HomeMy WebLinkAbout17-04 RESOLUTION• •
RESOLUTION NO.17-04
A RESOLUTION APPROVING A PURCHASE REQUEST TO
HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $44,852.10
FOR SOFTWARE SERVICE AND MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Purchase Request to Hansen Technology, Inc. in the amount
of $44,852.10 for software service and maintenance fees.
PASSED and APPROVED this 3rd day of February, 2004.
By: atteSti
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, May
• HANSEN@
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People. Government. Solutions.
FAYETTEVILLE, CITY OF
SCOTT HUDDLESTON
113 WEST MOUNTAIN STREET
FAYETTEVILLE AR 72701
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Service and Maintenance for Land Products
$6,844.50 1.00
V7.x Land Management: Customer Service (7),
Building (15), Code Enforcement (7), and Licensing
(3)
Service and Maintenance for Asset Products
$35,682.66 1.00
V7.x Assets: Customer Service (13), Bldg (1),
Complex (3), Park (3), Plant (12), Sewer (3),
Storm (4), Street (4), Water (4), Pvmnt, Adv.
Asset Insp., VRM, and Tab Editor
Service and Maintenance for Dynamic Portal
$1,825.02 1.00
Dynamic Portal for Customer Service
Service and Maintenance for GIS Products _
$500.00 1.00
V7.x GIS. ArcView 3 upgraded to GeoAssistant ESRI
8 (1)
$6,844.50
$35,682.66
$1,825.02
$500.00
Due on or before January 1, 2004, for Coverage
Term: 1/1/2004 -12/31/2004. For questions, please
call Diane at ext. 3002. This invoice includes an
Incremental increase based on a CPI of 1.4%.
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AUCKLAND • CHICAGO • LONDON • LOS ANGELES • MELBOURNE • SYDNEY • TORONTO
HQ: 1745 Markston Road • Sacramento. CA. USA 95825 • PH (US & CANADA): 800.821.9316 •
PH (WORLDWIDE): 916.921.0883 • FAX: 916.921 6620 • www.hansen.com
Mayor. Department Director: Purchasing Manager:
Finance & Internal Services Director. Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
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Requester:
Scott Huddleston
City:
Sacramento
Address:
1745 Markstron Road
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Account Numbers
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Zip Code
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NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 17-04
Document
1
1.16.04
memo to Mayor Goody
draft resolution
staff
review form
2
2.9.04
memo to Scott Huddleston
NOTES
FAYETTEVPLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
fel 4/
/7-64'
2675811 TeArc e �y M
i/ak.
January 27, 2004 Agenda Session
January 7, 2004
TO: Mayor Coody
THRU: Steve Davis, Finance and Internal Services Director
FROM: Scott Huddleston. Information Technology Manager S
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN INFORMATION
TECHOLOGIES AND ESRI FOR 2004 SERVICE AND MAINENANCE FEES.
Recommendations:
Staff recommends approval of purchase requests to Hansen Information Technologies and ESRI for 2004 Service
and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep our software current. These fees allow the City to receive
updates and enhancements to the software as they become available. In addition, Service and Maintenance fees
provide technical phone support and problem troubleshooting and resolution. The software products that we have
purchased from Hansen and ESRI are essential to the City's day to day operations and it is important that we keep
these assets current.
Background:
January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information Technologies for
purchase of software and professional services for installation and training. Installation began in March of 2002, and
the first module went live in April of 2002. Installation of all modules was completed by year end 2002. The
Hansen software provides modules and applications utilized by the City for many daily operations. Hansen
applications include Building Permits and Inspections, Code Enforcement, Planning, Customer Service, Asset
Management, Work Orders, and Citizen Requests for Service processed from the web. To date the system has been
used to process over 9,000 Customer Service Requests, approximately 990 Code Enforcement Cases, approximately
6,800 Building Applications, and over 20,000 Inspections.
The City began using ESRI software products in.1996. ESRI provides software utilized for the development,
analysis and utilization of the City's Geographic Information System(GIS) data. All maps and analysis of the City's
geographic information are stored and produced through the utilization of ESRI software products. The City is
currently involved in a joint project with ESRI and Washington County to develop a single source location for
information related to all Land Records.
119 WEST MOUNTAIN 72701 501 521-7700
• •
RESOLUTION NO.
A RESOLUTION APPROVING A PURCHASE REQUEST TO
HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $44,852.10
FOR SOFTWARE SERVICE AND MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayettevillerki�
hereby approves a Purchase Request to Hansen Technology, -Inc. % the amount
of $44,852.10 for software service and maintenance fees
I
PASSED and APPROVED this 3rd day of February, 2004.
APPROVED:
1
I'i,
J
ATTEST
1
By:;
SONDRA SMITH, City Clerk
Ai.COODY, Mayor
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
S REVIEW FORM-- FINANCIAL OBLI ON
For the Fayetteville City Council Meeting of:
February 3, 201
FROM:
Scott Huddleston
Name
Information Technology Finance and Internal Services
Division - Department
ACTION REQUIRED: Approve Purchase Request to Hansen Information Technologies for 2004 Service and
Maintenance Fees.
COST TO CITY:
$44,852.18 $ 141,500.00 Maintenance
Cost of this request
1010-1710-5416 00
Account Number
Project Number
Category/Project Budget - Program Category / Project Name
$ - Maintenance
Funds Used to Date Program / Project Category Name
$ 141,500.00
Remaining Balance Fund Name
BUDGET REVIEW -
Budget Manager
X Budgeted Item
l -Ltd Y
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accou ting Manager
D
ra-
City Attgfrney Date
I
cSm.rto I/r o(o4
1 Au tor
Purchasing Manager
Date
►fIIQ[tC
Date
STAFF RECOMMENDATION:
Zc
///r/Z- /
Division Head Date
Department Director Date
)4/61442.4-
Finance
Cl t..Finance & Internal Services Dir.
A-4)
Chief Ad+frinistrative Officer
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
bag' Zo61i
Date Orig. Contract Date:
J'-%il-j / Orig. Contract Number:
Date
Mayor Date
/J'1
Date 70,v
New Item: Yes No
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Scott Huddleston
Information Technology
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: February 9, 2004
Re: Resolution No. 17-04
Attached is a copy of the above resolution passed by the City Council February 3, 2004,
approving Hansen Technology, Inc. software service and maintenance fees. I have also attached
your original check request. The resolution will be recorded in the city clerk's office and
microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc: Nancy Smith, Internal Auditor