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Home My WebLink About176-04 RESOLUTION1✓ NAME OF FILE: CROSS REFERENCE: Item # Date :• Resolution No. 176-04 Document • 1 09/30/04 memo to mayor & City Council 2 draft resolution 3 copy of Invitation to Bid 4 copy of Invitation to Bid 5 Staff Review Form 6 memo to Perry Franklin 7 8 9 10 11 12 13 14 15 16 17 18 19 20 CITY COUNCIL AGEt MEMO To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer Steve Davis, Finance & Internal Service Director From: Perry Franklin, Transportation Superintende Date: September 30, 2004 Subj: Resolution approving Bid#04-65 for the purchase of 20 100W LUMEC Ornamental Street Lights • -Res 7(7(6 /0 �%pclx��ch vC e7in-% pro/ed- Recommendation Staff recommends approval of a resolution awarding Bid#04-65 for the purchase of 20 100W LUMEC Ornamental street light fixtures in the amount of $47,940 (Tax Included) to apparent low bidder Upchurch Electrical Supply Company of Fayetteville. Background The Transportation Division is responsible for managing the City of Fayetteville overhead street lighting ordinance and policies. The intent is to provide adequate street lighting for night time pedestrian and vehicle safety. The City requires street lights at intersections, at the end of streets and every 300'. The City Council has approved a project to upgrade S. School Avenue and designate it as the southern entrance to the new Blair Fayetteville Public Library and Dickson Street. Discussion This project will provide overhead street lighting on S. School from Archibald Yell Blvd. to Mountain St. at the entrance to the new Blair Fayetteville Public Library. The street lighting will mirror the street lights used on the Dickson Street Improvement project. Since a majority of the properties on S. School Ave. are residences, the street light fixtures will be 100W rather than the 175W fixtures used on Dickson Street. The street lights will be installed approximately 140' apart up each side of the street with a 70' offset. This pattern will provide a nice look and optimum light coverage on the sidewalk and street for safety. All conduit required for the lighting project has been installed by King Electric. Since these street lights will be metered by AEP SWEPCO and owned by the City, the City of Fayetteville will pay only for actual energy costs. The monthly cost will be less than the $9.50 we pay for new subdivision street lights which include AEP SWEPCO long term overhead and maintenance costs. Guiding Principle #5 and #10 Award of Bid#04-65 is an effort by Transportation to accomplish "Guiding Principles #5 & #10": By providing an attractive southern entrance to the new Blair Fayetteville Public Library and to our downtown area By providing adequate overhead street lighting to create a safe night time environment for visitors and residences visiting the new Blair Fayetteville Public Library and our downtown area RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF TWENTY (20) ORNAMENTAL STREET LIGHTS FROM UPCHURCH ELECTRIC IN THE AMOUNT OF $47,940.00 FOR THE SOUTH SCHOOL AVENUE STREET LIGHTING PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one twenty (20) ornamental street fights 'oj Upchurch Electric in the amount of $47,940.00 for the South SchoolfAvei ®e street lighting project. PASSED and APPROVED this 19th day of October 265$ APPROVED ATTEST: By: $ONDRVA SMITH, City Clerk J. GOODY, Mayor • INVITATION TO BID BID # 04-65 I DATE ISSUED: 8/19/2004 DATE AND TIME OF OPENING: 9/7/2004 at 2.00 PM BUYER. City of Fayetteville, AR DATE REQUIRED: 30 DAYS ARO F. 0. B. Fayetteville, I BUYER'S AR (479) 575-8289 PHONE # GUARANTEED DELIVERY DATE. ITEM # DESCRIPTION. QUANTITY UNIT PRICE TOTAL 1 100W LIGHT SPEC# CAN S M6F-14-BAS DEC-GN8TX-LMS20441A to RESTRICTIONS TO THE More For tabulation LUMEC ORNAMENTAL TO MATCH DICKSON D I -100M H -PC -C -S 18(2)-GFI-3MX20-10 include fixture & STREET ST PROJECT E3 -240-C N 1-1 A- 1 /2- Banner arms) EXCEPTIONS BE NOTED: quantities indicated use highest quantity 20225 may be purchased. to figure r� °21/3 / 7 f yO °S(Bid TAX: GRAND TOTAL: totals. . e OR BID MUST or Tess of the purposes yJ� > JO el. 77 Upon signing requirements conditions, furnish these this Bid, the bidder set forth in this bid and pertinent information articles at the prices EXECUTION OF BID certifies that they have read and agree to the proposal, including specifications, terms and standard regarding the articles being bid on, and agree to stated. UNSIGNE BIDS WILL BE REJECTED NAME OF FIRM: /l 2 LJ sstvLci - 4 a PHONE: :521•2f23 FED ID# 7/ - 03301090 BUSINESS ADDRESS 7 0. < 8350 CI , ZIP: • %703 A� STATE »„Y?eur'%� AUTHORIZE ��'/�/• '` • if URE: TITLE: (Q7 Va �CS DATE 20-oy • • INVITATION TO BID BID # 04-65 DATE ISSUED: 8/19/2004 DATE AND TIME OF OPENING: 9/7/2004 at 2:00 PM BUYER. City of Fayetteville, AR DATE REQUIRED: 30 DAYS ARO DELIVERY DATE. 10.14 wcok% R. Lo • F. O. B. Fayetteville, AR BUYER'S (479) PHONE # 575-8289 GUARANTEED M per Mkt - ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 100W LIGHT SPEC# CAND1-100MH-PC-C-SE3-240-CN1-1 S M 6 F-14BAS DEC-GNBTX-LMS20441A (Bid to RESTRICTIONS TO More For LUMEC ORNAMENTAL TO MATCH DICKSON 18 (2)-G F I include fixture & STREET ST PROJECT A- -3/4X 20 -10 1 /2- Banner arms) EXCEPTIONS BE NOTED: quantities indicated use highest 20 may be purchased. quantity to figure • Z COOc> 46 OOb .OL) TAX: GRAND TOTAL: totals. THE BID MUST or Tess of tabulation OR the purposes Upon signing requirements conditions, furnish these this Bid, the bidder set forth in this and pertinent information articles at the ' EXECUTION OF BID certifiesThat they have read and agree bid proposal, including specifications, regarding the articles being bid prices stated. to the terms and standard on, and agree to UNSIGNECj BIDS WILL BE REJECTED NAME OF FIRM: Consol.cMtEa EIE 1mlca- Oa-nbuttr• PHONE: Sbl3T114`N. FED ID# I BUSINESS clot E c ADDRESS: /. s•. , r • CITY AND STATE. l.st#(e. 12ak / ZIP. fit°Z AUTHO.' Z z, t ATURE: TITLE: stela /Quwfaritens DATE ociinjo`I • STAFF RIPEN FORM - FINANCIAL OBLIGATION X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: October 19, 2004 FROM: Perry Franklin Name Transportation Division Operations Department ACTION REQUIRED: A resolution awarding a bid to Upchurch Electric in the amount of $47,940.00 (Tax Included) for the purchase of twenty (20) ornamental street lights for the South School Avenue Street Lighting Project. COST TO CITY: $47,940 (Tax Included) $ Cost of this request 4470.9470.5809.00 Account Number 04015 Project Number 378,000.00 Category/Project Budget 269,198.00 Funds Used to Date 108,802.00 Remaining Balance School 6 Archibald Yell - Inters Program Category / Project Name Street improvements Program / Project Category Name Sales Tax Capital Fund Name BUDGET REVIEW: X Budgeted Item dget MSnager ci ,/3 d a Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: City Attorn D� 10 e (tl tit Io/t /o if Internal Auditor Date uiscev ,0/104 Purchasing Manager Date STAFF • COMMENDATIO • j__ _1 ;vision Department Director Fin ternal Services Dir. Chief e. Inistrative Office ay.r Cit- PO -o/ Date`I- 0 : -01 Cross Reference: Date Received in Mayor's Office /o -7C- Cle Date /P9)-oV Date Z o Date Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Staff Review Form - Page 2 D7�04 Date .i Yes No • • Description School Avenue Street Lights Meeting Date October 19, 2004 Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor 1 Reference Comments: p l O C PNAY& c I eV (e LU - ALLA Tri caOt eLW i i -talw Y n .Bn NCO P o &. I- is ae ecit� , .y Q Grants Coordinator a e evl le Y ARKANSAS • City Clerk Division 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: (479) 718-7695 city_clerk@cilayetteville.ar.us DEPARTMENTAL CORRESPONDENCE To: From: Date: Re: Perry Franklin Transportation Superintendent Clarice Buffalohead-Pearman City Clerk Division November 23, 2004 Res. No. 176-04 The City Council passed the above resolution, November 16, 2004, awarding Bid No. 04-65 to Upchurch Electric. I have attached a copy of the resolution recognizing that award. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc' Internal Auditor • RESOLUTION NO.17 6- 0 4 A RESOLUTION APPROVING THE PURCHASE OF TWENTY (20) ORNAMENTAL STREET LIGHTS FROM UPCHURCH ELECTRIC IN THE AMOUNT OF $47,940.00 FOR THE SOUTH SCHOOL AVENUE STREET LIGHTING PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one twenty (20) ornamental street lights from Upchurch Electric in the amount of $47,940.00 for the South School Avenue street lighting project. PASSED and APPROVED this 16th day of November 2004. ATTEST: ..G.ERK/TR s., �-t. G\TY 0;"•c';'). -0 .coa •133 :FAYETTEVILLE: ,�z :� �'�9s14)/1 4NSPyCD By: ....... . SONDRA SMITH, City Clerk APPROVED: By DA COODY, Mayo