HomeMy WebLinkAbout22-04 RESOLUTION• •
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RESOLUTION NO. 22-04
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $58,605,226.00 IN ORDER TO RETAIN
PROJECT FUNDING FOR IDENTIFIED AND SCHEDULED
CAPITAL IMPROVEMENTS AND FUND INCREASED
WORKERS COMPENSATION PREMIUMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to re -appropriate $58,605,226.00 in order to
retain project funding for identified and scheduled Capital Improvements and
fund increased workers compensation premiums.
PASSED and APPROVED this 3rd day of February, 2004.
By: Dy.1".IJ e NWS)
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
l
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Various
Division: Various
Program: Various
Date Requested
2/3/2004
Adjustment Number
Project or Item Requested:
2003 Rebudgeted funding into 2004 from various
accounts and capital projects that had unobligated
funding at the end of 2003.
Project or Item Deleted:
None. Various Use of Fund Balance accounts.
Justification of this Increase:
The projects are in progress and need to be
reappropriated into 2004.
Justification of this Decrease:
There is sufficient funds remaining in each fund balance
account to comply with City policy.
Increase Budget (Decrease Revenue)
Account Name Account Number ' Amount Project Number
See Backup
Account Name
See Backup
Decrease Budget (Increase Revenue)
Account Number Amount, Project Number
Approval Signatures
Reques ed By Date
Budget Manag
Date
Department Director Date
Finance & Intern '.ervices ti rector Date
/Lima resit1
I
Mayor
10
ate
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
Initial . Date
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UNcIpOSOQ 10001d
•
•
NAME OF FILE: Resolution No. 22-04 w/budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
01/14/04
memo to mayor city council
2
draft resolution
3
budget adjustment backup
4
staff review form
5
copy of email to Kevin Springer
NOTES:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO:
Mayor Dan Coody and Fayetteville City Council
THRU: Hugh Earnest, Chief Administrative Officer
Stephen Davis, Finance & Internal ServicesDirector
FROM: Kevin Springer, Budget Manager
DATE• January 14, 2004
SUBJECT: 2003 Re -authorization Request
Recommendation
Because of the need for project continuation, staff recommends approval of the re -authorization
request at the February 3, 2004 City Council meeting. In addition, staff is recommending approval
of any changes to this request that may arise due to finalizing the 2003 year end. Any administrative
changes will not increase the use of fund balance for 2003 and 2004.
City Council is requested to amend the 2004 Adopted Budget by re -authorizing $58,605,226 for on-
going capital improvements and increased worker's compensation insurance premium and utility
costs in General Fund.
Background
At the close of each budget year, City Staff routinely requests re -authorization of on-going capital
projects and re -authorization of some operational funding that was not committed during the prior
budget year
Discussion
This request retains project funding for identified and scheduled capital improvements for the current
fiscal year. Currently, all uncommitted capital projects are placed on hold until City Council can re-
authorize the unexpended funds into 2004.
For 2003, no operational funds were included in this re -authorization proposal except for Workers
Compensation premium and increased utility costs in Parks to move forward into 2004. This is a
change in policy for 2004. The additional funding is requested for the Workers Compensation
insurance premium in the amount of $63,515. This increased cost is due to Police & Fire personnel
premium and pay -rate changes approved for 2003. Additional funding in the amount of $25,000 is
requested for increased utility costs for the Gary Hampton Softball Complex. This increased cost is
due to a miscalculation made by Ozarks Electric in the metering of the electrical usage for the park.
This change in rate was brought to the City's attention during the last part of December 2003. In
addition, $10,000 is being requested in the Downtown Master Plan Study for project related
expenses such as public notification, room rentals, transportation, etc.
• •
Please find attached a schedule of capital projects by Improvement Type which were included in the
2003 Budget but did not incur a financial obligation during the 2003 fiscal year. The 2003 estimated
unreserved fund balance/retained earnings for the respective funds reflect the cost of the requested
re -budgets. Therefore approval for these items, to be made part of the 2004 authorization, will not
impact the City's budgeted financial position.
The re -authorization of prior year's appropriated projects and items is a normal operating procedure
and is generally for one-time expenses. Approval of this request will allow the 2004 Budget to be
increased to reflect the attached information. Several of the requested re -authorizations include
revenue offset in the form of grant revenues.
In General Fund, after 2003 financial activity and the current re -authorization request; an additional
$6,636,816 will be added to the General Fund balance. The final amount is subject to change with
any year end payments and audit changes. An updated General Fund schedule has been attached with
this memo. The additional funds going back to General Fund is due to the following items:
Additional Revenue & Transfers
Sale of Wilson Springs
Cost Savings:
Re -authorization Requests:
Worker's Compensation Insurance
Downtown Master Plan Study (Capital Project)
Gary Hampton Utility Expense
$ 665,510
5,177,115
892,706
(63,515)
(10,000)
(25,000)
$ 6,636,816
Total requested re -budgets for all funds are $58,605,226 as reflected in the following worksheet.
These amounts will require City Council action. For your information, a summary by Improvement
Type is included in the table below.
Previous Project Authorizations
Airport Improvements
Bridge & Drainage Improvements
Fire Improvements
Information Technology Improvements
Library Improvements
Other Capital Improvements
Parks & Recreation Improvements
Police Improvements
Solid Waste Improvements
Street Improvements
Transportation Improvements
Vehicles & Equipment Improvements
Wastewater Treatment Improvements
Water & Sewer Improvements
Water & Sewer Services Improvements
Non -Capital Project Items
2004 Re -Budgets
$ 919,595
1,403,611
1,177,407
214,812
2,321,012
1,294,184
2,056,694
208,496
312,136
2,165,373
925,486
1,934,278
34,660,102
8,675,113
248,412
88,515
$ 58,605,226
•
•
Of the $58,605,226 being asked to be re -authorized, $632,350 is being added to capital projects that
came from budget savings in other capital projects. The projects being increased are:
Project Title
Project Transferred From
2004
Budget
Fire Station #7 - Escrow Funds
Fire Facility Maintenance
Downtown Master Plan Study
Park Beautifications
White River Baseball Complex
Improvement
Gordon Long/Red Oak Improvements
Playground & Picnic Improvements
Fleet - Back Hoe/Loaders
Fleet - Other Vehicles/Equipment
Fire Station #7 Construction - W/S
Improvements
$5,664 transferred from project #03003
Exhaust Removal Systems and $387,000
was transferred from the Sales Tax Use of
Fund Balance.
$72,555 was transferred from Emergency
Gas Generators capital project.
$10,000 was transferred from the General
Fund Use of Fund Balance due to 2003
savings.
$26,048 was transferred from the Lights of
the Ozarks captial project.
Transfer projects #01017 Lewis/Asbell
Athletic, $9,503; #02014 Other Park & Safety
Improvements, $24,300; and #01006 Lake
Fayetteville Softball Complex, $33,020, to
this project to fund the cost of the White
River Baseball Complex lights.
$ 392,664
72,555
10,000
26,048
66,823
$8,632 transferred from project #00007 Red . 8,632
Oak Park Development.
Additional funds of $10,937 from project
#02122 is transferred to assist with this
project.
Additional funds of $1,970 from the Fire
Vehicles & Equipment capital project.
Additional funds of $12,242 from the Fire
Vehicles & Equipment capital project.
$30,479 transferred from project #01013
Fayetteville Boys & Girls Club Sewer
Improvements.
10,937
1,970
12,242
30,479
$ 632,350
• •
Below is a table that shows the past history of re -appropriations for the last five years Not including
major projects such as the New Library and Wastewater Treatment Plant Construction, this request is
approximately $3,157,000 lower than in 2002.
Operational
Capital
New Library Project
Wastewater Project
Total
1999 2000
2001 2002
2003
$ 306,278
17,316,484
$ 732,572
20,016,277
$ 2,100,384
20,196,507
$ 908,919 $ 88,515
23,967,361 21,624,715
1,872,626 2,316,012
13,200,000 34,575,984
$ 17,622,762 $ 20,748,849 $ 22,296,891 $ 39,948,906 $ 58,605,226
Budget Impact & Closing
All of the funds requested in this re -authorization come from unexpended funds. They do not
increase the use of reserves over what was approved in the 2004 Annual Budget. This request just
simply retains project funding for identified and scheduled capital improvements for the current
fiscal year.
If you have any questions concerning the attachment or the procedure, please feel free to contact
either Kevin Springer (575-8226) or Stephen Davis (575-8330) Thank you for your attention to this
request.
• •
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $58,605,226.00 IN ORDER TO RETAIN
PROJECT FUNDING FOR IDENTIFIED AND SCHEDULED
CAPITAL IMPROVEMENTS AND FUND INCREASED
WORKERS COMPENSATION PREMIUMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Ar s
hereby approves a budget adjustment to re -appropriate $58,605,226,001n i(o
retain project funding for identified and scheduled Capitals o fern is and
fund increased workers compensation premiums.
PASSED and APPROVED this 3rd day of r bruary, 20
PPROVEE
B
SMITH, City Clerk
OODY, Mayor
•
•
Fund - 1010
Beginning Fund Balance
Resources
City of Fayetteville, Arkansas
General Fund
Revenues:
Sales Tax - County
Alcoholic Beverage Taxes
Franchise Fees
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Earnings
Other
Sale of Wilson Springs
Total Revenue
Operating Transfers In:
Off Street Parking
Water & Sewer
Sales Tax - City
Total Transfers In
Total Resources
Uses
Expenditures:
General Government
Cost Reimbursements
Community Planning & Engineering Services
Operations
Finance & Internal Services
Police
Fire
Total Expenditures
Operating Transfers Out:
Arts Center Bond Fund
Drug Law Enforcement Fund
Total Operating Transfers Out
Total Uses
Net Resources (Uses)
Ending Fund Balance
Budgeted
2003
•
Subject to Audit
Actual
2003
$ 8,694,491 $ 8,694,491 $
8,857,000
290,000
3,619,900
969,000
1,450,062
1,095,700
1,405,000
214,000
608,730
0
18,509,392
43,000
4,557,000
4,600,000
23,109,392
4,839,944
(2,235,786)
2,433,342
2,601,161
3,078,942
9,173,707
5,474,130
25,365,440
407,115
69,886
477,001
25,842,441
(2,733,049)
$ 5,961,442 $
9,058,131
327,409
3,466,315
1,224,255
1,787,078
1,116,140
1,194,055
274,010
619,202
5,177,115
24,243,709
28,646
105,000
4,557,000
4,690,646
28,934,354
4,212,264
(2,219,411)
2,319,125
2,461,381
3,012,458
9,165,951
5,471,266
24,423,034
405,484
53,854
459,338
24,882,372
4,051,982
12,746,473
Budgeted
2004
12,746,473
9,005,000
335,000
3,478,000
1,014,000
1,758,000
1,130,100
1,440,000
220,000
134,000
18,514,100
44,000
6,568,000
6,612,000
25,126,100
4,664,211
(1,856,500)
2,311,379
2,215,422
3,164,994
9,303,783
5,584,739
25,388,028
405,735
85,000
490,735
25,878,763
(752,663)
$ 11,993,810
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