HomeMy WebLinkAbout193-04 RESOLUTIONRESOLUTION NO. 193-04
•
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
DODGE SPRINTER 3500 VAN FOR THE ANIMAL SERVICES
DIVISION FROM BREEDEN DODGE OF FORT SMITH IN THE
AMOUNT OF $43,360.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) Dodge Sprinter 3500 Van for the Animal
Services Division from Breeden Dodge of Fort Smith in the amount of $43,360.00.
PASSED and APPROVED this 7th day of December 2004.
ATTEST.
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayo
,•`` \_..•1•,••. ,.
--j. •
• ' ^i�
F. • FAYETTEVILLE:
•
VS'.9*AN SPco pJ=
'�. 4'GTON • G,,.•••••
....S ',,,ut'"
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 193-04
Document
•
1
11/16/04
memo to mayor & City Council
2
draft resolution
3
copy of purchase requisition
4
memo to Equipment Committee
5
copy of Bid 04-67
6
copy of
form
Request for Expansion/Replacement Equipment
7
Staff Review Form
8
memo to David Bragg
9
10
11
12
13
14
15
16
NOTES:
Wiley"Ilevl
Interdepartmental Correspondence
/ ztilet
FLEETSERATIONS date
93
1525 S. Happy Hollow Road 0
Fayetteville, AR 72701 fdotN� D,/6?
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent. -
Date: November 16, 2004
Subject: Purchase of Dodge Sprinter 3500 Van for Animal Services Division
RECOMMENDATION: That City Council approve the purchase from Breeden Dodge of Fort
Smith of one Dodge Sprinter 3500 Van for Animal Services Division for the bid price of $43,360.
BACKGROUND: This van is a replacement for unit #230 which is a 1995 Ford van with 128,000
miles. This unit is one year past its scheduled replacement. The diesel engine has weak
compression and is difficult to start in cool weather. Further repair of this unit is not cost
effective.
Bids were opened on September 15, 2004 - two bids were received. A bid detail sheet is
attached. The low bid from Breeden Dodge of Fort Smith meets or exceeds all specifications
except for requested delivery time. I recommend acceptance of the low bid plus an alternative
to provide all new cages for an additional $1,663 in lieu of refurbishing and reusing the old
cages. Accepting this alternative will result in the benefit of new cages as well as the benefit
that the existing van will not be out of service for 4 — 6 weeks while the cages are remounted by
the body company.
I recommend acceptance of this bid in the amount of $43,360.00.
Funds are available for this purchase in 9700.1920.5802.00, Project #02078, Light/Medium
Utility Vehicles.
The purchase of this unit was approved by the Equipment Committee at the meeting of
November 9, 2004.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
DODGE SPRINTER 3500 VAN FOR THE ANIMAL SERVICES
DIVISION FROM BREEDEN DODGE OF FORT SMITH IN THE
AMOUNT OF $43,360.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, ArkantAs'
hereby approves the purchase of one (1) Dodge Sprinter 3500 Van fo Animal
Services Division from Breeden Dodge of Fort Smith in the arr�gu• t o ',3t 0.00.
► r�� 11
PASSED and APPROVED this 7th day of December 2004.
PROVED:re
ATT
By
i
SO 1.A SMITH, City Clerk
=D,ANar•CvOO DY, Mayor
Mayor: Department Director. Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager. IT Manager:
Dispatch Manager: Utilities Manager:
Co t0 CO v 0) N A CO N -s
3
'Requester ����F
BARBARA OLSEN ',SF
=�
Q
n
m
N
co
Vendor
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
#)04.7 , Fixed Asset # 70 206.7
Lith all new cages. To be unit
Mavron Aluminum Interior, complete
2005 Dodge Sprinter 3500 with
1 Description
J
O
c
CD
"G
r
o
EA
EA
EA
m
D
EA
EA
m
D
EA
EA
m0
D
c
D
m
coc
c
as
N
A
w
m
O
O
O
C
3
2
N
N
01
m
Vendor Name:
Breeden Dodge
O
OOOOO
O
O
O
44
$0.00
464
O
OO
O
50.00
00'o$
2
(a
W
O
C
O
Extended Cost
9700.1920.5802.00
Requester's Employee #
1940
Account Numbers
epos drz
Fob Point:
N
S
O
co
N
O8
a
m
02078
project/Subproject #
Extension:
495
Divison Head Approval
N%$
elf
F.
I'
K
d
I
ox
'X
P.O Number
Requisition No.
!Inventory #
< 0
c
N O
Expected Delivery Date:
0
co
0^
a
o
O
O
P
TZ
m9
QD
in
m
it
•
aye eyi.,le
Interdepartmental Correspondence
FLEET 4ERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
FROM: David Bragg, Fleet Operations Supt
DATE: November 8, 2004
SUBJECT: Equipment Committee Meeting — November 9, 2004
Bids were opened on September 15, 2004 for a replacement van for Animal Services Division.
Two bids were received. A bid detail sheet is attached. The low bid from Breeden Dodge of Fort
Smith meets or exceeds all specifications except for requested delivery time. I recommend
acceptance of the low bid plus an altemative to provide all new cages for an additional $1,663 in
lieu of refurbishing and reusing old cages. In addition to the benefit of new cages, the existing
van will not be out of service for 4-6 weeks while cages are remounted by the body company if
this alternative is accepted. Total amount of recommended bid is $43,360.00.
This is a replacement for unit #230 a 1995 Ford van with 128,000 miles. This unit is one year
past its scheduled replacement, the diesel engine has weak compression and is difficult to start
in cool weather. Further repair of this unit is not cost effective. D t( 4 Off' o ✓ro ii/y/0 4.
.»X3
Bids were opened on October 8, 2004 for a 15 yard dump truck for Transportation Division. Four
bids were received. A bid detail sheet is attached. The second lowest bid from Diamond
International (formerly Bell Intl) of Lowell meets all specifications. I recommend acceptance of
the Diamond International bid in the amount of $84,426.47. cki frPa4 o✓t.0 ))///444
This is a replacement for unit #720 a 1993 Mack dump truck with 192,000 miles. This unit is
three years past its scheduled replacement.
• •
ANIMAL SERVICE VAN 9/15/2004
04-67 TOTAL BID Amt. greater
BREEDEN DODGE than next
DODGE SPRINTER 3500 $ 29,466.00 lower bid
MAVRON ALUMINUM INTERIOR $ 12,231.12
REMOUNT CAGES $ - $ 41,697.12
180 Days delivery - No delivery guarantee
Chassis complies
Body exceeds specs in opinion of Fleet and User
Mavron price include interior, hauling old van to factory and return plus
refurb and remount of old cages per specifications.
NEGOTIATED ALTERNATE
DODGE SPRINTER 3500 $ 29,466.00
MAVRON ALUMINUM INTERIOR
COMPLETE WITFALL NEW CAGES $ 13,894.00 $ 43,360.00
180 Days delivery - No delivery guarantee
Chassis complies
Body exceeds specs in opinion of Fleet and User
$ 1,662.88
BARLOWORLD FREIGHTLINER
FREIGHTLINER SPRINTER C2500 $ 37,300.00
RHINO CUSTOM INTERIOR $ 5,955.00
REMOUNT CAGES $ 1,473.00 $ 44,728.00 $ 1,368.00
120 Days delivery
Chassis complies
Body meets specs
.10 2.“ pc cT
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Animal Services
Acct.# Currently Charged:
Program: Date of Request:
1010-2710 Acct. # to be Charged:
Expansion _ or Replacement X
Unit # for Vehicle being Replaced: 230
Purchase Price of Exp./Replace Vehicle: 44,200.00
Monthly Motor Pool Charges for Current Vehicle/Equipment:
Replacement:
# of Months Budgeted: 12.00
10/7/2004
1010-2710
Date Required: January,2005
Unit # for Expansion/Replacement:
CIP Budget / Project # 9700.1920.5802
0.00 Maintenance: 184.00 Overhead:
Total Budgeted: 3,420.00
Monthly Motor Pool Charges for New Exp/Repl. Vehicle/Equipment:
Replacement:
581.00 Maintenance: 150.00 Overhead:
# of Months to be in Service for 2005 Year- 12.00
02078
101.00
45.00
2005 Year Expense New:
Current Year Expense, Old:
Total Current Year Expense:
9,312.00
3,420.00
3,420.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2005 E350 Panel Van
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
ear"-' 1.977-.3o wan -e eis.o-1L1./ aoo3. 111 <-a
ttla o -t- �'..e c_ frt. . a.`'. y"'
Approval ignatures•
t
/It /
Div's/ He r d
s Arra
t Operations u
ndent
Budge �anager
—ept
Dent Director
Date
l o f g/o 4
Date
7'O Qt
Date
nafSce & Internal
.41
•
inistr
Services Dir
/.
fi
,sye Ofc'
Mayor
Please return original form to F
Date'
/—Dta,
Dat O
signed by all.
1
00
Chi
•
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• •
STAFF REVIEW FORM - FINANCIAL OBLIGATION
For the Fayetteville City Council Meeting of:
December 7, 2004
FROM:
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of a van for Animal Services Division from Breeden Dodge of Fort
Smith in the amount of $43,360.
COST TO CITY:
$43,360.00
Cost of this request
9700.1920.5802.00
Account Number
02078
Project Number
$
745,639.00 Light/Medium Utility Vehicles
Category/Project Budget
$
461,288.00
Funds Used to Date
$
Program Category / Project Name
Vehicles & Equipment
Program / Project Category Name
281,351.00 Shop
Remaining Balance
Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
counting Manager
P atm
City Attor
cy
Date
//l t /434(ate
Internal Auditor
Purchasing Manager
Date
Date
STAFF REC
•: 11,6' ATI
i►
Division (lead
ma A
Department D rector
Finance & Internal Services Dir.
////7/0¢
Date
'i
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Resp:
Orig. Contract Date:
Orig. Contract Number:
New Item:
SfAq
Date/04(
Yes
No
aeevie
Y ARKANSAS
•
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: (479) 718-7695
city_clerk@c i.fayettevi I le.ar. us
DEPARTMENTAL CORRESPONDENCE
To:
From:
Date:
Re:
David Bragg
Fleet Operations
Clarice Buffalohead-Pearman
City Clerk Division
December 13, 2004
Res. No. 193-04
The City Council passed the above resolution, December 7, 2004, awarding the Bid No. 04-67
to Breeden Dodge of Fort Smith. I have attached a copy of the resolution recognizing that
decision. Also attached is your original purchase requisition for this item.
The resolution will be recorded in the city clerk's office and microfilmed. If anything else is
needed please let the clerk's office know. Thanks.
/cbp
attachments
cc. Internal Auditor