HomeMy WebLinkAbout25-04 RESOLUTION• •
RESOLUTION NO. 25-04
A RESOLUTION APPROVING TASK ORDER NO. 3 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $29,500.00 FOR ENGINEERING DESIGN AND
CONSTRUCTION OVERSITE FOR THE CONSTRUCTION OF AN
8 -BAY T -HANGAR.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Task Order No. 3 with McClelland Consulting Engineers in the
amount of $29,500.00 for engineering design and construction oversight for the
construction of an 8 -bay T -Hangar.
PASSED and APPROVED this 17th day of February 2004.
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By: C4nOGtA4-! �/v +-d
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayo
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TASK ORDER NO. 3
AIRCRAFT T -HANGAR BUILDING
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 6,
2003, as amended. The referenced basic agreement pertains to proposed
improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered
into and executed on the date indicated below the signature block, by and between the
City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project
description, project schedule, and engineering fees related to hangar improvements at
the Fayetteville Municipal Airport.
SECTION I - PROJECT DESCRIPTION
The project is to consist of: assistance in applying for state funding for the project; the
preliminary and final engineering design for a 60' by 200' 8 -Bay Aircraft T -Hangar
Building on the east side of the Airport; preliminary and final cost estimates; meetings
with the City's Airport Department to review various aspects of the project; and
engineering services associated with detailed design and construction.
J:\DRAKE FIELD\CONTRACTS\2003-20061Task Order 3.doc 1
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SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will
endeavor to execute the project as expeditiously as possible to enable the City of
Fayetteville to solicit competitive bids for construction as soon as possible in March or
April 2004.
SECTION III - SCOPE OF SERVICES
MCE shall, generally, provide those services listed in the basic agreement which are
applicable to this specific Task Order. Specifically, this project is likely to include:
A. Assisting the City of Fayetteville in making application for a grant from the
Arkansas Department of Aeronautics.
B. Topographic Surveying.
C. Formulating preliminary and final construction cost estimates.
D. Meeting with the City of Fayetteville and their Tenant to discuss design criteria,
desired features, and schedule.
E Performing the detailed design of the construction project as determined by the
City of Fayetteville and their Tenet.
G. Advertising for competitive bids and recommending the award of a construction
contract.
H. Construction administration and inspection.
I. Construction staking for a baseline and benchmark.
J:\DRAKE FIELD \CONTRACTS\2003.20061Task Order3.doc 2
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J. Construction materials testing.
K. Providing a set of "Record Drawings" at the completion of construction based
upon the Contractor's mark-ups.
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to MCE as compensation for his services:
A. Application to State: a lump sum of $600.
B. Topographic Survey : a lump sum of $1,100.
C. Engineering Detailed Design: a lump sum of $3,500.
E Bidding Service:: a lump sum of $1,200.
F. Construction Administration & Inspection: hourly rates, estimated to be $2'1,700.
G. Construction Staking: a lump sum of $650.
H. Construction materials testing: hourly rates & unit prices, estimated to be $ 750.
Appendices A, B, & C presents hourly rates for personnel anticipated to be assigned to
this project and the unit prices as well as the basis of payments to be made to MCE
SECTON V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
J:\DRAKE FIELD \CONTRACTS\20D32006\Task Order 3.doc 3
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FOR THE CITY OF FAYETTEVILLE:
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FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By:
Attest:
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J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 3.doc 4
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CATEGORY
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APPENDIX B
TASK ORDER NO. 3
Hourly Rates for Personnel
Fayetteville Municipal Airport
Project Director
Project Manager
Engineer III
Engineer 11
Engineer I
Registered Surveyor
Computer Technician
Senior Engineering Technician
Engineering Technician
Survey Crew (2 man)
Clerical Support
CADD Technician III
CADD Technician II
CADD Technician 1
Soils Lab Supervisor
Soils Technician II
Soils Technician I
J:\DRAKE FIELD\CONTRACTS\2003-2006\Appendix B T03.doc
BILLABLE HOURLY
RATE RANGE
$105 to $130
$95 to $105
$75 to $95
$55 to $75
$45 to $55
$50 to $70
$46 to $60
$55 to $65
$45 to $60
$80 to $105
$30 to $45
$50 to $60
$40 to $50
$25 to $40
$35 to $50
$35 to $40
$25 to $35
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APPENDIX C
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
TASK ORDER NO. 3
GENERAL:
Laboratory Field Technician '
AHTD-Qualified Technician'
Engineering Technician *
Senior Engineering Technician
Lab Supervisor
Consultation:
Lab Supervisor
Field Engineer
Project Engineer
Project Manager
Principal Engineer
Lab Report Preparation
SOILS:
AHTD-Qualified Field Technician
Soils Field Technician (1 -hour minimum)
In -Place Compaction Test -Nuclear Gauge ASTM D 2922
Sample Pickup
Nuclear Density Gauge Fee (per project, per day)
Liquid Limit, Plastic Limit, Plasticity Index ( 3 point) ASTM D 4318
Sieve Analysis -Washed No. 200 (Wet) ASTM D 1140
Sieve Analysis -Dry ASTM D 422
Hydrometer Analysis ASTM D 422
Specific Gravity ASTM D 854
Soils Classification, Unified or AASHTO ASTM D 2487 or AASHTO M 145
Laboratory Maximum Compaction Test ASTM D 698 or AASHTO T 99
Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180
Potential Volume Change -Swell Pressure
California Bearing Ratio -CBR ASTM D 1883 (3 point) (Proctor curve additional)
Shrinkage ASTM D 427
Soil Bearing Capacity (Engineering Tech., 2 -hour minimum)
Non -ASTM Procedures Available On Request
CONCRETE.
Concrete Mix Design
Review Concrete Mix Design (Lab Supervisor)
Confirm Concrete Mix Design
Concrete Field Technician (1 -hour minimum): [For any of the following 6 items:]
• Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138
• Concrete Cylinder or Beam Molding ASTM C 31
• Concrete Cylinder or Beam Pickup
• Concrete Slump Test ASTM C 143
• Concrete Air Content Test ASTM C 231 or C 173
• Cement Mortar or Group Sampling
AHTD-Qualified Concrete Technician: [For any of the foregoing 6 items]
Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap)
Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped)
Spare Cylinders Specimens Processed but not Tested
Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum)
J DRAKE FIEIUCONTRACTS3 W 3-2000APPENDIX C TO5.. ['COPT!
ACI Grade I Concrete Field Testing Technician
$ 35.00 per hour
40.00 per hour
50.00 per hour
62.00 per hour
50.00 per hour
45.00 per hour
75.00 per hour
85.00 per hour
105.00 per hour
120.00 per hour
35.00 per hour
40.00 per hour
35.00 per hour
20.00 each
50.00 each
35.00 per sieve
8.00 per sieve
90.00 each
50.00 each
110.00 each
120.00 each
135.00 each
100.00 each
150.00 each
50.00 each
50.00 per hour
Price on Request
45.00 per hour
Price on Request
35.00 per hour
40.00 per hour
15.00 each
20.00 each
10.00 each
50.00 per hour
Page 1 of 2
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APPENDIX C
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
TASK ORDER NO. 3
CONCRETE (Continued):
Flexural Strength of Concrete Beams ASTM C 78 or C 293
Spare Beam Specimens Processed but not Tested
Compressive Strength of Grout Cubes
Compressive Strength of Cement Mortar Cubes
Concrete Coring (3" or 4"):
Core Machine & Lab Technician
Additional Lab Technician, as required
Compressive Strength of Concrete Cores (3" or 4")
Other Core Sizes
Aggregate Sieve Analysis:
Dry Sieve ASTM C 136
Wet Sieve ASTM C 117
Fineness Modules
Decantation
Deleterious Materials
Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128
Dry Rodded Unit Weight of Aggregate ASTM C 29
Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88
Additional Cycles
ASPHALT:
Asphalt Mix Design
Review Asphalt Mix Design (Lab Supervisor)
Asphalt Field Technician
In -Place Compaction Test -Nuclear Gauge (Lab Technician)
Sample Pickup
Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids,
Percent Voids in Mineral Aggregate (3 specimens per test)
Extraction including percent Bitumen and Aggregate Gradation
Laboratory Density of Cored Plugs including Depth Measurement
Asphalt Coring (3" or 4"):
Core Machine & Lab Technician
Additional Lab Technician, if required
Sample Pickup
FIREPROOFING:
Unit Weight, Bonding Strength, Thickness and Sampling
(actual time required for Lab Technicians)
Report Preparation (Lab Supervisor)
STRUCTURAL STEEL:
Bolt Torque Testing: Lab Technician(s)
Field Engineer
Pneumatic Torque Wrench Calibration (twice per day)
Visual Weld Inspection Field Engineer
Services not Listed are Available on Request
HCFANE FIELLICONTRACTS2001¢00ENPPENOIX O 70e.00C1m
30.00 each
25.00 each
25.00 each
20.00 each
65.00 per hour
35.00 per hour
30.00 each
Price on Request
8.00 each
35.00 each
25.00 each
35.00 each
60.00 each
85.00 each
60.00 each
300.00 each
50.00 each
Price on Request
50.00 per hour
35.00 per hour
35.00 per hour
300.00 each
200.00 each
25.00 each
60.00 per hour
35.00 per hour
35.00 per hour
35.00 per hour/Tech.
50.00 per hour
35.00 per hour
75.00 per hour
50.00 each
75.00 per hour
Page 2 of 2
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NAME OF FILE: Resolution No. 25-04 wITask Order No. 3
CROSS REFERENCE:
Item #
Date
Document
1
01/30/04
memo to mayor and city council
2
draft resolution
3
Staff Review Form
4
copy of fax to James Nicholson
5
copy of memo to Ray Boudreaux
NOTES:
FAYETTEWLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN COODY, MAYOR
TO:
THRU:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Dan Coady, Mayor
Members of the City Council
Staff Review Committee
Ray M. Boudreaux, Director, Aviation and Economic
January 30, 2004
T Hangar "F" project Task Order #3 approval
ts.
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Requested Action: Approve Task Order #3 with McClelland Consulting Engineers for
construction of a new T Hangar at Fayetteville Municipal Airport, Drake
Field.
Discussion: T Hangar "F" will be the eighth T hangar building constructed at the airport.
Currently there are 11 individuals on the waiting list for a hangar. The new
building will have 8 individual hangars. The airport board approved this capital
project in the five year capital plan and the project is funded for FY 2004.
Project award and acceptance of bids will be presented to Council for approval in
separate action following receipt of bids.
Budget Considerations: Funds are available and in the FY 2004 Capital Program
Attachments: Staff Review Form
Task Order #3 with McClelland Consulting Engineers
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
• •
RESOLUTION NO.
A RESOLUTION APPROVING TASK ORDER NO. 3 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $29,500.00 FOR ENGINEERING DESIGN AND
CONSTRUCTION OVERSITE FOR THE CONSTRUCTION OF AN
8 -BAY T -HANGAR.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Task Order No. 3 with McClelland Consulting Engineers in the
amount of $29,500.00 for engineering design and construction oversight for-th
construction of an 8 -bay T -Hangar.
PASSED and APPROVED this 17th day of February 2004
PPROVED:
A-101 EST:
By:
AN CO`ODY, Mayr
9 ! 7
SONDRAASMITH itit
Clerk
STA REVIEW FORM - FINANCIAL OBLIGIOPON
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
Task Ord #3
McClelland Eng.
For the Fayetteville City Council Meeting of: February 17, 2004
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development Airport
Division Department
ACTION REQUIRED: A Resolution to approve Task Order # 3 to McClelland Consulting Engineers, Inc., for
engineering design and construction oversite to construct an 8 -Bay T -hangar.
Signature of the Mayor required.
COST TO CITY:
$29,500.00 $ 350,000.00 10 Bay T -Hangar
Cost of this request
Category/Project Budget Program Category / Project Name
5550.3960.5314.00 $
Account Number
mo
Capital
Funds Used to Date Program / Project Category Name
03013-1 $ 350,000.00 Airport
Project Number
Remaining Balance Fund Name
BUDGET REVIEW•
X Budgeted Item
Budget Manager
/-30--or
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Manalger
City Attor fy
•
GtAA
Date Internal Auditor
ate
Purchasing Manager
1/'30/0¢
Date
laio¢
Date
STAFF RECOMMENDATION: Staff recommends approval
Received in Mayor's Office
Date
Department Director
4
Finance & Internal Services Dir.
z/i/
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes X
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Fayetteville, Arkansas
City Clerk's Division
113 West Mountain
Fayetteville, AR 72701
479-575-8323
fax: 479-718-7695
Send to: Airport
From: Clarice Buffalohead-Pearman
Attention: James
Date: 4/22/04
Office location:
Office location: 113 West Mountain
Fax number: 718-7646
Phone number: 479-575-8309
ZPer Your Request ['Reply ['Please comment ['Please review ['FYI
Total pages, including cover: 9
Comments:
Attached is Res. No. 25-04, McClelland Task Order No. 3. Sorry I didn't get this out to you
after the meeting. I don't what happened that it wasn't returned to you but I will send you the
original via your mailbox downstairs.
FAYETTEVFLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Ray Boudreaux
Aviation & Economic Development
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 22, 2004
Re: Resolution No. 25-04
Attached is a copy of the above resolution passed by the City Council February 17, 2004,
approving the Task Order No. 3 with McClelland Consulting Engineers. I have attached two
originals of the contract with the appropriate signatures and have kept one to attach with the
resolution.
These items will be recorded in the city clerk's office and microfilmed. If anything else is needed
please let the clerk's office know.
/cbp
attachments
cc' Nancy Smith, Internal Auditor