HomeMy WebLinkAbout23-04 RESOLUTION• •
RESOLUTION NO. 23-04
A RESOLUTION TO APPROVE THE PURCHASE OF A
STREET SWEEPER FOR THE PARKING DIVISION IN THE
AMOUNT OF $26,708.12 AND A BUDGET ADJUSTMENT
IN THE AMOUNT OF $26,709.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a 6650XP Ride -On Sweeper for $26,708.12 for use of the
parking division and a budget adjustment attached as Exhibit A in the amount of
$26,709.00.
PASSED and APPROVED this the 17th day of February, 2004.
By:
SO`IDRA SMITH, City Clerk
By:
APPROVED:
D COODY, Mayo
4(
City of Fayetteville, Arkansas
Budget Adjustment Form
•AD COPIES
Budget Year
2004
Department: Operations
Division: Telecommunications & Parking
Program: Off Street Parking Exp
Date Requested
2/17/2003
Adjustment Number
Project or Item Requested:
$26,709 is being requested in the Fleet - Other Vehicles
and Equipment capital project.
Project or Item Deleted:
None. $26,709 from the Off -Street Parking Use of Fund
Balance.
Justification of this Increase:
The additional funds are needed for the purchase of a
sweeper to be used in the downtown area.
Justification of this Decrease:
In 2003, there was $195,313 in budgeted funds for Parking
Deck Maintenance that was not re -budgeted in 2004. The
funds went back to fund balance for other future uses.
The Off -Street Parking Fund has sufficient funds available
to comply with City Policy.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Vehicles and equipment 2130 9130 5802 00
26,709 02080 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number.
Use of fund balance
2130 0913 4999 99 26,709
Appr
•
gnatures
ested By Date
Date
Budget Manage
Department Lector
finance & Interim I ervices D etor
Date
z-3.<,0
Date
L
Mayor Date
Budget Office Use Only
Type: A B C 2311)
Date of Approval
Initial Date
Posted to General Ledger
Initial Date
Posted to Project Accounting
Initial Date
Entered in Category Log
Initial Date
•
•
NAME OF FILE: Resolution No. 23-04 w/budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
01/28/04
memo to mayor and city council
2
draft resolution
3
memo to Equipment Committee
4
copy of Request for Expansion/Replacement Equipment
5
copy of Request for Expansion/Replacement Equipment
6
copy of check request
7
Staff Review Form
8
copy of memo to David Blagg
NOTES:
FAYE 1 1 C"ILLE
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CITY OF FAYETTEVILLE 4'16'0'
SLEET T ®PI RATIO&
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations CV
From: David Bragg, Fleet Operations Superintendent
Date: January 28, 2004
Subject: Purchase of Riding Sweeper for Parking Division
RECOMMENDATION: That City Council approve the purchase of one mid-size ride -on
Sweeper for the Parking Division from Tennant Sales and Service Company. Their bid
for the 6650XP meets all specifications
BACKGROUND: This unit will be used to sweep/clean parking lots, parking decks,
sidewalks, streets and alleys in the Downtown Square and Dickson Street cultural
district. This unit is the same model that was demonstrated to staff and members of the
Equipment Committee and it completely met performance requirements. Delivery is
quoted as six weeks after receipt of order.
A Budget Adjustment (attached) will be needed for the purchase of the sweeper in the
amount of $26,709. The funds will come from the Off -Street Parking Use of Fund
Balance account. In 2003, there was $195,313 in budgeted funds for Parking Deck
Maintenance that was not re -budgeted in 2004. The funds went back to fund balance
for other future uses. The Off -Street Parking Fund has sufficient funds available to
comply with City Policy.
The purchase of this unit was approved by the Equipment Committee at the meeting of
January 27, 2004
RESOLUTION NO.
•
A RESOLUTION TO APPROVE THE PURCHASE OF A
STREET SWEEPER FOR THE PARKING DIVISION IN THE
AMOUNT OF $26,708.12 AND A BUDGET ADJUSTMENT
IN THE AMOUNT OF $26,709.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of a 6650XP Ride -On Sweeper for $26,708.12 for use of the
parking division and a budget adjustment attached as Exhibit A in the amount of
$26,709.00.
PASSED and APPROVED this the 17th day of February, 2004.
By:
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
PRA°
DAN COODY, Mayor
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FA` -V E-f"l"E=V I LLE
CITY OF FAYE1'EVILLE
1rLCC7l' L RAYOOONSS
1525 S. Happy Hollow Road
Fayetteville AR 72701
O
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Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
From: David Bragg, Fleet Operations Supt.
Date: January 23, 2004
Subject: Purchase of Riding Sweeper for Parking Division
Bids were received on January 12, 2004 for one Mid size nde on sweeper for the Parking
Division. One bid and one no bid were received.
The bid received from Tennant Sales and Service Company meets all specifications. The
model 6650 Tennant sweeper bid is the same model that was demonstrated to Staff and
members of the Equipment Committee and completely met performance requirements.
Delivery is quoted as 6 weeks after receipt of order.
I recommend acceptance of the bid of $26,708.12 for 1 model 6650 Tennant sweeper from
Tennant Sales and Service Company
Funds are available in Project #0285 (Parking Deck Rehab) for this purchase.
/ h -7/(24
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: park fng Management Program:Parking Management Date of Request 10/24/03
Acct.# Currently Charged: n/a Acct # to be Charged: 2130-9130
Expansion x or Replacement _ Date Required: ASAP
Unit # for Vehicle being Replaced: Unit # for Expansion/Replacement:
Purchase Price of Exp./Replace Vehicle: S301000 CIP Budget/ Project #
•
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment
Replacement
# of Months Budgeted:
Maintenance:
Total Budgeted:
Overhead:
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment
Replacement $ 4 2 4 Maintenance: $75 Overhead: $109
# of Months to be in Service for Current Year. 1 (Dec 20 03 ) Current Year Expense:
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Tennant Power Sweeper - Model 6650XP
- Double curb brooms (left & right sides)
s (height 80" or less)
- Side light to shine on right curb broom path
roof ue a'l'er
Justification for expansion/replacement (Attach Additional Sheets if Necessary)
Use funds from Project #02085 (Parking Deck Rehab $232,000)
To sweep/clean parking lots, parking decks, sidewalks, streets,
and alleys in the Downtown Square and Dickson Street cultural
district. Sweeper will also be utilized by other divisions
such as Parks and Recreation, Street, etc.
Approval Signatures:
_J�BvcvJ'1 �S c4/1. -
Division
tO.-ratio .. uperinte
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Date Finanal Services Dir Date
Date ief Aministrative Officer Dat
1-28-0Y-
Date
Mayor Date
7742/:(2
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City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: park; ng Management
Acct# Currently Charged: n/ a
Program:parking
Expansion or Replacement
Unit # for Vehicle being Replaced:
Purchase Price of Exp./Replace Vehicle:
$30,000
Management Date of Request 10/24/03
Acct # to be Charged: 2130-9130
Date Required: ASAP
Unit # for Expansion/Replacement
CIP Budget / Project #
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment
Replacement
Maintenance: Overhead:
# of Months Budgeted: Total Budgeted:
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment
Replacement $424
Maintenance:
$75
# of Months to be in Service for Current Year. 1 (Dec 2003)
Overhead: $109
Current Year Expense:
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Tennant Power Sweeper - Model 6650XP
- Double curb brooms (left & right sides)
-1.1.1-str=0""n -s (height 80" or less)
- Side light to shine on right curb broom path
U
Foe+ 44e Ater
Justification for expansion/replacement (Attach Additional Sheets if Necessary)
Use funds from Project #02085 (Parking Deck Rehab $232,000)
To sweep/clean parking lots, parking decks, sidewalks, streets,
and alleys in the Downtown Square and Dickson Street cultural
district. Sweeper will also be utilized by other divisions
such as Parks and Recreation, Street, etc.
Approval Signatures:
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Division
MAv a rZ
/0-2V-03
Date
Date
/-r80y-
Date
Finan' e & Intemal Services Dir. Date
4P/Ltztf AstraOfficer L Dat
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Date
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Requester
BARBARA OLSEN
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City Of Fayetteville
(Not a Purchase Order)
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FIXED ASSET #709068
UNIT # WILL. BE #9068
PER SPECIFICATIONS IN BID
8860XP RIDE.ON SWEEPER
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Vendor Name:
TENNANT SALES & SERVICE COMPANY
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2130.9130.6802.00
[Accountum rs
Requesters Employee #
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Zip Code
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Ship to code:
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41
ST F REVIEW FORM - FINANCIAL OBLIGTION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: February 17, 2004
FROM:
David Bragg
Name
Fleet Operations Operations
Division Department
ACTION REQUIRED: Approval of purchase of Tennant Power Sweeper Model 6650XP from Tennant Sales and
Service Company.
COST TO CITY:
$26,709.00
Cost of this request
2130.9130.5802.00
Account Number
$0.00 Other Vehicles and Equipment
Category/Project Budget Program Category / Project Name
$0.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
02080 $0.00 Off Street Parking
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
Budgeted Item X Budget Adjustment Attached
Budget Manager Date
Ds
Da�1 re ' Inte nal A itor Date
/30/0
1/3a/4q
Date Purchasing Manager Date
STAFF REC
Division Head
A'
y�•1 \
tmeny Director
Finance & Internal Services Dir.
Chief- s'inistra e Officer
//29/0
Date
Date
2 -a erg
Date
X 2 4-o$
Date
ayor Dat
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
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D� P,iJ
Yes No
FAYETTEVIILLE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Pearman bk
City Clerk Division
Date: February 25, 2004
Re: Resolution No. 23-04
Attached is a copy of the above resolution passed by the City Council February 17, 2004,
approving the purchase of a street sweeper for the Parking Division. I have also attached the
original check request. These items will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research
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