HomeMy WebLinkAbout179-04 RESOLUTION•
RESOLUTION NO.17 9-04
A RESOLUTION TO ACCEPT THE LOW BID OF
$24,271.00 FROM TENCARVA MACHINERY
COMPANY FOR TWO NEW DRY -PIT SUBMERSIBLE
WASTEWATER PUMPS AT LIFT STATION #14 AND
APPROVAL OF A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the low bid of $24,271.00 from TENCARVA Machinery Company for two new
dry -pit submersible wastewater pumps at lift station #14 and approval of a budget
adjustment attached as Exhibit A.
PASSED and APPROVED this 16th day of November, 2004.
ATTEST:
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SONDRA SMITH, City Clerk
By:
APPROVED:
DA COODY, Mayor
"ICH y of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Water & Wastewater
Division: Wastewater Treatment
Program: Wastewater Treatment Plant Capital
Date Requested
Adjustment Number
Project or Item Requested:
$28,040 is requested in the Plant Pumps and Equipment
WWTP capital project.
$17,547 is requested in the Upgrade/Replace Lift
Stations - WWTP capital project.
Project or Item Deleted:
$28,040 is proposed from the WWTP Building
Improvements capital project.
$2,683 is proposed from the Computer System Upgrades -
WWTP capital project.
$14,864 is proposed from the Testing Equipment - WWTP
capital project.
Justification of this Increase:
Funds are being moved between projects to meet higher
priority needs in the system.
Justification of this Decrease:
There are no immediate uses for these funds in the' above
projects. Higher priority needs must be met first.
c
Account Name
Plant equipment maint
Plant equipment maint
Account Name
Building & grounds maint
Minor equipment
Minor equipment
Increase Budget (Decrease Revenue)
Account Number
5400 5800
5400 5800
Amount Project Number
5414 00 28,040 02069 1
5414 00 17,547 02068
Decrease Budget (Increase Revenue)
Account Number
5400 5800 5400
5400 5800 5210
5400 5800 5210
Amount
Project Number
00 28,040 02032 1
00 2,683 02071 1
00 14,864 02070 1
Approval Signatures
Requested By
Date
Budge anage Date
71.9 -Of
Depar e t Director Date
Finance & Internal Services Director
Mayor
Date
Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 179-04
w/budget adjustment
Document
1
10/29/04
memo to mayor & City Council
2
draft resolution
3
copy of
bid tabulations
4
copy of
Invitation to Bid
5
copy of Tencarva proposal
6
copy of purchase requisition
7
Staff Review Form
8
memo to Greg Boettcher
9
10
11
12
13
14
15
16
NOTES:
1
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City Council Meeting of November 16, 2004 <C/ -851
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Hugh Earnest From: Greg Boettcher l�r�
Chief Administrative Officer Water/Wastewater Di ctor
Date: October 29, 2004 .
Subject: Resolution authorizing purchase of replacement wastewater pumping equipment
from Tencarva Machinery Company for Lift Station 14 at the Fayetteville Industrial
Park and approves a Budget Adjustment transferring capital funds between accounts.
The funds for this purchase will be secured from the Upgrade /Replace Lift Stations
Account.
RECOMMENDATION
Fayetteville City Administration recommends approval of a resolution authorizing the purchase
of two new pumps from Tencarva Machinery Company for $24,371.00. This purchase relates to
the furnishing and installing of two new dry -pit submersible wastewater pumps at Lift Station
Number 14 in the Fayettevile Industrial Park. Also included is a Budget Adjustment to transfer
residual fiscal year 2004 capital fund balances into the proper accounts enabling priority
improvments to be completed.
BACKGROUND
Lift Station Number 14's pumping units have been in service for a large number of years, have
been rebuilt several times, have an outdated equipment design and have reached the end of their
service lives. With the planned addition of backup electric power under the wastewater
improvement project, the installation of the new pumps proposed herein will render this facility
adequate for the forseeable future.
DISCUSSION
This work was advertised with sealed bids being opened on October 28, 2004, the four bids being
ranked in descending order as follows:
Schupe and Associates $31,454.00
Jack Tyler Engineering $29,186.31
Pumps and Power Company $28,015.00
Tencarva Machinery Company $24,371.00
Review of the bid finds the prices to be competitive and the expenditure justified, the equipment
proposed by Tencarva Machinery Company meeting specifications (attached) . The funding for
this activity will be secured from the 2004 wastewater treatment program capital account for
Upgrade/Replace Lift Stations.
BUDGET IMPACT
The approval of the resolution will have no adverse budget impact; the wastewater treatment
plant capital budget for 2004 enables completion of the proposed improvements.
• •
RESOLUTION NO.
A RESOLUTION TO ACCEPT THE LOW BID OF
$24,271.00 FROM TENCARVA MACHINERY
COMPANY FOR TWO NEW DRY -PIT SUBMERSIBLE
WASTEWATER PUMPS AT LIFT STATION #14 AND
APPROVAL OF A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the low bid of $24,271.00 from TENCARVA Machinery Company for two new
dry -pit submersible wastewater pumps at lift station #14 and approval of a budget
adjustment attached as Exhibit A.
PASSED and APPROVED this 16th day of November, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
By: p
DAN COODY, Mayor
CITY OF FAYETTEVILLE
113 W. Mountain St.
Fayetteville, AR 72701
Bid # 04-84
INVITATION TO BID
DATE ISSUED: October 12, 2004
DATE & TIME OF OPENING: October 27, 2004 2:30 P.M.
BUYER: Peggy Vice, Purchasing Manager, Room 306 - (479) 575-8289
F.O.B. Fayetteville, AR
SPECIFICATION for DRY PIT SUBMERSIBLE PUMPS
I-1. INTRODUCTION
This specification concerns the replacement of two existing vertically coupled centrifugal
pumps with submersible units in a dry -pit application.
1-2. DEFINITIONS
Wherever used in this specification, the following terms shall be understood to have the
following definitions:
"Owner" shall mean the City of Fayetteville, Arkansas, or its authorized agent.
"Supplier shall mean the individual, partnership, or corporation, whose bid to
supply the items an work specified herein has been accepted by the Owner.
"Supplier shall also encompass any employee, partner, consultant, or
subcontractor, to the winning bidder.
"Work" shall mean the fumishing of all necessary equipment, ancillary items, and -
services required herein.
1-3. PRE -APPROVED MANUFACTURERS
Only pumps manufactured by Flygt, Yeomans, or KSB shall be considered compliant with
this specification. No other equipment manufacturer shall be considered.
1-4. PRE-BID CONFERENCE
A pre-bid conference is schedu or 25 October2004please call Stan Williams for the
exact time. The purpose of this rence is to afford all prospective bidders the
opportunity to pose any questions concerning this specification, the operating conditions
(physical and hydraulic) to be experienced by the pumps, or any other aspect of this
project. This conference shall also include a site visit of the lift station during which time
• •
prospective bidders shall be allowed to inspect, measure photograph, note, or otherwise
document and determine the extent of the services and ancillary items necessary to
facilitate successful installation of the pumps.
Attendance at the pre-bid conference is required of all prospective bidders, either
the pump manufacturer of its authorized representative. Failure to attend the
conference will disqualify an otherwise compliant bid.
1-5. LOCATION or WORK and SERVICES
All work and services required under this specification shall occur at and be specifically
designed for the sewage lift station owned by the City of Fayetteville, Arkansas, generally
known as Lift Station #14 or as the Industrial Park Lift Station. The physical address of
the station is:
1820 S Armstrong Road
Fayetteville Arkansas
1-6. OWNERSHIP and DELIVERY of SUPPLIED MATERIALS
Materials and equipment supplied under this specification shall remain the property of the
Supplier until delivery to the Owner. All such material and equipment will only be
accepted as a single delivery to the following address between the hours of 9:OOAM and
3:30PM local time:
Paul R. Noland WWTF
1400 N. Foxhunter Road
Fayetteville, AR 72701.
Partial deliveries will not be accepted.
1-7. TERMS and CONDITIONS
The Owner's standard purchasing terms and conditions shall apply to the Work specified
herein.
1-8. SCOPE of WORK and SERVICES
This specification concerns the supply of two (2) submersible pumps capable of
warranted operation in a dry -pit application. It also includes the supplying of all ancillary
piping, spool pieces, gaskets, flange bolts, stands, and brackets to effect installation to
the existing suction and discharge manifolds. Factory authorized startup assistance is
also required under this specification. Physical and electrical installation of the pump and
all ancillary appurtenances will be the responsibility of the Owner. All submitted bids
shall include the following submittal information:
A certification of the warranty and statement of extended warranty if the
manufacturers standard warranty is of less duration than that required
herein,
A detailed list of items to be supplied under the bid,
A detailed set of installation instructions including a contact name and
telephone number for technical support during the installation,
Drawings indicating the intended location of installation of all ancillary
items,
• •
A suggested acceptance test plan,
A factory certified performance curve for each pump,
and, a statement attesting to the intent to supply startup assistance.
1-9. DEMOLITION and CONSTRUCTION DEBRIS
Removal and proper disposal of all non -hazardous debris and discarded items shall be
the responsibility of the Owner. Should the Supplier's equipment be delivered with any
hazardous material which is discarded during or following installation, removal and proper
disposal of the hazardous material will be the responsibility of the Supplier. Such
materials include petroleum distillates in quantities exceeding one (1) gallon, organic
solvents in any quantity, heavy metals including lead, mercury, cadmium, or zinc.
Declaration of a material as hazardous shall remain the sole discretion of the Owner.
E-1. PUMP SPECIFICATION
The pumps required herein shall be Flygt CT3201.638 or equivalent. The specific
hydraulic operating point required is 1500 gpm at 41' TDH. The pumps shall exhibit the
following general characteristics:
Delivered operating voltage:
Rotation speed:
Maximum electrical input power:
Length of supplied electrical cords:
Impeller type:
Discharge port diameter:
Warranty:
E-2. ANCILLARY ITEMS
230V, 3 phase
1760 rpm
25 kW
15 feet
2 vane, non clog
4" minimum
2 year, non prorated, parts and
labor to repair.
Spool pieces, adapters, flanges, and all other required ancillary items shall be of the
same type and grade as those to be replaced. Where items are required and do not
replace existing like function items, only those approved by the American Water Works
Association shall be allowed.
In reference to the physical connection to the existing discharge manifold, only increasing
diameter pipe components and valves will be allowed If connection of the discharge
flange of the pump to any existing discharge piping component would result in a reduction
of pipe diameter that item shall be supplied for replacement under this specification.
Supplied bolts and like fasteners shall be ASTM grade 8.
The Supplier will be responsible for rectifying any alignment or connection issues with his
supplied ancillary items. It is the intent of this specification that the Supplier provide
whatever value added design services necessary for the Owner to easily install and
connect the pumps to the existing suction and discharge manifolds.
E-3. STARTUP ASSISTANCE
The supplier shall allow a period on two calendar weeks for installation of the pumps.
The calendar month will begin on the next business day following delivery. The Owner
will notify the Supplier of its required startup date and keep the Supplier apprised of
installation progress. It shall be the responsibility of the Supplier to accommodate the
Owner's startup date within the installation period.
• •
} E-4. ACCEPTANCE
At a minimum, a verification that the supplied pumps are operating a point on the
supplied pump curves Electrical input shall be measured and compared against the
empirically determined operating point to verify proper mechanical operation of the pump
and motor system.
The Bidder understands the Owner reserves the right to reject any or all bids and to
waive formalities deemed to be in the City's best interest.
Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty
(60) calendar days after the scheduled closing time for receiving bids.
COMPANY NAME E�%GA�vf3 /v'/fi!ff/NE,eY
CONTACT PERSON
TITLE
ADDRESS
TELEPHONE
E -Mail
�7ive--iv/cE,d4e2GE2
SACe"S Lic1G/i✓EE2
7/00. Ss oceme S
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SF.et9.v,te-Ali3g, sae ,Q ,/F�vc r -e viv : Co. -1
SIGNATURE:
�w
ger �l��ft'J �yJ
All inclusive bids must be submitted no later than Oct. 27th, 2004 at or before 2:30 PM,
to the City of Fayetteville, Purchasing Office, Room 306, 113 West Mountain Street,
Fayetteville, Arkansas, 72701 in a sealed envelope marked "'Bid 04-83 Submersible
Pumps". Each bidder will be required to meet or exceed the specifications. Any
deviation must be noted with specifications attached to bid. Questions should be
directed to Stanley Williams OMI Construction Coordinator 1400 N. Fox Hunter Rd,
Fayetteville, AR 72701. Phone: (479)443-3292, Fax (479)443-5613, Cell (479) 530-2074
Telephone
(479) 872-8642
Fax (479) 927-9453
October 27, 2004
Purchasing Department
City of Fayetteville
Fayetteville, AR 72701
•
CARVA
MACHINERY COMPANY
SERVING INDUSTRY SINCE 1978
Mailing Address
P.O. Box 6324
Springdale, AR 72766-0324
Subject: Submersible Pumps BID #04-83
Dear Purchasing Department:
Shipping Address
1106 Shaver St.
Springdale, AR 72762
Page 1 of 2
We thank you for your interest in TENCARVA Machinery and the opportunity to
submit this bid. For the application for City of Fayetteville, Armstrong Street
Station we offer the following:
Two (2) Yeomans/Chicago Pump Company Model 2235 CP6154 Non -Clog Wet/Dry
Pit Pumps Featuring:
• 8" inlet and 6" outlet
• Passes a 4" solid
• Cast Iron Casing and Impeller, Suction Cover, and suction elbow
• Fabricated Steel Pump Support, 25 HP Submersible Cast Iron Motor, 1180
rpm, 1.15 Service Factor, Thermal Protection (Winding Thermostats),
230/3phase/
• Jacketed cooling system utilizing isolated heat transfer fluid
• Permanently Lubricated Bearings designed for minimum 50,000 hours B-10
Life
• Moisture Detection sensors
• Class F insulation
• Tandem Mechanical Seals SC vs. SC lower/Hardened Stainless vs. Carbon
Graphite Upper)
• 25 feet of Power cable
• Freight charges to first destination
• All necessary spool pieces, reducers and offsets, flanges, gaskets, bolts and
nuts necessary to mate to your existing piping are included
Total Price for two pumps and accessories: $24,371
Chattanooga, TN • Johnson City, TN • Knoxville, TN • Memphis, TN • Nashville, TN • Arden/eville, NC • Charlotte, NC
Greensboro, NC • Greenville, NC • Wilmington,NC • Charleston, SC • Columbia, SC • Greer/Greenville, SC • Chesapeake/Norfolk, VA
Richmond. VA • Salem/Roanoke, VA • Hanover/Baltimore, MD • Jackson, MS • Springdale, AR • Little Rock, AR
tENCARVA �
MACHINERY COMPANY
(Submersible Pumps BID #04-83 page 2.)
Note 1: Items not included in this Bid: Control Panel, Installation, wiring and
taxes.
Note 2: Pump warrantee requires an approved seal fail alarm circuit and
over temperature shutdown for each pump.
FOB Aurora, IL freight included, Delivery 10 weeks
Option: Duplex Control Panel: Pump control/liquid level control provided within a
NEMA 1 enclosure. Controls will include the following standard features:
thermal -magnetic motor branch circuit breakers, across the line magnetic motor
starters with overload protection on all phases, panel corrosion inhibitor, Tilt
Float Switches, high water alarm circuit, lead pump/lag pump alternator, Seal fail
alarm pump #1 and #2, elapsed time indicators, pump run lights, alarm silence
switch, motor overload resetters, pump sequence selector switch, dry contacts
wired to terminal blocks for high water alarm, and high pump temperature
shutdown pump #1 and #2.
Total price for Control Panel option: $9,062
FOB Fayetteville, AR, Allow 4 weeks for Delivery
We appreciate your allowing us to bid this item and look forward to working with
you in the future.
Sincerely,
P ``014
Steve Frankenberger, P E
Tencarva Machinery
Tencarva Machinery
Selection list: Armstrong b .ufs
Search Criteria:
Flow: 1500 US gpm
lead: 41 ft
i olerance: --- % of head
Fluid: Water
Temperature: 60 °F
SG: 1
Viscosity: 1.105 cP
Vapor pressure: 0.2563 psi a
Atm pressure: 14.7 psi a
NPSHa: --- ft
Advanced Criteria:
Preferred Operating Area: ---
Secondary Operating Point: ---
Max temperature: --- °F
Max suction pressure: --- psi g
Max sphere size: --- in
Max power: --- bhp
Max suction specific speed: --- (Nss)
Min trim: --- % of max diameter
Min head rise: --- % to shutoff
Curve Corrections: none
--- Data Point ----
Flow: 1500 US gpm
Head: 41.9 ft
Eff: 71%
Power: 22.1 bhp
NPSHr: 12.1 ft
-- Design Curve --
Shutoff Head: 69.2 ft
Shutoff dP: 29.9 psi
Min Flow: --- US gpm
BEP: 71% eff
@ 1395 US gpm
-- Max Curve --
Max Pwr: 60 bhp
@ 3198 US gpm
'umpfinderPlus vers 7.1
ft
100
80
60
40
20
0
15"
12.125"
11' _
N
P
S
H
r
20
0
• PUMP DATA SHEET
Chicago Pump, Aurora, IL
50
0 6
0
•
10/27/04
Catalog: 2235 Subm Dry Pit Solids Handling 601-z vers 1
Pump: CP6154
Type: 2235
Synch speed: 1200 rpm
Speed: 1160 rpm
Dia: 12.125 in
Curve no.: 40385
Specific Speeds
Ns: --- Nss: ---
Dimensions:
Suction: 8 in Discharge: 6 in
Pump Limits:
Temperature: 104 °F
Pressure: 115 psi g
Sphere size: 4 in
Power: --- bhp
Motor: 25 hp
Speed: 1200
Frame: 320
Standard: YCC
Enclosure: TENV
Sizing criteria sized by user
7
•
80
•
80
7
70
60
50
40 b
h
p
- 20
US gpm
500
1000
1500
2000 2500
3000
Pump note: FOR TEMP. ABOVE 104 DEG. F (40 DEG C) REFER TO FACTORY FOR ASSISTANCE.
Tencarva Machinery
City of Fayetteville
Armstron Lift Station
Selection list: ---
Jormance
Flo%
US gpm
1800
1500
1200
900
600
Evaluation:
Speed
rpm
1160
1160
1160
1160
1160
PumpfinderPlus vers 7.1
Head
ft
34.9
41.9
48.1
54.1
60
•
Pump Power
%eff bhp
69 23
71 22.1
71 20.3
68 18
56 16.1
PUMP DATA SHEET
Chicago Pump, Aurora, IL
NPSHr
ft
13.7
12.1
10.9
10.1
10
•
10/25/04
Catalog: 2235 Subm Dry Pit Solids Handling 60Hz vers 1
Pump: CP6154
Motor Motor
%eff kW
Hrs/yr Cost
/kWh
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
RAvised 6/17/03
penal Instructions:
Please use RMT2 address
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Fob Point:
Subtotal: $24,371.00
Tax: 81,543.51
Total: 825,914.51
IProject/Subproject #
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X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF IFIEW FORM - FINANCIAL OBLIGATIO.
For the Fayetteville City Council Meeting of: November 16, 2004
FROM:
Greg Boettcher
Name
Water & Wastewater Wastewater Treatment Plant
Division Department
ACTION REQUIRED: Resolution authorizing purchase of replacement wastewater pumping equipment from
Tencarva Machinery Company for Lift Station 14 at the Fayetteville Industrial Park and approves a Budget
Adjustment transferring capital funds between accounts. The funds for this purchase will be secured from the
Upgrade /Replace Lift Stations Account.
COST TO CITY:
$24,371.00 $ 205,374.00 Upgrade/Replace Lift Stations
Cost of this request
Category/Project Budget Program Category / Project Name
5400-5800-5414-00 $
Account Number
Project Number
112,033.02 Wastewater Treatment Improvements
Funds Used to Date Program / Project Category Name
$
93,340.98 Water & Sewer
Remaining Balance Fund Name
BUDGET REVIEW:
Budgeted Item X Budget Adjustment Attached
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting Mana
r
•
er
Date
/o--z9-ay
Internal Auditor Date
City Attorney Date Purchasing Manager Date
STAFF RECOMMENDATION:
Division Head
41
Depainent Director
Finance & Internal Services Dir.
"L/ /aguiti
41,,,,
/,„„
inistrative Officer
Ma
or
I
Date
/0-Zrare
Date
Date
0-Z9_o9
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Staff Review Form - Page 2
Date
Yes No
Taretili
•
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: (479) 718-7695
city_clerk@clfayetteville.ar.us
DEPARTMENTAL CORRESPONDENCE
To:
From:
Date:
Re:
Greg Boettcher
Water/Wastewater Director
Clarice Buffalohead-Pearman
City Clerk Division
November 23, 2004
Res. No. 179-04
The City Council passed the above resolution, November 16, 2004, awarding Bid No. 04-84 to
Tencarva Machinery Company. I have attached a copy of the resolution and budget adjustment
for this item.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the clerk's office know. Thanks.
/cbp
attachments
cc: Internal Auditor
Barbara Fell, Budget & Research