The URL can be used to link to this page

Home My WebLink About192-04 RESOLUTION• • RESOLUTION NO. 192-04 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 15 - YARD DUMP TRUCK FOR THE TRANSPORTATION DIVISION FROM DIAMOND INTERNATIONAL IN THE AMOUNT OF $84,426.47. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 15 -yard dump truck for the Transportation Division from Diamond International in the amount of $84,426.47. PASSED and APPROVED this 7th day of December 2004. ATTEST: APPROVED: By DAN COODY, May :4571cp..•FAYET• SONDRA SMITH, City Clerk :y',q � ? ,s PkA Ns?� �; �,''y.;kGTON GC)o`‘`` '�uuuuuu". NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 192-04 Document 1 11/16/04 memo to mayor & City Council 2 draft resolution 3 copy of purchase requisition 4 memo to Equipment Committee 5 copy of Bid 04-76 6 copy of Request for Expansion/Replacement Equipment form . 7 Staff Review Form 8 memo to David Bragg 9 10 11 12 13 14 15 16 NOTES: • • tttie ARKANSAS Interdepartmental Correspondence /y/7/&#t FLEETtPERATIONS '4� 1525 S. Happy Hollow Road Din"" Fayetteville, AR 72701 X�'��`0'�// dot' -76 To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: November 16, 2004 Subject: Purchase of 15 yard Dump Truck for Transportation Division RECOMMENDATION: That City Council approve the purchase from Diamond International of one 15 yard dump truck for Transportation Division for the bid price of $84,426.47. BACKGROUND: This truck is a replacement for unit #720 which is a 1993 Mack dump truck with 192,000 miles. This unit is three years past its scheduled replacement Further repair of this unit is not cost effective and it is no longer dependable. Bids were opened on October 8, 2004 - four bids were received. A bid detail sheet is attached. The second lowest bid from Diamond International (formerly Bell International) of Lowell meets all specifications. I recommend acceptance of the Diamond International bid in the amount of $84,426.47. Funds are available for this purchase in 9700.1920.5802.00, Project #02079, Medium/Heavy Utility Vehicles. The purchase of this unit was approved by the Equipment Committee at the meeting of November 9, 2004. • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 15 - YARD DUMP 'TRUCK FOR THE TRANSPORTATION DIVISION FROM DIAMOND INTERNATIONAL IN THE AMOUNT OF 584,426.47. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkas' hereby approves the purchase of one (1) 15 -yard dump true for the Transportation Division from Diamond International in he amour of $84,426.47. dt PASSED and APPROVED this 7m day of December 2004. APPROVED: ATTE T: A By: 1 SO4,DRA SMITH, City Clerk 01e `GOODY, Mayor *ttvillee Interdepartmental Correspondence FLEET cERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt. DATE: November 8, 2004 SUBJECT: Equipment Committee Meeting — November 9, 2004 Bids were opened on September 15, 2004 for a replacement van for Animal Services Division. Two bids were received. A bid detail sheet is attached. The low bid from Breeden Dodge of Fort Smith meets or exceeds all specifications except for requested delivery time. I recommend acceptance of the low bid plus an alternative to provide all new cages for an additional $1,663 in lieu of refurbishing and reusing old cages. In addition to the benefit of new cages, the existing van will not be out of service for 4-6 weeks while cages are remounted by the body company if this alternative is accepted. Total amount of recommended bid is $43,360.00. This is a replacement for unit #230 a 1995 Ford van with 128,000 miles. This unit is one year past its scheduled replacement, the diesel engine has weak compression and is difficult to start in cool weather. Further repair of this unit is not cost effective. 0 t( 4 Pai a ✓ -O ii/y/0 1- -The Bids were opened on October 8, 2004 for a 15 yard dump truck for Transportation Division. Four bids were received. A bid detail sheet is attached. The second lowest bid from Diamond International (formerly Bell Int'I) of Lowell meets all specifications. I recommend acceptance of the Diamond International bid in the amount of $84,426.47. ki/ dPeG 0✓LO /00¢ nixp This is a replacement for unit #720 a 1993 Mack dump truck with 192,000 miles. This unit is three years past its scheduled replacement. • • DUMP TRUCK BIDS 10/8/2004 04 76 DIAMOND INTERNATIONAL INTERNATIONAL 7600 SBA HILBILT 15 Yd. Dump Body 120 Days delivery Chassis complies Body complies 120 days specified Amt. greater TOTAL than next UNIT lower bid BID $ 72,528.97 $ 11,897.50 $ 84,426.47 GLOVERS TRUCK PARTS & EQUIPMENT STERLING LT9513 $ 72,957.00 DAVIS 15 Yd. Dump Body $ (69.47) $ 11,400.00 $ 84,357.00 180 Days delivery 120 days specked 3.1,a Mercedes - Detroit vs. Cummins engine specified UNACCEPTABLE 3.1,h Exhaust stack interfers with specified cab to bed spacing STERLING LT9513 $ 72,957.00 HILBILT 15 Yd. Dump Body $ 497.50 $ 11,897.50 $ 84,854.50 180 Days delivery 120 days specified 3.1,a Mercedes Detroit vs. Cummins engine specified 3.1,h Exhaust stack interfers with specified cab to bed spacing BARLOWORLD FREIGHTLINER FLD120 $ 76,854.80 HILBILT 15 Yd. Dump Body $ 3,897.80 $ 11,897.50 $ 88,752.30 160 Days delivery 120 days specified 3.1,a Caterpillar engine vs. Cummins engine specified TULSA MACK MACK CV713 GRANITE $ 78,544.87 DAVIS 15 Yd. Dump Body $ 1,192.57 $ 11,400.00 $ 89,944.87 180 Days delivery 120 days specified 3.1,a Mack engine vs. Cummins engine specified Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Acct.# Currently Charged: Expansion Program: 2100-4120 or Replacement X Unit # for Vehicle being Replaced: 720 Purchase Price of Exp./Replace Vehicle Operations & Admin Date of Request: 5/27/2003 Acct. # to be Charged: 2100-4120 Date Required: ASAP Unit # for Expansion/Replacement: 7XX2 86,000.00 CIP Budget / Project # 9700.1920.5802. 02079 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: 456.00 Maintenance: # of Months Budgeted: 12.00 456.00 Overhead: Total Budgeted: 15,024.00 Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 1,136.00 Maintenance: # of Months to be in Service for Current Year: 5.00 265.00 Overhead: Current Year Expense 340.00 265.00 8,330.00 Description of the equipment to be purchased/transferred: Replacing current tri -axle dump trick with tandem -axle dump truck. Justification for this equipment: Current vehicle Is past replacement life. Was due for replacement and currently has In excess of 172,000 miles. The tandem axle replacement vehicle will be easier to maneuver on smaller city streets. Approval Signatures: Fleet Operations SupepMendent Budget Manager Approval Signatures: Finance and Internal Services Director Date C.,'6O-Q3 Date 6 -I) -o3 Date i ate ST- REVIEW FORM - FINANCIAL OBLIG 'I ION X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: December7,2004 FROM: David Bragg Name Fleet Operations Operations Division Department ACTION REQUIRED: Approval of purchase of a 15 yard dump truck for the Transportation Division from Diamond International. COST TO CITY: 584,426.47 $ 191,835.00 Medium/Heavy Utility Vehicles Cost of this request Category/Project Budget Program Category / Project Name 9700.1920.5802.00 $ 82.50 Vehicles & Equipment Account Number Funds Used to Date Program / Project Category Name 02079 $ 191,752.50 Shop Project Number Remaining Balance Fund Name BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Budget Manager Date CONTRACT/GRANT/LEASE REVIEW: Accounting Manager Date Internal Auditor Date City Atto4ney Dale Purchasing Manager Date STAFF REC0_7 T7 Division Head Departmedt Director Finance S Internal Services Dir. Chief inistrat'. e Offi er !Ji6;564 Received in Mayor's Office Date Date Date Date MSyo_ i � Date Crass Reference: Previous Ord/Res#: rf/ff/o/,�f Date Orig. Contract Date: Orig. Contract Number: New item: Yes No TaWtterile • City Clerk Division 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: (479) 718-7695 city_clerk@cilayetteville.ar.us DEPARTMENTAL CORRESPONDENCE To: From: Date: Re: David Bragg Fleet Operations Clarice Buffalohead-Pearmanv " City Clerk Division December 13, 2004 Res. No. 192-04 The City Council passed the above resolution, December 7, 2004, approving the purchase of a dump truck. I have attached a copy of the resolution recognizing that decision. Also attached is your original purchase requisition for this item. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc Internal Auditor