HomeMy WebLinkAbout49-04 RESOLUTIONRESOLUTION NO. 49-04
A RESOLUTION AUTHORIZING THE CITY TO ACCEPT
$40,500.00 IN FUNDS FROM THE LANDFILL POST -CLOSURE
TRUST FUND FOR THE "SITE CHARACTERIZATION STUDY";
APPROVE A BUDGET ADJUSTMENT FOR THE RECEIPT OF
THIS $40,500.00 AND APPROVE THE MEMORANDUM OF
AGREEMENT BETWEEN THE ARKANSAS DEPARTMENT OF
ENVIRONMENTAL QUALITY AND THE CITY OF FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the City to accept $40,500.00 in funds from the Landfill Post -Closure Trust
Fund for the "Site Characterization Study"; approves a budget adjustment for the receipt
of this $40,500.00, and approves the Memorandum of Agreement between the Arkansas
Department of Environmental Quality and the City of Fayetteville.
PASSED and APPROVED this the 6th day of April, 2004.
40%40—) AlAas
By: •
SONDRA SMITH, City Clerk
By:
APPROVED:
DAN COODY, Mayor
MEMORANDUM OF AGREEMENT BETWEEN
The Arkansas Department of Environmental Quality and the City of Fayetteville
AGREEMENT — This agreement is entered into between the Arkansas Department of Environmental Quality ("ADEQ" or
"Department") and the City of Fayetteville ("Recipient").
PERIOD COVERED — The terms of this Agreement shall begin on March 8, 2004, and shall end on May 4, 2004. The terms
and funding as described in this Agreement establish no precedent for any future Memorandum of Agreement.
DETERMINATION — The Director has determined that the C & L Landfill meets the corrective action requirements of
Arkansas Code Annotated 8-6-1002 et al.
SCOPE AND OBJECTIVES — The objective of this agreement is to provide a "Site Characterization Study" on the closed C&L
Landfill, located in Washington County, in order to determine the extent and nature of known impacts to groundwater for
purposes of undertaking corrective action and to make recommendations for further studies and corrective action, and cost
estimates for those corrections actions. This "Site Characterization Study" project will be accomplished in accordance with the
Request Proposal dated February 17, 2004 submitted by the City of Fayetteville and approved by ADEQ and incorporated herein!
as Attachment 1. In the event the "Site Characterization Study" confirms that corrective action is required, the Department
reserves the right to amend this agreement providing additional funds and authorizing the City of Fayetteville to procure
corrective action services.
TERMS OF AGREEMENT
ADE()
1. ADEQ agrees to reimburse the City of Fayetteville from the Landfill Post -Closure Trust Fund for the "Site Characterization
Study" project on the closed C&L Landfill.
2. ADEQ agrees to provide funds to the City of Fayetteville from the Landfill Post -Closure Trust Fund not to exceed the sum of
Forty -Thousand Five Hundred Dollars ($40,500) for corrective action services as outlined in the corrective action request
package. Upon completion of the study and submission of the appropriate documents, the Department will review the
submission for final approval. Upon Department approval, payment shall be made by State Warrant.
City of Fayetteville
The City of Fayetteville shall oversee the herein -described project in a timely manner and in accordance with the contract dated
March 2, 2004, between the City of Fayetteville and Terracon Consultants, Inc. (included in Attachment 1).
The City of Fayetteville shall provide an initial contribution of Ten Thousand Dollars ($10,000) and provide proof thereof to
ADEQ for use in the corrective action work named in this Memorandum of Agreement and supporting documents. •
FISCAL CONTROL — The City of Fayetteville assures ADEQ that it will provide fiscal controls and fund accounting
procedures necessary to assure the proper disbursement of and accounting for the Landfill Post -Closure Trust Funds disbursed.
The City of Fayetteville will provide progress reports in accordance with condition nine at mid -point and at completion.
RECORDS — The City of Fayetteville assures ADEQ that it will maintain records that fully disclose documentation of
expenditures in accordance with the attached General Conditions. Documentation of expenditures will be submitted on forms
prescribed by ADEQ.
SIGNED:
Marcus C. Devine, Director
Arkansas Department of
Environmental Quality
DATE
Dan Coody, Mayor DAT
The City of Fayetteville
GENERAL CONDITIONS OF THE
LANDFILL POST -CLOSURE TRUST FUND PROGRAM
CORRECTION ACTION
MEMORANDUM OF AGREEMENT
As specified in Arkansas Code Annotated 58-6-1001, et seq., it is the responsibility of the Arkansas Department of
Environmental Quality to administer the Landfill Post -Closure Trust Fund. In order to meet legislative intent and
requirements, these General Conditions are to be enforced.
The General Conditions include, but are not limited to, the following:
1. Inter -local Agreements. With the exception of Regional Solid Waste Management Boards acting under the provisions
of A.C.A. §8-6-701 et seq., and Solid Waste Authorities incorporated under A.C.A. §14-233-101 et seq., no inter -local
agreements shall be allowed unless approval has been received from the Departrnent.
2. Quotations and Bids. Attach two quotations for each contracted or purchased item or service to be funded in excess of
$20,000. Quotations should reflect the cost of the item or service at the time of purchase. Applicable bidding and
purchasing procedures should be followed. •
•
INFLATED BID PROPOSALS:
The Department reserves the right to deny project fimding in the event bids appear inflated, or if some other
discrepancy is discovered in the bidding process.
CONTRACTOR HISTORY:
The Department reserves the right to deny project funding if the bid is awarded to a contractor who has a history
of non-compliance with environmental statutes or regulations.
3. Agent of the Fund Recipient Requirements: Any Agent of the Recipient is to provide to the Recipient, prior to
Contract approval, a Certificate of Insurance covering Workmen's Compensation Insurance and Automobile Insurance.
And Any Agent of the Recipient is further to provide to the Recipient, prior to Contract approval, a Performance
Bond in the amount of the Contract. Such bond is to be posted by a bonding company licensed to do business in the
State of Arkansas and such bond is to be issued in the State of Arkansas. Or the Agent of the Recipient, in said
Contract with the Recipient, agrees that any payment of said Contract shall be withheld until the project has received
final inspection approval from the Department
4. Signs. Project sites must prominently display signs giving recognition to funds received through the Arkansas
Department of Environmental Quality, Solid Waste Management Division.
5. Compliance. A Recipient must have all necessary environmental permits. Funded projects must maintain compliance
with all local, State, or Federal laws, rules or regulations.
6. Record Keeping. The Department shall have the right of access to all records, books, papers, or documents related to
_the funded project. The Recipient shall establish a proper accounting system to document expenditures and revenues.
Records shall be kept for a period of not less than 3 years following receipt of funds.
7. Employee Records. Records shall be maintained by a Recipient on an employee whose primary job duty is directly
related to a funded project.
8. Progress Reports. A Recipient must provide a schedule which identifies activities performed when the project is at
mid -point and at completion. A Recipient will give an accounting of expenditures requested to be reimbursed when the
project is at mid -point and at completion on forms prescribed by ADEQ.
9. Report Submittals and Check Requests. The Recipient will.submit requests for reimbursement upon forms developed
by ADEQ, accompanied by supporting documentation of costs incurred.
10 State Funds Disbursed. Disbursements shall be subject to on-site approval and inspection by the Department. Upon
Departmental review and approval of inspections and reports, a State of Arkansas warrant (check) will be issued for the
amount approved as eligible project costs.
11 Warrants Payable. Warrants will be made payable and mailed to the Recipient.
12. The period covered by this Memorandum of Agreement shall not be extended, except upon the written approval of
ADEQ.
13. The terms and conditions of this Memorandum of Agreement may not be modified, except upon the written agreement of
the Recipient and ADEQ.
14. In the event the State of Arkansas fails to appropriate funds or make monies available for any biennial period covered by
the term of this contract for the services to be provided by the contractor, this contract shall be terminated on the last day
of the last biennial period for which funds were appropriated or monies made available for such purposes. This
provision shall not be construed to abridge any other right of termination the agency may have.
This attachment, named General Conditions of Landfill Post -Closure Trust Fund Program, is hereby made a.part of this
Memorandum of Agreement.
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
4/e/2004
Adjustment Number
Project or Item Requested:
$40,500 in the State Grant revenue account.
Project or Item Deleted:
None.
Justification of this Increase:
Received notification from ADEQ of an award from the
Post Closure Trust Fund.
Justification of this Decrease:
City Council approved the Post Closure Tnist Fund grant
application on February 3.
. Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Professional services 2250 9255 5314 00
Account Name
40,500 02002 1
Decrease Budget (Increase Revenue)
Account Number Amount Project Number
State grants 2250 0925 4302 00 40,500 02002 1
Approval Signatures
Requested By
Budget Manager
Date
Date
Department Director Date
Finance & In(ty
tem ervices D. ctor
06
Mayor
Date
Date
Budget Office Use Only
Type: A
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
•
CHANGE ORDER NO. 1
Cost Plus Pre -Agreed Unit Price X
Project Name and Number: Site Characterization Study of Former C & L Landfill
Name of Consultant: Terracon Consultants, Inc
Address of Consultant: 10930 East 56'h Street
Date of Contract: March 2,2004
Original Amount of Contract: $49,000
Total Amount of All Previous Change Orders: $ 0.00
FAYETTEV111.r
PARKS & RECREATION
Subject and Reason For This Change order: Terracon Consultants, Inc failed to include surveying fees to tie the
location of site borings and benchmarks to the City of Fayetteville GPS Control Network. Understanding the
location of these wells enables future studies to be conducted with ease and accuracy, should the wells be removed
or damaged.
Additional Time Requested: 0 Calendar Days
Total Cost of All Materials, Labor and profit $2,300 (Attach Itemization With Unit and Total Costs)
Item
Number
Description
Unit
Quantity
Additional
Unit cost
Total Cost
Survey of Site Borings
$2,300
1
0
$2,300
Total Amount of This Change Order:
Dated this 06 day of April 2004
CITY OF FAYETTEVILLE
Parks Recreation Division
if- —7 --a 11---=
Park Planner
CITY OF AYETTEV
By:
$ 2300
Terracon Consultants, Inc
Consultant
By: nenvtd, _Al.44(101
Title. Sk
•
A
E T res,
/4.
ATTEST.
84,4,2-1
'LAKY PUBLIC
i11 k Ihl.
UL!!!!I; %III! la IS
hi. h
VMS ait2LS.Ms,/4
RECEIVED
APR 1 3 2004
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 49-04
w/Agreement & budget adjustment
w/Change Order No. 1
Document
•
1
03/16/04
memo to mayor & city council
2
draft resolution
3
03/22/04
Staff Review Form
4
04/08/04
memo to Rebecca Ohman
5
04/29/04
fax to Rebecca Ohman
6
04/09/04
memo to Chief
Hoyt
7
copy of agreement
8
copy of Res. 31-04
9
copy of agreement
10
04/05/04
Staff Review Form re: Change Order
04/02/04
memo to Dan Goody
03/02/04
copy of
proposed Change Order
No. 1
copy of
Work
Scope
Modification
copy of letter to Terracon Consultants
copy of fax to Clarice Pearman
copy of faxed change order
copy of
memo to Rebecca Ohman
NOTES:
•
'45 f
City Councileeting of April 9, 2004 W6/0 r
Agenda Item Number qq S.-
406Q/gememmdali
0( &ter-
atindais
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Public Works
Connie Edmonston, Parks and Recreation Superintendent
From: Rebecca Ohman, Park Planner
Date: March 16, 2004
Subject: Parks and Recreation recommends approval to accept award of the Post
Closure Trust Fund in the amount of $40,500.
RECOMMENDATION
Parks and Recreation recommends approval to accept award of the Post Closure Trust
Fund in the amount of $40,500.
BACKGROUND
On February 3, 2004, City Council approved application to the Post Closure Trust Fund,
administered by the Arkansas Department of Environmental Quality (ADEQ), for
funding of the Site Characterization Study of the Former C & L Landfill and potential
remediation of the site.
The Post Closure Trust Fund was created in 1991 from disposal fees for landfill post -
closure action, which is defined as any measures deemed necessary by the Director to
prevent or abate contamination of the environment from any landfill which has been
certified by the Department as no longer receiving waste. The Fund currently contains $9
million dollars that has been earmarked by the Department for spending.
To qualify, the City must meet specific requirements such as expenditure of a minimum
of $10,000 toward corrective action or preliminary studies to confirm existence of
suspected contamination and documentation that the landfill is no longer receiving waste.
Parks and Recreation Staff submitted an application to ADEQ on February 17, 2004.
On March 2, 2004, City Council approved a professional services contract with Terracon
Consultants, Inc. to conduct the Site Characterization Study of the Former C & L Landfill
for $49,000 (Resolution No. 31-04).
DISCUSSION
On March 12, 2004, Staff received notification of award in the form of a Draft
Memorandum of Agreement. The Fund will provide $40,500 to be applied to the total
cost of the contract with Terracon, $49,000. The City would be responsible for the
remaining $8,500, which when combined with the $1,500 expended for the Work Plan
• City Counciliketing of April 9, 2004
Agenda Item Number
will total the pre -requisite $10,000. These funds are budgeted in the Parks and Recreation
Community Park Development fund designated for the Community Park project.
As is written in the Agreement, the City will be acting as consultants or an extension of
the State for the administration of the Fund and will be reimbursed for activities in the
ADEQ approved Work Plan. In the event the "Site Characterization Study" confirms that
corrective action is required, the Department reserves the right to amend this agreement
providing additional funds and authorizing the City of Fayetteville to procure corrective
action services.
Parks and Recreation Staff believes the Post Closure Trust Fund provides a wonderful
opportunity to study and if necessary, remediate the C & L Landfill at minimum cost to
the citizens of Fayetteville. Staff recommends City Council approval of the award of the
Post Closure Trust Fund in the amount of $40,500.
Attached is a Draft Memorandum of Agreement. A Final Memorandum of Agreement
will be available after City of Fayetteville Staff Financial Staff Review and ADEQ
approval of any proposed changes. The final agreement will be sent to the Mayor for
execution and returned to ADEQ for final signatures.
If additional information is needed, please contact me at 444-3472.
BUDGET IMPACT
The City expenditure would total $8,500. These funds are budgeted in the Parks and
Recreation Community Park Development fund designated for the Community Park
project.
Attachments:
Draft Memorandum of Agreement
•
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY TO ACCEPT
$40,500.00 IN FUNDS FROM THE LANDFILL POST -CLOSURE
TRUST FUND FOR THE "SITE CHARACTERIZATION STUDY";
APPROVE A BUDGET ADJUSTMENT FOR THE RECEIPT OF
THIS $40,500.00 AND APPROVE THE MEMORANDUM OF
AGREEMENT BETWEEN THE ARKANSAS DEPARTMENT OF
ENVIRONMENTAL QUALITY AND THE CITY OF FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the City to accept $40,500.00 in funds from the Landfill Post -Closure Trust
Fund for the "Site Characterization Study"; approves a budget adjustment for the receipt
of this $40,500.00, and approves the Memorandum of Agreement between the Arkansas
Department of Environmental Quality and the City of Fayetteville.
PASSED and APPROVED this the 6th day of April, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAIIIIREVIEW FORM - FINANCIAL OBLIGAIIIIN
For the Fayetteville City Council Meeting of:
April 6, 2004
FROM:
Rebecca Ohman
Name
Parks and Recreation
Division
Public Works
Department
ACTION REQUIRED: Resolution authorizing Parks and Recreation to accept award of the Arkansas
Department of Environmental Quality Post Closure Trust Fund in the amount of $40,500 0..."A 01/4.(Cilketica..
GA) a_bt-xcis± GAV.A.OtkiNJIAN:i .
COST TO CITY:
an) Sob o
4-8-rcAteret,
Cost of this request
a.S0 oct a5 . atD„) 00
4-9.2.45_5_344-ree.
Account Number
02002-1
Project Number
1015, &co . co
Category/Project Budget
Funds
00
Used
Used to Date
en6ia50.00
15913430 00
Remaining Balance
Community Park Development
Program Categor / Project Name
-Sa)02...s mo..4ti�p;LA
Parks Development Capitol
Program / Project Category Name
SaNCL-ca.
Parks Development
Fund Name
BUDGET REVIEW: Budgeted Item
-)
o 3‘ g)0(-1
Budget Manager Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
V404 --nail
Accounting Manager Date Internal Ajllitor Date
cchasm.. aficsgott
City Attorney
Date
Purchasing Manager Date
AFF REC NDATION:
S -i&-00
Division Head Date
Departme4t 5irector
Finance & Internal Services Dir.
4
Chie
Date
Date
Illte4e7 5--P0-01/
inistrative Officer Date
Mayor
3/2/1(Or
Date
Received in Mayor's Office
Cross
Reference:
Previous Ord/Res#:
Orig.
Orig.
New
Contract Date:
340 c(
Date iO4
Contract Number:
Item:
No
•
•
•
Staff Review Form
Description Post Closure Trust Fund Award
Page 2
Comments:
Budget Manager
Accounting Manager
•
Meeting Date April 6, 2004
Reference Comments:
vut
OA `-\)P•31-•
1\1\ 0 ) Nt-NAttC19
ayo c.A1/4 7tattei
aqv
tipkt‘ 1„
u: sc. .-40A14 4).E.ca
viz) zie0
4 etoe4 Ccy1L1/4\71 n S
eq) +c) Gt \RQ yt tts, ckter NMO
Purchasing Manager
ADA coordinator
Internal Auditor
Grants Coordinator
FAYETTEVItLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Rebecca Ohman
From Clarice Buffalohead-Pearman
City Clerk Division
Date: April 8, 2004
Re: Resolution 49-04
Attached is a copy of the above resolution passed by the City Council, April 6, 2004, authorizing
the acceptance of funds from the landfill post -closure trust fund; approval of a budget adjustment
and approving the Memorandum of Agreement with ADEQ.
I have also attached the original of the Memorandum of Agreement for the signature of Mr.
Levine. Please see that the clerk's office receives a copy of the executed agreement. This is an
exception to the rule. Governmental agencies higher than the city receives the original with our
signature (mayor's) first, we receive the copy. We get the signature of other contractors first and
then take for the mayor's signature.
I will not proceed with the resolution process for this item until the clerk's office receives a signed
copy of the agreement.
Thanks.
/cbp
attachments
Fayetteville, Arkansas
City Clerk's Division
113 West Mountain
Fayetteville, AR 72701
479-575-8323
fax: 479-718-7695
Send to: Parks
From: Clarice Buffalohead-Pearman
Attention: Rebecca Ohman
Date: 4/29/04
Office location:
Office location: 113 West Mountain
Fax number: 714
Phone number: 479-575-8309
(EP& Your Request DReply DPlease comment OPlease review .OFYI
Total pages, including cover. 2
Comments:
Attached is a copy of Res. No. 49-04.
I am still waiting on a signed copy of this Memorandum of Agreement from ADEQ. Please
let me know what the status is. Thanks.
•
•
MEMORANDUM OF' AGREEMENT BETWEEN
The Arkansas Department of Environmental Quality and the City of Fayetteville
AGREEMENT — This agreement is entered into between the Arkansas Department of Environmental Quality ("ADEQ" or
"Department") and the City of Fayetteville ( 'Recipient ).
PERIOD COVERED — The terms of this Agreement shall begin on 4/2 01 and shall end ori/ May 4, 2004. The
terms and funding as described in this Agreement establish no precedent for any 6ture Memorandum of Agreement.
DETERMINATION — The Director has determined that the C & L Landfill meets the corrective action requirements of
Arkansas Code Annotated 8-6-1002 et al.
SCOPE AND OBJECTIVES — The objective of this agreement is to provide a "Site Characterization Study" on the closed C&L
Landfill, located in Washington COunty, in order to determine the extent and nature of known impacts to groundwater for
purposes of undertaking corrective action and to make recommendations for further studies and corrective action, and cost
estimates for those corrections actions. This "Site Characterization Study" project will be accomplished in accordance with the
Request Proposal dated February 17, 2004 submitted by the City of Fayetteville and approved by ADEQ and incorporated herein
as Attachment 1. In the event the "Site Characterization Study" confirms that corrective action is required, the Department
reserves the right to amend this agreement providing additional funds and authorizing the City of Fayetteville to procure
corrective action services.
TERMS OF AGREEMENT
ADE()
1. ADEQ agrees to reimburse the City of Fayetteville from the Landfill Post -Closure Trust Fund for the "Site Characterization
Study" project on the closed C&L Landfill.
2. ADEQ agrees to provide funds to the City of Fayetteville from the Landfill Post -Closure Trust Fund not to exceed the sum of
Forty -Two Thousand Eieht Hundred Dollars ($42,800) for corrective action services as outlined in the corrective action
request package. Upon completion of the study and submission of the appropriate documents, the Department will review the
submission for final approval. Upon Department approval, payment shall be made by State Warrant.
City of Fayetteville
The City of Fayetteville shall oversee the herein -described project in a timely manner and in accordance with the contract dated
March 2, 2004, between the City of Fayetteville and Terracon Consultants, Inc. (included in Attachment 1).
The City of Fayetteville shall provide an initial contribution of Ten Thousand Dollars ($10,000) and provide proof thereof to
ADEQ for use in the corrective action work named in this Memorandum of Agreement and supporting documents.
FISCAL CONTROL — The City of Fayetteville assures ADEQ that it will provide fiscal controls and fund accounting
procedures necessary to assure the proper disbursement of and accounting for the Landfill Post -Closure Trust Funds disbursed.
The City of Fayetteville will provide progress reports in accordance with condition eight at project mid -point and at project
completion.
RECORDS — The City of Fayetteville assures ADEQ that it will maintain records that fully disclose documentation of
expenditures in accordance with the attached General Conditions. Documentation of expenditures will be submitted on forms
prescribed by ADEQ.
SIGNED:
920(
Marcu C. Devine, Director DATE Dan Coody, Mayor
Arkansas Department of
Environmental Quality
The City of Fayetteville
•
GENERAL CONDITIONS OF TILE
LANDFILL POST -CLOSURE TRUST FUND PROGRAM
CORRECTION ACTION
MEMORANDUM OF AGREEMENT
As specified in Arkansas Code Annotated §8-6-1001, et seq., it is the responsibility of the Arkansas Department of
Environmental Quality to administer the Landfill Post -Closure Trust Fund. In order to meet legislative intent and
requirements, these General Conditions are to be enforced.
The General Conditions include, but are not limited to, the following:
1. Inter -local Agreements. With the exception of Regional Solid Waste Management Boards acting under the provisions
of A.C.A. §8-6-701 et seq., and Solid Waste Authorities incorporated under A.C.A. §14-233-101 et seq., no inter -local
agreements shall be allowed unless approval has been received from the Department.
2. Quotations and Bids. Attach two quotations for each contracted or purchased item or service to be funded in excess of
$20,000. Quotations should reflect the cost of the item or service at the time of purchase. Applicable bidding and
purchasing procedures should be followed.
INFLATED BID PROPOSALS:
The Department reserves the right to deny project funding in the event bids appear inflated, or if some other
discrepancy is discovered in the bidding process. •
CONTRACTOR HISTORY:
The Department reserves the right to deny project fimding if the bid is awarded to a contractor who has a history
of non-compliance with environmental statutes or regulations.
3. Agent of the Fund Recipient Requirements: Any Agent of the Recipient is to provide to the Recipient, prior to
Contract approval, a Certificate of Insurance covering Workmen's Compensation Insurance and Automobile Insurance.
And Any Agent of the Recipient is further to provide to the Recipient, prior to Contract approval, a Performance
Bond in the amount of the Contract. Such bond is to be posted by a bonding company licensed to do business in the
State of Arkansas and such bond is to be issued in the State of Arkansas. Or the Agent of the Recipient, in said
Contract with the Recipient, agrees that any payment of said Contract shall be withheld until the project has received
final inspection approval from the Department
4. Signs. Project sites must prominently display signs giving recognition to funds received through the Arkansas
Department of Environmental Quality, Solid Waste Management Division.
5. Compliance. A Recipient must have all necessary environmental permits. Funded projects must maintain compliance
with all local, State, or Federal laws, rules or regulations.
6. Record Keeping. The Department shall have the right of access to all records, books, papers, or documents related to
the funded project. The Recipient shall establish a proper accounting system to document expenditures and revenues.
Records shall be kept for a period of not less than 3 years following receipt of funds.
7. Employee Records. Records shall be maintained by a Recipient on an employee whose primary job duty is directly
related to a funded project.
8. Progress Reports. A Recipient must provide a schedule which identifies activities performed when the project is at
mid -point and at completion. A Recipient will give an accounting of expenditures requested to be reimbursed when the
project is at mid -point and at completion on forms prescribed by ADEQ.
9. Report Submittals and Check Requests. The Recipient will submit requests for reimbursement upon forms developed
by ADEQ, accompanied by supporting documentation of costs incurred.
10 State Funds Disbursed. Disbursements shall be subject to on-site approval and inspection by the Department. Upon
Departmental review and approval of inspections and reports, a State ofArkansas warrant (check) will be issued for the
amount approved as eligible project costs.
11. Warrants Payable. Warrants will be made payable and mailed to the Recipient.
•
12. The period covered by this Memorandum of Agreement shall not be extended, except upon the written approval of
ADEQ.
13. The terms and conditions of this Memorandum of Agreement may not be modified, except upon the written agreement of
the Recipient and ADEQ.
14. In the event the State of Arkansas fails to appropriate funds or make monies available for any biennial period covered by
the term of this contract for the services to be provided by the contractor, this contract shall be terminated on the last day
of the last biennial period for which funds were appropriated or monies made available for such purposes. This
provision shall not be construed to abridge any other right of termination the agency may have.
This attachment, named Genera! Conditions of Landfill Post -Closure Trust Fund Program, is hereby made a part of this
Memorandum of Agreement.
CHANGE ORDER NO.
•
Cost Plus Pre -Agreed Unit Price X
FAYETTEVILLE
PARKS. & RECREATION
Project Name and Number: Site Charactenzation Study of Former C & L Landfill
Name of Consultant: Terracon Consultants, Inc
Address of Consultant: 10930 East 56" Street
Date of Contract: March 2, 2004
Original Amount of Contract:• $49.000
Total Amount of All Previous Change Orders: $ 0.00
Subject and Reason For This Change order: Terracon Consultants, Inc failed to include surveying fees to tie the
location of site borings and benclunarlcs to the City of Fayetteville GPS Control Network. Understanding the
location of these wells enables future studies to be conducted with ease and accuracy, should the wells be removed
or damaged.
Additional Time Requested: 0 Calendar Days
Total Cost of All Materials, Labor and profit $2.300 (Attach Itemization With Unit and Total Costs)
Total Amount of This Change Order:
Dated this 06 day of April, 2004
CITY OF FAYETTEVILLE
Parks Recreation Division
Park Planner
CITY OF
By:
ATTEST
YETTE
$ 2,300
Terracon Consultants, Inc
Consultant
By:
rtutt Vmademy
Title. -Sr
A
OKLA ITARV PUBLIC
011 SEM.
DLI24*.111
,MCCiasS.W.Lvtia-M.sw
•
•
RECEIVED
APR 1 3 2004
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
(
Item
Number
Description
Unit
Quantity
Additional
Unitcost
Total Cost
1
Survey of Site Borings
$2,300
1
0
$2,300
Total Amount of This Change Order:
Dated this 06 day of April, 2004
CITY OF FAYETTEVILLE
Parks Recreation Division
Park Planner
CITY OF
By:
ATTEST
YETTE
$ 2,300
Terracon Consultants, Inc
Consultant
By:
rtutt Vmademy
Title. -Sr
A
OKLA ITARV PUBLIC
011 SEM.
DLI24*.111
,MCCiasS.W.Lvtia-M.sw
•
•
RECEIVED
APR 1 3 2004
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
(
•
RESOLUTION NO. 31-04
A RESOLUTION APPROVING A PROFESSIONAL SERVICES
CONTRACT WITH TERRACON CONSULTANTS, INC. IN AN
AMOUNT NOT TO EXCEED $49,000.00 TO PERFORM THE
CUMMINGS PROPERTY SITE CHARACTERIZATION STUDY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Cpuncil of the City of Fayetteville, Arkansas hereby
approves -a Professional Services Contract with Terracon Consultants, Inc in an amount
not to exceed $49,000.00 to perform the Cununings Property Site Characterization study.
PASSED and APPROVED this the 2m1 day of March, 2004.
APPROVED:
By: oiacitid OmAdh...)
04i)
S DRA S1VHT , City Clerk
By:
DAN COODY, Mayo
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
a.
This Contract is entered into on this 294day of
Fayetteville, a municipal corporation, and Terracon Consultants, Inc.
TRTNAL
2004, between the City of
In consideration of the mutual covenants contained herein, and other good and valuable
consideration, the City of Fayetteville and Terracon Consultants Inc. agree as follows:
All of the provisions of Attachment -A are hereby incorporated by reference as if set forth
word for word herein.
2. Terracon Consultants, Inc. agrees and understands that it shall make available all records for
review by the City of Fayetteville and its auditors as reasonably requested. Terracon
Consultants, Inc. agrees and understands that it shall submit, upon request, to the City of
Fayetteville, any and all documents demonstrating compliance with applicable federal, state,
and local rules and regulations. The City of Fayetteville's failure to request supporting
documentation, however, shall not excuse any failure on the Terracon Consultants, Inc.'s part
to have used the standard of care in its profession to comply with the applicable federal, state,
and local rules and regulations. Terracon Consultants, Inc. agrees and understands that all
contracts for services, and other procurement for materials, services, or construction shall be
carried out in compliance with applicable federal, state, and local rules and regulations.
3. Terracon Consultants, Inc. shall hold harmless, and indemnify the City from any and all
claims, actions, suits, charges and judgments whatsoever that arise out of negligent
performance or nonperformance of -the services or subject matter called for in this contraet,
provided that nothing herein shall be construed to alter, limit or otherwise compromise that
immunity afforded the City of Fayetteville under the Constitution and Statutes of the State
of Arkansas..
4 Terracon Consultants, Inc. agrees and understands that any changes, modifications, or
amendments in scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the City Council in advance of the
change in scope, cost or fees.
5. Nothing in this agreement shall be construed to give any rights or benefits to any party other
than Terracon Consultants, Inc. and the City of Fayetteville.
6. Terracon Consultants, Inc. agrees and understands that City contracts and documents
prepared while performing city contractual work are subject to the Arkansas Freedom of
Information Act. If a Freedom of Information Act request is presented to the City of
Fayetteville, Terracon Consultants, Inc will do everything possible to provide the documents
in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the
FOIA may be assessed for this compliance.
This agreement shall be interpreted according to and enforced under the laws of the State of
Arkansas.
The parties agree and understand that this contract is exclusive of any and all previous
contracts which may exist, and that it in no way alters, amends or abridges any rights,
obligations or duties of the parties contained in such contracts.
It is agreed that the failure of any party to invoke any of the available remedies under this
agreement or under law in the event of one or more breaches or defaults by any party under
the agreement shall not be construed as a waiver of such provisions and conditions and shall
not prevent the parties from invoking such remedies in the event of any future breach or
default.
10. Each paragraph of this agreement is severable from all other paragraphs. In the event any
court of competent jurisdiction determines that any paragraph or subparagraph is invalid or
unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in
full force and effect.
11. This contract constitutes. the entire understanding of the parties and no modification or
variation of the terms of this contract shall be valid unless made in writing and signed by the
duly authorized agents of the City of Fayetteville and Terracon Consultants, Inc.
12. Each of the undersigned warrants that he or she has the full right, power and authority to
execute this contract on behalf of the party indicated for the purposes herein contained.
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
ATTEST
CPI
By:
TERRACON CONSULTANTS, INC.
By: J D
Attachment - A
C & L Landfill Site Characterization Study
Fayetteville, Arkansas
PROVISIONS
1. Authorization to Proceed
Signing this Agreement shall be construed as authorization by the City of Fayetteville for Terracon
Consultants, Inc to proceed with the Services.
2. Compensation
The CITY OF FAYETTEVILLE shall compensate TERRACON CONSULTANTS, Inc. for services
provided under this agreement on a basis of standard billing rates itemized in Provision 8 below, plus
reimbursement of Direct Expenses not to exceed a total of $49,000.
3. Labor Costs
Labor Costs shall be the amount calculated by the number of hours actually worked by each of
TERRACON CONSULTANTS, Inc.'s employees on CITY OF FAYETTEVILLE's Project, multiplied by the
employee's standard billing rate itemized in Provision 8 below.
4. Direct Expenses
TERRACON CONSULTANTS, Inc.'s Direct Expenses shall be those costs incurred on or directly for the
CITY OF FAYETTEVILLE's Project, including but not limited to necessary transportation costs including
mileage at TERRACON CONSULTANTS, Inc.'s current rate when its automobiles are used, meals and
lodging, computer services, word processing services, telephone, printing and binding charges.
Reimbursement for these EXPENSES shall be on the basis of actual charges when furnished by
commercial sources and on the basis of usual commercial charges when furnished by TERRACON
CONSULTANTS, INC. Direct expenses shall not exceed $1,700. Costs of permits or filing fees required
by regulatory agencies _or departments obtained for the City of .Fayetteville shall be paid by the City of
Fayetteville.
5. Outside Services
When technical or professional services are furnished by an outside source, when approved by CITY OF
FAYETTEVILLE, an additional amount shall be added to the cost of these services for TERRACON
CONSULTANTS, Inc.'s administrative costs.
6. Cost Estimates
Any cost estimates provided by TERRACON CONSULTANTS, Inc. will be on a basis of experience and
judgment. Since TERRACON CONSULTANTS, Inc. has no control over market conditions or bidding
procedures, TERRACON CONSULTANTS, Inc. does not warrant that bids or ultimate construction costs
will not vary from these cost estimates. .
Professional Standards
TERRACON CONSULTANTS, Inc. shall be responsible, to the level of competency presently maintained
by other practicing professionals in the same type of work in CITY OF FAYETTEVILLE's community, for
the professional and technical soundness, accuracy, and adequacy of all sampling and analysis, quality,.
.and safety standards, site characterization studies and other work and materials furnished under this
Agreement. TERRACON CONSULTANTS, Inc. makes no warranty, expressed or implied.
8. Additional Services
Services in addition to those specified in Scope of Services will be provided by TERRACON
CONSULTANTS, Inc. if authorized in writing according to Section 4 of the CONTRACT FOR SERVICES.
Additional services will be paid for by CITY OF FAYETTEVILLE according to the following Hourly Rate
Schedule:
Attachment' A'
C & L Landfill Site Characterization Study
n
Staff Classification Or Duties Billinci Rate
Senior Project Manager......
$125.00
per
hr
Project Manager ..................
$90.00
per
hr
Project Professional I ...........
$55.00
per
hr
Clerical ..................................
$40.00
per
hr
Staff Classification Or DutiesBilling Rate
Senior Scientist .................. $105.00 per hr
Staff Professional III ............ $70.00 per hr
CADD/Drafting ...................... $55.00 per hr
Sales Tax
Applicable sales tax is not included in the above -proposed fee. Sales tax at an applicable rate will be
indicated on invoice statements.
10. Limitation of Liability
TERRACON CONSULTANTS, Inc.'s liability to the CITY OF FAYETTEVILLE for any cause or
combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this
Agreement.
11. Dispute Resolution
All disputes arising out of this Agreement shall be mediated by the parties within a reasonable time after
the first request for mediation, prior to either party filing a suit in a court of law, provided, however, that
neither party shall be obligated to mediate prior to requesting injunctive relief.
12. Payment to Terracon Consultants, Inc. / Interest on Past -due Amounts
Monthly invoices will be issued by TERRACON CONSULTANTS, Inc. for all Services performed under
the terms of this agreement. Invoices are due and payable within net thirty days. Any interest charged or
collected in excess of the highest legal rate will be applied to the principal amount owing to TERRACON
CONSULTANTS, Inc., and if such interest exceeds the principal balance of CITY OF FAYETTEVILLE's
indebtedness to TERRACON CONSULTANTS, Inc., will be returned to CITY OF FAYETTEVILLE.
13. Termination for Non-payment of Fees
TERRACON CONSULTANTS, Inc. may terminate this contract by giving written notice if any TERRACON
CONSULTANTS, Inc. invoice remains unpaid for more than 60 days. TERRACON CONSULTANTS,
Inc.'s right to terminate this contract shall not be waived by TERRACON CONSULTANTS, Inc.'s
continued performance during any period of investigation by TERRACON CONSULTANTS, Inc. to
determine the reasons for CITY OF FAYETTEVILLE'S nonpayment.
14. Termination
Either CITY OF FAYETTEVILLE or TERRACON CONSULTANTS, Inc. may terminate this Agreement by
giving 30 days' written notice to the other party. In such event CITY OF FAYETTEVILLE shall forthwith
pay TERRACON CONSULTANTS,' Inc. in full for all work previously authorized and performed prior to
effective date of termination. If no notice of termination is given, relationships. and obligations created by
this Agreement shall be terminated upon completion of all applicable requirements of this Agreement.
15. Legal Expenses
In the event legal action is brought by TERRACON CONSULTANTS, Inc. to enforce, any of the
obligations. hereunder or arising out of any, dispute concerning the terms and conditions hereby created,
CITY OF FAYETTEVILLE shall pay TERRACON CONSULTANTS, Inc. reasonable amounts for fees,
costs and expenses as may be set by the court.
16. Assignment to Related Entity
Notwithstanding anything in this Agreement to the contrary, in the event TERRACON CONSULTANTS,
Inc. is not qualified and licensed in the relevant jurisdiction to provide any services required hereunder,
TERRACON CONSULTANTS, Inc. may, without the consent of any other party, assign all or any part of
its obligation to provide such services to an entity related to TERRACON CONSULTANTS, Inc. which is
Attachment "A"
C & L Landfill Site Characterization Study
• 0
qualified
and licensed
to provide such
services in the jurisdiction involved and which is contractually
bound to
TERRACON
CONSULTANTS,
Inc. to provide such services.
PROJECT ASSUMPTIONS
The cost, fees, and scope of services for this proposal has been prepared using the following assumptions:
• The total budget at this time is $49,000 Dollars for the Site Characterization Report (SCR).
• The SCR must be received by The City on or before May 4, 2004.
• A report of findings must be issued prior to drafting the SCR.
The City of Fayetteville will arrange for the exchange of information and engineering data between the
Arkansas Department of Environmental Quality (ADEQ) and the consultant team. The following specific items
will be supplied by the City to the Design Team:
• ADEQ-Approved
Work Plan- The City
will provide a
digital copy of the Work Plan to the Consultant
for use.
• Pertinent Mapping- The City will provide recent aerial photos and property information.
Access Agreement — The City will provide a copy of the signed Access Agreement.
SCOPE OF SERVICES ,
The Basic Services proposed for this project include site characterization of the former C & L Landfill, in
Fayetteville, Arkansas, evaluation of impacts to soil, groundwater and surface waters in the vicinity of the
former landfill, generation of a site characterization report for the City of Fayetteville and ADEQ. The
Basic Services are further defined as follows:
Meetings
• Kick -Off Meeting — set parameters and define goals and objectives for the SCR.
• Site visit — discuss landfill boundaries, areas of concerri.or of. particular interest, establish staging
areas.
• One (1) Progress Meetings following receipt of results of sample analyses— review analytical results
and project status.
• DRAFT Report Review — Discussion of findings and recommendations.
• Final Report Review — Discussion of findings and recommendation; Public discussion.
2. ` Site Specific Health and Safety Plan
• Create plan in compliance with OSHA Standard 29 CFR 1910.120.
• Submit Plan to ADEQ for review and approval.
3. Sampling and Analysis
• Provide plan for the sampling analysis of surrounding soils, groundwater, surface water and quality
control sampling.
4. Management and Disposal of Contaminated Waste
• Provide plan for the storage, study and disposal of waste at the appropriate permitted landfill or
disposal facility of all waste generated as part of the sampling and analysis.
5. Quality Assurance Protection Plan
• Provide information necessary for maintaining quality assurance/quality control during the site
investigation process.
Attachment "A"
C & L Landfill Site Characterization Study
•
6. Report
• Generate an SCR for submittal to the City of Fayetteville and ADEQ.
• A plan that includes corrective action options, recommendations and cost estimate.
CORRESPONDENCE
1. The City of Fayetteville's representative shall be Rebecca Ohman, until written notice is provided to
Terracon Consultants designating a new representative.
2. The Terracon Consultants, Inc representative shall be Tom Knudson, until written notice is provided to the
City of Fayetteville designating a new representative.
REIMBURSABLE EXPENSES
1. Out of pocket expenses related to mileage, meals with travel, courier expenses, printing, postage and
graphic reproduction shall be reimbursed at cost as set forth in the cost justification.
2. Cost of permits or filing fees required by regulatory agencies or departments obtained for the City of
Fayetteville shall be paid by the City of Fayetteville.
ADDITIONAL SERVICES
Additional services shall consist of, but not be limited to, the following items:
• City of Fayetteville generated changes to scope once work is in progress, will be billed at hourly rates
per proposals approved by the City of Fayetteville, until the work is at the same level of completion as
it was prior to the change.
• Additional meetings at the request of the City.
• The City of Fayetteville shall approve all changes to the contract and authorize all additional services.
Attachment 'A'
C & L Landfill Site Characterization Study
• IC
STA REVIEW FORM - FINANCIAL OP1rED
M
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
0
�ivraaon St
Co �l
FROM: jfj
Rebecca Ohman Parks & Recreation OperationsE, h/9-0
Name Division Department
ACTION REQUIRED: Approve Change Order #1 (see attached) to Terracon Consultants, Inc Contract for the
Site Characterization Study of the Former C & L Landfill
COST TO CITY:
$2,300.00
Cost of this request
$ 620,072.50
Category/Project Budget
2250.9255.5314.00 $
Account Number
63,817.50
Funds Used to Date
Community Park Development
Program Category / Project Name
Parks Development Capitol
Program / Project Category Name
OzoOZ. I $ 776, 255.00 Parks Development
Project Number Remaining Balance Fund Name
B[I�G�T REviE////� Budgeted Item Budget Adjustment Attached
Budget Manager Date
Da Intern 1 Audior Date
uate Purchasing Manager Date
Cross Reference:
Previous Ord/Res#:
y.
Finance & Internal Services Dir. Date Orig. Contract Date:
( �o
Dae
Date
Orig. Contract Number:
New Item:
MEMORANDUM
Date: 4/2/04
To: Mayor Dan Coody
Thru Gary Dumas, Director of Operations
Connie Edmonston, Parks and Recreation Director
From: Rebecca Ohman, Park Planner
Reference: Site Characterization Study
Subject: Contract Change Order # 1
Background:
Terracon Consultants, Inc is conducting the Site Characterization Study for the Former C & L Landfill. A project cost of
$49,000 was provided to the City of Fayetteville on February 9, 2004.
City Council approved a professional services contract (Resolution #31-04) in the amount of $49,000 with a 10%
contingency of $4,900 for a total project cost of $53,900.
Current Status
Terracon Consultants, Inc failed to include surveying fees to tie the location of site borings and benchmarks to the City of .
Fayetteville GPS Control Network. Should the wells be removed or damaged, a survey of well location would enable future
studies to be conducted with ease and accuracy. The deliverable, provided by Engineering Services, Inc, would be a survey
report with X, Y and Z coordinates of each well based on the City's network and will cost approximately $2,300.
As
the Memorandum of Agreement has
not been
signed, Parks and Recreation Staff will request an increase to the amount of
the
Agreement to cover these additional
costs.
Recommendation:
Parks and Recreation Staff recommends approval of Change Order #1 for the amount of $2,300; a project contingency of
$2,600 would remain.
Attachments: Change Order # 1
Staff Review Form
City of Fayetteville
Parks and Recreation Division
113 W. Mountain Street, Fayetteville, Arkansas
72701
E-mail: rohman@ci.fayetteville.ar.us
Telephone: 479.444.3472
CHANGE ORDER NO. 1 Cost Plus Pre -Agreed Unit Price X
Project Name and Number: Site Characterization Study of Former C & L Landfill
Name of Consultant: Terracon Consultants. Inc
Address of Consultant: 10930 East 56i° Street
Date of Contract: March 2, 2004
Original Amount of Contract: $49.000
Total Amount of All Previous Change Orders: $ 0.00
Subject and Reason For This Change order: Terracon Consultants, Inc failed to include surveying fees to tie the
location of site borings and benchmarks to the City of Fayetteville UPS Control Network. Understanding the
location of these wells enables future studies to be conducted with ease and accuracy, should the wells be removed
or damaged.
Additional Time Requested: 0 Calendar Days
Total Cost of All Materials, Labor and profit $2,300 (Attach Itemization With Unit and Total Costs)
Item
Number
Description
Unit
Quantity
Additional
Unit cost
Total Cost
I
Survey of Site Borings
$2,300
1
0
$2,300
Total Amount of This Change Order:
Dated this 01 day of April. 2004
CITY OF FAYETTEVILLE
Parks & Recreation Division
By:
Park Planner
CITY OF
Mayor
ATTEST:
2,300
Terracon Consultants, Inc
Consultant
By:
Title:
ATTEST:
Page I of I
03/24/04 WED 12:56 FAX 918 250 4570 TERRACON CONSULTANTS ®002
Work Scope Modification Terracon
10930 East 56th Street
Terracon Project No. 04047015 Tulsa, Oklahoma 74146
Phone: (918) 250.0481
'THIS 1S NOT AN INVOICE'
City of Fayettevie
C&L Landfill Limited Site Inveatlgtnton
REQUEST DATE
REQUESTED BY
REQUESTED VIA
DATE EXPECTED
SHIP VIA
9242004
Tom Knudson
fen
ESTIMATED QTY.
DESCRIPTION
UNIT PRICE
TOTAL
1
Elevation and location survey of monitorrg wells at pioed site
$2,000.00
$2,000.00
Signed By. .J D SHIPPING & HANDLING
Terracon Proj. Mngr.: Thomas D. Knudson TOTAL ESTIMATED CHANGE TO BUDGET
$300
$2,300.00
Client:
signed By:
Printed Name:
Date:
This ram Is provided to aokno Medpe the C gtWs request and authorization for seMces beyond those approved by correm budgets as 6Med hereon. Throw
AdOlonal Services v ll be titled as axle= for actual time and matedda expended or Snip sum In accordance v4th the project contract. Inn schedule, and
Tams and Conditions between Tenaoon end the dent h the event no standard seMeee agreement has been amaaed, Iha Tettacan's current Smndaro
Rate Schedule and Terms and Conditions shag apply. U the giant is not In full agreement vadt thIs modification they should notify Te(reem I mmNiafdy. In
wiling (taxed tmnamisdons are accepts W).
N:\EnvtPruposahWS Mod Form\Work Scapa Mad.xh
0'3/24/04 WED 12:57 FAX 918 250 4570 TERRAC0N CONSULTANTS
• •
Engineering Services, Inc.
1207 S. Ord Mkseud Rd. • P.O. Box 282 • 8P*d&e, Arkansas 72765.0202
Phone: 479.751.8733 • Fax: 479.751-8746
March 24, 2004
Torracon Consultants
10930 East 56'" Street
Tulsa, OK 74716
Attn. Mr. Tom TCnudson
Thank you for the oppoatunity to present a proposal on the above reference project. We propose
to set an assumed elevation on seven well sites, the west hinge post of Cummimga Rd gate and a
random bencbmaJJk on site. The elevation will be to the nearest 0.0l th of a foot anfl on the
north side of the well casings The c1evationa will be relative to a benchmark set on site by our
firm. The horizontal locations will he done by OPS methods and tied to the City of Fayetteville
CPS Control Network.
The Fee for the above services will be $2000.00
The deliverable will be a survey report with• X,Y and Z coordinates based on the City of
Fayetteville Control Natwo&
If this is acceptable, please sign below and return,
Sincerely_
Charles H. Anderson, P.L.S_
Survey Deparment Manager
ramaduttbrp
ACCEPTED:
and Surveyors
)enP W. Mom", r.F. F. twit rary.,p Ps. PldJp C, Wu ..& e6. PJS. aeon I. Moe%P3.
PAM Sods, t PiSde* Wv. Pmsidene Scary / lTsssa,,,e
D3/24/04 WED 10:53 [Tx/RX ND 67801
Apr 07 04 07:23a Parks & Recreation
•
facsimile
TRANSMITTAL
To:
Fax:
From:
ail
Re: v-..~ .
Date:
Pages: . including cover sheet.
4795217714
•
Comments:
�4 OrMb01!c4t
.
j
P. 1
• Fayetteville Packs and Recreation
113 West Mountain
Fayetteville, AR 72701
479.444.3471
479521.7714
www.accessfa etteville.or
Apr 07 04 07:23a
04/06/04 TUE 15:40 FAX
Apr 06 04 02:42P
Parks & Recreation
4795217714
2 TERRACON CONSULTANTS
Parks wacroacta..
P.2
®002
Ples_��Prc-Agreed Unit Price M
CHANGE ORDERNO. __j____ —P" Project Nnme and Number: Silt_ Charaetarttation Study otformtr ca rR
Name of Consultant: Ts�"",.�s1Cafnsultt$ &. Inc
Addrcsc of Consulpn[: 109
ett 5 a
Date of Cuntraa: March 2.2004
WE;4S00
iott Amoum of Contract:
e Orders: X0..90
Tout Amount of All Previous Chong to jnclodc a fen to tic the
Subj<ct and Rea on For ri�n�aatks mr: Terracon � City ofFayetttvi0e GPS Cotntrol Network VnEmeivanding the
location of sic borings and
location of these walls enables [uturc studies to be conducted with me and accurscY. should the wells be remov
cd
or dtunagcd.
Additional rime Requested: �f "Cslmdar Dcys
Total Colt of All Materiel$. Labor and Profit f2.IM (Attach Iterrtis•tion Wilh Unit and Total Cestc)
TOW Amoum of This Change Ordv:
Dyed thic Of. day of A tit 2004
CITY OF FAYF.TTEVILL£ Terrncon Consultenrs, Inc
Consultant
Parke Rcerealien Division
ey: J
Tide
Park Y9anncr A
CITY OF FAYETTEVILLE
By: x4aycr r lEV6
ATTErr: llWtlalw
Prac l of I
04/06/04 TUE 14:29 (TI/RI NO 69291
FAYETTELE
THE CITY OF fAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPOND
To: Rebecca Ohman, Parks & Recreation
From: Sondra Smith, City Clerk
Date: April 16, 2004
Attached is a copy of Change Order #1 to the Terracon Consultants, Inc. contract for the
Site Characterization Study of the former C & L Landfill.
The original signed contact will be microfilmed and filed in the City Clerk's office.
Have a great day!
cc: Nancy Smith, Internal Auditor