HomeMy WebLinkAbout36-04 RESOLUTION• •
RESOLUTION NO. 36-04
A RESOLUTION TO APPROVE A CONSTRUCTION
CONTRACT WITH VEI GENERAL CONTRACTORS,
INC. TO BUILD THE WEST FAYETTEVILLE FIRE
STATION ON RUPPLE ROAD IN THE AMOUNT OF
$1,340,100.00 WITH A CONTINGENCY OF $38,000.00
AND APPROVAL OF A BUDGET ADJUSTMENT OF
$274,637.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves VEI General Contractors, Inc. as the low bidder for the West Fayetteville Fire
Station (#7) after removing the deductible portions of the contract resulting in the low bid
of $1,340,100.00 with a contingency of $38,000.00 and approves a construction contract
in that amount with VEI General Contractors, Inc.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $274,637.00 for this project.
PASSED and APPROVED this the 16th day of March, 2004.
By:d.Let/ 9S mu b
SONDRA SMITH, City Clerk
By:
APPROVED:
DAN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
3/16/2004
Adjustment Number
Project or Item Requested:
$274,637 is requested for Building Costs for the new Fire
Station #7.
Project or Item Deleted:
None. Use of Fund Balance is proposed.
Justification of this Increase:
The bid for the fire station, with deducts, was over the
project budget but was still within 25% of the bid
certification.
Justification of this Decrease:
There is sufficient funding remaining to comply with City
policies.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Building costs
4470 9470 5804 00.. 274,637 01015
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance
4470 0947 4999 99 274,637
Approval Signatures
Requested By
Date
x•3-05,
Budget ManagerDate
Department Dirtor Date
inanc�e & InternahServices Director
Mayor
3-3—oP
Date
3/3D?/i
Budget Office Use Only
Type: A C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Date
Initial Date
Initial Date
Initial Date
1
I
• •
1997 Edition -Electronic Format
AIA Document A101-1997
Standard Form of Agreement Between Owner and Contractor
where the basis of payment is a STIPULATED SUM
AGREEMENT made as of the Eighth day of March in the year of Two Thousand Four
(In words, indicate day, month and year)
BETWEEN the Owner the City of Fayetteville.
(.\'arae, address and other information)
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN
FAYETTEVILLE, ARKANSAS
Contact: Mr. Cov Hurd
Ph: (479) 575-8361 Fx: (479) 575-8223
and the Contractor.
(Name, address and other information)
V.E.I GENERALCONTRACTORS
202 EAST 39TH STREET
RUSSLEVILLE, ARKANSAS 72802
Contact: John Van Horn
Ph: (479) 968-5060 Fx: (479) 968-4573
The Project is:
(Name and location)
NEW FAYETTEVILLE FIRE STATION NO. 7
635 NORTH RUPPLE ROAD
FAYETTEVILLE. ARKANSAS
The Architect is:
(Name, address and other information)
WITTENBERG, DELONY & DAVIDSON. INC.
2434 EAST JOYCE BOULEVARD. SUITE 10
FAYETTEVILLE. ARKANSAS 72703
Contact: Richard Alderman. AIA/Principal
Ph: (479) 442-6681 Fx: (479) 251-0231
The-Gw *er The City of Fayetteville and Contractor agree as follows.
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General,
Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to
execution of this Agreement, other documents listed in this Agreement and Modifications
issued after execution of this Agreement; these fort the Contract, and are as fully a part of
the Contract as if attached to this Agreement or repeated herein. The Contract represents the
entire and integrated agreement between the parties hereto and supersedes prior negotiations,
representations or agreements, either written or oral. An enumeration of the Contract
Documents, other than Modifications, appears in Article 8.
ARTICLE 2 THE WORK OF THIS CONTRACT
User Comment: Fayettev'le Fire Station No.7Job #03-006 ® 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, ® 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the
United States and will subject rhe violator to legal prosecution. WARNING: Unlicensed photocopying
violates US copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
1
THIS DOCUMENT HAS IMPORTANT LEGAL
CONSEOUENCES. CONSULTATION WITH AN
ATTORNEY I5 ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT 0401.
AIA Document A201-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by reference. Do not use with other
general conditions unless this document is
modified.
This document has been approved and
endorsed by The Associated General
Contractors of America.
01997 AIA®
AIA DOCUMENT A101-1997
OWNER -CONTRACTOR AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
•
•
• •
The Contractor shall fully execute the Work described in the Contract Documents, except to
the extent specifically indicated in the Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
3.1 The date of commencement of the Work shall be the date of this Agreement unless a
different date is stated below or provision is made for the date to be fixed in a notice to
proceed issued by the -Owner the City of Fayetteville.
(Insert the date of commencement ifit di/Ters from the date of this Agreement or, if applicable, state that the date will
be fixed in a notice to proceed)
If, prior to the commencement of the Work, the -Owner the City of Fayetteville requires
time to file mortgages, mechanic's liens and other security interests, t -he -Owner's the City of
Fayetteville's time requirement shall be as follows:
3.2 The Contract Time shall be measured from the date of commencement.
3.3 The Contractor shall achieve Substantial Completion of the entire Work not later
than 300 (three hundred) days from the date of commencement, or as follows:
(Insert number of calendar days. Alternatively, a calendar date may be used when coordinated Kith the date of
commencement. Unless stated a/sentere in the Contract Documents, inert any requirements for earner Substantia/
THIS DOCUMENT HAS IMPORTANT LEGAL
CONSEOUENCES. CONSULTATION WITH AN
ATTORNEY IS ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT D401.
AIA Document A20I-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by reference. Do not use with other
,general conditions unless this document is
Completion of certain portions of the York) modified.
From date of issuance by the City of Fayetteville of a "Notice to Proceed" including
all days. holidays and other calendar days.
, subject to adjustments of this Contract Time as provided in the Contract Documents.
(Insert provisions ifany for liquidated damages relating to Failure to complete on time or for bonus payments for early
comp/etion of the Work)
ARTICLE 4 CONTRACT SUM
4.1 The Owner shall pay the Contractor the Contract Sunt in current funds for the
Contractor's performance of the Contract. The Contract Sum shall be One Million Three
Hundred Forty Thousand. One Hundred and No 100 Dollars (s 1.340,100.00) subject
to additions and deductions as provided in the Contract Documents.
4.2 The Contract Sum is based upon the following alternates, if any, which are described
in the Contract Documents and are hereby accepted by the-G,nwr the City of Fayetteville:
(State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the
City ofFa✓ettesi//e subsequent to the execution of this Agreement, attach a schedule afsuch other alternates showing
the amount for each and the date when that amount expires)
4.3 Unit prices, if any, are as follows:
$ 5.00 cy undercut unsuitable materials
$ 7.00 cy select fill and placement
ARTICLE 5 PAYMENTS
5.1 PROGRESS PAYMENTS
5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor
and Certificates for Payment issued by the Architect, the Owner -the City of Fayetteville
shall make progress payments on account of the Contract Sum to the Contractor as provided
below and elsewhere in the Contract Documents.
User Comment: Fayettev'le Fire Station No.7Job #03-006 0 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, 0 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates rhe copyright laws of the
United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying
violates US copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
2
This document has been approved and
endorsed by The Associated General
Contractors of America.
01997 AIM,
AIA DOCUMENT A101-1997
OWNER -CONTRACTOR AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
• •
5.1.2 The period covered by each Application for Payment shall be one calendar month
ending on the last day of the month, or as follows:
5.1.3 Provided that an Application for Payment is received by the Architect not later than
the 25thday of a month, the -Owner the City of Fayetteville shall make payment to the
Contractor not later than the 30th day of the Following month. If an Application for
Payment is received by the Architect after the application date fixed above, payment shall be
made by the -Owner the City of Fayetteville not later than 30 days after the Architect
receive processes and sends to the City of Fayetteville the Application for Payment.
5.1.4 Each Application for Payment shall be based on the most recent schedule of values
submitted by the Contractor in accordance with the Contract Docutnents. The schedule of
values shall allocate the entire Contract Sum among the various portions of the Work. The
schedule of values shall be prepared in such form and supported by such data to substantiate
its accuracy as the Architect may require. This schedule, unless objected to by the Architect,
shall be used as a basis for reviewing the Contractor's Applications for Payment.
5.1.5 Applications for Payment shall indicate the percentage of completion of each
portion of the Work as of the end of the period covered by the Application for Payment.
5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress
payment shall be computed as follows:
.1
THIS DOCUMENT HAS IMPORTANT LEGAL
CONSEQUENCES. CONSULTATION WITH AN
ATTORNEY 1.5 ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT D401.
AIA Document A201-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by ref erence. Do not use with other
general conditions unless this document is
modified.
This document has been approved and
Take that portion of the Contract Sum properly allocable to completed Work as endorsed by the Ass«fared General
determined by multiplying the percentage completion of each portion of the Work Contractors of America.
by the share of the Contract Sum allocated to that portion of the Work in the
schedule of values, less retainage of Ten percent ( 10 %). Pending final
determination of cost to the Owner the City of Fayetteville of changes in the
Work, amounts not in dispute shall be included as provided in Subparagraph 7.3.8 of
AIA Document Amt -1997.
.2 Add that portion of the Contract Sum properly allocable to materials and equipment
delivered and suitably stored at the site for subsequent incorporation hi the
completed construction (or, if approved in advance by the -Owner the City of
Fayetteville suitably stored off the site at a location agreed upon in writing), less
retainage of Ten percent ( 10%)- Storage of materials in a Sub -Contractors,
Vendors or others company warehouse is not sufficient to be a claim for
stored materials and will not be made part of any Payment Application.
.3 Subtract the aggregate of previous payments made by the Owner the City of
Fayetteville• and
.4 Subtract amounts, if any, for which the Architect has withheld or nullified a
Certificate for Payment as provided in Paragraph 9.5 of AIA Document A2o1-1997.
5.1.7 The progress payment amount determined in accordance with Subparagraph 5.1.6
shall be further modified under the following circumstances:
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total
payments to the full amount of the Contract Sum, less such amounts as the Architect
shall determine for incomplete Work, retainage applicable to such work and
unsettled claims; and
(Subparagraph 9.8.5 of AMA Document A201-1997 requires re/ease of applicable retainage upon Substantia/
Completion of Work with consent ofsurety, if any.)
User Comment: Fayettev'le Fire Station No.71ob #03-006 ®1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, ® 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the
United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying
violates US copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
3
01997 AIA®
AIA DOCUMENT A1O1-1997
OWNER -CONTRACTOR AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
• •
.2 Add, if final completion of the Work is thereafter materially delayed through no fault
of the Contractor, any additional amounts payable in accordance with Subparagraph
9.10.3 of AIA Document A2o1 1997.
5.1.8 Reduction or limitation of retainage, if any, shall be as follows:
(flit is intended, prior to Substantia/ Completion of the entire Wort; to reduce or limit the retainage resulting from the
percentages inserted in Clauses 5..16.1 and 5.1.62 above, and this is not explained elsewhere in the Contract Documents,
insert here provisions for such reduction orlimitation.)
Any Reduction in retainage amount. as provided by State Law or otherwise, will only
be made if the City of Fayetteville is in agreement that the Work has progress with
satisfactory (to the City of Fayetteville) workmanship and proper progress in
execution of the Work has been attained. Written consent of Surety to reduction in
Retainage must be provided by the Contractor.
5.1.9 Except with the Owner'., the City of Fayetteville's prior approval, the Contractor
shall not make advance payments to suppliers for materials or equipment which have not
been delivered and stored at the site.
5.2 FINAL PAYMENT
5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be
made bythR._er the City of Fayetteville to the Contractor when:
.1 the Contractor has fully performed the Contract except for the Contractor's
responsibility to correct Work as provided in Subparagraph 12.2.2 of AIA Document
Azol-1997, and to satisfy other requirements, if any, which extend beyond final
payment; and
.2 a final Certificate for Payment has been issued by the Architect.
.3 The Contractor has completed all project "close-out" requirements as stated
in the Contract Documents including as -built record documents, lien releases
from sub -contractors. major vendors and suppliers and other requirements
indicated in the Contract Documents
5.2.2 The Owner'., the City of Fayetteville's final payment to the Contractor shall be
made no later than 3o days after the issuance of the Architect's final Certificate for Payment,
or as follows: And when the Contractor completes the Deficiency Work and obtains
approval of such from the City of Fayetteville.
THIS DOCUMENT HAS IMPORTANT LEGAL
CONSEQUENCES. CONSULTATION WITH AN
ATTORNEY IS ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT D401.
AIA Document A201-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by reference. Do not use with other
general conditions unless this document is
modified.
This document has been approved and
endorsed by The Associated General
Contractors of America.
5.2.3 No issuance of a Progress Payment, Final Payment Application or payment
of such by the City of Fayetteville nor partial or entire use or occupancy of the Work
by the City of Fayetteville will release the Contractor Sub -Contractors or other(s)
from the requirement to provide the Work in full accordance with the Contract
Documents, or shall be construed as acceptance of any work or materials not in
accordance with this Agreement and the Contract Documents.
ARTICLE 6 TERMINATION OR SUSPENSION
6.1 The Contract may be terminated by the -Owner the City of Fayetteville or the
Contractor as provided in Article 14 of AIA Document A2o1-1997.
6.2 The Work may be suspended by theeeftier the City of Fayetteville as provided in
Article 14 of AIA Document Azol-1997.
ARTICLE 7 MISCELLANEOUS PROVISIONS
User Comment: Fayettev'le Fire Station No.71ob #03-006 0 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, 0 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the
United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying
violates US copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
4
01997 AIA®
AIA DOCUMENT A1O1-1997
OWNER -CONTRACTOR AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
• •
7.1 Where reference is made in this Agreement to a provision of AIA Document Awl -
1997 or another Contract Document, the reference refers to that provision as amended or
supplemented by other provisions of the Contract Documents.
7.2 Payments due and unpaid under the Contract shall bear interest from the date
payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing
from time to time at the place where the Project is located.
(Insert rate ofinterest agreed upon, 'limy.)
None, City of Fayetteville can not pay interest
USW"' fans and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and
other regulations at the -Owners the City of Fayetteville's and Contractor's principal places of business, the /oration
of the Project and elsewhere may affect the validity of this prmision. Legal advice should be obtained with respect to
deletions or modifications, and also regarding requirements such as written disclosures or waivers.)
7.3 T`,»The City of Fayetteville's representative is:
(Name, address and otherinformation)
Dr. Coy Hurd
City of Fayetteville Building Services
113 West Mountain
Fayetteville. Arkansas 72701
Ph: (479) 575-8361 Fx: (479) 575-8223
7.4 The Contractor's representative is:
(Name, address and other information)
Mr. John Van Horn
VEI General Contractors
202 East 39th Street/ P.0, Box 1032 (72811)
Russelville, Arkansas 72802
Ph: (479) 968-5060 Fx: (479) 968-4573
7.5 Neither the Owner's the City of Fayetteville's nor the Contractor's representative
shall be changed without ten days written notice to the other party.
7.6 Other provisions:
7.6.1 Increase in the price or fees of this contract shall not be allowed without a
prior formal contract amendment approved by the Mayor and the City Council in
advance of the increase in cost or fees.
7.6.2 Freedom of Information Act. City contracts and documents prepared while
performing city contractual work are subiect to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is presented to the City of Fayetteville,
the (contractor) will do everything possible to provide the documents in a a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act.
(A.C.A. 25-19-101 et.seq.). Only legally authorized photocopying costs pursuant to
the FOIA may be assessed for this compliance.
ARTICLE 8 ENUMERATION OF CONTRACT DOCUMENTS
8.1 The Contract Documents, except for Modifications
Agreement, are enumerated as follows:
THIS DOCUMENT HAS IMPORTANT LEGAL
CONSEQUENCES. CONSULTATION WITH AN
ATTORNEY IS ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT D401.
AIA Document A201-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by reference. Do not use with other
general conditions unless this document is
modified.
This document has been approved and
endorsed by The Associated General
Contractors of America.
01997 AIA®
issued after execution of this AIA DOCUMENT A1011997
OWNER -CONTRACTOR AGREEMENT
8.1.1 The Agreement is this executed 1997 edition of the Standard
Between Owner and Contractor, AIA Document Ami -1997.
The American Institute of Architects
Form of Agreement 1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
User Comment: Fayettev'le Fire Station No.7Job #03-006 ® 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, ® 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the
United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying
violates U5 copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
5
• •
8.1.2 The General Conditions are the 1997 edition of the General Conditions of the
Contract for Construction, AIA Document A2o1-1997.
8.1.3 The Supplementary and other Conditions of the Contract are those contained in the
Project Manual dated February 9. 2004 , and are as follows: See "Attachment A"
Document
Title Pages
8.1.4 The Specifications are those contained in the Project Manual
Subparagraph 8.1.3, and are as follows: See "Attachment A"
(Either list the Specifications here or refer to an exhibit attached to this Agreement.)
Section
dated as
Title Pages
THIS DOCUMENT HAS IMPORTANT LEGAL
in CONSEQUENCES. CONSULTATION WITH AN
ATTORNEY 15 ENCOURAGED WITH
RESPECT TO ITS COMPLETION OR
MODIFICATION. AUTHENTICATION OF THIS
ELECTRONICALLY DRAFTED AIA
DOCUMENT MAY BE MADE BY USING AIA
DOCUMENT D401.
8.1.5 The Drawings are as follows, and are dated February 10. 2004 unless a different
date is shown below: See "Attachment B"
(Either Gs! the Draisingshere or refer to an exhibit attached to this Agreement.)
Number
Title Date
8.1.6 The Addenda, if any, are as follows: See "Attachment B"
Number
Date Pages
Portions of Addenda relating to bidding requirements are not pan of the Contract Documents
unless the bidding requirements are also enumerated in this Article 8.
8.1.7 Other documents, if any, forming part of the Contract Documents are as follows:
(List here any additional documents that are intended to form part ofihe Contract Documents AIA Document A2o1-
ryp prosides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidden sample
forms and the Contractor's bid are not part of the Contras Documents unless enumerated in this Agreement They
should be listed here only ifintended to be part of the Contras Documents.)
This Agreement is entered into as of the day and year first written above and is executed in at
least three original copies, of which one is to be delivered to the Contractor, one to the
Architect for use in the administration of the Contract, and the remainder to ttetee the
Cit of Fa etteville.
OWNERDan Coed
gnature)
(Printed name and tide)
ra Smith CIe k
411ONTR
?CT 1 R (signalise)
L
(Printed name and ti
User Comment: Fayettev'le Fire Station No.7Job #03-006 0 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967,
1974, 1977, 1987, 0 1997 by The American Institute of Architects. Reproduction of the material herein or
substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the
United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying
violates US copyright laws and will subject the violator to legal prosecution. This document was
electronically produced with permission of the AIA and can be reproduced in accordance with your license
without violation until the date of expiration as noted below. expiration as noted below. User Document:
97a101.aia -- 3/8/2004. AIA License Number 1010810, which expires on 7/30/2004.
6
AIA Document A201-1997, General
Conditions of the Contract for
Construction, is adopted in this document
by reference, Do not use with other
general conditions unless this document is
modified.
This document has been approved and
endorsed by The Associated General
Contractors of America.
•
01997 AIA
AIA rO
"E7
•
UMENT A101-1997
TRACTOR AGREEMENT
The American Institute of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
•
• •
FAYETTEVILLE FIRE STATION NO. 7
FAYETTEVILLE, ARKANSAS
WDD JOB # 03-006
"ATTACHMENT A"
Page 1 of 3
General Supplementary and other Conditions of the Contract are those contained in the Project
Manual dated February 9, 2004, and are as follows:
DOCUMENT NO.
00100
00200
00300
00310
00330
00400
00600
00700
00800
TITLE
BID SOLICITATION
INSTRUCTIONS TO BIDDERS &
COPY OF O/C AGREEMENT
WAGE RATES
OSHA GUIDELINES FOR TRENCH SAFETY
EXISTING CONDITIONS
BID FORM
BONDS
GENERAL CONDITIONS
SUPPLEMENTARY CONDITIONS
PAGES
1
10
5
3
2
6
1
46
7
The Specifications are those contained in the Project Manual dated February 9, 2004 and are as
follows:
SECTION NO.
TITLE
01100 SUMMARY OF WORK
01210 ALLOWANCES
01230 ALTERNATES
01300 SUBMITTALS AND SUBSTITUTIONS
01450 TESTING LABORATORY SERVICES
01500 TEMPORARY FACILITIES AND CONTROLS
01640 OWNER FURNISHED PRODUCTS
02200 SITE PREPARATION
02300 EARTHWORK
02360 TERMITE CONTROL
02375 TEMPORARY EROSION CONTROL
02630 DRAINAGE PIPING
02740 ASPHALTIC CONCRETE PAVING
02750 PORTLAND CEMENT CONCRETE PAVING
02760 PAVEMENT MARKING
02770 CONCRETE CURBS AND SIDEWALKS
02900 LANDSCAPING
PAGES
5
1
2
10
3
3
4
5
10
2
2
3
3
4
1
4
1
• •
"ATTACHMENT A"
Page 2 of 3
03100 CONCRETE FORM WORK 5
03200 CONCRETE REINFORCEMENT 3
03300 CAST -IN-PLACE CONCRETE 8
03450 ARCHITECTURAL PRECAST CONCRETE 3
04100 MORTAR 2
04200 UNIT MASONRY 7
05100 STRUCTURAL STEEL 5
05300 METAL DECKING 3
05400 COLD FORMED STRUCTURAL STEEL FRAMING 5
05500 MISCELLANEOUS METAL 3
06100 ROUGH CARPENTRY 4
06170 LAMINATED WOOD BEAMS 3
06200 FINISH CARPENTRY 2
06400 ARCHITECTURAL WOODWORK 5
07150 DAMPPROOFING 2
07200 INSULATION 4
07240 EXTERIOR INSULATION AND FINISH SYSTEMS 6
07410 STANDING SEAM METAL ROOFING 5
07525 MODIFIED BITUMEN SHEET ROOFING 7
07600 FLASHING AND SHEET METAL 4
07850 FIRESTOPPING 6
07900 JOINT SEALANTS 6
08100 METAL DOORS AND FRAMES 5
08200 WOOD DOORS 4
08350 OVERHEAD/ROLLING DOORS 5
08400 ENTRANCES, STOREFRONTS, AND WINDOWS 4
08700 HARDWARE 9
08800 GLAZING 4
09250 GYPSUM DRYWALL 10
09260 EXTERIOR SHEATHING 2
09310 TILE 7
09510 ACOUSTICAL CEILINGS 3
09650 RESILIENT FLOORING 6
09680 CARPET 4
09900 PAINTING 6
09950 GLAZE COATING 2
10100 VISUAL DISPLAY BOARDS 2
10150 COMPARTMENTS AND CUBICLES 3
10350 FLAGPOLE 3
10400 IDENTIFYING DEVICES 2
10440 INTERIOR SIGNAGE 5
10520 FIRE PROTECTION SPECIALTIES 2
10800 TOILET AND BATH ACCESSORIES 2
• •
"ATTACHMENT A"
Page 3 Of 3
10950 MISCELLANWOUS SPECIALTIES 3
11450 RESIDENTIAL EQUIPMENT 3
12490 HORIZONTAL BLINDS 2
15010 GENERAL MECHANICAL REQUIREMENTS 13
15240 VIBRATIN ISOLATION 2
15250 MECHANICAL INSULATION 2
15330 WET PIPE SPRINKLER SYSTEMS 6
15370 RANGE HOOD EXTINGUISHING SYSTEM 2
15410 ROOF AND STORM DRAINAGE SYSTEM 3
15411 SANITARY DRAIN, WASTE AND VENT
PIPING SYSTEM 4
15412 DOMESTIC WATER PIPING SYSTEM 3
15413 NATURAL GAS PIPING SYSTEM 3
15440 PLUMBING FIXTURES 3
15456 GAS FIRED WATER HEATERS -COMMERCIAL GRADE 2
15610 FORCED AIR FURNACES 2
15623 GAS FIRED INTRA -RED SPACE HEATERS 2
15670 SPLIT SYSTEM CONDENSING UNITS 2
15860 FANS 2
15865 VEHICLE EXHAUST REMOVAL SYSTEM 5
15890 LOW PRESSURE DUCTWORK AND ACCESSORIES 3
16010 GENERAL ELECTRICAL REQUIREMENTS 8
16110 RACEWAYS 4
16120 WIRES AND CABLES 3
16130 BOXES AND ENCLOSURES 2
16140 WIRING DEVICES 3
16170 DISCONNECT SWITCHES 2
16190 SUPPORTING DEVICES 3
16195 ELECTRICAL IDENTIFICATION 3
16421 UNDERGROUND ELECTRICAL SERVICES 3
16422 TRANSIENT VOLTAGE SURGE SUPPRESSOR,
HIGH EXPOSURE 2
16450 GROUNDING 2
16471 CIRCUIT BREAKER LIGHTING PANELBOARDS,
240 VAC, MAX. 2
16472 CIRCUIT BREAKER POWER DISTRIBUTION 2
16485 CONTRACTORS 2
16621 ENGINE -GENERATOR SET -PACKAGED 3
16627 AUTOMATIC TRANSFER SWITCH 2
END OF ATTACHMENT "A"
4
• •
FAYETTEVILLE FIRE STATION NO. 7
FAYETTEVILLE, ARKANSAS
WDD JOB # 03-006
"ATTACHMENT B"
Page 1 of 2
The drawings are as follows, and are dated February 10, 2004, unless a different date is shown
below:
SHEET NO. TITLE DATE
COVER PAGE
CS PROJECT INFORMATION
1 OF 1 LOT SPLIT FOR WEST SIDE 5/30/03
C1.1 DEMOLITION PLAN 1/19/04
C1.2 SITE PLAN 1/19/04
CI.3 GRADING & DRAINAGE PLAN 1/19/04
C1.4 UTILITY PLAN 1/19/04
C1.5 TREE PRESERVATION PLAN 1/19/04
C2.1 DETAIL SHEET 1 1/19/04
C2.2 DETAIL SHEET 2 1/19/04
C2.3 DETAIL SHEET 3 1/19/04
A1.1 FIRST FLOOR PLAN
A1.2 SECOND FLOOR PLAN
A1.3 RELECTED CEILING PLAN
A1.4 CLERESTORY AND ROOF PLANS
A2.1 ELEVATIONS
A3.1 BUILDING SECTIONS
A3.2 BUILDING SECTIONS
A3.3 BUILDING SECTIONS
A3.4 BULDING SECTINS
A3.5 WALL SECTIONS AND DETAILS
A3.6 WALL SECTIONS AND DETAILS
A3.7 WALL SECTIONS AND DETAILS
A3.8 WALL SECTIONS AND DETAILS
A4.1 INTERIOR ELEVATIONS
A4.2 MILLWORK SECTIONS
A5.1 SCHEDULES AND WALL TYPES
A5.2 DOOR AND WINDOW TYPES
A5.3 DOOR AND WINDOW DETAILS
S1.0 NOTES & SCHDULES
S1.1 FOUDATAIN PLAN
S2.1 FOUDATION DETAILS
S3.1 FLOOR & LOW ROOF FRAMING PLANS
S3.2 ROOF FRAMING PLAN
S4.1 FRAMING DETAILS
S4.2 FRAMING DETAILS
• •
"ATTACHMENT B"
Page 2 of 2
U1.1 UTILITY SITE PLAN
P1.1 FIRST FLOOR PLUMBING DRAIN PLAN
P1.2 SECOND FLOOR PLUMBING DRAIN PLAN
P2.1 FIRST FLOOR PLUMBING SUPPLY PLAN
P2.2 SECOND FLOOR PLUMBING SUPPLY PLAN
P3.1 PLUMBING DETAILS
P3.2 PLUMBING SCHEDULES
M1.1 MECHNICAL FLOOR PLAN
M1.2 VEHICLE EXHAUST FLOOR PLAN
M2.1 MECHANICAL DETAILS
M2.2 MECHANICAL DETAILS
M3.1 MECHANICAL SCHEDULES
El .1 ELECTRICAL POWER PLAN -FIRST & SECOND FLOOR
E1.2 MECHANICL POWER PLAN- FIRST & SECOND FLOOR
E2.1 ELECTRICAL LIGHTING PLAN -FIRST & SECOND FLOOR
E3.1 ELECTRICAL DETAILS
E3.2 ELECTRICAL DETAILS
E3.3 ELECTRICAL DETAILS
E3.4 ELECTRICAL PANELBOARD SCHEDULES
ADDENDA
NO. DATE PAGES
1 February 19, 2004 4 w/attachments
Specification 07225-Nailable Insulation (5 pgs)
ADD C1.01, ADD CI.02, ADD A1.01,
ADD A1.02, ADD A1.03, ADD A1.04,
ADD M1.01, ADD M1.02
2 February 23, 2004 4 w/attachments
Specification 07240 (7 pgs)
ADD A2.01, ADD A2.02, ADD A2.03,
ADD A2 04, ADD A2.05, ADD 2.06,
3 February 23, 2004 1
END OF ATTACHMENT "B"
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 36-04
w/agreement & budget adjustment
Document
1
NOTES:
/04/04
accr.ce 641A4tp/ifet kn12Fa\ enr faaro.s
1
03/24/04
Staff
Review Form
2
02/27/04
memo to mayor & city council
3
02/13/04
Staff Review Form
4
draft resolution
5
02/27/04
memo to mayor & city council
6
02/26/04
bid tabulation
7
copy of agreement
8
03/17/04
email to Chief Bosch
9
03/17/04
email to city clerk ofc
10
03/08/04
copy of signed agreement
11
03/11/04
memo to Coy Hurd
12
03/10/04
memo to City from Wittenberg, Delony & Davidson
13
04/08/04
copy of memo to Chief Bosch
14
04/07/04
copy of insurance "Common Policy
Declarations"
15
04/07/04
copy of
insurance "Common Policy Declarations"
NOTES:
/04/04
accr.ce 641A4tp/ifet kn12Fa\ enr faaro.s
•
Coy Hurd
Submitted By
Ml'ROFILMEb 72_ e/o,
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
For Staff Review
City Council Meeting Date
Building Services
Division
Action Required:
oo�-Z
Vier G6 V4 I
Finance and Internal Services
Department
The action required is the signature of the Mayor. This change order authorizes the Contractor to install several of
the finishes that were deleted from the work to facilitate acceptance of the bid and contract.
$16,647
Cost of this request
4470-9470-5804.00
Account Number
01015
Project Number
Budgeted Item
XX
1,431,622
Category/Project Budget
$1,354,216.97
Funds Used to Date
77,405.03
Remaining Balance
Budget Adjustment Attached
Previous Ordinance or Resolutio
Department Dir or
C _yea (
City Attorney
OC/6 Q
Date
Finance and Internal Service Director
Mayo
Comments
•
Date
ate
Fire Station Number Seven
Construction
Program Category / Project Name
Fire Safety
Program / Project Category Name
sales tax capital
Fund Name
Original Contract Date:
Original Contract Number.
Received in City Clerk's Office
Received2 Mayo/D y „tr
•
FAYETTEdILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
For Staff Review
Dan Coody, Mayor
Stephen Davis, Director of Flnan9ial and Internal Services
Coy Hurd, Project Manager
December 8, 2004
Change Order Number Two, Fire Station Number Seven Project
Recommendation:
Background:
Discussion:
Budget Impact:
Staff recommends your approval of Change Order Two and
signature of the documents.
Due to the good progress of the project to this point, we are in the
position to seriously reconsider some of the finishes initially deleted
from the work.
As of this date, the work at Fire Station Number Seven is eighty
percent complete and no significant unexpected issues have come to
light. The expectation is that the project will be completed
satisfactorily with no major use of contingency funds. Because of
our success to this point, we may now look at the possibility of
restoring some of the finishes which were initially deleted to
facilitate the acceptance of the contract. These finishes include
Corean countertops, ceramic tile flooring, and the painting of the
apparatus bay. The prices for these items are the same totals that
were originally deleted from the work. One additional item is the
upsizing of a conduit and weather -head from half-inch to three
inches.
In its Resolution Number 36-04 (see attachment), the City Council
authorized the contingency fund, therefore (it is my understanding)
that the approval of this change order will not have to go before the
Council.
The approval of this change order would increase the construction
contract amount by $16,647.00, making the total contract amount
$1,317,547.00. The contact time (and general conditions) would
remain unchanged. These totals are well within the project's current
budget.
•
WITTENBERG, DECOR& DAVIDSON, INC.
Northwest Arkansas Office
2434 E. Joyce St., Ste. 10
Fayetteville, AR 72703
Tel: 479-442-6681 Fax: 479-251-0231
CHANGE ORDER
PROJECT:
CITY OF FAYETTEVILLE, FIRE STATION #7
RUPPLE ROAD
FAYETTEVILLE, ARKANSAS
OWNER:
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
TO:
VEI GENERAL CONTRACTORS
202 EAST 39TH STREET
RUSSELLVILLE, ARKANSAS 72802
PH# (479) 968-5060
CHANGE ORDER NO: 02
DATE: 11-19-2004
CONTRACT DATE- March 08, 2004
PROJECT NO: WD&D Project 03-006
CONTRACT FOR: GENERAL CONSTRUCTION
You are directed to make the following change(s) in this Contract:
1) Add back to the project deductive alternate #1 per the $ 5,997.00 add
original Contract Documents (Corean solid surface countertops),
as stated in Proposal Request No. 2.
2) Add back to the project deductive alternate #3 per the
original Contract Documents (Deduct VCT Tile and
add back the Ceramic tile flooring), as stated in Proposal
Request No. 2.
3) Add back to the project deductive alternate #3 per the
original Contract Documents (Painting interior of the
Apparatus Bay), as stated in Proposal Request No. 2.
4) Proposal Request No.3: Install 3" conduit for radio tower.
Total changes
$ 6,450.00 add
$ 3,000.00 add
$ 1,200.00 add
$ 16,647.00 add
CONTRACT RECAP
The original Contract sum was:
Net change by previously authorized Change Orders:
The Contract Sum prior to this Change Order:
The Contract Sum will be increased by this Change Order:
The new Contract Sum including this Change Order will be:
The Contract Time will remain un -changed.
<$
1,340,100.00
39,200.00>
1,300,900.00
16,647.00 add
1,317,547.00
Not valid until signed by both the Owner and Architect.
Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time.
WITTENBERG DELONY & DAVIDSON, Inc
2434 E. Joyce St., Ste. 10
Fayetteville, Arkansas 72703
DATE:
VEI GENERAL CONTRACTORS
202 East 39th Street
Russ le, Arkans= 1+'2802
DA E:
CITY OF FAYETTEVILLE
113 West untain
Fayettevikansaf 72701
BY:
DATE: 0.7 a idcf
.WITTENBERG, DELON DAVIDSON, INC. •
Northwest Arkansas Office
2434 East Joyce St., Suite 10
Fayetteville, AR 72703
Tel: 479-442-6681 Fax: 479-251-0231
PROPOSAL
REQUEST
PROJECT: PROPOSAL REQUEST NO: 02
CITY OF FAYETTEVILLE, FIRE STATION #7
RUPPLE ROAD
FAYETTEVILLE, ARKANSAS DATE: 09-14-04
OWNER:
CITY OF FAYETTEVILLE PROJECT NO: WD&D Job # 03-006
FAYETTEVILLE, ARKANSAS
TO: CONTRACT FOR: GENERAL CONSTRUCTION
VEI General Contractors
202 East 39th Street
Russellville, AR 72802
Ph# (479) 968-5060
Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed
modifications to the Contract Documents described herein. Quotation must be received by the Architect
within fourteen calendar days from date of the Proposal Request. THIS IS NOT A CHANGE ORDER
NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.
DESCRIPTION:
Proposal Request No. 02 provides information regarding Alternate No. 1 in Change Order No.
01, which replaced the ceramic floor tile with vinyl floor tile in Entry 101, Serving 109, Kitchen
110, Pantry 1 1 1, Storage 202, Men's Toilet 203 and Women's Toilet 201.
Please, provide a credit to delete vinyl floor tile in Entry 101, Serving 109, Kitchen 110, Pantry
1 1 1, Storage 202, Men's Toilet 203 and Women's Toilet 201.
Please, provide pricing to provide and install ceramic floor tile, ceramic base, and rubber base
(shown in original drawings and finish schedule) in Entry 101, Serving 109, Kitchen 110, Pantry
1 1 1, Storage 202, Men's Toilet 203 and Women's Toilet 201.
• Entry 101: 12" X 12" Porcelain floor tile and Ceramic base.
• Per Addenda No. 3, Serving 109: 12"X12" Porcelain floor tile and rubber base.
• Per Addenda No. 3, Kitchen 1 10:12"X12" Porcelain floor tile and rubber base.
• Per Addenda No. 3, Pantry 1 1 1 : 12" X 12" Porcelain floor tile and rubber base.
• Women's Toilet 201: 12" X 12" Porcelain floor tile and ceramic base.
• Storage 202: 12" X 12" Porcelain floor tile and rubber base.
• Men's Toilet 12" X 12" Porcelain floor tile and ceramic base
Attachments:
WITTENBERG, DELONY & DAVIDSON, INC.
By: Dale Scarbrough, Northwest Arkansas Office
•
•
Dale Scarbrough
Page l of l
From: "Scott Nielsen" <snielsen@veigc.com>
To: <scard@wddarchitects.com>
Sent: Monday, November 01, 2004 2:54 PM
Subject: F.F. #7 Countertops/Tile/Paint
Mr. Scarbrough;
After reviewing our original proposal, Deductive Alternate #1 & the Price Reduction List we are submitting the
following requested prices to add back:
Add back the Corean solid surface countertops $5,997.00
Deduct VCT Tile and add back the Ceramic tile flooring $6,450.00
Add back Painting interior of the Apparatus Bay $3,000.00
Please advise. Do I need to submit this pricing on a change order request form & transmittal or letter head or ?.
If you have any questions or comments please call.
Respectfully,
Scott Nielsen
11/13/2004
WITTENBERG, DELONAIDAVIDSON, INC.
Northwest Arkansas Office
2434 East Joyce St., Suite 10
Fayetteville, AR 72703
Tel: 479-442-6681 Fax: 479-251-0231
PROPOSAL
REQUEST
PROJECT:
CITY OF FAYETTEVILLE, FIRE STATION #7
RUPPLE ROAD
FAYETTEVILLE, ARKANSAS
OWNER:
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
TO:
VEI General Contractors
202 East 39th Street
Russellville, AR 72802
Ph# (479) 968-5060.
PROPOSAL REQUEST NO: 03
DATE: 11/13/04
PROJECT NO: WD&D Job # 03-006
CONTRACT FOR: GENERAL CONSTRUCTION
Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed
modifications to the Contract Documents described herein Quotation must be received by the Architect
within fourteen calendar days from date of the Proposal Request. THIS IS NOT A CHANGE ORDER
NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN
DESCRIPTION:
Proposal Request No. 03 provides information regarding Supplemental Instruction No. 32:
adding a 3" conduit to the radio tower, as requested by Smith Radio.
Please, provide pricing to install a three-inch conduit with weather head. As described by Smith
Radio, a three-inch conduit will be installed surface mounted on the back/east wall of
Radio/Comm. Room 103 up to above ceiling, where it will travel above ceiling toward the west to
the north side of the window in Serving 109. A 3" weather head will be mounted on the exterior
brick surface of the west wall of Serving 109. From there the coax cable will fly approximately
1'-0" to the radio tower.
The contractor is to take care to coordinate the installation of the 3" conduit with all other
trades. The mechanical, electrical, and plumbing sheets are to be reviewed for coordination
purposes. Please note the 3" conduit is to be coordinated with the 12X24 duct on Sheet M1.1.
Attachments:
WITTENBERG, DELONY & DAVIDSON, INC.
By: Dale Scarbrough, Northwest Arkansas Office