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Home My WebLink About42-04 RESOLUTIONRESOLUTION NO. 42-04 A RESOLUTION APPROVING A BULK PURCHASE BID WITH APAC-ARKANSAS/MCCLINTON ANCHOR IN AN AMOUNT NOT TO EXCEED $1,240,811.00 FOR ASPHALT AND AGGREGATE MATERIALS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the bulk purchase bid with APAC-Arkansas/McClinton Anchor in the amount of up to $1,240,811.00 for asphalt and aggregate materials. PASSED and APPROVED this 16th day of March 2004. UE:Tr6- By: $xki,AJco W14-4gt, SONDRA SMITH, City Clerk APPROVED: By 1/ltd D - N-COODY, Mayor • • INVITATION TO BID BID 04 # 26 DATE ISSUED: Feb. 26, 2004 DATE AND TIME March 8th, 2004 OF OPENING: at 11:00 a.m. BUYER: City of Fayetteville, AR ' DATE REQUIRED: Blanket Order as Needed F. 0. B. Asphalt Plant/Quarry BUYER'S (479) PHONE 575-8289 # GUARANTEED DELIVERY LOAD TIME: ITEM # DESCRIPTION QUANTITY UNIT PRICE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Coarse Lime Abrasives -LS (Grit) 11/4" Concrete Aggregate 3/4" Concrete Aggregate Class 7 Base (SB -2) Fill Material Surge Pile (8" Minus) Rip Rap (Sized Rock) Shot Rock Superpave- Surface Superpave- Binder TY -2 HM SURF -LS TY -3 HM SURF -LS TY -2 HM SURF -SS TY -3 HM SURF -SS Premix -Coarse HM Base (Black Base) TY -1 HM Binder TY -2 HM Binder Delivery price to Fay. Corp. City Limits: TON TON TON TON TON TON. TON TON TON TON TON TON TON TON TON TON TON ' TON TON TON Plant Location Address: Maximum Guaranteed Wait Time to Load: 'Upon signing this Bid, bidder certifies I forth in this td proposal, including specifications, EXECUTION OF BID that they have read and agree to the requirements set terms and standard conditions, and pertinent BIDS \MLL BE 1 1-1..* NAME OF FIRM: PHONE: FEDERAL I D# BUSINESS ADDRESS: CITY AND STATE: AUTHORIZED SIGNATURE: TITLE: NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 42-04 w/Bid 04-26 Document • 1 03/10/04 memo to mayor & city council 2 draft resolution 3 copy of Bid 04-26 Specifications 4 copy of APAC-Arkansas price list 5 copy of West Fork Facility bid 6 copy of Hindsville Faclity bid 7 copy of Sharps Facility bid 8 copy of Northwest Arkansas Quarries bid 9 02/28/04 Staff Review Form 10 03/17/04 email to Terry Gulley 11 04/09/04 memo to Terry Gulley NOTES: • City Council Agenda Item To: Thru: From: Date: Subject: Mayor and City Council Gary Dumas, Director ofOperations Terry Gulley, Transportation Manager March 10, 2004 • tc.i5 yo2-01/ the. (ion A/00r/ /45r11c4169111-02_, A resolution awarding a bulk purchase contract to McClinton -Anchor for the purchase of asphalt and aggregate materials in an amount not to exceed $1,240,811 Recommendation: Transportation Division staff recommends awarding the purchase of asphalt and aggregate materials to McClinton -Anchor in an amount not to exceed $1,240,811. Background: The purchase of asphalt and aggregate materials is necessary for In -House Street Improvements. This purchase was competitively bid with bid opening on March 8, 2004. The bid sheets are attached. The second bidder only provided select aggregates. The aggregate purchase last year was less than 3% by volume of the total purchase Budget Impact: Budgets for the acquisition of these materials are in the Sales Tax Capital Improvements and Street funds. Attached: Bid sheets 1 of 1 3/10/2004 11:45:23 AM • RESOLUTION NO. dc , Asc., &&- A RESOLUTION APPROVING A BULK PURCHASE CONTRACT WITH APAC-ARKANSAS/ MCCLINTON ANCHOR IN AN AMOUNT NOT TO EXCEED $1,240,811.00 FOR ASPHALT AND AGGREGATE MATERIALS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteyi•44IZanhAs hereby approves a bulk purchase contract with APAC-Arkljs$j Mc linton Anchor in the amount of $1,240,811.00 for asphalt and aggjjthteria1J PASSED and APPROVED this 16th day ofarch 200:1 /sc 1 PPROViED• ) SC(' RA SMITH, City Clerk COODY, Mayor Bid 04-26 1. Bid prices should exclude applicable taxes. 2. All materials are FOB plant location on an "AS NEEDED BASIS" 3. Bidders will give a guaranteed maximum load time wait for drivers to pickup matenal and a plant location address to determine trip time. These two factors will be utili7ed_in detenniniug hittnwarri 4. ESCULATION CLAUSE: Quoted prices shall be firm unless price schedules are changed by contractor's manufacturer/supplier. In the event of a general price schedule decrease during the contract period, the City shall be guaranteed full benefit of the price reduction for all undelivered oiders on the effective date of the decrease and thereafter. Contractor guarantees against increases in quoted price for the first thirty (30) days of the contract period. Thereafter in the event contractor's manufacturer/supplier increases his general price schedule, he may submit a price adjustment request to the Purchasing Office. The price adjusnnent request will be accepted so long as the requested inciease in prices does not exceed the direct price increases published in the manufacturer's revised general price schedule (for example if manufacturer's price increases $.10/unit, he may iequest an adjustment not to exceed $.10/unit in the contract award price) The contractor shall submit a letter fi om the manufacturer certifying the increased cost with each piice adjustment request. All adjusted prices must be competitive with the prevailing market price. 5. Standing purchase orders will be issued and orders will be placed as needed by the using department. 6. Bid prices should exclude applicable taxes. 7. Items bid must meet Arkansas Highway Department specifications for the item bid. 8. All bids shall be submitted in a sealed envelope and must be submitted 011 forms provided by the City. • 1• 9. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 10.Bids received after the date and time set for receiving bids will not be considered. 11.The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds. 12. All products delivered shall comply with applicable standards of quality. 13.Any exceptions to the requirements of the City of Fayetteville inust be noted on the Bid Fonn. 14.Prices shall include all labor, materials, overhead, profit, insurance, etc., to cove' the furnishing of the items bid. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply to this bid, but will not be considered in award of the bid. 15.Each biddei shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of equipment and installation to the City of Fayetteville. 16.Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. 17.Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 18.The City reserves the right to request any additional information it deems necessary from any or all bidders aftei the submission deadline. 19.The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 20.The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to opening time and date listed on the bid foim. 21.1f products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information Must be received within five working days following the request. 22.Bids must be hand delivered or received by mail in the Purchasing Office, Room 306, 113 W. Mountain St Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. • I 41420 I I $2425 1 $23.00 I • • APAC-Arkansas McClinton Anchor CITY OF FAYETTEVILLE PRODUCT PRICE LIST - F.O.B. PLANT Material Description Type 2 Surface (LS) 96AHTD Type 3 Surface (LS) 96' AHTD Premix- MC250 -96' AHTD Type 2 Surface (SS) 96' AHTD Type 3 Surface (SS) 96' AHTD Type 1 Binder 93' AHTD Type 2 Binder 96' AHTD Base (Black Base) 93' AHTD Superpave Surface-(PG64-22) Superpave Binder-(PG64-22) Superpave Base-(PG64-22) (Non -Spec) Type 3 Commercial Mix FOR YEAR 2004 ***Prices Are Subject To Change*** Material WEST Code FORK SHARPS HINDSVILLE I 44042 1 I 45042 I 46581 44043 I 45043 I 42041 I 40420 1 1 I 65041 I I $24.75 I $24.25 1 $29.00 I $25 25 1 NO -BID I 1 NO -BID I I NO -BID I I NO -BID I I NO -BID • I I NO -BID I I NO -BID I 1 NO -BID I $2325 $2325 $29.00 $2525 1 $2525 I 1 $21.00 I 1 $21.25 I 1 $21.50 I $26.50 1 $22.25 I 1 $21.50 I $22.75 I.) PRICES ABOVE ARE QUOTED FOB PLANT EXCLUDING APPLICABLE TAXES. 3.) Please call the numbers listed below for material orders and haul rates: Sharps Hindsville Avoca West Fork THANK YOU FOR YOUR BUSINESSII! $24.25 1 NO -BID I 1 NO -BID I 1 NO -BID 1 1 NO -BID I NO -BID I NO -BID I $26.50 I I 1 $21.50 I 1 $23.75 I Aggregate - (479) 756-8866 or Asphalt (479) 75672881 Aggregate or Asphalt - (479) 789-2230 or (479) 756-2232 Aggregate -(479)636-1010 or Asphalt (479)636-8329 Asphalt -(479)839-8514 • APAC-Arkansas McClinton Anchor CITY OF FAYETTEVILLE PRODUCT PRICE LIST - F.O.B. PLANT Material Description AG Lime Coarse Lime Fill Material * Class 7 Base * Misc. Base Crusher Run (Small, non -spec base) 1 1/4" Conc. Aggregate 1" Conc. Rock 3/4" Conc. Rock B -Stone Rip Rap Shot Rock CL 1 Seal Chips 5/8" Chips (LS) CL 2 Seal Chips 1/2" Chips (LS) CL 4 Seal Chips Waste Material Abrasives (LS) Grit Block Chat '1 1/2" Filter Rock 1 1/8" Filter Rock FOR YEAR 2004 Material WEST Material Code FORK 90107 90507 91505 *6.85 91708 *5.65 Code SHARPS Material Code HINDSVILLE 90108 - - $3.75 90905 $1.50 91505 $5.20 91705 $4.95 91905 $6.60 94308 $7.00 - - - - 95505 . $5.60 95705 $10.60 95905 $4.85 96308 - - - - - 92305 $8.35 - - 97105 $4.35 - $5.60 - - 8305a $6.60 2105a $6.60 Material Code HINDSVILLE 90108 $4.50 90508 $3.75 90908 $1.50 91508 - $5.20 91708 $4.00 94308 $7.00 94508 $7.00 94908 $7.25 95508 $5.60 95708 $10.60 95908 $4.85 96308 $8.60 93608 $7.85 96508 $9.35 92308 $8.35 96908 $1135 97108 $4.35 97308 $5.60 97708 .$7.35 8308a $6.60 2108a $6.60 PLEASE NOTE' 1.) PRICES ABOVE ARE QUOTED FOB PLANT EXCLUDING APPLICABLE TAXES 2.) PLEASE SEE AGGREGATE ORDERING NOTES ON BACK PAGE. 3.) Class 7 Base for West Fork is hauled in from Sharps. 4.) Misc. Base for West Fork is hauled in from Hindsville. • * Subject To Availability 5.) Please call the numbers listed below for material orders and haul rates: West Fork 'Aggregate - (479) 443-2331 or Asphalt (479) 839-8514 Sharps 'Aggregate - (479) 756-8866 or Asphalt (479) 756-2881 Hindsville Aggregate - (479) 789-2230 or Asphalt (479) 756-2232 BID W 04-26 BUYER: Ci of Fayetteville, AR F. 0. B. BUYERS PHONE As halt Plant/Qua (479) 575-8289 ITEM # DESCRIPTION 1 Coarse Lime 2 Abrasives -LS (Grit) 3 1 114" Concrete Aggregate ' 4 314 Concrete Aggregate Class 7 Base (SB -2) 6 Fill Material 7 Surge Pile (r Minus) 8 Rip Rap (Sized Rock) 9. Shot Rock 10 Superpave- Surface • 11 Superpm/e- Binder 12 TY -2 FIM SURF -LS 13 TY -3 HM SURF -LS 14 TY -2 HM SURF -SS 15 TY -3 HM SURF -SS 16 Premix -Coarse • 17 HM Base (Black Base) 18 TY -1 HM Binder 19 TY -2 HM Binder 20 • Delivery price to Fay. Corp. City Limits Plant Location Address: 1227 %um EAsr cAtevat vlEsar "Doe AR 72774• Maximum Guaranteed Wait lime to Load: WEST FORK FAC1U INVITAT ON TO BID DATE AND TIME OF OPENING: March Bth 2004 at 11:00 am, DATE REQUIRED. Blanket Orde as Needed GUARANTEED DELIVERY LOAD TIME: DATE SSUED Feb. 26, 2004 At SEE AV -ACHED PRICE SHE675, 0 P QUANTITY TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON TON * HAUL ID SOUTH ON UMI • ArfoREGA•TE a 4 2,1574ra1 RIP RAP II 61 / 70a • ASPIIALT 2.40/7b"1 UNIT PRICE SEC A-rrACHEO SWEET EXECUTION OF BID Upon signing his Bid, bidder certifies that they have read and agree to the requirements set forth in this bid proposal, inducing specifications, terms and standard conditions, and pertinent BIDS \MLL BE I NAME OF FIRM: Am, mows& . McCUNION - At4evioR BUSINESS ADDRESS:P.020X 1340 2qo ELOcK5ar - A •IZED SIGNA R PHONE: , 587- 3300 CITY AND STATE FAYErrEvakEt; AR. 72702 TITLE ADMIN. VICE PRESt FEDERAL ID# 58 -NO- WO • • • HINDSVILLE FACILITY* SEE ATrACIAED PRICE SHEE35. INVITATION TO BID BID 04 # 26 DATE ISSUED Feb 26 2004 DATE AND March 8th, TIME 2004 OF at 11:00 OPENING: a.m. BUYER: City of Fayetteville, AR DATE REQUIRED: Blanket Order as Needed F. 0. B. Asphalt Plant/Quarry 1 BUYER'S PHONE j (479) 575-8289 GUARANTEED DEIJVERY LOAD TIME: !TEM# DESCRIPTION QUANTITY UNIT PRICE 1 Coarse Lime TON 2 Abrasives -LS (Grit) TON 3 1114" Concrete Aggregate ' TON . 4 3/4" Concrete Aggregate TON 5 . Class 7 Base (SB -2) TON 6 Fill Material TON 7 Surge Pile (8" Minus) TON a Rip Rap (Sized Rock) TON e Shot Rock TON 10 Superpave- Surface • TON SEE 11 Superpave- Binder TON A-rnkoiE0 12 TY -2 HM SURF -LS TON SWEET 13 TY -3 HM SURF -LS TON 14 TY -2 HM SURF -SS TON 15 TY -3 HM SURF -SS TON 16 Premix -Coarse TON 17 HM Base (Black Base) TON 18 TY -1 HM Binder TON 19 TY -2 HM Binder TON 20 ilt Delivery price to Fay. Corp. City Limits TON / Plant IiItN403 SPRINGDMEjAR. Location Address: 19955 121(4 41 HAUL 10 EASTERN CITY LIMITS: • AGGREGXTE 0 0 2.65/ -Ma Maximum Guaranteed . Wal Time to Load: 30 witigungs '' RIP ASFRALT RAr e e 3.45/ Tow 0 4 2.9g/ lea RIZ SciieDillge0. WIMP_ Upon signing forth in this bid his Bid, proposal EXECUTION OF BID bidder certifies that they have read and agree to the requirements set including specifications terms and standard conditions, and pertinent :-...--....--- NAME IWC. OF PACCUNitiN FIRM: Am AragossAg a ANCHOR PHONE: 587 -3300 FEDERAL ID# 58 -No- ote9 BIDS , WL.L. BE BUSINESS ADDRESS: • 24 0 ',taboo< P0; sac 1 Rua St CITY AND STATE FAVETIEVILLE • Ale. 72702 AUTH SIGN21REeoweea Anci..41 TITLE ADMIN. vice . PRESIDENT 00aCht • 810*SNAI DATE ISSUED 04-26 Feb 26 2004 BUYER: C of Fayetteville AR F. O. B. As shalt Plant/Qua ITEM 1 Coarse Lime TON 2 Abrasives -LS (Grit) TON 3 1 114" 'Concrete Aggregate . • TON 4 314" Concrete Aggregate .. TON 5 Class 7 Base (SB -2) TON • 6 Fill Material TON 7 Surge Pile (8" Minus) TON a Rip Rap (Sized Rock) TON 9 Shot Rock TON 10 S,uperpave- Surface TON SEE 11 Superpave- Binder TON A-rrAcixo 12 TY -2 HM SURF -LS . TON SNEED 13 TY -3 HM SURF -LS TON 14 TY -2 HM SURF -SS TON 15 TY -3 HM SURF -SS TON 16 Premix -Coarse TON 17 HM Base (Black Base) TON 16 TY -1 HM Binger TON 19 TY -2 HM Binder TON 20 « Delivery price to Fay. Corp. City Limils: TON Plant Location Address: 13585 or gun_ -rn I i CI L04175: 5pRmi6DALE AR. 737bli - or' Art 0 2.0°,}104 FVFWCRESK 'P)Ab • . - REP RAP 8 OP/ 70g Maximum Guaranteed . .,... . 7,. • Wait Time to Load: I _ Arypetlkir . e. 3.1v/70,1 • EXECUTION OF BID . . Upon signing his Bid, bidder certifies that they have read and agree to the requirements set , . . forth in this bid proposal, inducing specifications, terms and standard conditions, and pertinent NAME OF FIRM: Apte ./kpowskS PHONE. FEDERAL ID# ale, MCCU - AwcHOR 587-.3300 . 58 -PIO- I4b9 BIDS BUSINESS ADDRESS ! BOX too • CITY AND STATE• • WILL BE20 W. sure tr FAYETTEVILLE 'AR. 72702 I 40-.0 L.l.• I 1.-1-/ AUT D SIGNA • FACIU * 5EE ArrAGIED PRICE INES,. INVITATION TO BID DATE AND TIME OF OPENING: March 8th, 2004 at 11:00 a m. DATE REQUIRED: Blanket Order as Needed BUYERS PHONE# GUARANTEED DELJVERY LOAD TIME: 479) 57541289 DESCRIPTION QUANTITY UNIT PRICE TITLE: ADMIN. VICE PRESIOSIT. • • • INVITATION TO BID BID # 04-26 DATE ISSUED DATE AND Feb. 26 2004 March 8th, TIME OF 2004 at 11:00 OPENING: a.m. BUYER: City of Fayetteville, AR DATE REQUIRED: Blanket Orde as Needed F. 0. Asphalt B.BUYER'S Plant/Quany { PHONE (479) 575-8289 # GUARANTEED TI DELIVERY LOAD ME: ITEM # DESCRIPTION QUANTITY UNIT PRICE 1 Coarse Lime TON q 1.as 2 Abrasives -LS (Grit) TON 21, 25 3 1 114" Concrete Aggregate TON ep 50 4 3/4" Concrete Aggregate TON t -7 $ 5 Class 7 Base (SB -2) TON , 00 6 All Material TON Litt 50 7 Surge Pile (8" Minus) TON to 00• 8 Rip Rap (Sized Rock) TON 71 00 9 Shot Rock TON 5100 10 Superpave- Surface TON 11 Superpave- Binder TON 12 TY -2 HM SURF -LS TON 13 TY3 HM SURF -LS TON 14 TY -2 HM SURF -SS TON 15 TY -3 HM SURF -SS TON 16 Premix -Coarse TON 17 HM Base (Black Base) TON 18 TY -1 HM Binder TON 19 TY -2 1 -IM Binder TON 20 Delivery price to Fay. Corp. City Limits TON Plant Location Address: A I aoa P Arsons s p ri.no„ria I e ,f1W Maximum -Guaranteed Wait Time to Load: 110 oN:n. EXECUTION Upon signing his Bid bidder certifies that they have read and forth in this bid proposal, inducting specifications, terms and standard OF BID agree to the requirements set conditions, and pertinent NAME No ethwesk OF FIRM: kkA Isas 4)6,w3es PHONE: 750 - 46? Ce.o FEDERAL (9700 soacio ID# BIDS VVILL BE sm_01.......i...L. BUSINESS (0 ADDRESS: . b.) lasot.00A eAVoY diat Mkiet)11e CITY AND STATE , Ae AUT LZ_EILSIG TITLE.te Cts—e, /, tenfie9c STAAILEVIEW FORM - FINANCIAL OBLIGAIll X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: March 16, 2004 FROM: Terry Gulley Name Transportation Division Operations Department ACTION REQUIRED: A resolution to approve a bulk purchase contract with amount of $ for asphalt and aggregate materials. in the COST TO CITY: 1,140,811.00 100,000.00 Cost of this request 4470.9470.5809.00 2100.4120.5215.00 Account Number 02052 N/A Project Number 1,050,000.00 135,785.00 Category/Project Budget 228,729.00 8,020.00 Funds Used to Date 821,271.00 127,765.00 Remaining Balance In -House Pavement Improvements Materials and Supplies Program Category / Project Name Cap Improv Const Fund Exp Street Maintenance Program / Project Category Name Sales Tax Capital Street Fund Name BUDGET REVIEW: Budget Manager Budgeted Item Date Budget Budget Adjustment Attached CONTRACT/GRANT LEASE REVIEW: Vflazv/atcldi(L Accountin Manager 2.:" t---7 * • 62, ---- City Att rney 2/2r/�/'} Date Date Int rnal c-ChuttA aia/121. ditor Date Witc Purchasing Manager Q/o4 Date STAFF ECOMMENDA N c72 2- 27 -0% Divisi ment lirector Finance & Internal Services Dir. Date Ze27.-01 Date 13 - Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Orig. Contract Date: Contract Number: New Item: 4/41( Datefi,/ Yes No Pearman -McClinton Anchor From: Clarice Pearman To: Gulley, Terry Date: 3/17/04 3:26PM Subject: McClinton Anchor The Council passed a resolution approving a bulk purchase contract March 16, 2004 Please see that the clerk's office gets a signed original to continue the resolution process. Thanks. Page if • FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Terry Gulley Transportation Division From: Clarice Buffalohead-Pearman P.M City Clerk Division Date: April 9, 2004 Re: Resolution 42-04 Attached is a copy of the above resolution passed by the City Council, March 161 2004, approving the bulk purchase bid of McClinton -Anchor for asphalt and aggregate materials. This resolution with attachments will be recorded in the city clerk's office and microfilmed If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor