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Home My WebLink About208-04 RESOLUTION• • RESOLUTION NO. 208-04 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A GRANT FROM THE ARKANSAS ALCOHOL AND DRUG ABUSE COORDINATING COUNCIL IN THE AMOUNT OF $20,000.00 TO SUPPORT DRUG INTERDICTION OPERATIONS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for and accept a grant from the Arkansas Alcohol and Drug Abuse Coordinating Council in the amount of $20,000.00 to support drug interdiction operations. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the grant revenues. PASSED and APPROVED this 21st day of December 2004. ATTEST: By: _�A.G\ ..• T Y p c •. CS` -U•• `r F. : ▪ FAYETTEVILLE; t • tee s'9RkANSP:' 5 ? ��.�y;NcroN ki`;, SODRA SMITH, City Clerk APPROVED: By DAN COODY, Mayo "SHOAL STATE ASSETS FORFEITURSUND" STATE DRUG DIRECTOR OFFICE OF THE GOVERNOR APPLICATION Applicant Agency: City of Fayetteville (Contracting Official) Address: 113 W. Mountain. Fayetteville AR 72701 2. Project Director: Tracey Risley Tele # Fax # Address: 100 A West Rock Street, Fayetteville, AR 72701 E -Mail Address trisleyaci.fayetteville.ar.us Fiscal Officer: Judy Cohea Tele # Fax # Address: 100 A West Rock Street. Favettevllle, AR 72701 E -Mail Addressicohea(o)ci.fayetteviva ar ua Project Period: Start Date: December 17. 2004 End Date: January 31. 2005 5. Funding Source: Special State Assets Forfeiture Fund 6. Amount of Funds Requested (Cap S20,000)• Wpm on Requested Funds are to be used for one-time expenditures for the purposes of drug interdiction and eradication; i.e. (equipment) - Receipts are Required 7. Equipment to be Purchased: Vehicle $13 000.00 In -car -video system $4.250.00 Radar unit $2,750.00 Option 2: Mobile Data set-up for vehicle 1 IP Mobile $3,325; 1 In -car -video system $4,250.00; 1 Radar unit ($2,750.00) 2 Motorola ML900 Ruggedized Laptops $9,675.00 Summary: (Give a bnef description of the program in which this equipment will be used) The vehicle will be placed in inventory at the 4'" Judicial District Drua Task Force and asstaned to ail undercover officer to be used in covert operations. The in -car -video system and radar unit will be included in the inventory at the Task Force and placed in a City of Fayetteville marked patrol unit to be used dunnq drug interdiction operations. The second option would include a IP Mobile net modem, a in -car -video system. a radar gun and 2 Motorola ML900 ruggedized laptop computers. All items will be placed on the inventory at the Drug Task Force and will be utilized in City of Fayetteville marked patrol unit used dunnq drug interdiction operations. 9. Certifications: Applicant is in compliance with: Civil Rights Law/Regulations x YES Freedom of Information Act YES SIGNATURE OF AUTHORIZED OFFICIAL: NO NO DATE: / 1 -30_0 City of Fayetteville, Arkansas Budget Adjustment Form „)o 8-0 y Budget Year 2004 Department: Police Division: Police Program: Drug Enforcement Date Requested 11/24/2004 Adjustment Number Project or Item Requested: Accept grant from Arkansas Alcohol and Drug Abuse Coordinating Council in the amount of $20,000.00 Project or Item Deleted: None Justification of this Increase: This grant was offered as a non-matching grant for the purchase of equipment. Justification of this Decrease: Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Fixed assets 2930 2960 5801 00 20,000 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number State grants 2930 0993 4302 00 20,000 Approval Signatures Requested By Date Budget Manager //-30-o S� Date A. -41a eretimir-- Dep ment II.c .r Date _t �'�� .. /1-0.-- of Finance & Intern,aces Dir or Date /_ Mayor ate Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date NAME OF FILE: CROSS REFERENCE: Item # Date 0 Resolution No. 208-04 w/grant application & budget adjustment Document NOTES: 1 11/24/04 memo to mayor & City Council 2 draft resolution 3 Request for Applicants 4 Introduction 5 Staff Review Form 6 memo to Frank Johnson 7 Acceptance Letter 8 memo to Frank Johnson 9 10 11 12 13 14 15 16 NOTES: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • ,Ce -5 4/CdIto/ 417.41, St G radii- TO: ad i TO: Mayor Coody and Members of the City Council FROM: Frank Johnson, Chief of Police DATE: November 24, 2004 SUBJECT: Apply and Acceptance of funding from Special State Assets Forfeiture Fund RECCOMNDATION: Council approves the application, which includes two options for the use of available funding. Option 1 includes the purchase of 1 used unmarked 4 -wheel drive vehicle (S13,000.00) to be assigned to a detective at the 4'h Judicial District Drug Task Force for use during covert operations; 1 in -car -video system ($4,250.00) and 1 radar unit (52,750.00) to be used during drug interdiction operations. Option 2 includes 1 IP MobileNet modem (S3,325.00), 1 in -car -video system (S4,250.00), I radar unit ($2,750.00) and 2 Motorola ML900 ruggedized laptops (9,675.00). If Option 2 is approved instead of Option l these items will be utilized during drug interdiction operations conducted by the Fayetteville Police Department. BACKGROUND: The State Drug Director along with the Alcohol and Drug Abuse Coordination Council are soliciting applications for projects authorized by the Arkansas Drug Director, titled Special Assets Forfeiture Fund in the amount of S20,000. These projects arc one- time equipment purchases. The purpose stated for the use of these funds is drug interdictions and eradication. DISCUSSION: Current grant funding for the 4`h Judicial District Drug Task Force does not provide funding for vehicles or equipment. Replacement of vehicles is an on-going need for our officers, especially if they are using their vehicle during hand-to-hand drug buys. If the Arkansas Alcohol and Drug Abuse Coordinating Council decide not to fund a vehicle our Option 2 will provide equipment used in a marked police car during drug eradication. Patrol officers will also utilize this equipment when the vehicle is on regular patrol. BUDGET IMPACT: The S20,000 00 for either Option I or Option 2 will be utilized through the Drug Enforcement Fund and will not require matching funds. • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A GRANT FROM THE ARKANSAS ALCOHOL AND DRUG ABUSE COORDINATING COUNCIL IN THE AMOUNT OF $20,000.00 TO SUPPORT DRUG INTERDICTION OPERATIONS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for and accept a grant from the Arkansas Alcohol and Drug Abuse Coordinating Council ip the amount of $20,000.00 to support drug interdiction operations. Section 2. That the City Council of the City of *belle Arkansas hereby approves a budget adjustment recognizing^h ant leAnues. PASSED and APPROVED this 21st days. f December. i004. ATTEST: SOND A SP$ T.H, City Clerk B,y: s 001 re , ......... ••••••••DDAN COODY, Mayor APPROVED: Judy Cohea - COVER LETTER..doc Page -i REQUEST FOR APPLICANTS This is to notify you that the State Drug Director along with the Arkansas Alcohol and Drug Abuse Coordinating Council is accepting applications for one-time expenditures for the purposes of drug interdiction and eradication; i.e. (equipment) to be funded through the Special State Asset Forfeiture Fund, as authorized by Statutory Authority: Arkansas Code Annotated § ACA 5-64-505. Attached is a summary description of this program. After reviewing this material, if you want to apply, please fill out the attached application and retum it along with two copies to the Office of Intergovernmental Services, P. O. Box 8031, Little Rock, AR 72203. All applications must be received by 4:30 P.M., December 10, 2004, to be considered for funding. Should you have any questions or need assistance, please call Tom Ross at (501) 844-0829. Sincerely, Keith Rutledge State Drug Director KR/rt Attachments Judy Cohea - INTRODUCTION.doc . Page 1 STATE OF ARKANSAS OFFICE OF THE GOVERNOR DRUG DIRECTOR'S OFFICE INTRODUCTION REQUEST FOR APPLICATION SPECIAL STATE ASSETS FORFEITURE FUND Mike Huckabee Governor The State Drug Director along with the Alcohol and Drug Abuse Coordination Council are soliciting requests for applications for projects authorized by the Arkansas Drug Director, titled Special Assets Forfeiture Fund. Applications are for one-time expenditures for the purposes of drug interdiction and eradication; i.e. (equipment) and should not exceed $20,000 per application. All funds should be spent by January 31, 2005. Any unused funds will need to be returned to the Department of Finance and Administration, Intergovemmental Services by February 28, 2005. Eligible Applicants' Eligible Applicants are as follows: (A) Multi Jurisdictional Drug Task Forces (B) State Police (C) Highway Police (D) State Crime Lab (E) Criminal Justice Institute Applications must be made/signed by an official authorized to sign for the eligible applicant. Equal Opportunity: All applicants must furnish assurance of compliance with: 1. CMI Rights Law and Regulations 2. Freedom of Information Act Evaluation of Application: The State Drug Director will make an Initial evaluation of the grant proposals. The Arkansas Alcohol and Drug Abuse Coordinating Council (AADACC) will make all final funding decisions. Policies Affecting Funding: The AADACC will not give consideration to applications that are not consistent with its funding plan and allocation. The AADACC also reserves the right to reduce funding, terminate funding, or impose sanctions on a grantee that does not adhere to the agreement and/or special conditions if applicable. • City of Fayetteville • Frank Johnson Submitted By • Staff Review Form City Council Agenda Items Contracts aN t -Dec -04 City Council Meeting Date Police Police Division Department Action Required: Council approve resolution for Mayor Coody to apply for $20,000.00 from the Arkansas Alcohol and Drug Abuse Coordination Council and accept funding if awarded. This is non matching grant for the purchase of equipment. $20,000.00 Cost of this request 2930-2960-5801.00 Account Number Project Number Budgeted Item $ Capital Category/Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Drug Enforcement Remaining Balance Fund Name Budget Adjustment Attached X 9 Depa menDirect City Attomey /(Olbh Mayor Comments: Date /i/%y Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Ma or's Office 1t:.2 i • ayeevle ARKANSAS • City Clerk Division 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: (479) 718-7695 city_clerk@cilayetteville.ar.us DEPARTMENTAL CORRESPONDENCE To: Frank Johnson Police Chief �Q From: Clarice Buffalohead-PearmanCt` City Clerk Division Date: January 7, 2005 Re: Res. No. 207-04 The City Council approved the above resolution on December 21, 2004. Attached is a copy of the resolution authorizing and accepting a grant for drug interdiction operations. I have also attached a copy of the budget adjustment approve by Council. I'm sorry for the delay in retuming this resolution, I've been out of the office and trying to play catch this week. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc Internal Auditor Barbara Fell, Budget & Research • Mr. Dan Coody, Mayor City of Fayetteville 4th Judicial District DTF 113 W. Mountain Fayetteville, AR 72701 Dear Mayor Coody STATE OF ARKANSAS OFFICE OF TIIE GOVERNOR STATE DRUG DIRECTOR N/ State /'once !'laza Drive Little Rock 72209 December 17, 2004 MICROFILMED Paid ti/aos-Of Mike Iluckabec Governor This is to notify you that funding was approved for your organization authorized by the State Drug Director along with the Arkansas Alcohol and Drug Abuse Coordinating Council from the Special State Asset Forfeiture Fund in the amount of S20,000.00. The funding period is authorized to run from December 17, 2004 through January 31, 2005. Extensions will not be given. Funding is for one-time expenditures for the purposes of drug interdiction and eradication, i.e. (equipment). Once equipment is purchased receipts must be forwarded to the Department of Finance and Administration, Intergovernmental Services, P. O. Box 8031, Little Rock, AR 72203. All funds should be expended by January 31, 2005. Funds that are not spent must be returned by the close of business (4 30 P.M.) on February 28, 2005. Inventory for all equipment purchased with Special Assets Forfeiture funds shall be kept separate from all other equipment purchases; i.e. (DLEP). Equipment must be tagged as "Special State Assets Forfeiture, Fund". Also, disposition of equipment acquired with State funds shall adhere to State laws and procedures. Subrecipients must obtain prior approval by the Office of Intergovernmental Services before disposition may occur. The Contracting Official should sign and date this agreement and return it to the Office of Intergovernmental Services at the address listed above to the attention of Robin Janatt Sincerely, State Drug Director Accepted By: Dan Goody, Mayor Typed Name and Title of Contracting Official Organization • a e eville y AHKANSAS • City Clerk Division 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: (479) 718-7695 city_clerk®ci.fayetteville.ar. us DEPARTMENTAL CORRESPONDENCE To: Frank Johnson Police Department From: Clarice Buffalohead-Pearman City Clerk Division Date: January 7, 2005 Re: Special State Asset Forfeiture Fund This item has found its way to my desk without any backup or explanation of what needs to be done with it. I assume that it belongs to your office. I have attached a copy of the above letter agreement to return to the State. I have kept a copy for our records. If anything else is needed please let the clerk's office know. Thanks. Icbp attachments cc. Internal Auditor