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HomeMy WebLinkAbout37-04 RESOLUTION• • RESOLUTION NO. 37-04 A RESOLUTION APPROVING THE PURCHASE OF SHELVING IN THE NEW FAYETTEVILLE PUBLIC LIBRARY FROM MISSCO CORPORATION IN THE AMOUNT OF $151,185.00; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $7,559.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves the purchase of shelving in the new Fayetteville Public Library from MISSCO Corporation in the amount of $151,185.00. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $7,559.00. ss - F pY E Tr PASSED and APPROVED this 16th day of March 2004. • By: 9‘ -•, .► -0 SONDRA SMITH, City Clerk APPROVED: By DA COODY, Mayor, •doc • • Agreement Between City of Fayetteville and MISSCO Contract Sales, LLC for Interior Furnishings AGREEMENT made as of the day of in the year of Sixteenth day of March, 2004 (In words indicate Day, Month and Year) BETWEEN the Owner: City of Fayetteville 113 West Mountain Fayetteville, AR 72701-6083 and the Contractor: MISSCO CONTRACT SALES, LLC 2510 Lakeland Terrace, Ste. 100 Jackson, MS 39216 the Project is: Fayetteville Public Library, 401 West Mountain Street, Fayetteville, AR 72701 the Interior Designer is: Leanne Larson, Meyer Scherer & Rockcastle, Ltd., 710 South 2nd Street Minneapolis, MN 55401 The City of Fayetteville and MISSCO CONTRACT SALES, LLC agree as set forth below. Agreement Between Owner and Contractor for Interior Furnishings Page 1 • • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The MISSCO CONTRACT SALES, LLC. shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the City. (Insert the date of commencement. if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.) Unless the date of commencement is established by a notice to proceed issued by the City of Fayetteville, MISSCO CONTRACT SALES, LLC shall notify the City in writing not less than five (5) days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. 3.2 MISSCO CONTRACT SALES, LLC shall achieve Substantial Completion of the entire Work not later than 15 June 2004 subject to adjustments of this Contract Time as provided in the Contract Documents. Failure of the Contractor to complete the Work prior to the date of Final Completion will result in a penalty of 5% of the total Contract Sum, assessed each day the goods or services are late. ARTICLE 4 CONTRACT SUM 4.1 The City shall pay MISSCO CONTRACT SALES, LLC in current funds for MISSCO CONTRACT SALES, LLC's performance of the Contract the Contract Sum of One hundred fifty one thousand, one hundred eighty four and twelve one hundreth Dollars ($151.184.12 ), subject to additions and deductions as provided in the Contract Documents, for furniture Group I, Estey. ARTICLE 5 PAYMENT 5.6 Subject to the provisions of the Contract Documents, the amount of each payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of five percent (5%). Pending final determination of cost to the Agreement Between Owner and Contractor for Interior Furnishings Page 2 • • City of changes in the Work, amounts not in dispute may be included as provided in Subparagraph 8.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials, furniture, furnishings and equipment delivered and suitably stored at the Project premises for subsequent incorporation in the completed Work, less retainage of five percent (5%); 5.6.3 Subtract the aggregate of previous payments made by the City. ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the City to MISSCO CONTRACT SALES, LLC when (1) the Contract has been fully performed by MISSCO CONTRACT SALES, LLC except for MISSCO CONTRACT SALES, LLC's responsibility to correct nonconforming Work as provided in Subparagraph 13.1.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive (1) final payment; and (2) final acceptance of work has been issued by the Interior Designer; such final payment shall be made by the City not more than 30 days after the issuance of the Interior Designer's final acceptance of work, or as follows: ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Changes, modifications, or amendments in scope, price of fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 7.3 Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, MISSCO CONTRACT SALES, LLC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. ss25-19-101 et. Seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.4 Legal jurisdiction to resolve any disputes must be Arkansas with Arkansas law applying to the case ARTICLE 8 TERMINATION 8.1 The Contract may be terminated by the City or MISSCO CONTRACT SALES, LLC as provided in Article 15 of the General Conditions. ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: Agreement Between Owner and Contractor for Interior Furnishings Page 3 • • 9.1.1 The Agreement is this executed Agreement Between City of Fayetteville and MISSCO CONTRACT SALES, LLC for Interior Fumishings. 9.1.2 The General Conditions are the General Conditions of the Contract for Interior Furnishings. 9.1.3 The Specifications are those contained in the Specifications for Interior Fumishings dated 09 October 2003. 9.1.4 The Drawings are as shown below. Number Title Date A101FR Level 1 Furniture Plan 1/27/04 A102FR Level 2 Fumiture Plan 1/27/04 A103FR Level 3 Furniture Plan 1/27/04 A104FR Level 4 Fumiture Plan 1/27/04 9.1.5 The addenda, if any, are as follows: Number I 2 Date 12 February, 2004 Pages 2 17 February, 2004 1 Portions of addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. This Agreement is entered into as of the day and year first written above and is executed in at least three (3) original copies of which one (1) is to be delivered to MISSCO Contract Sales, LLC, one (1) to the Interior Designer for use in the administration of the Contract, and the one (1) remainder to the City of Fayetteville. City of Fayetteville Sondra Smith, City Clerk t la: r F o /< n •_ = • Q1 `s ' fir 4 y/ MISSCO CONTRACT SALES, LLC (Signature) Joitr W. L&L- , U. P (Printed Name & Title) Agreement Between Owner and Contractor for Interior Furnishings Page 4 • Addendum No. 01 12 February 2004 FAYETTEVILLE PUBLIC LIBRARY 401 West Mountain Street Fayetteville, AR 72701 • MS&R Meyer, Scherer & Rockcastle, Ltd. Architecture, Interior Design and Urban Design 710 South 2ND Street, Ina Floor Minneapolis MN 55401 612. 375.0336 phone 61z 34z.zz16 fax The additions, revisions, corrections, and clarifications contained herein shall be made to the Bidding Requirements, Contract Forms, Conditions of the Contract, Drawings,. and Project Manual and shall be included in the scope of the work and Bid Proposals. Bidders shall determine for themselves the full scope of the work affected by Addendum items. MAKE THE FOLLOWING CHANGES TO THE INTERIOR FURNISHINGS SPECIFICATIONS: I. NOTIFICATION The shelving installation dates for Group I, Estey, will be as follows: Levels 200 & 300: Begin on June 2, 2004. End by June 10, 2004. Level 400: Begin on May 11, 2004. End by May 24, 2004. 2 NOTIFICATION The furniture installation dates for all other Groups will be as follows: Level 100: Begin on June 21, 2004. End by June 25, 2004. Levels 200, 300 & 400: Begin on June 7, 2004. End by June 25, 2004. 3. CORRECTION Group I: Estey Item Code 081 Model Number should read "WF41120" not WF411202." 4. CORRECTION Item Code: 096 Line 6 should read, "Add: (8) 6"H Wire Book Support, #WBS6" not "Add: (8) 6"H Findable Book Support, #BSN6 " S. CLARIFICATION Group I: Estey On item codes that have a steel canopy top, the model number for the steel canopy top should begin with "CTD" not "CDT." 6. NOTIFICATION Group I: Estey Note: Shelving in Non -Fiction 410 and YA 407 will have custom light fixtures installed to the shelving by others. 7. ADDITION Group BB: TSAO Item Code: 140 Location: Genealogy 409, Reading Room 421 Quantity: 26 Manufacturer: TSAO Model Number: M -TM -D11 -LT -MB -CF Fayetteville PuNk Library — Addendum No. 01 Page 1 of 2 • • Product Description: Table Lamp with Media Base Stem & Base Finish: Brushed Chrome Custom Shade Finish. Green Add: Grounded Power Cord Note: Grommet to be factory drilled by table manufacturer to accommodate table lamp cord for through -table mounting. Coordinate with table manufacturer—see attached sketch for locations of table lamps on study tables. Lamps to be installed by dealer providing the lamps, please include lamp installation in price of lamps. Note: Dealer must submit shop drawing to Interior Designer for approval prior to ordering. Contact for pricing: Jason Robertson of Luma Sales Associates, 952-233-6522. 8. ADDITION Group CC: Odegard Carpet Item Code: 150 Location: Reading Area 406 Quantity: 1 Manufacturer: Odegard Carpet Model Number: Amala-V / #49369 Product Description: Area Rug Size: 10'-0" x 14'-0" Construction: Hand Knotted Tibetan Style, 60 knots per square inch,Tibetan senna loop knotting technique Pile Content: Vegetable Dyed Wool Color: Plain, V23 Add: Area rug to be installed over non -slip rug pad from Odegard Carpets. Contact for pricing: Mick Bundul of Michael Sydney, Ltd., 612-455-6100. END OF ADDENDUM No. 01 Fayetteville Public library— Addendum No. 01 Page 2 of 2 • Addendum No. 02 17 February 2004 FAYETTEVILLE PUBLIC LIBRARY 401 West Mountain Street Fayetteville, AR 72701 • MS&R Meyer, Scherer & Rockcastle, Ltd. Architecture, Interior Design and Urban Design 710 South IND Street, Int Floor Minneapolis MN 55401 61z 375.0336 phone 612. 342.1216 fax The additions, revisions, corrections, and clarifications contained herein shall be made to the Bidding Requirements, Contract Forms, Conditions of the Contract, Drawings, and Project Manual and shall be included in the scope of the work and Bid Proposals. Bidders shall determine for themselves the full scope of the work affected by Addendum items. MAKE THE FOLLOWING CHANGES TO THE INTERIOR FURNISHINGS SPECIFICATIONS: I. CLARIFICATION The term "GSA" on the memorandum dated 04 February 2004 should read "pre -negotiated contract." The indicated groups (Groups B, C, D, G, I, M, 0, S, W, X, and Y) shall be submitted with pre -negotiated pricing such as GSA, U.S.. Communities Contract, etc. Use whatever pre -negotiated contract the Fayetteville Public Library will qualify for. The proposal due date is extended. All price quotations are to be received on or before Friday, February 20, 2004 by 4:00 p.m. END OF ADDENDUM No. 02 Foyettewlle Public library—Addendum Na 01 Page 1 of 1 NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 37-04 w/agreement Document • 1 02/27/04 memo to mayor & city council 2 draft resolution 3 03/16/04 copy of draft agreement 4 02/27/04 Staff Review Form 5 03/17/04 email to Louise Schaper 6 03/17/04 email to city clerk ofc 7 03/31/04 memo to Louise Schaper 8 03/31/04 copy of Certificate of Liability Insurance NOTES: AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW MICROFILIVD • • STAFF REVIEW For the Fayetteville City Coincil Meeting FROM: Louise Schaper of: FORM 4/06 ---7///o4 Go#z /v1/Ssco/L'"",:7." 6ra(ui2/ Library a�� 3 7—ov Fayetteville Public Library Name Division General Government Department ACTION REQUIRED: Approve addition to Contract of $4175.34 for more shelving parts, this is within the contingency amount included in the original contract. COST TO CITY: $ 4,175.34 $ f 8,950,917 New Library Cost of this request Category/Project Budget 4150-9150-580400 $ 7,300,769 Account Number Funds Used to Date 99073-1 $ 1,650,148 Project Number Remaining Balance Program Category / Project Name New Library Program / Project Category Name Library Construction Fund Fund Name BUDGET REVIEW• X Budgeted Item Budget Manager 21=1'7 Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: SitO Acco>5nting Manager City A torney (--6)\ o �O,a.0 Internal tor Purchasing Manager (oIdS(0q Date laIas/)4 Date STAFF RECOMMENDATION: Division Head Department Director Finance & Internal Services Dir. Chief��ini, i—ve 7 Mayor Date Date Date Date 7/, %L( Date Cross Reference New Item: Yes Previous Ord/Res#: Orig. Contract Date Orig. Contract Number 4,0 No 37-0 q • • Staff Review Form - Page 2 • Description Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor Finance & Internal Services Director Chief Administrative Officer • • Change Order Memo To: Mayor and City Staff Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director, Library Date: June 22, 2004 Subject: Change Order #2 to contract with MISSCO Contract Sales, LLC RECOMMENDATION Approve a contract adjustment in the amount of $4,175.34 with MISSCO Contract Sales, LLC which covers the addition shelving parts per exhibit C of the original contract. BACKGROUND This contract adjustment is for items included in the project budget, but left off the original contract. This will be paid from the $7,559.00 contingency previously approved by Council and will lower the remaining contingency to $1,539.57. DISCUSSION This purchase will allow the library to reuse some existing shelving. BUDGET IMPACT These items are in the contract budget. T AIONDMENT TO TUE AGREEKENT wIT$ t,\ 3 Sc 0 C_JDw a- X€s) LL- L AMENDMENT f (9,2 This is an amendment to the Agreement for Ls brae L( S \&ei vi Y�� 0DO +�f executed on the c?iqYldday ofh-e 3. between the City of Fayetteville, Arkansas and M 1.) S CID l -o M rad- gales LPL Additional services required due to re_ w5t eisAiYic 0 The charge for the additional services shall not exceed $ 5, 3L • CITY OF FAYETTEVILLE: Mayor Date 7 /0%1 Sc OJOIN Company. _ ) • •d Title • Date 002E 13CH3SH1 dH F1dt0:2 4002 TO Hdfi FOR OFFICE USE ONLY Existing P.O. # Contract # 002E 13CH3SH1 dH F1dt0:2 4002 TO Hdfi • • • $ %9 xel eWe7S ¥-'V La � co 00) OD 0 eo z 40 CD CD CD • ca b / o NO11d121OS30 / � / \ m n 1�gat ▪ `IC CN • ;fl 2 &Zr \ c0� o # E©� S. / % toe 7 9 k § • .FAYETTgVILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: July 2, 2004 Re: MISSCO Contract Sales, LLC Attached is a copy of the above Change Order #2 for shelving parts at the new library. This change order will be recorded and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor • • City Council Meeting of March 16, 2004 Agenda Item Number CITY COUNCIL AGENDA MEMO 37-04 /l,Jsco Cor(vrafd,/ Libra,y To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer From. Louise Schaper, Library Executive Director Date: February 27, 2004 Subject: Furnishings for Blair Library: MISSCO Contract Sales RECOMMENDATION Approve a contract with MISSCO Contract Sales in the amount of $151,185 for shelving in the new library at 401 W. Mountain. Plus a contingency of $7,559 for a total of $158,744. BACKGROUND The overall budget for furnishings including shelving is $975,500. This $151,185 contract is for 775 sections of new Estey shelving to be installed throughout the new library. In addition, we will be reusing all shelving purchased in the last six years. The shelving is capable of holding 270,000 volumes at 80% capacity. DISCUSSION This shelving is available under General Services Administration contract (GSA); the vendor's price is below the GSA schedule. This is a critical path item because of lead time and the requirement that shelving be installed prior to substantial completion. BUDGET IMPACT The shelving is in the new main library building project budget. • • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF SHELVING IN THE NEW FAYETTEVILLE PUBLIC LIBRARY FROM MISSCO CORPORATION IN THE AMOUNT OF $151,185.00; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $7,559.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves the purchase of shelving in the new Fayetteville Public Library from MISSCO Corporation in the amount of $151,185.00. Section 2. That the City Council of the City of Fayettevilleansas, hereby approves a contingency in the amount of $7,559.00. PASSED and APPROVED this 16th day of March 20041n • • • Agreement Between City of Fayetteville and MISSCO for Interior Furnishings AGREEMENT made as of the day of in the year of Sixteenth day of March, 2004 (In words indicate Day, Month and Year) BETWEEN the Owner: City of Fayetteville 113 West Mountain Fayetteville, AR 72701-6083 and the Contractor: _MISSCO (Name and Address) the Project is: Fayetteville Public Library, 401 West Mountain Street, Fayetteville, AR 72701 the Interior Designer is: Leanne Larson, Meyer. Scherer & Rockcastle, Ltd., 710 South 2nd Street, Minneapolis, MN 55401 The City of Fayetteville and MISSCO agree as set forth below. Agreement Between Owner and Contractor for Interior Furnishings Page 1 • • • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The MISSCO shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the City. (Insert the date of commencement, if it d ffers from the date of this Agreement or, if applicable, state that the date will be fined in a notice to proceed) Unless the date of commencement is established by a notice to proceed issued by the City of Fayetteville, MISSCO shall notify the City in writing not less than five (5) days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. 3.2 MISSCO shall achieve Substantial Completion of the entire Work not later than 15 June 2004 subject to adjustments of this Contract Time as provided in the Contract Documents. Failure of the Contractor to complete the Work prior to the date of Final Completion will result in a penalty of 5% of the total Contract Sum, assessed each day the goods or services are late. ARTICLE 4 CONTRACT SUM 4.1 The City shall pay MISSCO in current funds for MISSCO's perfonnance of the Contract the Contract Sum of One hundred fifty one thousand, one hundred eighty four and twelve one hundreth Dollars ($151.184.12 ), subject to additions and deductions as provided in the Contract Documents. ARTICLE 5 PAYMENT 5.6 Subject to the provisions of the Contract Documents, the amount of each payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of five percent (5%). Pending final determination of cost to the Agreement Between Owner and Contractor for Interior Furnishings Page 2 • • City of changes in the Work, amounts not in dispute may be included as provided in Subparagraph 8.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials, furniture, furnishings and equipment delivered and suitably stored at the Project premises for subsequent incorporation in the completed Work, less retainage of five percent (5%); 5.6.3 Subtract the aggregate of previous payments made by the City. ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the City to MISSCO when (1) the Contract has been fully performed by MISSCO except for MISSCO's responsibility to correct nonconforming Work as provided in Subparagraph 13.1.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive (1) final payment; and (2) final acceptance of work has been issued by the Interior Designer; such final payment shall be made by the City not more than 30 days after the issuance of the Interior Designer's final acceptance of work, or as follows: ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Changes, modifications, or amendments in scope, price of fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 7.3 Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, MISSCO will do everything possible to provide the documents in a prompt and tmely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. ss25-I9-101 et. Seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.4 Legal jurisdiction to resolve any disputes must be Arkansas with Arkansas law applying to the case. ARTICLE 8 TERMINATION 8.1 The Contract may be terminated by the City or MISSCO as provided in Article 15 of the General Conditions. ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Agreement Between City of Fayetteville and MISSCO for Interior Furnishings. Agreement Between Owner and Contractor for Interior Furnishings Page 3 E 9.1.2 The General Conditions are the General Conditions of the Contract for Interior Furnishings. 9.1.3 The Specifications are those contained in the Specifications for Interior Furnishings dated 09 October 2003. 9.1.4 The Drawings are as shown below. Number Title Date A101FR Level I Furniture Plan 1/27/04 A102FR Level 2 Furniture Plan 1/27/04 A103FR Level 3 Furniture Plan 1/27/04 A104FR Level 4 Furniture Plan 1/27/04 9.1.5 The addenda, if any, are as follows f` o r Title Portions of addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. This Agreement is entered into as of the day and year first written above and is executed in at least three (3) original copies of which one (1) is to be delivered to MISSCO, one (1) to the Interior Designer for use in the administration of the Contract, and the one (1) remainder to the City of Fayetteville. City of Fayetteville DANCOODY, Mayor Attest: Sondra Smith, City Clerk MISSCO (Signature) (Printed Name & Title) Agreement Between Owner and Contractor for Interior Furnishings Page 4 XX AGENDA REQUEST XX CONTRACT REVIEW • STAFF REVIEW FORM • GRANT REVIEW For the Fayetteville City Council Meeting of: March 16, 2004 Louise Schaper Exec. Director Library Name Division Department ACTION REQUIRED: Approve a contract with MISSCO Contract Sales in the amount of $151,185 for shelving in the new library at 401 W. Mountain. Plus a contingency of $7,559 for a total of $158,744 COST TO CITY: $158,744.00 Cost of this request 4150-9150-5804-00 Account Number 99073.1 Project Number $ 8,950,917.00 $ 6,380,895.00 Funds Used to Date $ 2,570,022.00 Remaining Balance New Main Library Program Category / Project Name Library Improvements Program / Project Category Name Library Construction Fund Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget Manager Date CONTRACT/GRANT/LEASE REVIEW: Accou ting Manager City Atto ey STAFF Division Head Departm nt Director Finance & Iliternal Services Dir. Mayor C:\Documents and _C Q /6 O Date Internal Au for Date Dat Purchasing Manager Date Date Date 2 -27-ar Date Date / Zz&T Date Cross Reference New Item: Yes Previous Ord/Res#: Orig. Contract Date Orig. Contract Number Settings\Temp\M ISSCO.xlt No Description • Staff Review Form - Page 2 Meeting Date Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor CtrTact inas no+ bait sr bu (1 'acttA. Grants Coordinator Reference Comments: C:\Documents and Settings\gnelson\Local Settings\Temp\MISSCO.xlt From: Clarice Pearman To: lschaper@fayettevillelibrary.org Date: 3/17/04 3:12PM Subject: Missco Corp. The Council passed a resolution for this item on March 16, 2004. Please see that the clerk's office get a signed original contract from MISSCO to continue the resolution process. Thanks. From: "Louise Schaper" <Ischaper@faylib.org> To: "Clarice Pearman" <cpearman@ci.fayetteville.ar.us> Date: 3/17/04 3:21 PM Subject: RE: Missco Corp. will do. thanks, Clarice louise ---Original Message ----- From: Clarice Pearman [mailto:cpearman@ci.fayetteville.ar.us] Sent: Wednesday, March 17, 2004 3:12 PM To: Louise Schaper Subject: Missco Corp. The Council passed a resolution for this item on March 16, 2004. Please see that the clerk's office get a signed original contract from MISSCO to continue the resolution process. Thanks. CC: "Cathy Rew" <crew@faylib.org> FAYETTEV&LE S THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: March 31, 2004 Re: Resolution 37-04 Attached is a copy of the above resolution passed by the City Council, March 16, 2004, approving a purchase of shelving from MISSCO Corporation. I have attached three originals and kept one original for recording in the city clerk's office. The resolution and agreement will be recorded and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor ACORD. CERTIFICAT F LIABILITY INSURAN OPID D DATEIMMI1/04) MISSC-3 03 31 04 PRODUCER THIS CERTIFICATE IS I SUED AS A MATTER CF INFORMATION Arthur J. Gallagher 6 Co. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE of Mississippi, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Drawer 16447 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jackson MS 39236-6447 Phone: 601-956-5810 Fax: 601-957-7098 INSURERS AFFORDNG COVERAGE NAIC f! INSURED INSURER A: Zurich -American Insurance ' INSURER B: National Union Fire Ins. Co.' Missco Corporation of Jackson Missco Contract Salas, LW INSURER C'. Zurich American Iv.Co. of i1 Post Office Box 5349 Jackson MS 39296-5349 INSURER D: - _ -1 J INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR INSR TYPE OF INSURANCE POLICY NUMBER DATE MWDDIYY DATE MWDDIYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $l,000,000. A X COMMERCIAL GENERAL LIABILITY CPO1369324-18 04/01/04 04/01/05 PREMISES Eaoccurence) $ 1,000,000. CLAIMS MADE X� OCCUR MED EXP (Any one Person) $ 5,000. X PERSONAL AADV INJURY $1,000,000. Agg. per project GENERAL AGGREGATE s2,000,000. GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG s2,000,000. POLICY X PRO- JECT LOC A AUTOMOBILE LIABILITY ANY AUTO CPO1369324-18 04/01/04 04/01/05 COMBINED SINGLE LIMIT (Ee accidenp 000 000. X BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON-OWTNED AUTOS „ . _ PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESSRJMBRELLA LIABILITY EACH OCCURRENCE s20,000,000. B IOCCUR CLAIMS MADE BE5683292 04/01/04 04/01/05 X AGGREGATE s 20, 000, 000. Follow s X Form $ DEDUCTIBLE RETENTION $10,000 $ C WORKERS COMPENSATION AND ANPLOYER ANY PROPRIETORIQR/RIIYPARTNER/EXECUTIVE WC3986588 04/01/04 04/01/05 X TORY LIMITS I ER E.L. EACH ACCIDENT s500,000. E.L. DISEASE- EA EMPLOYEE s500,000. OFFICER(MEMBER EXCLUDED? If yes. desmbe under SPECIAL PROVISIONS below E.L. DISEASE .POLICY LIMIT 5500,000. OTHER A Installation CPO1369324-18 04/01/04 04/01/05 Any lsite $1,500,000 Floater-DED $2,500 T-jorary $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Project: Fayetteville Public Library, 401 W. Mountain St., Fayetteville, AR 72701-5809. Scope: Furnishing & installing library furnishings. CERTIFICATE HOLDER CANCELLATION CITYFAY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL City of Fayetteville Attn: Dan Coody, Mayor IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR 113 W. Mountain Street REPRESENTATIVES. Fayetteville AR 72701-6083 AUT80 D PRE TIVE ACORD 25 (2001108) © ACORD CORPORATION 1988 • MICR(�JILMED STAFF REVIEW FORM AGENDA REQUEST X CONTRACT REVIEW /'I/ d C GRANT REVIEW A, c4c: 16� Pi� For the Fayetteville City Council Meeting of: Louise Schaper Fayetteville Public Library Name Division General Government Department ACTION REQUIRED: Approve addition to Contract of $18/44.09 for more shelving parts, � this is within the contingency amount included in the original contract i.t)i -L 1") i SS Co C 1)K414 -CF 54, eS 'L e COST TO CITY: $ 1,844.09 Cost of this request 4150 -9150 -Sr nn Account Number $ 8,950,917 New Library Category/Project Budget Program Category / Project Name $ 6,412,911 New Library Funds Used to Date Program / Project Category Name 99073-1 $ 2,538,006 Library Construction Fund Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget Manager Date REVIEW: STAFF Division Head Department irector Finance & Internal Services Dir. 1th r Date D to t rnal ditor a `z16V 4 L 1104 Date Purchasing Manager Date Cross Reference Date New Item: Yea No Date Previous Ord/Res#: _ py Orig. Contract Date 311LO10H Date L 6 _ Orig. Contract Number 997 Date 0 Mayor • Date • Staff Review Form - Page 2 Description Maintenance Worker II (temporary) Positions Meeting Date January 0, 1900 Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager Internal Auditor Finance & Internal Services Director Chief Administrative Officer Reference Comments: Change Order Memo To: Mayor and City Staff Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director, Library Date: April 1, 2004 Subject: Change Order #1 to contract with MISSCO Contract Sales, LLC RECOMMENDATION Approve a contract adjustment in the amount of $1,844.09 with MISSCO Contract Sales, LLC which covers the addition shelving parts per exhibit C of the original contract. This contract adjustment is for items included in the project budget, but left off the original contract. This will be paid from the $7,559.00 contingency previously approved by Council and will lower the remaining contingency to $5,714.91. This purchase will allow the library to reuse some existing shelving. i ► �i t7i„i'7:T� These items are in the contract budget. L AGRZEME T wn'B M l SSCO %fckCt So €s, L% —Z- This is an amendment to the Agreement for L Iorar S -elv; A^ A 2001 executed on the 15fday of 19_ between the City of Payetteville, Arkansas and M �� SCO COv�5Yc f { -,--eS . LLQ. Additional services required due to f 2v Se D 2 S f The charge for the additional services shall not exceed $ awl 4 . D9 CITY OF FAYETTEVILLE: Date___________ Mayor0 Company. Date_____________`1 `I /SAC. srt S'WLb3 D�S£(T't Title •FOR OFFICE USE ONLY Existing P.O. # Contract # I'd 002E 13rN3SU1 dH WdL0:2 4002 10 ddb . . m 2 I!:. e ® i # \ (a «2 O / § \ O2J rn k • �® ( (! % § OO oo) }\ / O 7) / C0o co o o= 0 » m g E$\3z§§\gm@I/{ o w(D j mee) 2 Q\ 2y©«ee oa3'O \ }J \ 2 O o m/9m ° m a% I -0—(D oO>2[(R) \ \ afl cnQQ G e] ?`2 g \( g 3 , e -t, OO « y«Q> 2 / %_](//_ \ / (A \ 5 Z M t\ t D ` \! 2[x§ )«(3_____ _ c >= E « (D Qo > \\// es_swm0G2 §/ \\ }\ 2\)§020000201 j O ® )± _t,-- - ee - -3 } co 0 d 33 2 yA\§t k ) # a Co ° ^ ®� Cu w0.2�/\/\\k 00 0 0 ±)R/fl Hi, Mack — As we discussed yesterday, there are a few changes to the Estey shelving order for the Favetteville Public Library that we must address: t. The library only has (16) existing DF sections instead of (20) to be reused in the Browsing Collection on Level 300. Please add (4) sections of Item Code #92. 2. On the (16) existing DF sections described above, the library does not have the correct depth of adjustable shelves. Please add (8) 9" adjustable shelves per section for a total of (128) shelves. Please verify with Steven whether this shelf depth is actual or nominal. 3. Add steel canopy tops to the (20) existing DF sections in the Non -Fiction Collection and (16) existing DF sections in the Browsing Collection. 4. The shelving in the lower right hand comer of fiction should be 78"H and NOT 84" high as described in the specification under Item Code #110. These (9) sections of shelving should be labeled as Item Code #111 and are the same type of shelving as #110 except they are only 78"H. The millwork end panels were labeled as 78"H but I believe you said that you had the millworker change them to 84"H. Please coordinate the correct size w/ millwork contractor. 5. There were (4) sections of shelving in the Children's Non -Fiction Collection that were labeled as Item Code #95. This was a typo that should be Item Code #102. The quantities listed in the specification for both Item Codes were correct so no change in the order is required —only in the furniture plan. I've attached pdf files of the updated furniture plans (Levels 300 and 400, not to scale). Please let me know if you have trouble opening them. I will also send you (2) hard copies via mail. Please submit a change order to the Owner (attention Cathy Rew) stating the additional cost is for these changes. Please let me know if you have any further questions. Thanks, Leanne Leanne E. Larson Associate/Interior Designer 612.375.8700 MS&R Meyer, Scherer & Rockcastle, Ltd. Architecture, Interior Design & Urban Design S • RESOLUTION NO. 37-04 A RESOLUTION APPROVING THE PURCHASE OF SHELVING IN THE NEW FAYETTEVILLE PUBLIC LIBRARY FROM MISSCO CORPORATION . IN THE AMOUNT OF $151,185.00; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $7,559.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves the purchase of shelving in the new Fayetteville Public Library from MISSCO Corporation in the amount of $151,185.00. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $7,559.00. PASSED and APPROVED this 160, day of March 2004. 4. pYETi; % By: SONDRA SMITH, City Clerk APPROVED: By: From: Clarice Pearman To: Ischaper@fayettevillelibrary.org Subject: MISSCO I received the Amendment No. 1 for MISSCO. This amendment has not been signed by MISSCO. Please have them sign an original Amendment No. 1 for $1,844.09 shelving parts. Thanks. Clarice r:4,5.iu.r zr 4aa AGREEMENT wnn M(5Scd (3v -WC SO -t s, L�C� This is an amendment to the Agreement for ( orar� Ske ly Ay A 1 6 ` H ZO0`� executed on the �Sfday of r ` 1J_ between the City of Fayetteville, Arkansas and h S SC O Ova Jo- -0S Additional services required due to re - St The charge for the additional services shall not exceed CITY OF FAYETTEVILLE: __________Date_______ ate __ Mayor 6,1 Company. Date Title =OFFICEUSE 1 •d OOZE 13fl13SH1 dH Wdto:2 b002 10 ddd From: "Louise Schaper' <Ischaper@faylib.org> To: "Clarice Pearman" <cpearman@ci.fayetteville.ar.us> Date: 4/7/04 5:09PM Subject: RE: MISSCO We'll pick it up from our box and get it signed. Thanks, Louise ---Original Message -- From: Clarice Pearman [mailto:cpearman@ci.fayetteville.ar.us] Sent: Wednesday, April 07, 2004 3:26 PM To: Louise Schaper Subject: MISSCO I received the Amendment No. 1 for MISSCO. This amendment has not been signed by MISSCO. Please have them sign an original Amendment No. 1 for $1,844.09 shelving parts. Thanks. Clarice From: Clarice Pearman To: Ischaper@fayettevillelibrary.org Date: 4/8/04 12:44PM Subject: MISSCO Louise, I did put the amendment in your box downstairs. Thanks. Clarice. Please return the original to me when complete. From: "Louise Schaper" <Ischaper@faylib.org> To: "Clarice Pearman" <cpearman@ci.fayetteville.ar.us> Date: 4/7/04 5:09PM Subject: RE: MISSCO We'll pick it up from our box and get it signed. Thanks, Louise —Original Message — From: Clarice Pearman [mailto:cpearman@ci.fayetteville.ar.usj Sent: Wednesday, April 07, 2004 3:26 PM To: Louise Schaper Subject: MISSCO I received the Amendment No. 1 for MISSCO. This amendment has not been signed by MISSCO. Please have them sign an original Amendment No. 1 for $1,644.09 shelving parts. Thanks. Clarice FAYYET T'EVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Library From: Clarice Buffalohead-Pearman City Clerk Division Date: April 9, 2004 Re: MISSCO Contract Sales, LLC Attached is a copy of the above change order for shelving parts at the new library. Thank you for getting the appropriate signature on the change order so quickly. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor