HomeMy WebLinkAbout43-04 RESOLUTIONNAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 43-04
Document
•
1
04/06/04
memo to mayor & city council
2
draft resolution
3
02/17/04
Bid Tabulation for Bid 04-18
4
03/15/04
Staff
Review Form
5
04/08/04
memo to Chris Bosch
NOTES:
•
CITY COUNCIL AGENDA MEMO
As
• qp4,/de,
#64-/g/exasg—p_
itmitorieh
City Council Meeting of April 6, 2004
To: Mayor and City Council
From: Chris Bosch, Fire Chief
Date: March 9, 2004
Subject: A Resolution approving Bid number 04-18, establishing a 5 -year purchase agreement with Cruse
Uniform Company for the purchase of new Fire Department Uniforms.
RECOMMENDATION
The Fire Department recommends approval of Resolution 04-18, establishing a 5 -year uniform purchase
agreement with Cruse Uniform Company. The agreement will allow the Fire Department to maintain
sufficient uniforms through the newly established Quartermaster System.
BACKGROUND
In 2003, the Fire Department changed the process for purchasing uniforms. At that time it was determined the
Department could operate more efficiently and effectively by transitioning from a uniform allowance system to
a Quarter Master System. The change to the Quarter Master System has provided the Department with a higher
level of standardization regarding day to day uniforms and has proven to be more cost effective for the
organization.
DISCUSSION
When the Quarter Master System was initiated the Fire Department accepted bids from various vendors, for
a 5 -year uniform purchase agreement. When the bid was awarded, the Department anticipated that it was
receiving the best possible level or quality and service; however, after the first year we have determined that
this vendor can not meet our expectations.
After several unsuccessful attempts to work with the previous vendor regarding the inadequate level of
service, my Staff and I determined that we wanted to rebid this project. After the bids were opened we
found that the overall price for this bid was approximately $11,000 less than the successful bids from the
previous year.
BUDGET IMPACT
This is a budgeted item and will have no significant impact on the Fire Department's overall Operational
Budget.
RESOLUTION NO.
A RESOLUTION AWARDING BID #04-18 TO CRUSE UNIFORM
COMPANY IN THE AMOUNT OF $21,334.00 TO PROVIDE NEW
UNIFORMS FOR FAYETTEVILLE FIRE DEPARTMENT
PERSONNEL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayei le trIc nsas,
hereby awards Bid #04-18 to Cruse Uniform Company -1 te amon t of
r u
$21,334.00 to provide new uniforms for Fayetteville Fire artment perseintel.
PASSED and APPROVED this 6th day of A1 2004.
PROVED
ATTE- T:
By:
)SODA SMITH, City Clerk
COODY, Mayor
Bid Tabulation Bid 04-18, FFD Uniforms
Bid: 04-18 Date: 2/17/04 Time: 2:00 PM
Bidders
Bid Items
Cintas
Cruise Uniforms
and Equipment
ATC Uniforms Inc.
Ozark Cop Shop
Per Item Total
Per Item Total
Per Item Total
Per Item Total
Short Sleeve Shirt
Quantity (200)
S -XL
$24.14 $3,621.00
$23.47 $3,520.50
$26.95 $4,042.50
$37.50 $5,625.00
XXL
$26.29 $1,051.60
$25.82 $1,032.80
$31.95 $1,278.00
$40.50 $1,620.00
)0C<L
$28.43 $284.30
$28.17 $281.70
$37.95 $379.50
$42.75 $427.50
Long Sleeve Shirt
Quantity (200)
S -XL
$27.00 $4,050.00
$26.25 $3,937.50
$28.95 $4,342.50
$37.50 $5,625.00
XXL
$29.14 $1,165.60
$28.88 $1,155.20
$33.95 $1,358.00
$40.50 $1,620.00
:O<XL
$31.29 $312.90
$31.50 $315.00
$39.95 $399.50
$42.75 $427.50
BDU Pants
Quantity (200)
S -XL
$27.00 $4,050.00
$25.20 $3,780.00
$28.95 $4,342.50
$37.50 $5,625.00
XXL
$29.14 $1,311.30
$27.72 $1,247.40
$33.95 $1,527.75
$40.50 $1,822.50
XXXL
$31.29 $156.45
$30.24 $151.20
$39.95 $199.75
$42.75 $213.75
BDU Short
Quantity (100)
S -XL
$24.14 $4,224.50
$22.53 $3,942.75
$26.95 $4,716.25
$30.00 $5,250.00
XXL
$25.57 $639.25
$24.79 $619.75
$31.95 $798.75
$32.50 $812.50
Belt
$9.99 $999.00
$21.75 $2,175.00
$37.95 $3,795.00
$30.00 $3,000.00
(Quantity 100)
Alternate
Belt to be
approved
$13.50
Patch Sewing
$0.00
$0.00
$29.95
$2.00
Totals
$21,865.90
$22,158.80
$27,180.00
$32,068.75
Purchasing Agent:V(..CLI
Witness
I .
/eole-f-nt
fj )
STAOREVIEW FORM - FINANCIAL OBLIGAIRN
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: April 6th, 2004
FROM:
Chris Bosch
Name
Fire Fire
Division Department
ACTION REQUIRED: Approve the purchase by the Fire Department of new uniforms for existing and new
personnel from bid 04-18.
•
COST TO CITY:
$21,334.00 70,122.00 Fire Uniforms
Cost of this request
Category/Project Budget Program Category / Project Name
1010.3020.5302.00 21,204.00 Fire Operations
Account Number
Project Number
Funds Used to Date Program / Project Category Name
48,916.00 General Fund
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
kr Budgeted Item Budget Adjustment Attached
Date
CONTRACT/GRANT/LEASE REVIEW:
kZwyLm %•31(0
Accou ting Mana er Date 10
Inte nal A itor Date
it4 aitt 4101 aQi&
City Atto ey Date Purchasing manager
5/ STrFff3A ION: 1 104 Received in Mayor's Office
Divis' Head Date
Late_ 43/y/y
Department Director Date
APIA40
1—m -of
Finance & Internal Services Dir. Date
istrative Officer
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
341)710i1(
Dateior
•
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Chris Bosch
Fire Department
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 8, 2004
Re: Resolution 43-04
Attached is a copy of the above resolution passed by the City Council, April 6, 2004, awarding Bid
No. 04-18, for the purchase of uniforms for the fire department.
This resolution with attachments will be recorded in the city clerk's office and microfilmed If
anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
•
RESOLUTION NO. 43-041
A RESOLUTION AWARDING BID #04-18 TO CRUSE UNIFORM
COMPANY IN THE AMOUNT OF $21,334.00 TO PROVIDE NEW
UNIFORMS FOR FAYETTEVILLE FIRE DEPARTMENT
PERSONNEL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #04-18 to Cruse Uniform Company in the amount of
$21,334.00 to provide new uniforms for Fayetteville Fire Department personnel.
PASSED and APPROVED this 6th day of April 2004.
•
By: a attiusi
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayo