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HomeMy WebLinkAbout187-04 RESOLUTION• t RESOLUTION NO.187-04 A RESOLUTION APPROVING AMENDMENT NO. 10 (A) TO THE CONTRACI WITH OPERATIONS MANAGEMENT INTERNATIONAL (OMI) IN THE AMOUNT OF $16,416.00 TO FUND OUT -OF -SCOPE FLOOD EMERGENCY EXPENSES INCURRED DURING SPRING 2004; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $16,416.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 10 (A) to the contract with Operations Management International (OMI) in the amount of $16,416.00 to fund out -of - scope flood emergency expenses incurred during Spring 2004. A copy of Amendment No. 10 (A), marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of $16,416.00. PASSED and APPROVED this 7th day of December 2004. ATTEST: By MA M M, SONDRA SMITH, City Clerk APPROVED: By DA COODY, Mayor AMENDMENT NO. 10 (A) TO THE AGREEMENT FOR OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES FOR THE CITY OF FAYETTEVILLE, ARKANSAS WASTEWATER TREATMENT PLANT THIS AMENDMENT NO. 10(A) to the Agreement for Operations, Maintenance and Management Services for the City of Fayetteville, Arkansas Wastewater Treatment Plant dated August 16, 1994 (the "Agreement") is made effective this 23rd day of November, 2004, by and between the City of Fayetteville, Arkansas, whose address for any formal notice is 113 W. Mountain St, Fayetteville, Arkansas 72701 and Operations Management International, Inc., (hereinafter "OM1") with offices at 9193 S. Jamaica Street, Suite 400, Englewood, Colorado 80112. NOW THEREFORE, The City of Fayetteville and OM1 agree to amend the Agreement as follows: 1. Record flooding during early 2004 required out -of -scope serviced by OMI relating to the emergency flood response efforts and subsequent flood damage recovery actions. Washington County was declared a disaster area and became eligible for FEMA assistance. Fayetteville included the out -of -scope expenses incurred by OMI as a result of the flood disaster in its claims, receiving a portion of this amount in direct federal and state reimbursement. Fayetteville must amend the 2004 contract to reflect the costs incurred by OMI and properly distribute the FEMA funds to the cost center incurring the losses. Accordingly, the fee paid to OMI for calendar year 2004 shall be increased by S16,416.000 to account for the impacts of the flooding emergency that occurred during 2004 and to correct the contract values for the costs approved and reimbursed by the Federal Emergency Management Agency (FEMJA) relating to OMI's emergency and recovery flood costs. The fee increase reflects FEMA's eligible cost determination of sixteen thousand four hundred sixteen dollars (S 16,416.00). Such funds will be paid to OM1 by the City of Fayetteville on or before December 31, 2004. This Amendment No. 10(A), together with the Agreement constitutes the entire agreement between the Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in hull force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an authorized representative of the Parties. • • The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures below. OPERATIONS MANAGEMENT CITY OF FAYETTEVILLE INTERNATIONAL, INC. R Roger B. uayle Dan Cody Senior Vice President Mayor Date: 11 l 2 1 Y Date: i 1-�3-ot • 1 Appendix 13 LOCATION OF I'ROIE:CI' 13.1 OMI agrees to provide the services necessary for the management, operation and maintenance of the following: a) All equipment, vehicles, grounds and facilities now existing within the present property boundaries of or being used to operate the City of Fayetteville's Wastewater Treatment Plant located at: 1400 North Fox Hunter Road Fayetteville, Arkansas h) All equipment, grounds, and facilities now existing within the present property boundaries of pump stations described as follows: WWI 978 E. Zion Road WW2 4938 Mission Blvd. (Timbercrest) WW3 Crystal Springs/Salem Road WW4 G91 W. Poplar WW5 3896 N. Gregg WWG 3021 N. Old Wire Road WW7 2034 N. County Road 877 WW8 729 W. North Street WW9 I33G N. Porter WW10 716 Futrall Drive WW 1 1 4412 W. 6't' Street WWI 2 398 N. Double Springs Road W W 13 878 S. Stonebridgc Road WW 14 1820 S. Armstrong WW 15 203 E. 29111 Circle W W 1 G 3917 S. McCollum Road W W 17 4394 S. School WW 18 202 N. Sandy (Greenland) W W 19 988 S. Mallywagnon Road WW 20 3212 N. Highway 112 WW2 I IG87 S. Happy Hollow Road WW22 630 N. Double Springs Road WW23 Masters Addition (Country Club — 2) WW24 4071 South ,McCollum (Airport East) WW25 Willow West (Farmington) WW2G 74 S. Kestrel (Sequoyah Preserve) WW27 1031 River Meadows Drive (Stonebridgc Meadow) WW28 1603 Plantation Avenue (Heritage Village) WW29 Greenland ('Todd Bohannon) • WW3o WW31 WW32 WW33 WW34 WW37 • 2324 Rupple Road 2318 Internet (Research Park) 478 N. Durango Place (Silvcrthorne) 4644 N. Crossover Road (Copper Creek) Airport South Clabber Creek All equipment, grounds, and facilities now existing within the present property boundaries of or being used to operate the City of Fayetteville's Sludge Management Site located cast of the wastewater treatment facility across the White River: d) The potable water SCADA system at the following locations: 215 W. 2411' Street 844 N. Crossover Road 1016 E. Ash Street 707 E. Rogers Drive 456 E. Baxter Lane 707 E. Rogers Drive 113 N. Sang 1 170 E. South Skyline 1044 E. 'Township Road Mt. Kessler Highway 45 Valve Station W I Pump Station W2 Pump Station W4 Pump Station W5 Pump Station WG Ground Storage Tank W7 Ground Storage Tank W8 Elevated Storage Tank W9 Elevated Storage Tank W 10 Elevated Storage' lank W 1 l Elevated Storage Tank W12 Pressure -reducing Valve W13 Fire Tower Avenue (Goshen) Ground Storage Tank • W14 Fire Tower Avenue (Goshen) Pump Station W15 Co. Road # 55 (Round Mountain) - Ground Storage Tank WIG Co. Road # 4343 (Benson Mountain)Ground Storage Tank W17 Gulley Road Tank W18 Gulley Road Station 1475 Cato Springs Road 12141 Ed Edwards Road Elevated Storage 'Tank Pump Station Water & Sewer Ops Center Mt. Robinson 'Power Site Appendix F; VEHICLE AND MOBILE EQUIPMENT DESCRIPTION Unit # Unit Description Ycar 1092 Ford Explorer 2002 2009 Ford Ranger 4 X 4 1997 239 Ford F150 Flare Side 266 GMC V -Jimmy 1990 284 Ford Ranger 4 X 4 1992 310 Ford F-350 3 -Way Dump Crew Cab 1990 1999 320 Ford F-350 324 Ford F-350 w/crane 1999 339 Ford F-350 4 X 4 2002 539 Ford C1\4224 Mower 1994 550 Ford 5640 Tractor w/Loader 1995 551 Ford 3930 Tractor 1995 556 Ford/New Holland 8160 Tractor w/Loader 1997 562 New I lolland 8160 Tractor 1999 563 New 1 lolland Tractor 1999 564 New Holland Tractor w/Loader 1999 566 Ford 1.555 Lawn Tractor 1999 570 Ncw 1lolland 95 hp Tractor 2000 644 New Holland 13ackhoe/Loader 2000 701 Ford 8000 Dump 1983 712 Ford 8000 (Gooseneck) 1983 734 Freight Liner 1987 7GCaterpillar Articulated 'Tanker t Caterpillar Articulated Tanker 1988 1988 77 806 Case 1 150G Bulldozer 1995 82 Sykes 6" Pump/Trailer 1995 900 Generator 1987 9002 Ncw Holland G48 Round Baler 1999 9003 New Holland 1411 Mower 1999 9004 John Deere 348-C Square Baler 1999 9017 New Holland 1411 ,Mower 2000 9031 E -Z Go Workhorse 2001 9034 Talc Forklift 2001 9037 E -Z Go Workhorse 2002 910 16 Ft. Trailer N/C 1987 927 24' Parker Gooseneck Trailer 1991 959 Bush Hog 2620 Cutter 1995 966 18 Ft. Trailer 1996 • • 969 Lo -Boy Trailer 1996 987 Hesston Large Square Baler 1998 988 Hesston Wheel Rake 1998 989 M & W Wheel Rake 1998 990 New Holland 1411 Mower 1998 991 Polaris 500 4 X 4 1998 992 Polaris 500 4 X 4 1998 • Appendix H • THIRTY -DAY CHEMICAL INVENTORY Chemical Purpose Phosphorus Removal Lift Station Odor Control 30 -Day Supply 2,200 Gallons 10,000 Gallons Liquid Alum Ferrous Sulfate Liquid Oxygen Effluent Dissolved Oxygen 50,000 Cubic Ft Polymer Belt Filter Press 6870 Pounds • • Appendix J COST DETAIL The annualized estimated costs for the calendar year of 2004 are revised as follows: Direct Labor & Benefits Labor Markup Electricity Electrical Markup (0% Markup for 2003) Existing Other Direct Costs Other Direct Costs Markup Additional Other Direct Costs Other Direct Costs Markup Subtotal Fixed Fee Lift Station Odor Control Capital Item Amortization Total 0 & M Budget SCADA Upgrade Project Total Annualized Budget Net Annualized Increase Approved for 2004 $1,671,667 $501,500 $660,000 $0 $768,057 576,806 5306,915 S30,692 $4,015,637 S78,I39 5179,175 5100,622 S4,373,573 SO S4,373,573 Amended for 2004 $1,674,354.65 5502,306.30 5660,000 SO 5779,738.76 577,974.19 5306,915 530,692 $4,031,980.90 $78,211.10 $179,175 5100,622 54,389,989 50 S4,389,989 516,416 The following are some of the major reasons for cost change in 2004: Record flooding during early 2004 required out -of -scope serviced by OMI relating to the emergency flood response efforts and subsequent flood damage recovery actions. Washington County was declared a disaster area and became eligible for FEMA assistance. Fayetteville included the out -of -scope expenses incurred by OMI as a result of the flood disaster in its claims, receiving 95% of this amount in direct federal and state reimbursement. Fayetteville must amend the 2004 contract to reflect the costs and properly distribute the FEMA funds to the cost center incurring the losses. City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2004 Depanment: Water & Wastewater Division: Wastewater Treatment Program: Wastewater Treatment Plant Date Requested 11/19/2004 Adjustment Number Project or Item Requested: Adjust wastewater plant operations budget by $16,416.00 for amendment 10 (A) relating to flood damages reimbursed, in part, by FEMA. Project or Item Deleted: $12,804 is direct reimbursement funds from FEMA and $3,612.00 will be the Use of Fund Balance Justification of this Increase: Flood fighting and repair of flood -damaged facililties are not included in the basic scope of OMI's services. Justification of this Decrease: State and federal grant funds are specific purpose and must be transferred to the cost center, the balance must be secured from use of fund balance. Sufficient funding remains to comply with City Policy. Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number PCP operation contract 5400 5100 5328 00 16,416 Decrease Budget (Increase Revenue) Account Namc Account Number Amount Project Number #N/A Use of fund balance 5400 0940 4309 01 12,804 5400 0940 4999 99 3,612 Approval Signatures Requested By Date Budget Manager k��� _ Date Nit Oaf Departs nt Director Date Finance & Inte Mayor Date / 12 —4ate Budget Office Use Only Type: A 13 C D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 187-04 w/Ex. A & budget adjustment Document 1 11/19/04 memo to mayor & City Council 2 memo to City Council 3 copy of Project Worksheet 4 copy of FEMA Special Considerations Questions 5 copy of photo sheet 6 copy of photo sheet 7 copy of Management Reconnaissance/Review Report for Floodplain 8 copy of Floodplain Review Form g copy of map 10 copy of Project Worksheet 11 copy of FEMA Special Considerations Questions 12 copy of Contract Work Summary Record 13 copy of map 14 copy of Project Worksheet 15 copy of Special Considerations Questions 16 copy of pictures 17 copy of map 18 copy of Agreement Amendment 10A 19 copy of memo to Greg Boettcher 20 draft resolution 21 staff review 22 23 NOTES: ye the 2405 • / 2-/7/61 ie7 City Council Meeting of December 7, 2004 Oil i f CITY COUNCIL AGENDA MEMO jfycm� ,✓a, 10/4 To: Mayor and City Council 4attasFrom: Greg Boettcher, Water/Wastewater DirectorDate: November 19, 2004 Subject: Resolution approving Amendment Number 10 (A) with Operations Management International, Inc. to fund the out-of-scopc flood emcrgcncy expenses incurred during the spring of 2004, including a budget adjustment to tranfer the funds to the wastewater plant operations account. RECOMMENDATION Fayetteville City Administration recommends approval of "Amendment No. 10 (A) to the Agreement for Operations, Maintenance and Management Services for the City of Fayetteville, Arkansas Wastewater Treatment Plant." This contract amendment increases the contract value by $16,416.00 to fund the FEMA approved expenses for the flood emergency in the spring of 2004, said change requiring a budget adjustment. This amendment increases the 2004 contract to a total of S4,389,989.00. BACKGROUND The City of Fayetteville's wastewater treatment facilities suffered adverse impacts from the Flooding in the spring of 2004, said event qualifying Washington County for emergency assistance from state and federal agencies. FEMA's review of the flood -fighting efforts and the damages by FEMA has documented 516,416.00 in labor, equipment and materials expenses committed by OM1 to this flood emergency; with FEMA approving a 78% reibursement of said amount as direct Flood recovery assistance. With the private contract operations being utilized for the wastewater plant and pumping stations, these out -of -scope expenses must be covered by a contract amendment. The FEMA grant will cover S 12,804.00, with water and sewer funds providing the remaining $3,612.00. The expenses approved by FEMA, the allocation of costs and the documentation of the damages is attached for reference. DISCUSSION A flood emcrgcncy required OM1 to perform out -of -scope services in the spring of 2004, said costs being tabulated and submitted to FEMA for review and approval. Fayetteville has received state and federal assistance for the claimed expenses that recover 78% of the total losses. The attached contract amendment 10 (A) formally incorporates the claimed flood costs into the contract between OMI and the City, which is the origin of the losses. BUDGET IMPAC F The contract amendment completes the audit path for the grant funds and adjusts the contract value to reflect documented out -of -scope flood expenses. • FAYETTEVILLE T11[ CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Council FROM: Dan Coo DATE: July 6, 2004 SUBJECT: FEMA Claims • lye FEMA representatives left the City on June 22 after having completed their assessment of damages sustained during the April 2004 flood event. 'Me table below lists the damage location and FEMA damage assessment as well as the cost split between FEMA, Arkansas and the City. The City received a check today in the amount of $43,367.74 which represents the Federal and State share of the darnage cost for all of the projects where the estimate is $53,000 or less. If the actual cost is Beater than the estimate the City can request additional reimbursement. FEMA representatives stated that should the City seek additional reimbursement FEMA would expect an accounting, by FEMA Project Number, of all costs incurred on all other claims under $53,000 so that any left over money from those projects would first be applied to fund the overrun. Projects over $53,000 will be paid in progress payments through the Arkansas Department of Emergency Management. For the most part FEMA only reimbursed the City for overtime and equipment usage. Damage Location 'Total Amount FEMA & State Share City Share Lake Wilson Spillway $294,736 4 049 $227391 $67 345 Water & ewer 1 nratinnr City-wide 3 159 890 lNorth Crossover (0111 Wire) Lift Station 8.600 6.708 1 Emergency Assistance: City-wide 1,133 18,200 884 14,196 24 89j Airport - Fence 4,004 Kings Drive - North 2 202 1,717 485 Sanitary Sewers - Pipe Crossings 5,885 4,591 1294 Airport Perimeter Road 1,173 915 75R Emergency Work - Noland 3,768 2,939 829 Sludge Management Site - Road 4,048 3,157 891 Debris Removal: City-wide 6,542 5103 5270,760 1,43 $79,576 Total 5350,336 CC: Kit Williams, City Attorney Sondra Smith, City Clerk Department Directors 1:\City Council\Inlnmational Reports\FIEMA Claim_April Flood City Council.doc oset-Z O /NS • • z..�..�s - .--�- Mir -A=''ir"ita ril= _t—.r. Ao- efl • FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET 4112 m q / Loo DWG OMB No 3067-0151 Expires April 30, 2001 PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this form is estimated to average 30 minutes. The burden estimate includes thc time for reviewing instructions, searching existing data sources. gathering and maintaining thc needed data, and completing and submitting the forms. You arc not required lo respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of the forms. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Federal Emergency Management Agency, 500 C Street. SW, Washington. DC 20472, Paperwork Reduction Project 3067-0151). NOTE: Do not send your completed form to this address. DECLARATION NO. FEMA- 1518 -DR- AR PROJECT NO. 300 FIPS NO. 143-23290-00 DATE June 10, 2004 CATEGORY F NARRATIVE DAMAGED FACILITY LIFT STATION WORK COMPLETE AS OF: 6/10/04 0 % APPLICANT CITY OF FAYETTEVILLE, ARKANSAS COUNTY WASHINGTON LOCATION NORTH CROSSOVER ROOAD LATITUDE N36.10576 LONGITUDE W94.12079 IMENSIONS Severe storms and flooding of the declared disaster flooded the lift station. Damages occurred to all electrical systems. Damages @ Eledronic Relay Equipment System, Space heater, Dehumidifier, two(2) Motors, three (3) Fuses, Three (3) Switches, One (1) Pressure Switch,underground (Pannels Relays. Alternators & Phase Monitor) and one (1) dislodged Manhole Cover. SCOPE OF WORK Replace the Electronic Relay Equipment System, Space Heater, Dehumidifier, Three (3) Fuses, Three (3)switches, One (1)Pressure Switch, and underground (Panels,Relays, Alternators & Phase Monitor). Repair Two (2) Motors and a dislodged Manhole . NOTE: The site was visited and documented. This PW reflects the observations made and documented. All documented material is attached and/or on file with the applicant. The applicant understands it must be retained for at lease three (3) years. GENERAL COMMENT: 964 Docs the Scope of Work change the pre -disaster conditions at the site? Special Considerations issues included? ❑ Yes CO No I Ia'rard Mitigation proposal included? ❑ Yes ® No ❑ Yes ®No Is there insurance coverage on this facility? ® Yes 0 No JNMCJ n. UAwSLJN & UKEG MCDANIEL / TITLE: FEMA & ADEM PROJECT OFFICERS FEMA Fonn 9091, SEP 96 REPLACES ALL PREVIOUS EDmTION5. rTEM CODE NARRATIVE OUANTRY/UNIT UNIT PRICE COST 1 WORK TO BE COMPLETED / S0.00 2 9999 Damaged Eledronic Equipment (REPLACEMENT) 1.00 / LS $7,500.00 $7.500.00 3 9999 Damaged Equipment (REPAIR) 1.00 / LS $1.100.00 $1.100.00 / $0.00 / 50.00 / $0.00 / $0.00 / $0.00 / $0.00 4 -� 4�t� G -4-- 0-5/ / $0.00 •'ya ¶�.y- r ILS-2/10.act7,Plart* t3 ,4 �` �U/� r TOTAL COST 58,600.00 _ _.._• _ _ JNMCJ n. UAwSLJN & UKEG MCDANIEL / TITLE: FEMA & ADEM PROJECT OFFICERS FEMA Fonn 9091, SEP 96 REPLACES ALL PREVIOUS EDmTION5. • FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET — Maps and Sketches Sheet OMB No. 3067-0151 Expires Apra 30, 2001 DECLARATION NO. FEMA- kq_D.OR- AB PROJECT NO. _30 0 FIPS NO. inal DATE 115-23290 CATEGORY F APPLICANT CIW OF FAYETTEUL_L.E, AR COUNTY tNOTE The R)LL,owttJG COST FIGuRRES WERE GoTtON FRo►=1 ME- el) tt 4ER CIF TUE e r/trebh lC C-QuPMEE4 ► AND OPeRATOR of TUE PAGI Lary. LOEhNEk.E'COt 4m(ALS t4 MA.0 4 4T I cr-Cu Tts54M i) REPLACE ELECTROWG kCL&'< EGO IPM EMT — SPecc 14E -AVER _ bEkWM totwtcR _ - TI4 E (3) Fusr.s T (3) SwiTOu� * DAVID T4C Form 90-91C. SEP 98 • • •COST of Eau1PMn1T •- • ▪ i- ll .1.11111 ONE (I) PEESSUQF SWITCH — — • all 14 6,10 o 5° 2c0 lac) 250 20o PANes, EELasts, A NA -RR * SSC MagroR— - 6000 Rt P&'R Two (2) Maros? REPAt RS --- ow 0) MAN NOI_CrvER( 6* ) — — - _ 34:3o sM00 • 715ass Boo TOTAL 5,600 4, FEDERAL EMERGENCY MANAGEMENT AGENCY SPECIAL CONSIDERATIONS QUESTIONS 1. APPLICMR'S NAME CITY OF FAYETTEVILLE. ARKANSAS 2. FIPS NUMBER 143-2329000 3. DATE 6/10/04 4. PROJECT NAME LIFT STATION 5. LOCATION CROSSOVER ROAD po Forrn'?r�lust tie�fif�ed ou/=fa each p o�ect. 1. Does the damaged bdlity or nem al work have insurance antra is it an insurable risk? (e.g., buil gs, equipment, vehicles, et) O Yes 0 No 0 Unsure Comments 2. is the demagod baby toted within a floodplain a coastal high hazard woo. a dons 4 have an impact on a Ibodpbin or wetland? O Yes 0 No 0 Unsure Comments 3. Is the damaged beady or item d wark located within or adjacent to a Coastal Barrier Rosource System Lind a an Otherwise Probcled Mea? O Yes 0 No 0 Unsure Comments 4. WJ Ihe proposed /amity repelrsheconsbuctlm charge the psdbater condition? (e.g . toogn/K, material. location. capacity. use a Mctbn) O Yes 0 No 0 Unsure Comments 5. Does Ow applicant have a hazard mitigation proposal or would the applicant Mw technical assistance for a hazard mitigation proposal? O Yes 0 No 0 Unsure Commonb 4. Is the damaged fac+atr on the National Register of Historic Places or the state bisio& hang? Is 4 older than 50 years? Are there more, sbritor buidl gar near 8q site? O Yes 0 No 0 Unsure Comments 7. Are there any pristine or undistwbod area on. or near, the proled site? Are them tape tracts of brectlw.d? 0 Yes No 0 Unsure Comments 8. Are Mae any hazardous materials al a adjacont to 8mm damaged facility ands lion of wok? O Yes 0 No 0 Unsure Comments 9. Me there any other environmentally or controversial eros associated with the damaged bciity ands dem al wok? O Yes ® No 0 Unsure Comments FEMA Form 90-120, NOV 98 DECLARATION NO. FEMA- 15(6 -DR - AR AL COPna FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET - Photo Sheet PROJECT NO. 300 APPLICANT CITY of r&Y£rTEVrt1.E, AR PIPS NO. 143-23290-o0 COUNTY DATE GAO /04 WASNtMGrar4 O.M.©. No. 3067-0151 Exprres April 30. 2001 CATEGORY F Y -Lyrae 4F' ‘NrIll '014 MA Form 9D -91D, SEP 98 1 i DECLARATION NO FEMA- je-DR- AR tiAD LOPES FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET - Photo Sheet PROJECT NO 30o APPLICANT CITY or FAYPt7£V4LLE, AR FIPS NO. /43- 2329-00 DATE 6/a%4 O.M.B. No. 3067-0151 Expires April 30, 2001 CATEGORY COUNTY 1 VEsc SvJ TONES tA,SE£ OP4D& l4rle 4a10 mids,mta . FEMA Font) 90-91D, SEP 98 WAS AIMGTON .•.; " • { 77C Ca AND mesauCsS covE2 WE'LZE D,SLOUGED Se 77sE WATER. P2Psst wF, FEDERAL EMERGENCY MANAGEMENT AGENCY RECONNAISSANCE I REVIEW REPORT FOR FLOODPLAIN MANAGEMENT 1 (USE ONLY FOR PROJECTS IN CATEGORY C -G) (FOR PROJECTS OVER $ 5,000 ONLY) AB 1 CDE 2 6 7 8 111111111 APPLICANTOPre O- CATEGORY PW REFERENCE NUMBER 1. is the project In a Wetland (swamp, marsh, etc.)? Yes No 2. Is the project Mar of the following zones an a FIAIFEMA map? _Yes No N it Is give map no. (if not, write in "estimated" If an FWJFEMA map is unavallade, please estimate the following. (CHECK ONLY ONE) (1) IN 100 -year Floodplain (2) (3) (4) (5) 1 500 -year Floodptaln (CRITICAL ACTION) Moth/ay Coastal High Hazard Area Check If project Is outside floodplaln but supports development in floodplain IF PROJECT IS NEITHER IN NOR AFFECTS THE FLOODPLAIN OR WETLAND, STOP AT THIS PC077, PROCEED TO BOTTOM, SIGN FORM 3. Total PW estimated cost of restoration (Check one) (1) r 0-49% of replacement cost (2)_ 50-9971 of replacement cost (3) 10071 of replacement cost (4) Not applicable (Example - Debris Disposal) 4. Has the project been structurally damaged by flooding before? _Yes _ No. N Yes., when . Has a flood insurance payment(s) ever been received? (BIHLDINGS ONLY) Yes No 5. Mark type of land use upstream and downstream (A) Pashue, Cropia d (Sparse development) (B) Foresttesef (Undeveloped) (C) Urban (Developed) (D) Not applicable (Example - Debris Disposal) 9. ReCormrnydatfaq (Check one) 1. Relocate outside base floodplain 2. Restore facilityfstructure with mitigation 3. Transfer function to another facility 4. Restore scoped work or cost 5. Restore facility/structure without mitigation A No action (disapprove project) 7. More Information required (explain) UPSTREAM DOWNSTREAM r A V Facility 2. Bldg./Structure 3. Non -Emergency Debris Disposal B 1. Yes X No STEP 1 ID 2 3 4 5 C 1 2 3 4 D Declared Disaster/ tnsurance Payment? 1, Yes 2. No 3. Dart know or WA NOTES: For each recommendation, except 3, 4, 5 and 6, complete and attach a Hazard Mitigation Proposal slowing the estimated work and costs. Submit signed reports with pw. Project Officer Ch4ieg 11 IN w&in Date 6,/iQ/Q4 Floodplain Review Form 6/102004 96 (THIS PAGE FOR REVIEWER USE ONLY) NOTE TO REVIEWER 11 the project Is outside the Goodway and coastal high hazard area, has not sustained prior stnucbural damages and total damages are less than 50% of replacernrd cost and less that $25,000, complete only steps 4, 5 & 8. For the Floodplain Number, fill in blocks A. 8, 1, C a R enter 'k' In block E, 2, 8, and 7; and "r or "5' In block 8, as appropriate 7. Justification for Floodway or Coastal High Hazard Area Location (BIckE) 8. ktitlal Notice Determination (a) Degree of Public Need: Esstentlal Useful Minimal (b) No. of Individual Affected: less than 100• 100 to 5,000; more than 5,000 (c) Potential for Controversy (d) Potential Impact RernlrfReolacenent Relocate No FEMA action Yes No Yes No Yes No 8. Are to following altemativnn feasible? (Base your drdslon on ire consldera0ons nstad pa/owj. (a) Engineering (c) Economic Aspects (e) Legal Constra(nts (b) Natural Environment (d) Social Concerns 1. Relocated outside the base floodplain 2. Restore facilityhtrucboe with mitigation 3. Transfer function to another facility 4. Reduce scope of work 5. Restore facilitytstnrchue without mitigation 8. No action (disapprove project) 7. Maintain or Improve social resources yes no 10. Circle below, the number of each feasible alternative and determine if each alternative will adverse impacts or not [indicate Yes (Y) or No (N)1 1. Minimize danger to lives 2. MIMmlze damages to facility 3. Minimize damages elsewhere 4. Reduce support of floodplain or wetland development 5. Maintain or improve economic resources 8. Maintain or improve social resources E Functionally dependent use Facility open space use Neither STEP 2 Cumulative. Individual STEP 3 1 2 3 4 5 8 7 STEP 485 11. Re-evaluate the alternatives. Insert the number of the ehosenprltema8ve from STEP 3 In the box. t none, enter "x" here and Indicate suspension In step 8 with err. 12 Final Notes Determdnaffon First check if any of the following apply: Crtical action PW greater than 3100,000 Repair is a substantial Improvement Previously damaged in a declared flooding disaster _ Located In Floodway or Coastal High Hazard Area An Individual first notice was issued Past flood insurance payments) 13. Reviewers Recommendation (Circle recommended afternative) / STEP STEP 7 1. None of the criteria apply (no final notice necessary) 2Cumulative Final notice necessary) 3. Individual Final Notice 4. Federal EIS Is required 112345871 STEP 8 FEMA 1188a'Floodpain Reviewer Date Floodplain Review Form 6/10/2004 • • 2aar-tfttov/ic,t l JAMES H. DAWSON 8 GREG MCDANIEL TITLE: FEMA 8 ADEM PROJECT OFFICERS FEMA Form 90-91, SEP 98 REPLACES ALL PREVIOUS EDITIONS. FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET O.M.B. No. 3067-0151 Expires Ape 30, 2001 PAPERWORK BURDEN Public reporting burden for this form is estimated to average instructions, searching existing data sources, gathering and You are not required to respond to this collection of information corner of the forms. Send comments regarding the accuracy Information Collections Management, Fcdcral Emergency Paperwork Reduction Protect (3067-0151). NOTE: Do not DISCLOSURE NOTICE 30 minutes. The burden estimate includes the time for reviewing maintaining the needed data, and completing and submitting the forms. unless a valid OMB control number is displayed in thc upper right of the burden estimate and any suggestions for reducing the burden to: Management Agency, 500 C Street, SW, Washington, DC 20472, send your completed form to this address. DECLARATION NO. FEMA- 1516 DR AR PROJECT NO. 800 FIPS NO. 143-23290-00 DATE June 14, 2004 CATEGORY B DAMAGED FACILITY WATER AND SEWER FACILITIES WORK COMPLETE AS OF: 6/14/04 100 % APPLICANT CITY OF FAYETTEVILLE, ARKANSAS COUNTY WASHINGTON LOCATION WATER AND SEWER, CITY WIDE LATITUDE N36.08128 LONGITUDE W94.08843 DAMAGE DESCRIPTION AND DIMENSIONS Severe storms and flooding of the declared disaster required protective measures at the Water and Sewer Plant and other locations, to prevent damages and to maintain operation at these facilities. These facilities are maintained and operated by a lull time' Contracted Work Force, Operations Management International (OMI). SCOPE OF WORK At the time of this inspection all work had been completed. LABOR © $3,493.95, Equipment @136.84, Materiagl $65.10 and Management Fee $72.07. NOTE: The site was visited and documented. This PW reflects the observation made and documented. All documented material is attached and/or on Ole with the applicant. The applicant understands it must be retained for at lease three (3) years. GENERAL COMMENT: 964 Docs the Scope of Work change the pe -disaster conditions at thc site? ■ Yes $2 No Special Considerations issues included? ■ Yes 2 No Hazard Mitigation proposal included? ■ Yes * No Is that insurance coverage on this facility? 0 Yes ® No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST 1 WORK COMPLETED / $0.00 2 9007 Labor 1.00 / LS $3,493.95 $3.493.95 3 9008 Equipment 1.00 / LS $136.84 5138.84 4 9009 Material 1.00 / LS $65.10 $65.10 5 9999 Management Fee 1.00 / LS $72.07 $72.07 / $0.00 / $0.00 / $0.00 / $0.00 :�-� / $0.00 r<^!&—o( _ T " cJ !4 eaMZ1 4adareettareicaSM TOTAL COST $3,767.96 JAMES H. DAWSON 8 GREG MCDANIEL TITLE: FEMA 8 ADEM PROJECT OFFICERS FEMA Form 90-91, SEP 98 REPLACES ALL PREVIOUS EDITIONS. • • FEDERAL EMERGENCY MANAGEMENT AGENCY SPECIAL CONSIDERATIONS QUESTIONS • 1, APPLICANT'S NAME CM OF FAYETTEVILLE, ARKANSAS 2. FIPS NUMBER 143-2329000 3. DATE 6/14104 N. PROJECT NME EMERGENCIES 5. LOCATION WATER AND SEWER PLANT tirin;�ni4 bp'O* ulF—;,fo,'r each 6 eari-'' 1. Does the damaged facility or item d work have krswance andlor n d an insurable risk? (o.g., bulldogs. egldpme t. yehic es, et.) 0 Yes 0 No 0 Unsure Comments 2. I the ,fanged facility IOMod within a floodplain or coastal high hazard arca, or does a have an impact on a floodplain or wetland? D Yes 0 No 0 Unsure Commoms 3, Is the damaged facility or tem d work located wilbin or adjacent Io a Coastal Banner Resource System Unit or an 001e1wise Protected Area? D Yos 0 No 0 Unsure Counne.4S 4. W3 the proposed facility repairsheconshootkm change the pre -disaster carddkn? (erg.. kaprin/, male)&, locadan, capacity. use or Mnc0an) O Yes ® No 0 Unsure Comments 5. Does the apptkard have a hazard mitigation proposal or would the applicant hte tectnkat assistance for a hazard mitigation proposal? O Yes 0 No 0 t)nswo Cowards 8. Is 9w damaged facility on the National Register of Historic Places or the state historic kabng? Is cider than 50 yearn? Are then more, similar buildings nea Mo site? O Yes 0 No D Unsure Cements 7. Are Mee any pristine a undWmhed areas on, or near, the project site? Ara Mere tame traps d forestland? O Yes 0 No 0 Unsure Comments 8. Are there any hazardous materials at or adjacent lo the damaged facitty anNa item d wort? O Yes El No D Unsure Comments 9. Are dere any other enNraaardalty or controversial issues associated with the damaged ta:tdy and/or item al wort? O Yes 0 No 0 Unsure Comments FEMA Ftxm 80-120, NOV 93 0 0 - h 4^ • E 2 ?: m O hg 6 O w O W O a z O w U o ✓ K z w • d' cC O 5 E f to N ✓ • Y w a' Ix 0 W F W cca W F W Z w0 IS V 1 PERIOD COVERING 04/21/04 to 05/04/04 r 0 CATEGORY W 0 0 chk O z a CC 0 5 0 m LL 0 O a ` n a 0 w 1- z 0 0 V 8 Water Sewer Division City of Fayetteville, AR c 0 y t 0 m 8 o ° 5 E cc hO LL CO d m Ycr 3 O t 3 0, LL O O O rn a c O 0 O w 0m COMMENTS -SCOPE H z 0 • • CONTRACTOR DATES WORKED 04/24 to 04/26 r 1 O D a 0 0 u.w m 5 1- H a 2 H N z Z W 0 0 0 0 U1 x O O 0 0 to w V O Z 0 0 0 0 ccw cc O a 0 etLL 0 w z CO 0 0 O CCCC 0 W O CD S S >- u. cr a w 1- Finance & Internal Services Director PAID 143-23290-o0 PwBoo • 1516 DR -AR Parts & Materials 0 0 O _0 0 A N M . _ __ --- op tuo �w — Truck 320 I 10155.68 (558.80 1 r e II — W n h N r W ^' N 2 t- 17nick 324 I 2155.28 1510.56 — — se n r A • Es p• are Wn 0 • 3• O • I D e • E p v w f jX. J N •-• r INC N - b n N 5416.051 540.81 _ 5918.23 5275.47 51 193.69 $35.34 $777.391 5233.221 $1,010.61 3.67 $71.02$21.31 592.3 $23 ._'--_ n A CO CO N - — —r- 'Work Description: (Monitoring the plant and adjusting equipment to handle the Increased flow to the WWTP. p 3; n DV 0 o to f vs !Work Description: "Responding to high water alarms and flooded stations. Uft station 19 Maily Wagnol 0 p I- x N 5385.431 5320.041 Hourly Rate M 518.35 526.671 LIR Station 919.988 S. Mallywagnon Road I Location: Wastawatar Treatment Plant • 1400 N. Fox Hunter Road p 4 A N e p on A ri 'I N n N_ A 0n id M 0 c4 M I p cr. ID A 1°i N Fayetteville. Arkansas 72701 I 1 1 I (Statement Date: June 10, 2004 i i 1 O C uy Ammons 1 1 1 1 1 1 1 IB Prolect Manager 1 1 1 1 1 1 x • - ITOTAL TIER ONE EMERGENCY COSTS DUE OM11 _ Operations Management International. Inc. 1430 North Fox Hunter Road I I n N-- n t 0 = N Lo 1-171 Davtd Loenneke 10.510 Michael Pa91 0 (m Samuel Palmer 1 1 21 ON d Total Eauloment 1 1 Total PittsI Rea. Hr. N— d ID (Management Fee I Du en Tran John Tenoe a Thom Vlnaon Location: FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET • 2004 f1oopi O.M.B. No. 3067-0151 Expires April 30, 2001 PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burdcn for this form is estimated to avenge 30 minutes. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the needed data, and completing and submitting the forms. You arc not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of the forms. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472,. Paperwork Reduction Projcct (3067-0151). NOTE: Do not send your completed form to this address DECLARATION NO. FEMA- 1516 -DR- AR PROJECT NO. 900 FIRS NO. 143-23290-00 DATE June 16, 2004 CATEGORY C DAMAGED FACILITY ROAD WORK COMPLETE AS OF: 6/16/04 0 5s APPLICANT CITY OF FAYETTEVILLE, ARKANSAS COUNTY WASHINGTON LOCATION SLEDGE MANAGEMENT SYSTEM (THE FARM) LATITUDE N36.08257 LONGITUDE W94.07419 DAMAGE DESCRIPTION AND DIMENSIONS Severe storms and flooding of the declared disaster flowing over the road caused damage to the Road base © 0.5'X12' X528' and Aggregate surface © 0.25X12'X2 640'. SCOPE OF WORK Place 0.5'X12'X528'=117.33CY of base material, distributed at badely damaged road sections and place 0.25'X12'x2,640'=293.33CY of Aggregate material on the damaged road. NOTE: The site was visited and documented. This PW reflects the observation made and documented. All documented material is attached and/or on file with the applicant. The applicant understands it must be retained for at lease three (3) years. GENERAL COMMENT: 964 Dots the Scope of Wort change the pre -disaster conditions at the site? Special Considaations issues included? Is there insurance coverage on this facility? ❑ Yes ® No ❑ Yes ® No Hazard Mitigation proposal included? ❑ Yes ® No ❑ Yes ® No FEMA Form 90-91, SEP 98 . DAWSON &GREG McDANIEL TITLE: FEMA & ADEM PROJECT OFFICERS REPLACES ALL PREVIOe3 EDITIONS. ...�_. Vw• ITEM CODE NARRAT1VE QUANTTTYAINIT UNIT PRICE COST 1 WORK TO BE COMPLETED / 30.00 2 3020 Base Material (Fill) 117.33 / CY $7.00 3821.31 3011 Aooregare Course 293.33 / CY $11.00 33,226.83 / $0.00 / $0.00 / $0.00 / $0.00 / $0.00 f l 30.00 1 di /' 30.00 ;aVt^^ .-. g tmta - g.�;;LL�����;;,,�•(9 ,�� 7 r _ +Fti!/► s • ,t+n/res roti niteedi e2 TOTAL COST $4 047.94 ....._ ........... FEMA Form 90-91, SEP 98 . DAWSON &GREG McDANIEL TITLE: FEMA & ADEM PROJECT OFFICERS REPLACES ALL PREVIOe3 EDITIONS. • FEDERAL EMERGENCY MANAGEMENT AGENCY SPECIAL CONSIDERATIONS QUESTIONS • 1. APPLICANT'S NAME CRY OF FAYETTEVRLE, ARKANSAS 2. FIPS NUMBER 11}7329000 3. DATE 6/141D4 4. PROJECT NMS ROAD 5. LOCATION SLEDGE MANAGEMENT SYSTEM (THE FARM) r1 ,V FgrRI IMlBtbO;. ll0tbut-m{OF@J,C11 p►Oje(a 1. Does the damaged facility or item ol work have insurance and/or Is It an Insurable risk? (e.p . buildups, equipment, vehicles, et) O Yes 0 No 0 Unsure Comments 2. Is the damaged facility located within a Ooodplaln or coastal high hazard area, a docs a have an Impact on a floodplain a wetland? O Yes 0 No 0 Unsay Commons 3. Is the damaged facility a item of work located vete, or adjacent too Coastal Barrier Resource System Unit a an Otherwise Protected Area? 0 Yes ®Ho 0 Unsure Comments 4. We the proposed facility repairshemrW nit oo charge the pre -disaster condition? (0.0, footprint. medal, location, capacity, use or function) O Yes 0 No O Unsure Comments S. Does the applicant hart a hazard mitigation proposal a world the applicant like technical assistance dor a hazard mitigation pmposaf? O Yes ® No 0 Unsure Commits 6. Is the damaged facility on the National Register al FO orfs Places or the state historic listing? ts it older than 50 yeas? Ate there more *near Imre qs near the see? O res 0 No 0 Unsure Comments 7. Are there any pristine a undisturbed areas on, or new, the project site? Ne there huge bath of forestand? O Yes 0 No O Unsure Comments 8. Are there any hazardous moledab al a adjacent to the damaged facility end/of item el work? O Yes 0 N 0 Unsure Continents 9. Are there any other environmentally or controversial issues associated with the damaged facility and/or Nem a work? O Yes @ No 0 Unsure Commodes FEMA Fain 90-120, NOV 98 PIES