HomeMy WebLinkAbout181-04 RESOLUTIONspy of Fayetteville, Arkansas
MI Budget Adjustment Form
Budget Year
2004
Department: Operations
Division: Solid Waste & Recycling
Program: Composting
Date Requested
10/26/2004
Adjustment Number
Project or Item Requested:
$17,080 is requested in Motor Pool and $39,920 in
Replacement Charges.
Project or Item Deleted:
None.
Justification of this Increase:
Authorization should have been a part of initial Council
purchase authorization
Justification of this Decrease:
The equipment has been received and paid for. 2004
motor pool related expenses should have been a part of
this initial Council authorization of 2003 CIP project
Increase Budget (Decrease Revenue)
Account Name Account Number Amount - Project Number
Motor pool charges
Replacement charges
5500 5070 5331 00 17,080
5500 5070 5331 01 39,920
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Vehicles and equipment
5500 5070 5802 00 57,000 04021 1
Approval Signatures
Requested By Date
/J 4...6 c/_
udget Manager Date
epartm t Director Jo -D t -0/
F
1
e & Internal Services Director
Date
O
tate
Budget Office Use Only
Type: A 13 C lJ E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 181-05
w/budget adjustment
Document
1
10/29/04
memo to mayor & City Council
2
draft resolution
3
staff review form
4
11/23/04
memo to Gary Dumas
5
6
7
8
9
10
11
12
13
14
15
16
NOTES:
2�s
• • /77//g/
City Council Agenda Item /8/
VIII fes ` Ega/p/eilil
Ada Thetis
To: Mayor and City Council
From: Gary Dumas
Date: October 29th, 2004
Subject: A Resolution Approving Budget Adjustments For Solid Waste Motor Pool
Recommendation: Approve resolution to allow Solid Waste and Recycling to utilize
funds in the Compost Row Turner CIP to cover expenses in fleet motor pool, replacement
and overhead charges.
Background: A new Compost Row Turner was recently purchased to replace older
inadequate equipment. This was a specific Capital Improvement Project which was
initially budgeted but not purchased in 2003. The new equipment is more complex and
expensive than the original composting equipment and as a result has a greater Motor
Pool related expense. Since the new equipment was initially budgeted for purchase in
2003, but then not authorized, the Motor Pool and related expenses were not included in
the 2004 budget. When the City Council initially authorized the equipment to be
purchased earlier this year, that authorization should have included a transfer from the
CIP account to an operational account for the additional Motor Pool related expenses
which would be incurred for the remainder of the year. These charges will be included in
the operating budget for 2005. The following expense will be incurred for 2004: Motor
pool -- $16,175; Replacement charges-- $39,920; and Shop Overhead -- $489.
Discussion: This action will authorize the use of funds for appropriate Motor Pool and
related charges for this equipment. This authorization should have been a part of the
initial authorization to purchase the equipment.
Budget Impact: No financial impact.
1 of 1 10/26/2004 1:41:07 PM
• •
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT
TRANSFERRING $57,000.00 FROM THE VEHICLES AND
EQUIPMENT ACCOUNT, OF WHICH $17,080.00 IS TO BE
TRANSFERRED TO THE MOTOR POOL ACCOUNT, AND
$39,920.00 IS TO BE TRANSFERRED TO THE REPLACEMENT
CHARGES ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment transferring $57,000.00 from -the e poles
and Equipment Account, of which $17,080.00 is to be transr d4o't e Motor
Pool Account, and $39,920.00 is to be transferred to the ep�a ement Charges
Account.
PASSED and APPROVED this 16th day of\November 2
APPROV# •
DRA SMITH, City Clerk
AN COODY, Mayor
2
• •
STAFF REVIEW FORM - NON-FINANCIAL OBLIGATION
X AGENDA REQUEST
For the Fayetteville City Council Meeting of: November 16th, 2004
FROM:
Brian Pugh Solid Waste and Recycling Operations
Name
Division Department
ACTION REQUIRED: A Resolution Approving Budget Adjustments For Solid Waste Motor Pool
SUMMARY EXPLANATION:
Request to provide authorization to utilize Compost Row Turner CIP funds for assocated motor pool related expenses
STAFF RECOMMENDATION:
Division Head Date
City Atto ey
G✓L4��� U
D
Received in Mayor's Office
7 I
0 -Z6-o4 Cross Reference:
Department Director Date
Finance S Internal Services Dir.
Previous Ord/Res#:
Date Orig. Contract Date:
Ch' 3Pi0 % ini _ rative Office
Date
ayor
Date
Orig. Contract Number:
New Item: Yes
No
T•ette.1fle
ARKANSAS
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: (479) 718-7695
city_clerk@ci.fayetteville.ar.us
DEPARTMENTAL CORRESPONDENCE
To:
From:
Date:
Re:
Gary Dumas
Operations Director
Clarice Buffalohead-Pearman.l�'
City Clerk Division
November 23, 2004
Res. No. 181-04
The City Council passed the above resolution, November 16, 2004, approving budget
adjustment transferring funds to the replacement charges account. I have attached a copy of
the resolution and budget adjustment for this item.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the clerk's office know. Thanks.
/cbp
attachments
cc Internal Auditor
Barbara Fell, Budget & Research
RESOLUTION NO. 181-04
A RESOLUTION APPROVING A BUDGET ADJUSTMENT
TRANSFERRING $57,000.00 FROM THE VEHICLES AND
EQUIPMENT ACCOUNT, OF WHICH $17,080.00 IS TO BE
TRANSFERRED TO THE MOTOR POOL ACCOUNT, AND
$39,920.00 IS TO BE TRANSFERRED TO THE REPLACEMENT
CHARGES ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment transferring $57,000.00 from the Vehicles
and Equipment Account, of which $17,080.00 is to be transferred to the Motor
Pool Account, and $39,920.00 is to be transferred to the Replacement Charges
Account.
PASSED and APPROVED this 16th day of November 2004.
ATTEST.
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go-: By:
:FAYETTEVILLE; ii
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By: /01/144•4-0 MAA00
SONDRA SMITH, City Clerk