HomeMy WebLinkAbout178-04 RESOLUTION•
RESOLUTION NO. 178-04
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO
TRANSFER $45,000.00 FROM THE WATER AND SEWER FUND
BALANCE TO THE WASTEWATER TREATMENT PLANT
UTILITY COSTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
Approves a Budget Adjustment (attached as Exhibit A) to transfer $45,000.00 from the
Water and Sewer Fund Balance to the Wastewater Treatment Plant Utility Costs.
PASSED and APPROVED this 16th day of November, 2004.
ATTEST:
By: 04A44-4-/
SO
�j)/►n�
SO`NDRA SMITH, City Clerk
By:
APPROVED:
D COODY, Mayor
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Water & Wastewater
Division: Wastewater Treatment
Program:. Wastewater Treatment Plant
Date Requested
11/16/2004
Adjustment Number
Project or Bern Requested:
$45,000 is requested in the utility account.
Project or Item Deleted:
$45,000 will be from the Use of Fund Balance.
Justification of this Increase:
Actual costs exceed predicted values due to changes in
various factors that could not be defined at the time of
2004 budget development.
Justification'of this Decrease:
Sufficient funding remains to comply with City policies.
Account Name
Increase Budget (Decrease Revenue)
Account Number
Utilities
Account Name
Use of fund. balance
5400 5100 5310 00
Amount
45,000
Decrease Budget (Increase Revenue)
Account Number Amount
5400' 0940 4999 99
45,000
. Project Number
Project Number
Approval Signatures
Requested By
Budget Manager
Depa m; tDirector
Finance & Intern
Mayor
Air
rctor
, . :yam
Date
Date
/D2?
Date
DAte
Date
Budget Office Use Only
Type: A B
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
C D
Initial
Initial
Initial
Date
Date
Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 178-04
w/budget adjustment
Document
NOTES:
1
10/29/04
memo to mayor & City Council
2
draft resolution
3
Staff Review Form
4
memo to Greg Boettcher
5
6
7
8
9
10
11
12
13
14
15
16
NOTES:
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78
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City Council Meeting of December 7, 2004,-nct fie?
CITY COUNCIL AGENDA MEMO
To:
Thru: Hugh Earnest From: Greg Boettcher
Chief Administrative Officer Water/Wastewater Director
Mayor and City Council
Date: October 29, 2004
Subject:
Resolution authorizing Budget Adjustment to cover increased cost of potable water
for the Noland Wastewater Treatment Plant. Water and Sewer Fund Balance will be
used to cover the increased utility costs for this program.
RECOMMENDATION
Fayetteville City Administration recommends approval of a Budget Adjustment to transfer
$45,000.00 from Water and Sewer Fund Balance to the Wastewater Treatment Plant Utility Costs
Account.
BACKGROUND
In the middle of 2003, Fayetteville ceased land application of wastewater sludge, installing a belt
filer press to dewater the sludge for landfilling. This new processing equipment requires a steady
flow of water to clean the porous belts, the increased consumption being for only a portion of the
year and did not impact the forecasts developed in August of 2003 for the 2004 budget.
Furthermore, information regarding Fayetteville's water rate increase was not available for
factoring into the 2004 budget predictions. These financial shortfalls were compounded by a
large leak in the Noland Plant's yard piping system which did not surface, resulting in substantial
increases in water consuption before the problem was known. After extensive investigations and
exploratory excavations one area of the yard piping was deemed responsible for the losses and
has been isolated to contain the losses. As a result of these various factors, the expense
predictions for the wastewater utility costs were underestimated and necessitate a Budget
Adjustment to transfer funds to cover costs for the remainder of 2004.
DISCUSSION
The 2004 budget preparation did not have sufficient data to recognize the changes in water
consumption, did not have information on the water rate change and could not have anticipated
the large yard piping leak in 2004. These factors have combined to create a shortfall that requires
the Budget Adjustment. The 2005 budget for the Wastewater Treatment Plant Program, Utility
Costs Account has captured these changes and will provide sufficient funding for such expenses.
BUDGET IMPACT
The Budget Adjustment will use Water and Sewer Fund Balance to provide necessary resources
for the Noland Wastewater Plant's potable water costs in 2004.
RESOLUTION NO.
•
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO
TRANSFER $45,000.00 FROM THE WATER AND SEWER FUND
BALANCE TO THE WASTEWATER TREATMENT PLANT
UTILITY COSTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
Approves a Budget Adjustment (attached as Exhibit A) to transfer $45,000.00 from the
Water and Sewer Fund Balance to the Wastewater Treatment Plant Utility Costs.
PASSED and APPROVED this 16th day of November, 2004.
APPROVED:
NF1
By:
DAN OODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF IWIEW FORM - FINANCIAL OBLIGATIO.
For the Fayetteville City Council Meeting of:
ettoofiti
FROM:
Greg Boettcher
Name
Water & Wastewater Water and Wastewater
Division Department
ACTION REQUIRED: Fayetteville City Administration recommends approval of a Budget Adjustment to transfer
$45,000.00 from Water and Sewer Fund Balance to the Wastewater Treatment Plant Utility Costs Account.
COST TO CITY:
$45,000.00 $
Cost of this request
5400.0940.4999.99
Account Number
Project Number
Plant Utility Costs (5400.5300.5310)
Category/Project Budget Program Category / Project Name
$ - Use of Fund Reserves
Funds Used to Date Program / Project Category Name
$ - Water and Sewer
Remaining Balance Fund Name
BUDGET REVIEW:
Budgeted Item X Budget Adjustment Attached
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manger
City Attorney
Date
I/- /-0`/
'Date
Internal Auditor Date
Purchasing Manager Date
STAFF RECOMMENDATION:
Divisi
Date
Departfrent Director Date
Finance & Internal Servic
4
AI Aid
IlA,
h
Dir.
dministrative Officer
Mayor
Date
/1-1-oy
/ Date
Date
Received in Mayor's Office
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
Staff Review Form - Page 2
I
•
Sagle
•
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: (479) 718-7695
city_clerk@cilayetteville.ar.us
DEPARTMENTAL CORRESPONDENCE
To:
From:
Date:
Re:
Greg Boettcher
Water/Wastewater Director
Clarice Buffalohead-PearmanM
City Clerk Division
November 23, 2004
Res. No. 178-04
The City Council passed the above resolution, November 16, 2004, approving budget
adjustment for the WWTP. I have attached a copy of the resolution and budget adjustment for
this item.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the clerk's office know. Thanks.
/Op
attachments
cc Internal Auditor
Barbara Fell, Budget & Research
•