HomeMy WebLinkAbout170-04 RESOLUTIONRESOLUTION NO. 170-04
A RESOLUTION ACCEPTING THE FEDERAL AVIATION
ADMINISTRATION (FAA) BENEFIT/COST CALCULATION OF .91
FOR THE FAA CONTRACT TOWER COST SHARE PROGRAM;
AND APPROVING A TWO-YEAR COST SHARING AGREEMENT
BEGINNING MARCH 1, 2005 WITH THE FAA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the Federal Aviation Administration (FAA) Benefit/Cost Calculation of .91 for
the FAA Contract Tower Cost Share Program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a Two -Year Cost Sharing Agreement beginning March 1, 2005 with the FAA.
PASSED and APPROVED this 1s` day of November 2004.
ATTEST:
By:
oma- (6)44AA,z..
SONDRA SMITH, City Clerk
APPROVED.
By:
DAN CO
DY, Mayor
�..``.F KITReq ..''%
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• •
COST SHARING AGREEMENT
THIS AGREEMENT made this 21st day of January 2005, by and
between Drake Field Airport (Airport Authority) and the Federal Aviation
Administration ("FAA").
WHEREAS,
RECE WED
MAR 2 2 2005
AIRPORT
The Airport Authority wishes to participate in the FAA's Contract Tower Cost
Sharing Program (the "Program"), and
The FAA has performed a benefit/cost study relating to the feasibility of placing
air traffic control services at Drake Field Airport, an airport operated and Controlled by
the Airport Authority, and
The FAA and the Airport Authority have agreed that, as a result of the outcome
of the benefit/cost study, the Airport Authority is eligible to participate in the Program,
and
The Airport Authority has entered into an agreement (the "Service Agreement")
with Robinson Van Vuren Associates (the "Contractor"), whereby among other things, the
Airport Authority agreed to pay the Contractor $2,344.59 per month for air traffic services
at said airport, all as more fully described in the said agreement.
NOW THEREFORE,
Pursuant to the authority granted in 49 U.S.C. 106(1) and the Department of
Transportation Appropriations Act for Fiscal Year 1999, and in consideration of the
terms, conditions and covenants set forth herein, it is mutually agreed as follows:
a) The Airport Authority shall promptly and timely satisfy its obligations under the
Service Agreement, including the payments described above. The parties further agree
the terms and conditions of the parties' cost sharing allocations and payments are
effective 1 March 2005.
b) Upon notification, by any means, that the Airport Authority is in arrears on its
payments to the Contractor, the FAA will remove all air traffic control services at the
subject airport. Upon such removal, the Airport Authority will not be eligible for further
participation in the Program. The continued operation of air traffic control services by
the Contractor at the airport, after notification of arrearage to the FAA, shall not be
construed as a waiver by the FAA of any of its rights under this agreement.
c) The Airport Authority shall reimburse the FAA, including interest calculated as
per FAAMS Clause 3.3.1-9 (April, 1996), for all sums paid by the FAA to the
Contractor for services provided by the Contractor to the Airport Authority on and after
the date the Airport Authority went into arrears.
1
•
• •
COST SHARE AGREEMENT - Con't
Page 2
d) The parties agree that if the FAA Contract Tower benefit/cost analysis
demonstrates a change in the applicable benefit -to -cost ratio, the parties may renegotiate
this agreement.
e) Execution of this Agreement does not constitute a commitment by the FAA to
provide air traffic control services, via contract or otherwise, to said airport This
Agreement is subject to the laws and regulations of the United States, as are in force and
effect now, or as may be in the future.
City of Fad eville • kansas Federal Aviati
By:
Dan Cood
Mayor
Dated: 2 /4
By:
By:
Contracting fficer
FAA Contract Tower
Program Manager
Dated: 3/"1/4-5
/7o -a'(
• City Council Mee. of: November 2, 2004 e65
CITY COUNCIL AGENDA MEMO / 70 -0 it
TO: Mayor and City Council �i �A 147, /2—
,2 f Spa rc
THRU: Staff/Contract Review Committee
r
FROM: Ray M. Boudreaux, Director, Aviation and Economic1 eve pment
Agenda Item Number:
DATE: October 15, 2004
SUBJECT: Air Traffic Control Tower Cost Share Agreement
RECOMMENDATION: Approve FAA Coitt Share Agreement for operation of the Air
Traffic Control Tower at the Fayetteville Municipal Airport, Drake Field as determined by a
new Benefit/Cost Ratio of .91.
BACKGROUND: Since the Airlines relocated to Northwest Arkansas Regional Airport,
the activity at Fayetteville Municipal Airport has steadily increased. The initial B/C
analysis was .22. It was later increased to .59. This new rate of .91 reflects the increase in
activity at the airport.
DISCUSSION: The FAA will review the Benefit/Cost ratio again in two years.
BUDGET IMPACT: A 9% share of the tower cost for the airport will amount to
approximately $26,000 annually. This reduces the budget for 2005 by $93,000.00
Attachments- Staff Review Form
Letter from FAA w/response
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
• •
RESOLUTION NO.
A RESOLUTION ACCEPTING THE FEDERAL AVIATION
ADMINISTRATION (FAA) BENEFIT/COST CALCULATION OF
.91 FOR THE FAA CONTRACT TOWER COST SHARE
PROGRAM; AND APPROVING A TWO-YEAR COST SHARING
AGREEMENT BEGINNING MARCH 1, 2005 WITH THE FAA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts the Federal Aviation Administration (FAA) Benefit/Cost
Calculation of .91 for the FAA Contract Tower Cost Share Program.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Two -Year Cost Sharing Agreement beginning March 1, 2005
with the FAA.
PASSED and APPROVED this 2nd day of November 2004.
APPROV'&.
1
DAN GOODY, Mayo
ATTE
By: ; 1 L
SONDRA 514ITH}' y Clerk
0
U.S. Department
of Transportation
Federal Aviation
Administration
22 September 2004
• •
Fayetteville Municipal Airport -Drake Field
4500 South School Ave., Sui
Airport Terminal Building
Attn: Mr. Ray M. Boudrea x •
Fayetteville, AR 727
Dear Mr. Boudrea
800 Independence Ave, SW
Washington, DC 20591
Based on the inf.rmation provided by Fayetteville Municipal Airport - Drake Field, the
Federal Aviation Administration (FAA) has reviewed and re -calculated your Benefit/Cost
ratio (B/C). The new B/C was based on the additional information that you provided.
We are pleased to inform you as a result of the re -calculations, your B/C is now 0.91. It
was previously 0.59. A B/C of 0.91 qualifies Fayetteville Municipal Airport - Drake
Field for participation in the FAA Contract Tower (FCT) Cost Share Program. Congress
established this program to provide an opportunity for those airports whose B/C dropped
below 1.0 to continue in the FCT Program by agreeing to share the cost of providing air
traffic control services. Your B/C of 0.91 means the FAA will fund 91% of the cost
while the airport will be responsible for the remaining 9%.
If you chose to participate, this cost sharing arrangement will be effective on March 1,
2005. Please notify us of your intentions not later than 30 days from the receipt of this
letter.
Airports that decline to participate in cost sharing will be subject to withdrawal of
funding March 1, 2005.
If you have any questions or need additional information, please contact James Yancey,
FAA Contract Tower Branch at (202) 267-9448.
Sincerely,
Harold E. Thomas
Manager, Contract Tower Branch
1 Attachment
FYV — Tower B/C Model
1
1
1
1
1
1
• •
AIRPORT TRAFFIC CONTROL TOWER BENEFIT -COST MODEL
Model Version. C:\USERDATA\EXCEL\fTOWER_MODEL_2004_B.xls]MAIN
Run Date & Time: 27 -Aug -04 5:20 PM
Airport LOCID (CAPS)
First Year of Operation
Year of Dollar
Analysis Basis
Discontinuance
2 Establishment
Operations Count Basis
Not Tower Count
2 Tower Count
1
FYV
1
1
2004
2004
1
1
1
92.5%
100.0%
DRAKE FIELD
FAYETTEVILLE, AR
Discontinuance
1
2
Tower Count 100.0%
Efficiency Benefit Basis ( 2 INo FSS On Site 0.00633
1 FSS On Site 0.00417
No FSS On Site 0.00633
Scheduled Cmcl - Acft & Pass Values
Airport Specific FY '03 OAG
FY '01 OAG for <5K Sched Departs
3 FY '01 National OAG
4 National AC Aircraft Counts
5 National AC Aircraft Hours
6 Override
0
NonSched Cmcl. - Acft. & Pass. Values
1 National AT Aircraft Counts
National AT Aircraft Hours
Local GA - Acft. & Pass. Values
Based Acft & Nati GA Acft Hrs
2 National GA Aircraft Counts
3 National GA Aircraft Hours
Itinerant GA - Acft. & Pass. Values
1 Local Based Aircraft
2 National GA Aircraft Counts
National GA Aircraft Hours
Cost Factors
One -Time Capital Cost
Annual Air Traffic Labor Cost
Annual Air Facilities Labor Cost (for non -contract to
Other Annual Costs
Discontinuance costs (for non -contract towers only)
9/22/2004
1
1
1
2
1
1
1
3
Airport Specific FY '03 OAG
National AT Aircraft Hours
Based Acft & Nat'l GA Acft Hrs
National GA Aircraft Hours
BASIS
YEAR
OF COST
YR 2004
INDEXED
COST
040902 FVY Twr BC
FYV Page 1
•
2004
$ -
$ 282,330
2003
$ 287,853
rs only)
2004
$ -
2004
$ -
$ -
2004
$ -
040902 FVY Twr BC
FYV Page 1
•
DISCOUNTED
BENEFITS
DISCOUNTED
COSTS
B -C
RATIO
$ 2,541,346
$ 2,805,262
0.91
040902 FVY Twr BC
FYV Page 1
•
•
•
YEAR
FYV BENEFITS
FYV COSTS
ANNUAL
SUMS
YEAR 2004
PRESENT
VALUES
AVERTED
COLLISIONS
OTHER
ACCIDENTS
EFFICIENCY
° o t
i. L' •
$ X 116
'. 0T003
c.
566
DISCONT.
66
$
2005
$ 141,016
$ 32,539
$ 51,087
$ 224642
$ 209,946
2006
$ 146,697
$0
$ 32,963
$ 52,172
$ 231
832
$ 202,491
2007
$ 152,493
$ 33,387
$ 53,223
$ 239
103
$ 195,179
2008
$ 158,396
fall
$ 33,810
$ 54,307
$ 246
513
$ 188,064
2009
$ 164,409
c
$ 34,234
$ 55,358
$ 254001
$ 181,099
2010
$ 170,544
$ 34,658
$ 56,443
$ 261
645
$ 174,345
2011
$ 176,781
$287,853
$ 35,082
$ 57,494
$ 269
357
$ 167,742
2012
$ 183,133
$ 35,505
$ 58,578
$ 277216
$ 161,342
2013
$ 189,591
$ 35,929
$ 59,663
$ 285
183
$ 155,121
2014
$ 196,161
$0
$ 36,353
$ 60,714
$ 293
228
$ 149,062
2015
$ 202,852
$287,853
$ 36,777
$ 61,798
$ 301
427
$ 143,206
2016
$ 209,644
$ 37,200
$ 62,849
$ 309
693
$ 137,507
2017
$ 216 547
$0
$ 37,624
$ 63,934
$ 318
105
$ 132,002
$287,853
2018
$ 223,566
$ 38,048
$ 65,018
$ 326
632
$ 126,674
0k
y,Q 2,.. •7• -7
' ',J.- • 5
•: °9
<,056,5
$ I kE •
ADJUSTED FOR HOURS OF TOWER
OPERATION 100.0%
S$2554TT346]
$ 179,260
YEAR
FYV COSTS
YEAR
2004
CAPITAL
COSTS
AIR
TRAFFIC
COSTS
AIR
FACILITY
COSTS
OTHER
ANN
COSTS
DISCONT.
COSTS
ANNUAL
SUMS
PRESENT
VALUES
2003
$0
$0
$ -
fall
awatt
c
001
F ?g/1x
g6%3'7853
2005
$287,853
$0
$0
$287,853
$
269,021
2006
$287,853
$0
$0
$287,853
$ 251 422
2007
$287,853
$0
$0
$287,853
$ 234,974
2008
$287,853
$0
$0
$287,853
$ 219,602
2009
$287,853
$0
$0
$287,853
$ 205,235
2010
$287,853
$0
$287,853
$ 191,809
$0
2011
$287,853
$0
$0
$287,853
$ 179,260
2012
$287,853
$0
$0
$287,853
$ 167,533
2013
$287,853
$0
$0
$287,853
$ 156,573
2014
$287,853
$0
$0
$287,853
$ 146,330
2015
$287,853
$0
$287,853
$
136 757
$0
2016
$287,853
$0
$0
$287,853
$ 127,810
2017
$287,853
$0
$0
$287
853
$ 119,449
2018
$287,853
$0
$287,853
$ 111,634
$0
t,
,9
$0
",'u .9"
J
-
64-
k
, A 5
,005,262
9/22/2004
040902 FVY Twr BC
FYV Page 2
9/22/2004
•
OPERATIONS FOR FYV
•
YEAR
SCENARIO
ITINERANT
LOCAL
AIR
CARRIER
COMMUTER
& AIR TAXI
GA
MIL
GA
MIL
TOTAL
1999
0 0 0 0 0
765
11,714
15,292
289
8,820
824
37,704
2000
2
1,199
11,370
145
8,459
524
21,699
2001
7
709
16,288
182
15,973
144
33,303
2002
2
965
15,734
105
14,046
232
31,084
2003
-
908
16,905
116
23,411
504
41,844
2004
1
26
659
21,427
227
31,435
1,096
54,870
2005
1
26
659
21 926
227
32,167
1,096
56,101
2006
1
26
659
22 425
227
32,899
1,096
57 332
2007
1
26
659
22,924
227
33,632
1,096
58,564
2008
1
26
659
23,423
227
34,364
1,096
59,795
2009
1
26
659
23,922
227
35,096
1,096
61,026
2010
1
26
659
24 422
227
35,829
1,096
62,259
2011
1
26
659
24,921
227
36,561
1,096
63,490
2012
1
26
659
25,420
227
37,294
1,096
64,722
2013
1
26
659
25,919
227
38,026
1,096
65,953
2014
1
26
659
26,418
227
38,758
1,096
67,184
2015
1
26
659
26,918
227
39,491
1,096
68,417
2016
1
26
659
27,417
227
40,223
1,096
69,648
2017
1
26
659
27,916
227
40,955
1,096
70,879
2018
1
26
659
28,415
227
41,688
1,096
72,111
ANNUAL
GROWTH
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
-2.1% 3.5% 4.6% 3.9% 5 3% 3.7%
040902 FVY Twr BC
FYV Page 3
•
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS
September 28, 2004
Harold E. Thomas
Manager, Contract Tower Branch
800 Independence Ave., SW
Washington, DC 20591
Dear Mr. Thomas:
•
We are in receipt of your letter dated September 22, 2004 regarding the FYV tower.
Thank you for your recalculation of our B/C which shows the FAA will pay 91% of the
cost and Fayetteville Municipal Airport -Drake Field will be responsible for the remaining
9%.
Please consider this letter as intent for Fayetteville Municipal Airport -Drake Field to
continue to .operate the Tower. We understand that our cost will be approximately
$26,000.00 annually with payments to begin for the month of March 2005. Please let us
know if we will be invoiced or where payments are to be mailed.
Thank you for your work on this matter on behalf of the Citizens of Fayetteville and the
numerous aviators that use the Fayetteville Municipal Airport, Drake Field. We will
continue to do our part to insure the revenue streams remain healthy so that we are able to
support the ATCT contract program and Drake Tower.
•
Ray M. Boudreaux , Dir- - or
Aviation and Econom Development
CC: Mayor Dan Coody
Airport Board Members
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 501-718-7640 Ext.5 • FAX 501-718-7646
•
Fully Funded Towers
FAA Contract Tower Program
Benefit/Cost Guidelines
FAA's policy office (APO -200) will provide the FCT Program Office by
November 15 of every other year the updated benefit/cost (b/c) ratios for all fully
funded contract towers.
For regular contract tower airports with revised b/c ratios that continue to be over
1.0, the FAA contract tower program office will advise the airport sponsor of its
revised b/c ratio and that the airport's contract tower will continue in the regular
program for full funding.
For regular contract tower airports with revised b/c ratios that are below 1.0, the
FAA contract tower program office will send each of these airport sponsors a letter
with the updated b/c ratio and the back-up data information used for the b/c
calculation. Included in the letter will be a request for the airport sponsor, if it so
desires, to provide, no later than 60 days after receipt of the letter, to the FAA
contract tower program office updated and verifiable data that will be used to
calculate the final b/c. The FAA will provide these airport sponsors the final b/c
NLT 60 days after the deadline for the receipt of the new data. The airport
sponsor's cost -share portion to operate the tower, based on the final b/c, will
become effective on October 1.
Cost Share Towers
FAA's policy office (APO -200) will provide the FAA Contract Tower (FCT)
Program Office (ATP -140) by May 1 of every other year the updated benefit/cost
(b/c) ratios for all cost -share contract towers.
For contract tower cost -share airports with revised b/c ratios that are over 1.0, the
FCT Program Office will advise the airport sponsor of its revised b/c ratio and that,
effective no later than (NLT) October 1, the airport's contract tower will be in the
regular program for full funding.
For contract tower cost -share airports that have revised b/c ratios that have
increased but are still below 1.0, the FCT Program Office will advise the airport
sponsor of its revised b/c ratio and that the revised cost -share portion for the airport
will be effective NLT October 1.
•
For contract tower cost -share airports with revised b/c ratios that have decreased,
the FAA contract tower program office will send each of these airport sponsors a
letter with the updated b/c ratio and the back-up data information used for the b/c
ratio calculation. Included in the letter will be a request for the airport sponsor, if it
so desires, to provide, no later than 60 days after receipt of the letter, to the FCT
Program Office updated and verifiable data that will be used to calculate the final
b/c ratio. The FAA will provide these airport sponsors the final b/c ratio NLT 30
days after the deadline for the receipt of new data. The airport sponsor's revised
cost -share portion to operate the tower, based on the final b/c ratio, will become
effective NLT six months after receipt of the initial b/c ratio.
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• •
STAFF REVIEW FORM - FINANCIAL OBLIGATION
FAA Contract Tower
Cost Share Program
For the Fayetteville City Council Meeting of: November2,2004
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development General Government
Division Department
ACTION REQUIRED: A Resolution to accept the Federal Aviation Administration (FAA) Benefit/Cost (B/C)
calculation of .91 for the FAA Contract Tower (FCT) Cost Share Program, and approval to enter into a two year
Cost Sharing Agreement beginning March 1, 2005 with the FAA.
COST TO CITY:
$ 26, Gao , o0
Cost of this request
5550.3940.5315.00
Account Number
NA
Project Number
$ T5beh rt- Sery/Chgs
Category/Project Budget Program Category / Project Name
$ - Airport Administration
Funds Used to Date Program / Project Category Name
$ 3301011 -
Airport
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item
Budget Manager
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
CD
City y Date Purchasing Manager Date
Date
Internal Auditor
Date
STAFF RECOMMENDATION•
Head
Depart"ent Direc
Date
OfrurES
Finance fi
C4
Mayor
Internal
Services Dir.
i�->o• °f
Date
/O
Date
Date
Received in Mayor's Office
V Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: X Yes No
Clarice Pearman - FAA cost share
From: Clarice Pearman
To: Boudreaux, Ray; Nicholson, James
Subject: FAA cost share
There was not a signed cost share agreement attached to the backup for this agenda item.
Please let me know when I might expect a signed agreement to attach to the resolution passed by the
Council Nov. 1st.
Thanks.
Clarice
Page 1 I
`Clarice Pearman - Re: FAA cost share
a Page 1 J
From: Ray Boudreaux
To: Pearman, Clarice
Date: 11/9/04 10:22AM
Subject: Re: FAA cost share
Hi Clarice
I need a copy of the signed resolution to send to the FAA indicating that we agree to a cost share
arrangement. The FAA will then send us a contract for action. The first action is to get the resolution and
send it to them.
Please send me a copy to send to the FAA.
Thanks for your help.
Cheers, Ray.
Ray M. Boudreaux, Col. USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
Fayetteville, Arkansas
•
City Clerk's Division
113 West Mountain
Fayetteville, AR 72701
479-575-8323
fax: 479-718-7695
Send to: Ray Boudreaux
From: Clarice Buffalohead-Pearman
Attention:
Date: 11/15/04
Office location: Airport
Office location: 113 West Mountain
Fax number: 718-7646
Phone number: 479-575-8309
❑Per Your Request ❑Reply ❑Please comment ❑Please review ❑FYI
Total pages, including cover:
Comments:
Attached is a copy of Res. 170-04 to obtain an original agreement with the FAA.
Thanks.
Clarice
Clarice Pearman_ FAA cost share agree t
Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Subject: FAA cost share agreement
Ray
November 1, 2004 the City Council approved a resolution for an agreement with the FAA for tower cost.
Please let know when to expect this agreement so that I can close out 2004 resolutions by finishing up
with this resolution processing.
Thanks.
Clarice
Clarice Pearman - Re: FAA cost share agement
From: Ray Boudreaux
To: Pearman, Clarice
Date: 1/5/05 9:28AM
Subject: Re: FM cost share agreement
Hi CLarice,
Page 1
I had the same concern and called them yesterday to find out where the agreement was and when to
expect our "bill". They didn't have a good answer. Please keep in open, I'm sure we will receive an
agreement soon. If not, they will not be able to charge us for the service, which is a good thing as long as
they continue to provide the service.
Cheers, Ray.
Ray M. Boudreaux, Col. USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
• City Council Meetinti, N/A
STAFF CONTRACT REVIEW MEMO
TO: Mayor
THRU: Staff/Contract Review Committee
Agenda Item Number: N/A
FROM: Ray M. Boudreaux, Director, Aviation and Economic Developm
DATE: January 31, 2005
a&s td ees /7a° 1
SUBJECT: Execute the cost sharing Agreement for the Air Traffic Control Tower at Fayetteville Municipal
Airport, Drake Field.
RECOMMENDATION: Execute by signature of the Mayor the cost sharing agreement for the Air Traffic Control
Tower at the airport. The FAA requires our signature prior to their signature. Please return to the Airport for FAA
execution.
BACKGROUND: The cost share provisions for the operation of the Air Traffic Control Tower were approved by the
City Council with Resolution 170-04 on November 1, 2004. The provisions are that the FAA will cover 91% of the
costs and the City will pay 9% of the costs. The attached agreement provides a final monthly cost to be paid by the
Airport for the Tower.
DISCUSSION: This agreement keeps the Air Traffic Control Tower operating at the airport through a cost share
program provided by the FAA The Benefit Cost Analysis performed by the FAA in 2004 resulted in the local share of
9% or $2,344 59 per month. The payments are to begin March 1, 2005 and will be in effect for two years. The FAA
will update the Benefit Cost Share analysis prior to the end of this agreement and will notify the airport of any change to
the cost share ratio. We would anticipate that the City's share of the cost would continue to go down as the activity at
the airport increases.
BUDGET IMPACT: $26,000.00 was included and approved in the 2005 airport budget for this item. Total cost for
FY 2005 is $23,445.90 to be paid in monthly installments of $2,344.59. The contractor, Robinson Van Vuren
Associates, bills in arrears monthly. The budget for FY2005 represents 10 months of service. A full 12 months of
service will be included in the 2006 budget.
Attachments: Staff Review Form
Resolution 170-04
1
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
N/A
City Council Meeting Date
Ray M Boudreaux Aviation and Economic Developmen
Submitted By
Division
Action Required:
Department
Signature of Mayor on FM cost sharing agreement to execute the agreement which pays 9% of the cost of the
Airport Air Traffic Control Tower
aegiictfee
Cost of this request
5550-39'0-53 iS-oo
Account Number
Project Number
Budgeted Item
X
Category/Project Budget
Funds Used to Date
$
Remaining Balance
Budget Adjustment Attached
Program Category / Project Name
iind✓/GG5 4--04-00e4 E5
Program / Project Category Name
i¢•ILADR-T
Fund Name
dr.1-__411"„
Department Director
City Attornel
I
Finanbe and Internal Service Director
Mayor
Dat
Previous Ordinance or Resolution # 170-04
7LWT
Original Contract Date: 21 -Jan -05
z 445
-Z-OS
Date
2/,t !v
Date
Original Contract Number:
!Received in City Clerk's Office
IReceived in Mayor's Office.,
a/'a /0Se l'• (7•
Comments:
WClerk's Ofc 5[1'18-7695 p.2
R,-r7;cg9Ep
r.Y
NOV 1 5 2004
RESOLUTIONNO
A RESOLUTION ACCEPTING THE FEDERAL AVIATION
ADMINISTRATION (FAA) BENEFIT/COST CALCULATION OF .91
FO THE FAA CONTRACT TOWER COST SHARE PROGRAM;
ANT) APPROVING A TWO-YEAR COST SHARING AGREEMENT
BE?INNING MARCH 1, 2005 WITH THE FAA
M11*ORT
BE f IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ITEj'ILLE, ARKANSAS:
Scctjon I: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the IFederal Aviation Administration (FAA) Benefit/Cost Calculation of .91 for
the FAA Ccftract Tower Cost Share Program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a two -Year Cost Sharing Agreement beginning March 1, 2005 with the FAA.
AT
BY
s 1" .day of November 2004.
BY
tFAYETTEVILLE:
Mayor
c!DPY
COST SHARING AGREEMENT
THIS AGREEMENT made this 21st day of January 2005, by and
between Drake Field Airport (Airport Authority) and the Federal Aviation
Administration ("FAA").
WHEREAS,
The Airport Authority wishes to participate in the FAA's Contract Tower Cost
Sharing Program (the "Program"), and
The FAA has performed a benefit/cost study relating to the feasibility of placing
air traffic control services at Drake Field Airport, an airport operated and Controlled by
the Airport Authority, and
The FAA and the Airport Authority have agreed that, as a result of the outcome
of the benefit/cost study, the Airport Authority is eligible to participate in the Program,
and
The Airport Authority has entered into an agreement (the "Service Agreement")
with Robinson Van Vuren Associates (the "Contractor"), whereby among other things, the
Airport Authority agreed to pay the Contractor $2,344.59 per month for air traffic services
at said airport, all as more fully described in the said agreement.
NOW THEREFORE,
Pursuant to the authority granted in 49 U.S.C. 106(1) and the Department of
Transportation Appropriations Act for Fiscal Year 1999, and in consideration of the
terms, conditions and covenants set forth herein, it is mutually agreed as follows:
a) The Airport Authority shall promptly and timely satisfy its obligations under the
Service Agreement, including the payments described above. The parties further agree
the terms and conditions of the parties' cost sharing allocations and payments are
effective 1 March 2005.
b) Upon notification, by any means, that the Airport Authority is in arrears on its
payments to the Contractor, the FAA will remove all air traffic control services at the
subject airport. Upon such removal, the Airport Authority will not be eligible for further
participation in the.Program. The continued operation of air traffic control services by.
the Contractor at the airport, after notification of arrearage to the FAA, shall not be
construed as a waiver by the FAA of any of its rights under this agreement.
c) The Airport Authority shall reimburse the FAA, including interest calculated as
per FAAMS Clause 3.3.1-9 (April, 1996), for all sums paid by the FAA to the
Contractor for services provided by the Contractor to the Airport Authority on and after
the date the Airport Authority went into arrears.
COST SHARE AGREEMENT - Con't
Page 2
d) The parties agree that if the FAA Contract Tower benefit/cost analysis
demonstrates a change in the applicable benefit -to -cost ratio, the parties may renegotiate
this agreement.
e) Execution of this Agreement does not constitute a commitment by the FAA to
provide air traffic control services, via contract or otherwise, to said airport. This
Agreement is subject to the laws and regulations of the United States, as are in force and
effect now, or as may be in the future.
City of Fay*ville, Arkansas Federal Aviation Administration
m
Mayor
Dated: Z C�
BY
By:
Dated:
Contracting Officer
FAA Contract Tower
Program Manager
From: Clarice Pearman
To: Boudreaux, Ray
Date: 2/14/05 5:18PM
Subject: FAA Agreement
I have a resolution that has been waiting for this agreement. Please return as soon. Attached is a copy.
The two originals are being returned via interoffice mail.
Thanks.
From: Clarice Pearman
To: Boudreaux, Ray
Subject: FAA cost share agreement
Hey Ray,
Just a reminder I'm still waiting for a signed agreement from the FAA tower cost share program. Maybe
you could follow-up on this and see when I might expect to receive it.
Thanks.
Clarice
From: Ray Boudreaux
To: Pearman, Clarice
Date: 2/28/05 5:07PM
Subject: Re: FAA cost share agreement
Hi Clarice,
They have not returned it yet. Thanks for the reminder.
Cheers, Ray.
Ray M. Boudreaux, Col. USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
>>> Clarice Pearman 02/28/05 04:14PM >>>
Hey Ray,
Just a reminder I'm still waiting for a signed agreement from the FAA tower cost share program. Maybe
you could follow-up on this and see when I might expect to receive it.
Thanks.
Clarice
From: Clarice Pearman
To: Boudreaux, Ray
Subject: FAA cost -share agreement
Ray,
Just a reminder I'm still waiting for a signed agreement from the FAA tower cost share program passed by
Council November 1, 2004. Maybe you could follow -upon this and see when I might expect to receive it
to continue the resolution processing.
Thanks.
Clarice
From: Sondra Smith
To: Pearman, Clarice
Date: 3/20/05 7:35PM
Subject: Re: Fwd: Contract Tower Agreement
Sondra Smith
City Clerk
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
479-575-8323
ssmith@cifayetteville.ar.us
>>> Sondra Smith 03/20/05 07:35PM >>>
Thank you so much for checking on this. Have a great day!!
Sondra Smith
City Clerk
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
479-575-8323
ssmith(cbci.favetteville. ar. us
>>> James Nicholson 03/18/05 03:42PM >>>
Sondra,
Re: the FAA contract for the Tower operation, it looks like the contract went out of our office 2/28/05. It
may take a bit longer for it to return to us from the FAA, however Louise has inquired and we will let you
know of the status as soon as we hear something.
Have a great weekend!
James Nicholson, Financial Coordinator
Fayetteville Municipal Airport / Drake Field
479-718-7643 office
479-718-7646 fax
anicholson(a7ci.favetteville.ar. us
From: Sondra Smith
To: Pearman, Clarice
Date: 3/21/05 11:44AM
Subject: Fwd: Contract for Tower
Clarice,
FYI
>>> James Nicholson 03/21/05 08:11 AM >>>
Good Morning Sondra,
Looks like we heard back from the FAA on the Tower contract. See Louise's message attached.
Have a great (rainy) day!
James Nicholson, Financial Coordinator
Fayetteville Municipal Airport / Drake Field
479-718-7643 office
479-718-7646 fax
inicholson@ci.favetteville.ar.us
From: Lou Powers
To: Nicholson, James
Date: 3/21/05 7:49AM
Subject: Contract for Tower
3-21-05
James:
I took a call at 7:20 a.m. this morning, Monday, from the contract tower people in Washington DC. Please
let the City Clerk know that the contract was mailed from there on March 16th. I haven't ckecked our
Saturday mail in the terminal, but I will let you know as soon as it arrives.
Lou
X
U.S. Department
of Transportation
Federal Aviation
Administration
15 March 2005
Drake Field Airport
4500 South School Ave., Suite F
Airport Terminal Building
Attn: Mr. Ray M. Boudreaux
Fayetteville, AR 72701
Dear Mr. Boudreaux:
800 Independence Ave, SW
Washington, DC 20591
Enclosed are two signed copies of your Federal Aviation Administration's Contract
Airport Traffic Control Tower Operating Agreement(s).
We look forward to a rewarding partnership with the Drake Field Airport.
If you have any questions or need additional information, please contact Mr. James
Yancey, FAA Contract Tower Branch at (202) 267-9448.
Sincerely,
Harold E. Thomas
Manager, Contract Tower Branch
Attachment(s),
Contract Agreement(s)
RECEIVED
• MAR 2 3 2005
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
From: Lou Powers
To: Nicholson, James
Date: 3/22/05 2:04PM
Subject: Contract Tower Agreement
3-22-05
James:
You may now notify the City Clerk we received the signed Agreement today and it will be forwarded
through City mail to her office.
Lou
From: James Nicholson
To: Sondra Smith
Date: 3/21/05 8:11 AM
Subject: Fwd: Contract for Tower
Good Morning Sondra,
Looks like we heard back from the FAA on the Tower contract. See Louise's message attached.
Have a great (rainy) day!
James Nicholson, Financial Coordinator
Fayetteville Municipal Airport / Drake Field
479-718-7643 office
479-718-7646 fax
jnicholson@ci.fayetteville.ar.us
From: Clarice Pearman
To: Boudreaux, Ray
Date: 9/14/05 11:30AM
Subject: Res. 170-05
Ray,
Attached is a copy of the resolution passed by City Council September 6, 2005 regarding McClelland's
Task Order 11. I will return to you two of three originals via interoffice mail.
Thanks.
Clarice
CC: Deaton, Vicki
015 04 Cit of Fayetteville 1/19/2006
Maintenance/Inquiry • 12:54:12
Document Item Action
Reference Date Ref. Taken Brief Description
RES 11/01/2004 170 FAA Tower Cost Share Agreement
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Keywords..............: Res. 170-04
FAA
Tower
cost -share agreement
Federal Aviation Administratio
agreement
two-year cost share
F.A.A.
File Reference #......: microfilm
Security Class........:
Expiration Date.......:
Date for Cont/Referred:
Name Referred to......:
Press Cmd 6 to
Cmdl-Return Cmd2-Check Out Cmd8-Retention
Cmd5-Abstract Yes No (c)
Retention Type:
**** Active ****
Update
Cmd3-End Press 'ENTER' to Continue
1986-1992 Munimetrix Systems Corp.
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
NA
City Council Meeting Date
Aft
ir1dlp5
4461266
,4vigf 09 I
Ray M. Boudreaux Aviation & Economic Development General Government
Submitted By Division Department
Action Required:
Approve a renewal of the Contract with Robinson Aviation, Inc. (RVA), Contact Karen Williams Lawrence, CFO, VP
Administration, 1601 NW Expressway, Suite 850, Oklahoma City, OK, 73118, phone: 405-840-3771, fax: 405-840-
3772, to provide Air Traffic Control services pursuant to Cost Share Agreement with FAA.
$28,008.00
Cost of this request
5550.3940.5315.00
Account Number
NA
Project Number
Budgeted Item �X
$ 307,715.00
Category/Project Budget
$ 222,652.00
Funds Used to Date
$ 85,063.00
Remaining Balance
Budget Adjustment Attached O
Serv/Chgs
Program Category / Project Name
Airport Administration
Program / Project Category Name
Airport
Fund Name
Previous Ordinance or Resolution # 170-04
ALte Original Contract Date: 2/8/2005
<ID n ! I 3 ( Original Contract Number:
City Attorney w
Hance and Internal Service Director Date
/ a
ate
Received in City Clerk's Office
Received in Mayor's Office
City Council Meeting of: N/A
Agenda Item Number: N/A
STAFF CONTRACT REVIEW MEMO
TO: Mayor
THRU: Staff/Contract Review
FROM: Ray M. Boudreaux, Director, Aviation and Ecghomic Development
DATE: October, 31, 2005
SUBJECT: Execute the updated cost sharing Agreement for the Air Traffic Control Tower at
Fayetteville Municipal Airport, Drake Field with RVA for October 1, 2005 thru
September 30, 2006
RECOMMENDATION: Approve and execute by signature of the Mayor the cost sharing agreement
for the Air Traffic Control Tower services at the airport with Robinson Aviation (RVA), Inc. of
Oklahoma City, Oklahoma.
BACKGROUND: The cost share provisions for the operation of the Air Traffic Control Tower were
approved by the City Council with Resolution 170-04 on November 1, 2004. The provisions are that
the FAA will cover 91% of the costs and the City will pay 9% of the costs. The attached agreement
provides a change in the monthly cost to be paid by the Airport for the Tower.
DISCUSSION: This agreement keeps the Air Traffic Control Tower operating at the airport
through a cost share program provided by the FAA thru the contract with RVA. RVA provides
services to many airports with fully qualified contract employees trained through the FAA. The new
payment schedule is $2,334.00 per month which represents a modest increase of $98.00 per month
beginning October 1, 2005, the new Federal Fiscal Year, and is a result of DOL rate changes.
BUDGET IMPACT: $2,334.00 per month to be paid to Robinson Aviation, RVA in arrears. This is
in the 2005 budget and will be reflected in the 2006 budget.
Attachments: Staff Review Form
Agreement with RVA (2 cys)
Resolution 170-04
RESOLUTION NO. 170-04
A RESOLUTION ACCEPTING THE FEDERAL AVIATION
ADMINISTRATION (FAA) BENEFIT/COST CALCULATION OF .91
FOR THE FAA CONTRACT TOWER COST SHARE PROGRAM;
AND APPROVING A TWO-YEAR COST SHARING AGREEMENT
BEGINNING MARCH 1, 2005 WITH THE FAA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Sectionj: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the Federal Aviation Administration (FAA) Benefit/Cost Calculation of .91 for
the FAA Contract Tower Cost Share Program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a Two -Year Cost Sharing Agreement beginning March 1, 2105 with the FAA.
PASSED and APPROVED this 1d day of November 2004.
ATTEST:
By: "
SONDRA SMITH, City Clerk
C
R.YA
Robinson Aviation (RVA), Inc.
Corporate Headquarters
Oklahoma City, Oklahoma
October 26, 2005
Our Quality Goal: "Do each job right the first time, every time. "
Ray M. Boudreaux, Airport Director
Fayetteville Municipal Airport
4500 S. School, Suite F
Fayetteville, AR 72701
Dear Mr. Boudreaux:
Pursuant to your agreement with the FAA to participate in the cost sharing program for
air traffic control services, I have enclosed two copies of the updated cost -share
agreement that covers services from October 1, 2005 through September 30, 2006.
This updated agreement provides for the approved monthly amounts, retroactive to
October 1" (the beginning of the government's fiscal year and implementation date of
the DOL rate changes).
Please have the appropriate parties sign as necessary in the space provided on the two
Agreements and return one copy to me at the address listed below. Should you have
any questions, please do not hesitate to call me.
Sincerely,
Keren Williams Lawrence
Chief Financial Officer
1601 NW Expressway, Suite 850 - Oklahoma City, OK 73118
Office: (405) 840-3771 - Fax: (405) 840-3772
Agreement
"1'HIS AGREEMENT made this day of d U.f (✓, 2005, by and between City
of Fayetteville (hereinafter referred to as "Sponsor") and Robinson Aviation (RVA), Inc., a
corporation with its principal place of business in Oklahoma and authorized to conduct business
in the State of Arkansas (hereinafter referred to as "Company").
WHEREAS, Company currently operates the control tower at the Fayetteville Municipal Airport
under contract with the Federal Aviation Administration (FAA); and
WHEREAS, Sponsor, in carrying out its agreement with the FAA to fund a portion of the air
traffic control services under the FAA Cost Share Program, desires to enter into an agreement
with Company to ensure full funding of continued operations of the control tower at the
Fayetteville Municipal Airport; and
WI-HEREAS, Company is willing to enter into such an agreement;
NOW, Therefore, in the consideration of the terms, conditions and covenants set forth herein, it
is mutually agreed as follows:
I. Term: The term of this agreement shall be from October 1, 2005 through September 30,
2006 and continuing on a month -to -month basis thereafter until terminated by either party with
thirty (30) days written notice;
2. Services: Company shall provide air traffic control services at Airport as specified in its
agreement with the FAA. This Agreement will terminate in its entirety concurrently with the
Company's Agreement with the FAA;
3. Payment: In accordance with its cost -sharing agreement with the FAA, Sponsor shall pay
Company $2,334.00 per month from October 1, 2005 through September 30, 2006. This amount
may be adjusted from time to time, as approved by the FAA, to cover increases or decreases in
Company's approved operating costs including, but not limited to, its labor costs. Company
shall endeavor to provide to the Sponsor as much advance notice as possible when adjustments
to costs are expected. Company shall invoice Sponsor on a monthly basis. Invoices shall be
payable to Company within 30 days of receipt. Failure to pay any portion of any invoice may
result in an immediate termination of services. Sponsor understands that annual price changes in
accordance with Company's Agreement with the FAA are effective October I5! of each year;
accordingly, the amount due under this agreement will change effective October 1i1 of each year.
Price changes may not be approved by the FAA in time to accurately bill for services rendered
after October 15; both parties agree that such price changes will be communicated as soon as
possible after FAA approval and that any price adjustments (negative/positive) will be effective
retroactive to October 15'.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above
written.
Sponsor: Company:
By: By: tthc2s LU o(cuoi-ucc
eren J. Vtilljms Lawren e
C:Documents and Senings\keren\ 1y Doculnsnu(Contract\Agreement - Fayetteville doe
Clarice Pearman - Woolsey Aviation McClelland Robinson Aviation Page 11
r From: Clarice Pearman
To: Boudreaux, Ray
Date: 11/7/05 4:33PM
Subject: Woolsey Aviation, McClelland, Robinson Aviation
Ray,
Attached are copies of the above agreements. I will forward any extra originals to you via interoffice mail.
Also, I will be forwarding to the internal auditor the original purchase requisition for McClelland.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki
Glance Pearman- Woolsey Aviation, McClelland, Robinson Aviation Page 1
op From: Clarice Pearman
To: Boudreaux, Ray
Date: 11/7/05 4:33PM
Subject: Woolsey Aviation, McClelland, Robinson Aviation
Ray,
Attached are copies of the above agreements. I will forward any extra originals to you via interoffice mail.
Also, I will be forwarding to the internal auditor the original purchase requisition for McClelland.
Thanks,
Clarice
CC: Bell, Peggy; Deaton, Vicki