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Home My WebLink About29-04 RESOLUTIONRESOLUTION NO. 29-04 A RESOLUTION AUTHORIZING THE HIRING OF ONE (1) FULL-TIME EMPLOYEE (JANITOR) IN THE BUILDING SERVICES DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,732.00 FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the hiring of one (1) full-time employee (Janitor) in the Building Services Division. Said employee shall be transferred to the Water and Wastewater Department in 2005 Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $25,732.00 for same. PASSED and APPROVED this 17th day of February 2004. ATTEST: By cA0iNkuti MLutU SONDRA SMITH, City Clerk APPROVE By DAN COODY, Mayor City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2004 Department: Division: Program: Finance & Internal Services Building Services Janitorial Date Requested 2/17/2004 l Adjustment Number Project or Item Requested: $25,732 is requested for Personnel Services. Project or Item Deleted: None. Use of fund balance is proposed. Justification of this Increase: A new custodian is being requested for the new W&S Operations Center. Due to illness, the Building Services Division will be shorthanded for a minimum of three months. Hiring this person, before the construction is complete, will alleviate the overtime being worked by the remaining personnel. Justification of this Decrease: Sufficient funding remains to comply with City policies. Once the W&S Operations Center is built, the new custodian will be cost allocated to W&S. Increase Budget (Decrease Revenue) Account Name Account Number Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number See Attached Amount Project Number See Attached Req proval Signatures - 3.0 Date get -Manager ate Department Director Date Finance & Inter p5j Service Director Date ()1 Mayor ate Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Initial Date Initial Date Initial Date Initial Date Increase Budget (Decrease Revenue) • Account Name Account Number Amount Project Number Salaries & Wages 1010 1420 5100 00 16,790 FICA Taxes 1010 1420 5105 00 1,293 Life Insurance 1010 1420 5107 00 63 Health Insurance 1010 1420 5108 4,905 LTD Insurance 1010 1420 5108 01 60 ADD Insurance 1010 1420 5108 02 18 Retirement Savings Plan 1010 1420 5109 06 2,015 Worker's Comp 1010 1210 5111 00 588 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number Use of Fund Balance 1010 0001 4999 99 25,732 NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 29-04 Document • 1 02/03/04 memo to mayor and city council 2 draft resolution 3 02/13/04 memo to mayor and city council 4 02/04/04 Staff Review Form 5 02/25/04 memo to Coy Hurd NOTES: FAYETTEVPLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • It's Zl/7/o1- 055-0¢ 444.1i/3- ,,ii/S Stripa-5 e Old Xs' February 17, 2004 City Council Meeting TO: Mayor Dan Coody and the Fayetteville City Council THROUGH: Stephen Davis, Director of Financial and Internal Services FROM: Coy Hurd, Building Services Director DATE: February 3, 2004 SUBJECT: A resolution approving the hiring of an additional full-time employee as a janitor in the Building Services Division, and a budget adjustment to accommodate this action Recommendation: Staff recommends approval of an additional full-time equivalent position to be located in the Building Services Division and the needed budget adjustment. Background: Additional staff is needed to maintain service to current city buildings, and to meet the needs presented by a newly constructed building soon to come on-line. Discussion: Because of recent events, the Building Services Division is in need of additional personnel for the City's Janitorial Program. Two employees of the Building Services Division are at present convalescing from medical treatment resulting from serious illnesses. Both will be unable to work for a prolonged period of time. Due to circumstances, the absence of both of these employees affects our Janitorial Program; one absent employee works as ajanitor, the other ailing employee (while employed through the General Maintenance Program) is temporarily replaced in that capacity by a janitor. Our circumstances are exacerbated by the fact that the City is poised to bid the construction of the Water and Sewer Operations Center. When this facility comes on-line in a few months, the Building Services Division will have the • • • February 3 memo, page two responsibility of the janitorial services and maintenance (excluding one-year warranty issues) there. The manpower shortages are currently being covered on an overtime pay basis by other employees of the Division. While this solution will work in the short run, it is not a long-term solution. Budget Impact: The overall cost of adding a FTE position to the program is $25,732 (reflecting the salary and fringe for one full-time equivalent position), and a budgetary adjustment will be necessary. Information regarding this adjustment is attached. • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE HIRING OF ONE (1) FULL-TIME EMPLOYEE (JANITOR) IN THE BUILDING SERVICES DIVISION FOR ONE (1) YEAR; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,732.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the hiring of one (1) full-time employee (Janitor) in the Building Services Division for one (1) year. Section 2. That the City Council of the City of Faye hereby approves a budget adjustment in the amount of=$r7 Arkansas or sa'!e. PASSED and APPROVED this 17th day of ;ebruary 2009 STT City Clerk COODY, Mayor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Dan Coody and the Fayetteville City Council THROUGH: Hugh Earnest, Chief Administrative Officer -N v Stephen Davis, Director of Financial and Internal Services FROM: Coy Hurd, Building Services Director DATE. February 13, 2004 SUBJECT: A clarification Please allow me to clarify a statement I made during the Agenda Setting Meeting on February 10's. On the agenda list was an item requesting a Full Time Equivalent Position for the Janitorial Program in the Building Services Division. My expectation is that the position (if approved) should indeed be a permanent one. It has since been explained to me that a temporary position would not carry with it the fringe benefits given to a permanent position. It is my belief that a fringe benefit package is essential in attracting the type of worker that the City needs in this position. My hope is that the City Council will further consider this matter, and will agree to grant the position as permanent so that the Janitorial Program can better address our situation outlined in memorandum of February 3. I remain available to answer questions regarding this request. XX For the STAW REVIEW FORM - FINANCIAL OBLIGAoN AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW Fayetteville City Council Meeting of: February 17, 2004 FROM: Coy Hurd Name Building Services Division Finance and Internal Services Department ACTION REQUIRED: A resolution approving the hiring of an additional full-time employee as a janitor in the Building Services Division, and a budget adjustment to accommodate this action COST TO CITY: $25,732.00 Cost of this request 151,423.00 Janitorial Program Category/Project Budget personnel serv.various $ Account Number n/a Project Number Program Category / Project Name 11,444.37 Building Services Funds Used to Date Program / Project Category Name 139,978.63 General Remaining Balance Fund Name BUDGET REVIEW: Budget Manager Budgeted Item xx Budget Adjustment Attached 4ctittiOCI Date CONTRACT/GRANT/LEASE REVIEW: 5/a t.,cs!!&z Accou ting Manager J taut - City Attox ey 921-9114 Da e Internal Auditor Purchasing Manager A Date d Date61-1111 1 STAFF ATION:� AIL/7 Divisio ead Department Director 7-3• b5/ Date / Date May. " - Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No • FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Coy Hurd Building Services From: Clarice Buffalohead-Pearman City Clerk Division Date: February 25, 2004 Re: Resolution No. 29-04 Attached is a copy of the above resolution passed by the City Council February 17, 2004, authorizing the addition of one new employee to you're division. I have also attached a copy of the budget adjustment for said purpose. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc Nancy Smith, Internal Auditor Barbara Fell, Budget & Research