HomeMy WebLinkAbout27-04 RESOLUTIONRESOLUTION NO. 27-C4
A RESOLUTION TO APPROVE THE PURCHASE OF
A 60 FOOT AERIAL BUCKET TRUCK FROM ALTEC
INDUSTRIES IN THE AMOUNT OF $86,900.00 AND A
BRUSH CHIPPER FROM VERMEER SALES AND SERVICE
IN THE AMOUNT OF $20,566.88 AND TO APPROVE A
BUDGET ADJUSTMENT IN THE AMOUNT OF S108,602.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a 60 foot aerial bucket truck from Altec Industries in the
amount of $86,900 00 and a brush chipper from Vermeer Sales and Service in the amount
of $20,566.88.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $108,602.00 to pay for the above
equipment purchases.
PASSED and APPROVED this the 17th day of February, 2004.
By: ?04A-14-43 rwa
SONDRA SMITH, City Clerk
By:
APPROVED:
DA COODY, Mayor
STIPREVIEW FORM - FINANCIAL OBLIGAN
X AGENDA REQUEST
_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
February 17, 2004
FROM:
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of a Vermeer Trailer mounted brush chipper and a 60 foot aerial
bucket truck. The chipper is to be purchased from Vermeer Sales and Service, and the Aerial Bucket truck
from Altec Industries.
COST TO CITY:
$108,602.00
($20,000.00)
Cost of this request
4470.9470.5802.00
Account Number
$0.00
Category/Project Budget
Vehicles and Equipment
Program Category / Project Name
$0.00 Bucket Truck/Transportation-Parks
Funds Used to Date
Program / Project Category Name
03031.1 $0.00 Sales Tax Capital Improvements
Project Number
Remaining Balance
Fund Name
BUDGET REVIEW:
Budget' Manager
Budgeted Item
/
.-j -‘).24
Date
X Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Citorney
Date
//3a/ay
Date
Purchasing Manager
Date
Date
STAFF REC
ATI
64721/421-- Received in Mayor's Office
\ Division .
De` ment D-ctor
Finance & Internal Services Dir.
infstr. ive Officer
Date
Date
Z .4.4°4
Date
D/aattte�
Dat
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Pearmant
City Clerk Division
Date: February 25, 2004
Re: Resolution No. 27-04
Attached is a copy of the above resolution passed by the City Council February 17, 2004,
approving the purchase of an aerial bucket truck and brush chipper. I have also attached the two
original check requests for said purchases; and a copy of the budget adjustment. These items will
be recorded in the city clerk's office and microfilmed
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research
•
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department:
Division:
Program:
Operations
Transportation / Parks & Recreation
Sales Tax Capital Improvements
Date Requested
2/17/2004
Adjustment Number
Project or Item Requested:
$108,602 for the Bucket Truck - Transportation/Parks &
Recreation capital project.
Project or Item Deleted:
$54,301 From the Use of Fund Balance account.
$34,301 From the Forestry Program capital project.
To recognize $20,000 In State Grant revenue.
Justification of this Increase:
The project is needed to purchase a Bucket Truck for the
expansion of the Urban Forestry program by the Parks &
Recreation Division and for use by the Transportation
Division in removing dead trees.
Justification of this Decrease:
There is sufficient funding available in the both the Sales
Tax Capital Fund Balance and the Forestry Program
capital project to meet 2004 objectives.
The $20,000 was approved by City Council as part of
Resolution 70-03 On 5/20/2003 For the purchase of a
chipper/box truck.
Account Name
Increase Budget (Decrease Revenue)
Account Number Amount Project Number
Vehicles and equipment 4470
Account Name
Use of fund balance
State grants
Park improvements
9470 5802 00 108,602 03031. 1
Decrease Budget (Increase Revenue)
Account Number Amount
4470 0947
4470 0947
4470 9470
4999 99 54,301
Project Number
4302 00 20,000 03031 1
5806 00 34,301 02045. 1
Approval Signatures
Requested
i
y
'Budget Manager
Department Director
Finance & Intern
Mayor
Date
Date
Date
Date
••••‘/0___t
Date
Budget Office Use Only
Type: A B C (1;-) E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
•
•
NAME OF FILE: Resolution No. 27-04 w/budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
02/28/04
memo to mayor and city council
2
draft resolution
3
memo to Equipment Committee
4
memo to Equipment Committee
5
copy of Expansion/Replacement Equipment
6
copy of letter to Kim Hesse
7
copy of Res. 70-03
8
copy of service expansion/new service
9
02/28/04
memo to mayor and city council
10
copy of buck truck request
11
copy of memo to Gary Dumas
12
copy of purchase requisition (2)
13
Staff Review Form
NOTES:
tees
• • ?_/77789
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CITY OF FA YETTEVILLEBry Ny,,,e,-
FAV ETTEV I LLE
FLEET T OPERATII@II�
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent r
Date: January 28, 2004
Subject: Purchase of Aerial Bucket Truck and Brush Chipper for Parks and
Transportation Divisions
RECOMMENDATION: That City Council approve the purchase of one 60 foot aerial bucket
truck and one trailer mounted brush chipper.
BACKGROUND: These units will be used to expand Urban Forestry operations in the Parks
and Transportation Divisions. The Vermeer chipper meets all specifications; delivery is quoted
as 14 days after receipt of order. The bid price of this chipper is $20,566.88.
The Aerial Bucket Truck bid from Altec Industries meets all specifications. Altec provided the
lowest bid of $86,900.00. Delivery is quoted as 120 — 150 days after receipt of order and this is
comparable to delivery quoted by other bidders.
A Budget Adjustment in the amount of $108,602 will be needed for the Bucket Truck-
Transportation/Parks & Recreation capital project. $54,301 in funding will come from the In -
House Pavement Improvements capital project and $34,301 in funding will come from the
Forestry Program capital project, both of which are funded with Sales Tax Capital Improvements
Funds. There is sufficient funding available in both the In -House Pavement Improvements and
Forestry Program capital projects to meet 2004 objectives
An additional $20,000 will be received in State Grant revenue which was approved by City
Council as part of Resolution 70-03 on 5/20/2003 for the purchase of a chipper/box truck.
The purchase of this equipment was approved by the Equipment Committee at the meeting of
January 27, 2004.
• •
RESOLUTION NO.
A RESOLUTION TO APPROVE THE PURCHASE OF
A 60 FOOT AERIAL BUCKET TRUCK FROM ALTEC
INDUSTRIES IN THE AMOUNT OF $86,900.00 AND A
BRUSH CHIPPER FROM VERMEER SALES AND SERVICE
IN THE AMOUNT OF $20,566.88 AND TO APPROVE A
BUDGET ADJUSTMENT IN THE AMOUNT OF $108,602.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a 60 foot aerial bucket truck from Altec Industries in the
amount of $86,900.00 and a brush chipper from Vermeer Sales and Service in the amount
of $20,566.88.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $108,602.00 to pay for the above
equipment purchases.
PASSED and APPROVED this the 17`h day of February, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
FA?LI tar a: I LLE
To:
From:
Date:
Subject:
CI TY OF FAYE1TEVILLE
FLEET OPERA 71V OO ESS'
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
City of Fayetteville, Equipment Committee
David Bragg, Fleet Operations Supt.
January 27, 2004
Purchase of Brush Chipper for Parks and Transportation Divisions
Bids were received on January 26, 2004 for one trailer mounted brush chipper to expand
urban forestry operations in Parks and Transportation Divisions. Four bids were received:
Bidder Chipper Bid Price
Vermeer Sales & Service Vermeer $20,566.88
Downing Sales & Service Morbark $20,785.00
Henard Utility Products Bandit $21,272.00
Henard Utility Products Bandit` $19,900.00
The lowest bid* received from Henard Utility Products is for a disc style chipper and does not
meet specifications. The next lowest bid from Vermeer Sales & Service meets all
specifications. Delivery is quoted as 14 days after receipt of order.
1 recommend acceptance of the bid of $20,566.88 from Vermeer Sales & Service of
Springdale, AR.
Funds are available for this purchase from an Arkansas Forestry Commission grant of
$20,000 and Project #4470-9470-5802.00.
ergotikP
/1/4--7 /%/a4
CITY OF FAYEAEVILLE
FLEE( /ERA7i'OCI ij
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
From: David Bragg, Fleet Operations Supt.
Date: January 27, 2004
Subject: Purchase of Aerial Bucket Truck for Parks and Transportation Divisions
Bids were received on January 26, 2004 for one 60 foot aerial bucket truck with forestry body
to expand urban forestry operations in Parks and Transportation Divisions. Five bids were
received:
Bidder Aerial Chassis Bid Price
Altec Industries Altec Ford $86,900.00
Bale Chevrolet Hi -Ranger Chevrolet $87,655.00
Altec Industnes Altec GMC $89.391.00
Barioworld Altec Freightliner $93,077.00
Landers Chevrolet Aerial Lift Chevrolet $116,900.00
The lowest bid received from Altec Industnes meets all speafications;Delivery is -quoted as
120-150 days after receipt of order and is comparable to delivery quoted by other bidders.
I recommend acceptance of the bid of $86,900.00 from Altec Industries, Inc. of Birmingham,
AL.
Funds are available in Project #4470-9470-5802.00 for this purchase.
•
Division:
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Transportation Program:
Acct.# Currently Charged:
Expansion '1 or Replacement
Unit # for Vehicle being Replaced:
Purchase Price of Exp./Replace Vehicle:
Date of Request: 8121/2003
S dam/ d o
710, 4110/1010-526
Acct. # to be Charged:
Date Required: ASAP
Unit # for Expansion/Replacement: 9)0(2
$85,000.00 CIP Budget / Project # 4470-9470-5802.00 '03031.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement:
# of Months Budgeted:
Maintenance: Overhead:
Total Budgeted: 0.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: $810.00 Maintenance: $200.00
# of Months to be in Service for Current Year:
Overhead: $184.00
Current Year Expense: 0.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
The Parks and Recreation and Transportation Divisions request the purchase of an aerial bucket truck. Two
outriggers, cab guard, and sixty foot boom height capability provide the needed components for this vehicle. In
addition to the aerial bucket truck, a chipper with the following minimum features: an 85 hp diesel power plant, 12 inch
class capacity, and auto feed/reverse capacity would be purchased with an Urban Forestry grant awarded for
$20,000.00.
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This vehicle provides these divisions with the necessary tools to expand the Urban Forestry programs, currently
started in both Divisions. This vehicle also provides the match portion of a grant that will provide us with $20,000.00
towards the purchase of a chipper for use in this program.
Approval Signatures.
n Head
7—Date s,
Date
endent
Manager
Dep:rtm- t Director
Date
g -/S =o;
Date
Date
ate
✓G
ate
Please return original form to
when signed by all.
• •
STATE OF ARKANSAS
OFFICE OF THE GOVERNOR
State Capitol
Lillie Rock 72201
July 7, 2003.
Kim Hesse
Fayetteville Parks & Recreation
113 West Mountain
Fayetteville, AR 72701
Dear Ms. Hesse:
Mike Huckabee
Governor
I am very pleased to award a grant for $20,000.00 to the Fayetteville Parks and
Recreation after a detailed review of the Urban & Community Forestry Assistance Grant
applications. The Arkansas Forestry Commission has assigned this project the number
UCF03-11.
Your vision will help to encourage forest stewardship within our communities and promote
the many benefits our trees provide. With eighty percent of our citizens living in urban
areas it is important that we keep our communities healthy through the proper planning
and management of our community forest.
Thank you for your dedication in furthering the importance of Arkansas' natural
resources.
Sincerely yours,
Mike Huckebee
MH:pe
State Capitol Building, Suite 250 • Little Rock, AR 72201 • mike.huckabee@state.ar.us
501-682-2345 • Fax 501-682-1382 • TDD 501-682-7515
•
• •
RESOLUTION NO. 70-03
A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS
AND. RECREATION DIVISION TO APPLY FOR AN URBAN
FORESTRY ASSISTANCE GRANT IN THE AMOUNT OF
TWENTY THOUSAND DOLLARS ($20,000.00) THROUGH THE
ARKANSAS FORESTRY COMMISSION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Parks and Recreation Division to apply for an
Urban Forestry Assistance Grant in the amount of Twenty Thousand Dollars
($20,000.00) through the Arkansas Forestry Commission.
PASSED and APPROVED this 20th day of May, 2003.
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By: XY 4144.41�
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
Program Number. .•
Department. .•
Fund
•
Division
Program
Prepared By . •
Account Number 1:
Account Number 2:
Account Number 3:
Account Number 4:
•
•
Total Cost.
•
Priority •
• •
SERVICE EXPANSION/NEW SERVICE
(BUDFORM SE)
4110
Operations
Street
Transportation
Right -of -Way Maintenance
Terry Gulley
2100 4110 5331 00 $ 1,200
2100 4110 5331 01 $ 4,860
2100 4110 5331 02 $ 1,104
2100 4110 5403 00 $ 1,500
1
Description of Request
8,664
50% of operating cost for new bucket truck. (This is a cost share with the Parks &
Recreation Division)
Justification of Request
Through a joint effort by the Parks and Recreation and Transportation Division an urban
Forestry Program is being established. This vehicle in conjuction with a matching forestry
grant will result in the city procuring a boom lift truck and chipper, which will provide the tools
for this program
S:\Budget & CIP\Budget Submissions\Transportation\SE-bucket trk 8/8/03 / 2:30 PM
•
Program Number.
Department.
Fund •
Division
Program
Prepared By
•
•
Account
Account
Account
Account
Number
Number
Number
Number
1:
2:
3:
4:
Total Cost. . . .
Priority
•
SERVICE EXPANSION/NEW SERVICE
(BUDFORM SE)
5260
Operations
General
Parks & Recreation
Parks Maintenance
John Nelson
1010
1010
1010
1010
4
5260 5331 00
5260 5331 01
5260 5331 02
5260 5403 00
Description of Request
$ 1,200
$ 4,860
1,500
$
8,664
Motor Pool Charges, Replacement Charges, & Shop Overhead Charges for Aerial Bucket
Truck
Justification of Request
Additional fleet charges will be needed for this motor pool expansion item
S:\Budget & CIP\Budget Submissions\Parks & Recreation\SE_Aerial Truck.xls 9/12/2003 / 8:07 AM
•
FAYETT EV I LLE
Do\\ o -r Q$ Et ro Ke.n Dow n
02. a7-0
CITY OF FAYETTEVILLE
FLEET OPL RA7lOG�J�S'
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operatio
From: David Bragg, Fleet Operations Superintendent$
Date: January 28, 2004
Subject: Purchase of Aerial Bucket Truck and Brush Chipper for Parks and
Transportation Divisions
RECOMMENDATION: That City Council approve the purchase of one 60 foot aerial bucket
truck and one trailer mounted brush chipper.
BACKGROUND. These units will be used to expand Urban Forestry operations in the Parks
and Transportation Divisions. The approval of a grant has been received for $20,000 for the
purchase of the chipper. The local match required by the grant is the purchase of the bucket
truck. The Vermeer chipper meets all specifications; delivery is quoted as 14 days after receipt
of order. The bid price of this chipper is $20,566.88, ($21,702 with tax.)
The Aerial Bucket Truck bid from Altec Industries meets all specifications. Altec provided the
lowest bid of $86,900.00. Delivery is quoted as 120 —150 days after receipt of order and this is
comparable to delivery quoted by other bidders.
$54,301 in funding will come from the In -House Pavement Improvements capital project and
$34,301 in funding will come from the Forestry Program capital project, both of which are
funded with Sales Tax Capital Improvements Funds. The balance of $20,000 will be received in
State Grant revenue which was approved by City Council as part of Resolution 70-03 on
5/20/2003 for the purchase of a chipper/box truck. There is sufficient funding available in both
the In -House Pavement Improvements and Forestry Program capital projects to meet 2004
objectives
A Budget Adjustment in the amount of $108,602 will be needed for the two pieces of equipment
in the Bucket Truck-Transportation/Parks & Recreation capital project.
The purchase of this equipment was approved by the Equipment Committee at the meeting of
January 27, 2004.
JaL2 , 2 7-oq
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation Program: Date of Request: 8/21/2003
so% rdy
Acct.# Currently Charged: Acct. # to be Charged: 21», 4110/1010-52600
Expansion or Replacement Date Required: ASAP
Unit # for Vehicle being Replaced: Unit # for Expansion/Replacement: 9XX2
Purchase Price of Exp./Replace Vehicle: $85,000.00 CIP Budget / Project # 4470-9470-5802.00 '03031.1
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement:
# of Months Budgeted:
Maintenance: Overhead:
Total Budgeted: 0.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: $810.00 Maintenance: $200.00 Overhead: $184.00
# of Months to be in Service for Current Year: Current Year Expense: 0.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
The Parks and Recreation and Transportation Divisions request the purchase of an aerial bucket truck. Two
outriggers, cab guard, and sixty foot boom height capability provide the needed components for this vehicle. In
addition to the aerial bucket truck, a chipper with the following minimum features: an 85 hp diesel power plant, 12 inch
class capacity, and auto feed/reverse capacity would be purchased with an Urban Forestry grant awarded for
$20,000.00.
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This vehicle provides these divisions with the necessary tools to expand the Urban Forestry programs, currently
started in both Divisions. This vehicle also provides the match portion of a grant that will provide us with $20,000.00
towards the purchase of a chipper for use in this program.
Approval Signatures:
1-/Z -03 i z -6epo
-
Date Finance & Internal Services Dir Date
' 1741-6�J'
Date � . tive iffice7
ief Admini
Date Mayor
Dep:rtm- t Director Date
Please return original form to when signed by all.
ate
ate
FAVET"I-EVILLE
• •amc.-27oy�
CITY OF FAYETTEVILLE
FMEET@PCRG rOM
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Supt.
Date: February 23, 2004
Subject: Aerial Bucket Truck Unit #289
Aerial Bucket Truck, Unit #289 is 12 years old and has 109,000 odometer miles. Engine miles are substantially
greater due to the engine driven hydraulic pump. Maximum lift height is approximately 25 feet. This unit is in the
Fleet rental pool.for daily use by any division that needs it and is the only available reserve for unit #327 that is
used every day by the Traffic Division (average utilization 1,500 miles per month).
Unit #289 is safe, serviceable, and needed as a reserve unit. Recent repairs of $2,300 were for aerial safety
inspection and certification and for repairs related to that certification. The fiberglass bucket was replaced by
fleet technicians due to cracks at the mounting area discovered during the inspection. Repair of the cracks was
researched in an effort to reduce cost but was determined to not be feasible. The repairs were necessary and
appropriate based on plans to keep this unit in rental/reserve status. Installation of City markings was
overlooked following a repaint last year, but has been accomplished. Fleet staff has heightened our awareness
of vehicle markings and is adding or replacing markings any time deficiencies are noted.
Unit #289 could be (and has been) used for limited tree trimming, however the reach substantially limits its
capability. A suitable dump truck would also have to be made available and equipped with a chip cover to be
used in conjunction with the aerial to accomplish the job of the aerial with forestry body that was requested and
approved.
Once the new forestry aerial is in service, we will reevaluate the need to keep unit #289, however due to the
differences in configuration and capability, I suspect that we will still need to keep it.
RECEIVED
FEB 2 4 2004
CITY OF FAYETTEVILLE
CITY CLERK OFFICE
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Requester
BARBARA OLSEN
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Vendor#
2655
City Of Fayetteville
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'ASSET #709055
WILL BE UNIT #9055, FIXED
TIONS ON BID 04-11, CHIPPER
'BRUSH CHIPPER PER SPECIFICA-
VERMEER TRAILER MOUNTED
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(Account Numbers
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03031.1
Project/Subproject #
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Dispatch Manager. Utilities Manager.
Special Instructions:
TAX EXEMPT.
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IRequester
BARBARA OLSEN
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(Address:
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
(FIXED ASSET #700742
WILL BE UNIT #742
SPECIFICATION ON BID 04-12
ALTEC AERIAL LIFT, PER
FORD BUCKET TRUCK WITH
Description
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Unit of Issue'
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Subtotal: 86,900.00
Tax:
Total: 88,900.00
03031.1
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Requisition No.
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