Center -UV the arn unt of $36,208.75. PASSED and APPROVED this 6th day of A ril 2004. APPROVE By: S'ONDRA SMITH, City Clerk • C/TY OF FAYEAVILLE ;t11,151k, FLEET ERAn 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle - Kyle Cook A feRovra Lioneld Jordan Don Marr 771/0 Billy Sweetser From: David Bragg, Fleet Operations Supt. Date: March 8, 2004 Subject: Purchase of Replacement Fork Lift Truck Bids were opened on February 27, 2004 for a forklift truck for use by Solid Waste Division. Two bids were received: Lift Truck Service Center, Inc. Springdale, AR Item 1 Nissan CL8OLP $25,976.75 Item 2 Cascade bale clamp 50D -BCR -74B 11,232.00 Item 3 Trade in existing bale clamp only 1,000.00 TOTAL $36,208.75 Hugg & Hall Equipment Springdale, AR Item 1 Toyota 7FGCU35 $29,695.00 Item 2 Cascade bale clamp 50D -BCR -74B 9,895.00 Item 3 Trade in existing bale clamp only 950.00 TOTAL $38,640.00 The lowest bid meets all specifications. I recommend acceptance of the lowest bid from Lift Truck Service Center, Inc. in the amount of $36,208.75. This is a replacement for unit #980. Funds are available in Replacement Project Account 02080 for this purchase. Special Instructions: Approvals: Mayor: Department Director: NOW Niir -a 0 0 CO V cn cn -c>. cA> n> —L = 0 Requester BARBARA OLSEN 0 > a> cn to Vendor # 10657 City Of Fayetteville (Not a Purchase Order) Shipping/Handling TO BE UNIT #9058 PER BID SPECIFICATIONS CL8OLP NISSAN FORKLIFT TRUCK Description —. Quantity r 0 EA EA EA EA EA EA EA EA EA T > 'Unit of Issue 40 co.) a -p4 a co :NI cn 'Unit Cost Vendor Name: LIFT TRUCK SERVICE CENTER I $0.00 40 0 b b 40 0 b o $0.00 40 0 b b 4f1 0 b b 4:19 0 b b So.00 (A 0 b o ev co a) -1.4 ea Ca CA 'Extended Cost r.(if \ as CO V 0 o :. CO IV 0 41 CO 0 I..) b c• Requester's Employee # 1940 Account Numbers N -. V 0 0 cc co Fob Point: Ship to code: 050 02080.1 qtension: 495 Project/Subproject # 11_ inn° 0- 5 Z 9 I.c.... I I Z 9 P.O Number Requisition No. 'Inventory # Quotes Attached Yes: No: Expected Delivery Date: 0 cu 6-6 C.3 ... co I:3 a a a 'Fixed Asset # I • Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Solid Waste Acct.# Currently Charged: Expansion Program: 5500-5060 Recycling or Replacement X Unit # for Vehicle being Replaced: 980 Purchase Price of Exp./Replace Vehicle: 36,209.00 Date of Request: 3/8/2004 Acct. # to be Charged: Date Required: ASAP 5500-5060 Unit # for Expansion/Replacement: 9058 CIP Budget / Project # 9700.1920.5802 02080 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: 131.00 Maintenance: 134.00 # of Months Budgeted: 3.00 Total Budgeted: 1,125.00 Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 674.00 Maintenance: 130.00 # of Months to be in Service for Current Year: 5.00 Overhead: 110.00 + 10035.00 budgeted for new Overhead: Current Year Expense - 148.00 IVEVa 0 I- Description of equipment to be purchased/transferred. (Attach Additional Sheets if Necessary) 4,760.00 2 4 atoo *7 ?RC Nissan CL8OLP Forklift truck, with Cascade Bale clamp 50D -BCR -74B, less trade in on existing bale clamp only. LP gas powered, 8000 lb. capacity Justification for expansion/replacement: (Attach Additional Sheets if Necessary) The current forklift is undersized and is not capable of perforrning to the capacity needed. It is old and is past its useful life. Approval Signatures. -419. 4.1 rya Iv • n Head endent Budget Manager Department Director. 3/1/0/0 4_ Date 7r2) t) Date Date 4 6 inance & Internal Services Dir , ef Admini rative Officer / Mayor 4111 Please retum original form to Fleet when signed by all. —?4-ert Date 141-0 Date Da • STAIIP III REVIEW FORM - FINANCIAL OBLIGATION X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April 6, 2004 FROM: David Bragg Name Fleet Operations Operations Division Department ACTION REQUIRED: Approval of purchase of Nissan CL8OLP Forklift truck for use by Solid Waste Division from Lift Truck Service Center for the bid price of $36,208.75. COST TO CITY: $36,209.00 583,325.00 Fleet - Other Vehicles/Equipment Cost of this request Category/Project Budget Program Category / Project Name 9700.1920.5802.00 26,851.00 Vehicles and Equipment Account Number Funds Used to Date Program / Project Category Name 02080 556,474.00 Shop Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Manager Date ci Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: 3 /19 fott Accounting )1144- Liz& WS/ 3//9/0q- cut r-S-rvaL, ng Ma er Date Internal A itor Date 0 42:;)34270L( 3 ca,a) 04 City Att ney Date Purchasing Manager Date AFF RECOMMENDATION: ision ead Departme Director Finance & Internal Services Dir. Date -OM Received in Mayor's Office 3-22°104 Cross Reference: Date Previous Ord/Res#: Date Orig. Contract Date: '4� ,viottaz 141-CY Date Chie inistr ive °triter ;11 /7 Mayor Date Orig. Contract Number* New Item: q//22/15 y Date 14# Yes No • 4-6 -04 • Solid /tie fik/..00,4_ Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Solid Waste Program: Recycling Date of Request: 3/8/2004 Acct.# Currently Charged: 5500-5060 Acct. # to be Charged: 5500-5060 Expansion or Replacement X Date Required: ASAP Unit # for Vehicle being Replaced: 980 Unit # for Expansion/Replacement: 9058 Purchase Price of Exp./Replace Vehicle: 36 209 00 CIP Budget / Project # 9700.1920.5802 02080 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: 131.00 Maintenance: 134.00 Overhead: 110.00 # of Months Budgeted: 3.00 Total Budgeted: 1,125.00 + 10035.00 budgeted for new Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 674.00 Maintenance: 130.00 Overhead: 148.00 # of Months to be in Service for Current Year- 5.00 Current Year Expense: A/4W 4,760.00 01-- Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2 s Xit-00 *7 '?R-C.o� Nissan CL8OLP Forklift truck, with Cascade Bale clamp 50D -BCR -74B1 less trade in on existing bale clamp only. LP gas powered, 8000 lb. capacity Justification for expansion/replacement: (Attach Additional Sheets if Necessary) The current forklift is undersized and is not capable of performing to the capacity needed. It is old and is past its useful life. Approval Signatures - •v /r.n Head • 0 s S 7tendent D e Date 7,--2_2 .0%7 Date \4slotsnir....Budget Manager Department Director. Date 4inance & Internal Services Dir. / A.A.11,04.1 /1/ ef Admini rative Officer / Mayor 4 Please return original form to Fleet when signed by all. 3 --•24-ell. Date 1 -2f -of> Date Date • FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: David Bragg Fleet Operations From Clarice Buffalohead-Pearman City Clerk Division Date: April 8, 2004 Re: Resolution 50-04 Attached is a copy of the above resolution passed by the City Council, April 6, 2004, approving the purchase of a Nissan forklift truck. I 'm returning your check request. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor