HomeMy WebLinkAbout168-04 RESOLUTION• •
RESOLUTION NO. 168-04
A RESOLUTION ADOPTING AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS, AND
WASHINGTON COUNTY, ARKANSAS WHEREIN THE
COUNTY WILL PROVIDE JAIL SERVICES TO THE CITY;
APPROVING THE TRANSFER OF THREE (3) FTE JAIL
POSITIONS TO RECORDS DIVISION UPON CITY JAIL
CLOSURE; AND APPROVING THE TRANSFER OF TWO (2) FTE
JAIL POSITIONS TO PATROL DIVISION ON JANUARY 1, 2005.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts an Interlocal Agreement between the City of Fayetteville,
Arkansas, and Washington County, Arkansas, wherein the County will provide
jail services to the City. A copy of the agreement, marked Exhibit "A" is attached
hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the transfer of three (3) FTE jail positions to Records Division
upon the closure of the City Jail.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the transfer of two (2) FTE jail positions to Patrol Division on
January 1, 2005.
PASSED AND APPROVED this 19th day of October 2004.
ATTEST:
By: 4J�� 1�^ nn
SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, May
N...``.RK/TR '�.,,�
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INTERLOCAL AGREEMENT
FOR JAIL SERVICES
THIS INTERLOCAL AGREEMENT FOR JAIL SERVICES ("Agreement") is made and
entered into by and between WASHINGTON COUNTY, ARKANSAS (County") and the CITY
OF FAYETTEVILLE, ARKANSAS ("City").
WHEREAS, Ark. Code Ann. §14-14-910 and §12-41-506 authorize counties and cities to
enter into contracts for Jail services that specify the responsibilities of each party; and,
WHEREAS, County will soon have a new jail facility, and City desires to enter into this
agreement to utilize said facility and close it's current facility;
NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises
contained herein, County and City mutually agree as follows:
DEFINITIONS. Unless the context clearly shows another usage is intended, the
following terms shall have the following meanings in this Agreement:
a. County Jail means a place owned and operated by County primarily
designed, staffed and used for the housing of adults charged with a
criminal offense; for the incarceration of offenders after conviction of a
criminal defense; or for confinement and/or holding during a criminal
investigation, or a civil detention to enforce a court order. As of the date
of the execution of this Agreement, this jail is located at 1155 Clydesdale
Dr., Fayetteville, AR 72701.
b. City prisoner means a person arrested by City Police and held and
confined in the County Jail (either pre- or post -trial) pursuant to a
violation of a City ordinance or a violation of a state law, which designates
the crime for which the person is held to be a misdemeanor. The term
City prisoner shall not include a person arrested for a felony offense by
City Police, a person arrested on a warrant issued by another jurisdiction
or for charges initiated by a non -City Police officer, or a person charged
by the County Prosecutor with a felony or an attempt to commit a felony,
even if there is a plea to or a conviction of a lessor offense. A City
prisoner shall not include Juveniles.
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2. JAIL AND HEALTH SERVICES.
a. For prisoners accepted under this Agreement, County shall accept City
prisoners and furnish jail facilities, booking, custodial services, medical
services, and personnel for the confinement of City prisoners equal to
those County provides for the confinement of its own prisoners.
b. City will provide equipment for video arraignment and County will
provide space, which will allow connectivity for the video arraignment
equipment. County agrees to arrange for City prisoners to be arraigned
through this video arraignment system.
c. City will provide GC Equipment and County will provide space for
equipment, utilities for this equipment, and access for City Officers to run
GC tests.
3. ACCEPTANCE OF PRISONERS.
a. City understands that County will accept prisoners on a nonexclusive basis
under this Agreement. City recognizes the statutory power of the Sheriff .
to control the population of the jail pursuant to Ark. Code Ann. §12-41-
503, County reserves the right to reserve space in the jail for its anticipated
prisoner needs and may require the removal of City prisoners to
accommodate County prisoners. If City prisoners are to be displaced and
must be removed from the jail, County agrees to notify City.
b. If a City prisoner needs emergency medical care prior to being booked in
the County jail, City shall insure that said care is provided prior to the
prisoner being booked into the County jail.
4. RATE AND PAYMENT. (See Schedule A). City shall pay County at a rate as
set out in Schedule A attached hereto. Said rates shall be adjusted by mutual
agreement at the beginning of each new calendar year based on data from the
previous years.
a. Each party may examine the other's books and records to verify charges.
If an examination reveals a disputed charge(s) the parties agree to resolve
the dispute through paragraph 14. Administration; Dispute Resolution. If
the disputed charge is determined to have been inappropriate, an
adjustment shall be applied to the next year's statement, or if the
Agreement has terminated, by an appropriate payment from one to the
other. The parties agree to meet at least once each year to examine and
review charges for the previous year. The parties shall document the
annual reconciliation of charges for the previous year and closing the
books on an annual basis.
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DURATION. The initial term of this Agreement shall continence upon execution
by both parties and shall expire on December 31, 2005. City shall have an option
to renew this Agreement for a three-year term commencing on January 1, 2006
and ending on December 31, , and a second renewal for a four-year term,
commencing on January 1, and ending on December 31, . Said
renewals shall be subject only to mutual agreement of the parties with the rate and
payment set forth in Schedule A. The City further agrees to make funding this
Agreement a budget priority annually and the County agrees to make jail space
for City prisoners an operational priority annually.
6. RECORD KEEPING (BOOKING). County agrees to maintain a system of
record keeping relative to the booking and confinement of each City prisoner in
such style and manner as equivalent to County's records pertaining to its own
prisoners. Such records shall include, but not be limited to, the following
information: defendant's name, charge, booking date, release date, and manner of
release (i.e. personal recognizance, bond, cash bail). Along with billing
statements, County shall submit to City or its authorized representative's copies of
said records.
7. BOOKING PROCEDURE. Prisoners will be booked by County according to
procedures and polices of County by completing for each such prisoner an
appropriate booking sheet with a copy to be provided to City, if requested.
Personal property will be held by County in the same manner as for its own
prisoners.
8. RELEASE OF CITY PRISONERS FROM THE COUNTY JAIL. No City
prisoner confined in the County jail subject to this Agreement shall be released
except:
I. a. When requested by a member of City Police Department;
b. In compliance with orders of the court in those matters in which
the courts have jurisdiction;
c. For appearance in court;
d. If the prisoner has served his or her sentence or the charge pending
against the prisoner has been dismissed; or
e. As determined by the Washington County Sheriff or his designee
as part of a plan to reduce prisoner population as a result of facility
overcrowding; or if otherwise provided herein.
II. Where in the discretion of the Washington County Sheriff or his designee
such release is warranted, County shall notify City Police of such event as
soon as possible.
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9. ALTERNATIVE/PARTIAL CONFINEMENT. City prisoners shall be
considered for County's alternative and partial confinement programs on an equal
basis with County's prisoners and subject to the same rules and regulations, as
well as potential sanctions, for program rule violations. City shall have access to
all alternative sentencing options which are available now and which may become
available in the future. Prisoner participation in such programs may be limited to
an operational capacity as identified by County. Alternative and partial
confinement programs shall include, but not limited to, work release and work
crew and good time as determined by the Sheriff.
10. ACCESS TO CITY PRISONERS. All city police officers, investigators,
interpreters, mental health professionals, the prosecuting attorney and the
prisoner's counselor or assigned counsel shall have the nght to interview the
prisoner inside the confines of the County jail, subject only to necessary security
rules. Interview rooms will be made available to City Police and others in equal
priority with those made available for County prisoners.
11. OPERATION OF JAIL. County agrees to operate the jail to current
professional standards and practices in accordance with all state and federal
standards, whether set by constitution, statute, or regulation. City prisoners shall
receive equal treatment to that supplied to County's own prisoners.
12. LIABILITY; RISK MANAGEMENT. It is agreed and understood that both
parties have tort immunity, which remains preserved, and are both participants in
Risk Management programs to protect them from certain types of Federal and
State Civil Rights causes of action. Each party shall maintain sufficient coverage
to protect each in the event both or one of them is sued.
13. TERMINATION OF AGREEMENT - In Accordance with Ark. Code Ann.
§14-14-910. City shall provide written notice of its intent to terminate this
Agreement without cause not less than six (6) months prior to expiration of this
Agreement. County shall provide written notice of its intent to terminate this
Agreement not less than six (6) months prior to expiration of this Agreement (or
any renewal thereof). In the event of termination of this Agreement (or any
extension thereof), the parties will work cooperatively to ensure the orderly
transition of prisoners from the County jail to the new facility.
14. ADMINISTRATION; DISPUTE RESOLUTION.
a. Pursuant to Ark. Code Ann. § 14-14-901, a joint board is hereby created to
administer this Agreement. The Board shall consist of the Sheriff, the
County Judge or designee, the Chief of Police, and the Mayor or designee.
Said Board shall meet no less than quarterly to discuss pending issues and
to resolve disputes if any.
b. It is the parties' intent to resolve any disputes relating to the interpretation
or application of this Agreement informally through discussion. If they
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reach no resolution within thirty (30) days, the parties agree to submit the
dispute to nonbinding mediation/dispute resolution.
15. WAIVER. No waiver of any right under this Agreement shall be effective unless
made in writing by the authorized representative of the party to be bound thereby.
Failure to insist upon full performance on any one or several occasions does not
constitute consent to or waiver of any later nonperformance.
16. ASSIGNMENT. Neither this Agreement nor any interest herein or claim
hereunder shall be assigned or transferred, in whole or in part, by either County or
City to any other person or entity without the prior written consent of the other
party. In the event that such prior written consent to an assignment is granted, the
assignee shall assume all duties, obligations and liabilities of its assignor stated in
this Agreement.
17. INDEPENDENT CONTRACTOR. Each party to this Agreement is an
independent contractor with respect to the subject matter herein. Nothing in this
Agreement shall make any employee of County and employee of City, and vice
versa, for any purpose, including, but not limited to, for withholding of taxes,
payment of benefits, worker's compensation, or any other rights or privileges
according to either's employees by virtue of their employment. At all times
pertinent hereto, employees of County are acting as County employees and
employees of City are acting as City employees.
18. PARTIAL INVALIDITY. Whenever possible, each provision of this
Agreement shall be interpreted in such a manner as to be effective and valid under
applicable law. Any provisions of this Agreement, which shall prove to be
invalid, void or illegal shall in no way affect, impair or invalidate any other
provisions hereof, and such other provisions shall remain in full force and effect.
19. ASSIGNABILITY. The rights, duties and obligations of either party to this
Agreement may not be assigned to any third party without the prior written
consent of the other party, which consent shall not be unreasonably withheld.
20. NO THIRD -PARTY RIGHTS. Except as expressly provided herein, nothing in
this Agreement shall be construed to permit anyone other than the parties hereto
and their successors and assigns to rely upon the covenants and agreements herein
contained nor to give any such third party a cause of action (as a third party
beneficiary or otherwise) on account of any nonperformance hereunder.
21. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement
between the parties hereto and no other agreements, oral or otherwise, regarding
the subject matter of this Agreement shall be deemed to exist or bind any of the
parties hereto. Either party may request changes in the Agreement Proposed
changes that are mutually agreed upon shall be incorporated by written
amendment hereto.
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22. SEVERABILITY. If any portion of this Agreement is changed per mutual
agreement, or any portion is held invalid, the remainder of the Agreement shall
remain in full force and effect.
23. INTEGRATION. This written Agreement constitutes the complete and final
agreement between the parties. There are no other oral or written agreements
between the parties as to the subjects covered by this Agreement. No changes or
additions to this Agreement shall be valid or binding upon either party unless such
change or addition be in writing and executed by both parties
24. NOTICES AND ADMINISTRATOR. Unless stated otherwise herein, all
notices and demands shall be in writing and sent or hand -delivered to the parties
at their addresses as follows:
TO: CITY OF FAYETTEVILLE
Mayor of Fayetteville
City Hall
113 W. Mountain
Fayetteville, AR 72701
TO: WASHINGTON COUNTY
County Judge
Washington County Courthouse
280 N. College Ave., Suite 500
Fayetteville, AR 72701
Fayetteville Police Chief
100-A W. Rock Street
Fayetteville, AR 72701
Washington County Sheriff
1155 Clydesdale Dr.
Fayetteville, AR 72701
25. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Arkansas as they now read or are
hereafter amended.
26. APPROVAL AND FILING. Each party shall approve this Agreement by
resolution, ordinance, or otherwise pursuant to the laws of the governing body of
said party.
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IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this «s1-4
day of Gc4e h.e,r , 2004.
CITY OF FAYETTEVILLE
By
MAYOR
DATE• /0 /9/o/
By
QrJ
:.-ZF OF PO
CE
DATE: A// y Y
APPROVE as t rm:
CITY ATTO Y
DATE: /6'21-6v
WASHINGTON COUNTY
ByC 7
JUDGE
DATE: 771' OT
ByS(/� ���/(
DATE:/%/%O t
APPROVED/a$ to form:
COUNTY ATTORNEY
DATE \ ~ 0U
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SCHEDULE A
The current cost of keeping a county prisoner in jail has been
determined to be $50 per day; however due to the fact the citizens of
the City are paying '/ cent sales tax and due to the long and on-
going history of sharing resources between the Sheriff and City
Police, the County shall charge the City $40 per booked prisoner.
For the first year, the costs will be calculated using projections made
by the City based on 2004 booking figures. The amount paid by the
City will be pro -rated based on the day the County begins accepting
prisoners. Equal monthly payments based on the pro -rated amount
will be due on the 15th of each month.
Beginning January 1 of 2006 and each year thereafter the cost will
be based on the number of prisoners booked the previous year
(October 1St through September 30th; e.g. October 2004 through
September 2005). The per diem amount shall be adjusted to reflect
increases in the actual cost and shall also be adjusted to reflect the
actual prisoners booked in the previous year. County shall provide
detailed information to City to justify said costs, but in any event the
per booking rate shall not be increased by more than 10% per year.
Payments beginning in 2006 will be in twelve equal monthly
payments due on the 15th of each month.
8
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 168-04
w/agreement
Document
•
1
10/01/04
memo to mayor & City Council
2
copy of
Schedule A
3
draft resolution
4
Staff Review Form
5
email to Judy Cohea
6
email to cpearman from Judy Cohea
7
email
to Judy Cohea
8
email to cpearman from Judy Cohea
9
memo to Judy Cohea
10
copy of signed agreement by the mayor only
11
12
13
14
15
16
17
18
19
20
1
FAYETTEVILLE
C.IQ /6s -0V
iltMee1oc.o-1 posoettv.u.-k-
(a 4i. taosvi,n9+on. Co,.rt-ky
Sa:l 5ervtceS
THE CITY OF FAYETTEVILLE, ARKANSAS 113 W. Mountain St.
Fayetteville, AR 72701
fritheiCiet
TO: Mayor Coody and Members of City Council "45/11/41111-17
FROM: Frank Johnson, Chief of Police
"
j5
DATE: October 1, 2004
SUBJECT: Interlocal Agreement for Jail Services with Washington County
RECOMMENDATION:
City Council adopts by resolution the Interlocal Agreement for Jail Services
between the City of Fayetteville and Washington County.
• Close the Fayetteville City Jail at a mutually agreed upon date within 2005.
• Transfer three Full Time Equivalent (FTE) positions from the Jail to Records
Division upon the closing of the Jail.
• Transfer two of the remaining six FTEs, who will be reclassified as Patrol
Officers and hired as of January 1, 2005.
• Re -assign the Lieutenant and Sergeant to other duties within the Department.
BUDGET IMPACT:
The proposed budget impact of this request assumes the City Jail will close
March 31, 2005. This is a tentative date and the Sheriff and Police Chief will decide the
actual date after the new facility is open. The agreement will be pro -rated based on the
County accepting 8,000 prisoners per year from the day the City begins using the County
Jail. Washington County will provide this service at a cost of $40.00 per person arrested
on a City of Fayetteville misdemeanor charge.
Based on the March 31, 2005 closing date the interlocal agreement will cost
$240,000. The expense related to the first three months of Jail operations is estimated at
$149,974.00 (column B). The 2005 Jail budget for the following nine months totals
$339,553.00 (column C). The cost of transferring two sworn positions and adding two
police officers is $173,051.00 (column D). The cost of operating the Jail for a full year
would be $662,578.00 (column A). This proposal will not increase the 2005 Police budget
above the budget for a fully operational Jail nor is it predicted to cost any more than
operating a City Jail in 2006.
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BACKGROUND:
The City Jail was built in 1964. It is designed to hold 31 prisoners plus cell #1
which is used to hold intoxicated individuals In 1997, the Police Department staff began
requesting funds to replace the City Jail facility. This project was listed as an unfunded
project in the 1998 — 2002 Capital Improvements Program In 1997, it was estimated the
construction of a 100 -bed facility was $5,210,000 or double this amount for 2005.
We conclude that closing the city jail is recommended based on the following
observations:
• Eliminate future liability resulting from deterioration of the City Jail.
• Eliminate the need to fund construction of a new Jail facility resulting in a cost
avoidance of approximately $10,420,000.
• Eliminate the need for additional Jail Personnel.
• Increase sworn officers in the Patrol Division by two.
DISCUSSION:
Approval of this recommendation will eliminate all exposure to lawsuits over City
Jail conditions and the inevitable requirement to construct a new Jail facility. Records
Division personnel will begin performing duties previously completed by Jail personnel.
Additional duties will include entry of all arrest reports, criminal charges, 24 hour
warrant service, and compiling information necessary for each arraignment in the
Fayetteville District Court. This proposal also allows the police department to reallocate
funds currently spent on Jail services ($173,051.00) to hire two police officers plus utilize
two sworn Jail supervisors for other policing duties. The Fayetteville Police Department
will still be required to obtain medical attention for prisoners injured before they arrive at
the Washington County Jail and the transportation of prisoners to District Court.
The Fayetteville City Jail has become an outdated, inefficient and ineffective
facility. This interlocal agreement will transfer all jail responsibilities to the Washington
County Sheriff's Office.
Schedule A
Salaries and wages
Salaries/wages-uniformed
Overtime
Overtime -uniformed
FICA taxes
Life insurance
Health insurance
LTD insurance
ADD insurance
LOPFI Police pension
Retirement savings plan
Office supplies/printing
Copier supplies & lease
Jail supplies
Cleaning supplies
Chemicals
Food
Minor equipment
Uniforms/personal equip
Publications and dues
Travel & Training
Utilities
Telephone expense
Insurance-vehicles/bldgs
Insurance -personal li ab
Professional services
Contract Services
Employee recognition
Building & grounds maint
Office machine maint
TOTAL
1
Column A'
Assumes Full Year
of Operation
2005 Proposed
Annual Jail Budget
$ 259,103
110,184
42,282
5,532
24,735
1,395
34,922
1,330
198
8,008
29,363
517,052
4,000
3,532
8,930
3,473
740
70,162
1,000
91,837
1,251
500
1,000
16,657
17,165
1,761
4,445
300
1,500
110
44,689
Column B"
Assumes 3 Months
of Operation
2005 Proposed
Closing Jail Budget
$ 61,855
27,546
6,106
1,384
5,619
276
5,734
263
40
2,002
6,057
116,882
8,000
1,000
9,000
$ 662,578 $
200
883
1,966
500
0
17,500
0
21,049
0
0
0
4,602
4,291
0
650
0
0
0
9,543
2,500
0
2,500
•
Column C"'
Assumes 9 Months
of Operation
Prisoners held
at Washington County Jail
$ 72,752 $
0
4,151
0
5,883
275
6,959
262
42
0
9 229
99,553
149,974 $
Page 1 of 2
0
240,000
240,000
0
339,553 $
Column D""
Transfer of
Sgt & Lt 9 months
plus 12 months
2 Police Officers
0
147,582
0
2,096
2,171
558
9,691
531
64
10,358
0
173,051
0
0
0
173,051
* Column A — The amount for each line item within Column A reflects the cost of
continuing our jail for 12 full months at the current level of service. This includes 2
sworn employees and 9 civilian jailer salanes plus necessary operational expenses.
** Column B — The amount for each line item within Column B reflects the cost of
continuing our jail for the first 3 months of 2005 at the current level of service. This
includes 3 months of 2 sworn employees and 9 civilian jailer salaries plus operating
expenses.
*** Column C — The amount for each line item within Column C reflects the cost to
reclassify 3 civilian Jailer positions to Report Taker. This transfer will increase Records
staff to handle the workload remaining after the City prisoners are transferred to the
County Jail. Also included in Column C is 9 months expense for the interlocal agreement
between the City and the County for Jail services.
**** Column D — The amount for each line item within Column D reflects the cost of
retaining the 2 sworn positions and transferring them to other duties within the
Department. Two Civilian Jailer Full Time Equivalents (FTEs) will be reclassified as
sworn police officers for the full year.
NOTE: Columns B, C and D equal the 2005 Proposed Annual Jail Budget (Column A).
Page 2 of 2
• •
RESOLUTION NO,
A RESOLUTION ADOPTING AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS, AND
WASHINGTON COUNTY, ARKANSAS WHEREIN THE
COUNTY WILL PROVIDE JAIL SERVICES TO THE CITY;
APPROVING THE TRANSFER OF THREE (3) FTE JAIL
POSITIONS TO RECORDS DIVISION UPON CITY JAIL
CLOSURE; AND APPROVING THE TRANSFER OF TWO (2) FTE
JAIL POSITIONS TO PATROL DIVISION ON JANUARY 1, 2005.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts an Interlocal Agreement between the City of Fayetteville,
Arkansas, and Washington County, Arkansas, wherein the County will provide
jail services to the City. A copy of the agreement, marked Exhibit "A" is attached
hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the transfer of three (3) FTE jail positions to Records Division
upon the closure of the City Jail
/
Section 2. That the City Council of the City of Fay_ettevj��Pm._tkansas
hereby approves the transfer of two (2) FTE jail positions'to*P1t41 Divi ion on
January 1, 2005. .
PASSED AND APPROVED this 19th day o October 200.,
A 11tST:
By:
SONDR'SMITH, City Clerk
DEAN COODY, Mayor
STAFF R IEW •FORM - FINANCIAL OBLIGATION•
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: October 19, 2004
c�a
IrkQ1-ioca1.1tANu.rnea
Wish uiaS4.'.go ion C.niy.
hoc So :1 SerutucS.
FROM:
Chief Frank Johnson
Name
Police Police
Division Department
ACTION REQUIRED: Approve resolution adopting an interlocal agreement for jail services between the City of
Fayetteville and Washington County. Approve transfer of three FTE jail positions to Records Division upon jail
closing and two FTE Jail positions to Patrol Division on January 1, 2005. Sworn Personnel (Lieutenant and
Sergeant) will be assigned to other duties within the department. Funding is included in the proposed 2005
budget.
COST TO CITY: Personnel Services
Materials and Supplies
$662,578.00 $ 662,578.00 Services&Contracts and Maint
Cost of this request
Various
Account Number
N/A
Project Number
Category/Project Budget Program Category / Project Name
zero Support Services Program
Funds Used to Date Program / Project Category Name
zero General
Remaining Balance Fund Name
BUDGET REVIEW:
X 2005 Budgeted Item Budget Adjustment Attached
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
City Attorftey
Date
2/d
Internal Auditor Date
Date Purchasing Manager Date
STAF RECO A ON: City Council approve resolution to close City Jail and transfer FTEs.
�ry Received in Mayor's Office
Division Bea at Date
Department Director
Finance L Internal Services Dir.
Chief Ad
nist ativ
Mayo
Date
/0- /2 -41
Date
n
Date
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date.
Orig. Contract Number:
a/
New Item:
Yes No
Clarice Pearman - Interlocal A• reement
From: Clarice Pearman
To: Cohea, Judy
Subject: Interlocal Agreement
Judy,
Your line has been busy so I thought I'd email you regarding the interlocal agreement with Washington
County.
The Council passed a resolution approving the agreement for Washington County to provide jail services
and transfer of position at the police dept. However the agreement is not signed by the county. I need to
have a signed agreement to continue the resolution process. Please let me know when I might received a
signed original agreement?
•
Page 1
Clarice Pearman - Re: Interlocal Agreement i Page 1
From: Judy Cohea
To: Pearman, Clarice
Date: 10/20/04 3:44PM
Subject: Re: Interlocal Agreement
I think the County will say the same thing so all parties may just have to get together and sign at the same
time. As I understood Sheriff Helder the County left theirs on the first reading because they did not have a
signed copy. I am sure this can be worked out but if you or Sandra have any suggestions, please let me
know.
Judy Cohea
Support Services Manager
(479) 587-3581
»> Clarice Pearman 10/20/04 03:25PM »>
Judy,
Your line has been busy so I thought I'd email you regarding the interlocal agreement with Washington
County.
The Council passed a resolution approving the agreement for Washington County to provide jail services
and transfer of position at the police dept. However the agreement is not signed by the county. I need to
have a signed agreement to continue the resolution process. Please let me know when I might received a
signed original agreement?
CC: Tabor, Greg; thelder@co washington.ar.us
Clarice Pearman - Re: Interlocal A rem emen�
From: Clarice Pearman
To: Cohea, Judy
Subject: Re: Interlocal Agreement
I'll get the appropriate signatures for this agreement. But let Tim know I'll come to get him if he doesn't get
me a signed original back. Thanks.
Page 1
Clarice Pearman - Re: Interlocal Agreement —
From: Judy Cohea
To: Pearman, Clarice
Date: 10/20/04 5:39PM
Subject: Re: Interlocal Agreement
Ok that is fair. I'll drive you over so you won't have to look for a parking space if it becomes necessary.
Judy Cohea
Support Services Manager
(479) 587-3581
»> Clarice Pearman 10/20/04 05:34PM »>
I'll get the appropriate signatures for this agreement. But let Tim know I'II come to get him if he doesn't get
me a signed original back. Thanks.
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