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Home My WebLink About163-04 RESOLUTION• • RESOLUTION NO. 163-04 A RESOLUTION ACCEPTING THE 2004-2005 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $30,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN DWI/DUI AND SEATBELT ENFORCEMENT AND TO PURCHASE CHILD SAFETY SEATS FOR DISTRIBUTION TO THE PUBLIC; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2004-2005 Selective Traffic Enforcement Program (STEP) Grant in the amount of $30,000.00 for the purpose of paying overtime to officers engaged in DWI/DUI and seatbelt enforcement and to purchase child safety seats for distribution to the public. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 19th day of October 2004. ATTEST: L By: 0,4,t 4.4.) /14,doL SON RA SMITH, City Clerk APPROVED: By DA COODY, Mayo Mike Huckabee Governor • State of Arkansas • ARKANSAS STATE POLICE 1 State Police Plaza Drive • Little Rock, Arkansas 72209 • www.asp.state.ar.us HIGHWAY SAFETY SUBGRANT AGREEMENT ALCOHOL/OTHER DRUG COUNTERMEASURES PROGRAM OCCUPANT PROTECTION PROGRAM RECIPIENT Fayetteville Police Department P. O. Box 1988 Fayetteville, Arkansas 72702 Telephone: (479) 587-3555 Fax: (479) 587-3522 GOVERNMENTAL UNIT City of Fayetteville P. O. Box 1988 Fayetteville, AR 72702 Steve Dozier Director PROJECT NO. J8-2005-08-10-05 PROJECT NO. OP -2005-03-02-08 TYPE OF APPLICATION TAX ID# 71-6018462 Initial: Revision: PROJECT TITLE Continuation: X Selective Traffic Enforcement Project INITIAL PROJECT STARTING DATE OPERATIONAL AREA OF PROJECT October 1, 1998 City of Fayetteville AMOUNT COST CATEGORY FEDERAL STATE LOCAL PROJECT PERIOD Personal Services $25,000 $15,000 From: Equipment Maintenance & Operation Other Direct Costs Indirect Costs Administrative Costs Total aft To: 5,000 $5,000 $5 QQQ $20,000 Page 1 of 14 10-1-2004 9-30-2005 SOURCE Federal State Local Total FUNDING PERIOD From: To: FUNDING 10-1-2004 9-30-2005 AMOUNT $25 000 5,000 20,000 $50,000 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT INDEX Item Page 1: Title Page 1 2. Index Page 2 3. Scope of Work 3 4. Audit and Certification Requirements 4 - 6 5. Work Statement 7-10 6. Subgrantee Invoice Forms 11-13 7. Signature Sheet 14 AGREEMENT PREPARED BY: Chip Payne TITLE: Program Manager ADDRESS: Arkansas State Police Highway Safety Office #1 State Police Plaza Dr. Little Rock, AR 72209 PHONE: (501) 618-8137 FAX: (501) 618-8124 Page 2 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT SCOPE OF WORK PROJECT GOAL: To reduce traffic -related fatalities and injuries by conducting a selective traffic enforcement project in Fayetteville. The goal for each component of this dual funded project is as follows: Alcohol Component (Section 410) - Maintain alcohol-related crashes below six percent of all traffic crashes Seat Belt Component (Section 402) — Increase seat belt usage by three percentage points from 70% to 73%. SUMMARY OF PROJECT OBJECTIVES: The project's primary objectives are to achieve an average of one DWUDUI arrest per eight hours of alcohol enforcement and three vehicle stops per hour during traffic enforcement (with an emphasis on enforcement of speed and occupant restraint laws). A public information and education program will support these objectives. METHOD OF EVALUATION BY ASP ADMINISTRATIVE: X IMPACT EVALUATION: X By achievement of performance standards. REIMBURSEMENT - ACTUAL COST ONLY ASP will reimburse the recipient an amount equal to % of all eligible cost. X ASP will reimburse the recipient an amount equal to all eligible costs as identified in work statement. REIMBURSEMENT LIMITS 1. Maximum amount eligible for reim- bursement: Federal Funds: $25,000 State Funds: $ 5,000 2. Only those orders placed and costs incurred during the following time period shall be eligible for reimburse- ment: (Date) 10-1-2004 to (Date) 9-30-2005 3. The recipient must bear all costs not eligible for Federal reimbursement. Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the General Provisions and Subgrant Agreement/Contract Terms. This agreement may be amended only by written notice in advance and in accordance with ASP policy. (See Subgrant Agreement/Contract Term II ) Page 3 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT AUDIT REQUIREMENTS The recipient will arrange for an organization -wide financial and compliance audit, as required by OMB Circular A -I33, within the prescribed audit reporting cycle. The audit report must separately identify highway safety funds from other Federal funds. Two (2) copies of the report will be furnished to the Arkansas State Police within three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy of A-133 is available on request. The recipient has been made aware of audit requirements. CERTIFICATION REGARDING FEDERAL LOBBYING: The recipient certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing. or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $1Q000 and not more than $100,000 for each such failure. Page 4 of 14 • • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT RESTRICTION ON STATE LOBBYING: None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: In accordance with the provisions of 49 CFR Part 29, the State agrees that it shall not knowingly enter into any agreement under its Highway Safety Plan with a person or entity that is barred, suspended, declared ineligible, or voluntarily excluded from participation in the Section 402 program, unless otherwise authorized by NHTSA. The State further agrees that it will include the following clause and accompanying instruction, without modification, in all lower tier covered transactions, as provided by 49 CFR Part 29, and in all solicitations for lower tier covered transactions. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. Page 5 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. Page 6 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT A. The recipient, Fayetteville Police Department, in exchange for consideration offered by the Arkansas State Police (ASP), and in the interest of improving traffic safety, hereby agrees to pursue the achievement of the following objectives: 1. Appoint a Project Coordinator to be a liaison between the recipient and the Highway Safety Office (HSO) and to be responsible for coordinating selective enforcement activities and financial transactions associated with this subgrant agreement. Herein, give signature authorization for the Project Coordinator to request reimbursement and contract change orders when applicable. Compensation for the Project Coordinator will be from local funds. 2. Ensure that the Project Coordinator, or designee, has successfully completed the Arkansas Highway Safety Office Project Management Course. This course will provide information and updates on State, Federal and Highway Safety Office policies and procedures. Travel, meals and lodging will be reimbursed for eligible participant. Participants will be notified of the specific dates and location of this course. Implement a seat belt policy if one does not exist. If not previously submitted, provide a copy of the policy to the HSO no later than sixty days after the start of this project. 4. Conduct selective enforcement of the State's driving while intoxicated (DWI)/driving under the influence (DUI), seat belt, speed limit, child passenger protection and motorcycle helmet laws. Officers are to ensure compliance with the State's seat belt and child restraint laws during all vehicle stops. Enforcement should target locations where fatal/serious injury crashes are occurring. DWUDUI enforcement will start no earlier than 9:00 p.m. on Wednesdays, Thursdays, Fridays and Saturdays and end no later than 3:00 a.m. the following morning on Thursdays, Fridays, Saturdays and Sundays. Enforcement may also be conducted on State and/or National holidays. The DWUDUI enforcement hours may be revised if the recipient cannot achieve and/or maintain the project performance standard. Seat belt enforcement (enforcement during daylight hours) will emphasize enforcement of seat belt, child restraint and speed limit laws Officers working on the project are expected to enforce all the laws cited in this agreement during both DWUDUI and seat belt enforcement. 6. Performance standards are as follows: During Seat Belt Enforcement Average three vehicle stops per hour of enforcement During DWUDUI Enforcement Average one DWI/DUI arrest per eight hours of enforcement Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code Annotated 5-65-303 shall be determined to be DUI arrests. Page 7 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT Participate in two seat belt and one DWI/DUI national enforcement mobilizations during the project period. Must participate in the public information and education (PI&E) activities (press conferences/news releases) in conjunction with the mobilization activities. An informal seat belt survey, conducted by the agency, will also precede and follow seat belt mobilizations for evaluation purposes. Seat belt mobilizations will be conducted in November around the Thanksgiving holiday period and in May surrounding Buckle Up America Week and Memorial Day. The DWI/DUI mobilization will be conducted in August/September surrounding the Labor Day holiday period. Manage project activity to ensure that sufficient funds are available to participate in mobilizations. Submit a mobilization report within 15 days after a mobilization period in accordance with format provided by the HSO. Conduct other PI&E activities to support the objectives of this project. These activities may include, but are not limited to, conducting news conferences, issuing press releases, having members of the media ride with officers during selective enforcement patrol, conducting child safety seat clinics, making presentations to schools and/or civic groups and distributing educational materials. At the beginning of the project period a press release must be issued and/or a press conference must be conducted to notify the community of the project activities. 9. The only costs eligible for reimbursement are selective enforcement (which includes officer pay and applicable benefits) and child safety seats. Officers may also be compensated at the selective enforcement rate for hours spent conducting seat belt surveys associated with mobilizations and time spent working at clinics associated with the proper installation of child safety seats. Hours spent conducting seat belt surveys or working at child safety seat clinics will not be used when calculating enforcement performance. The recipient will be reimbursed for officers working selective traffic enforcement at a rate that does not exceed one and one-half times the officer's regular hourly rate. Reimbursement is limited to one officer per patrol vehicle. Officers compensated through this agreement shall work strictly within the scope of this project while performing duties in connection with and being funded by this agreement. Hours worked on and compensated through this agreement must not supplant (be a substitute for) regular officer hours and pay. Routine patrol functions, including crash investigations, will be assigned to personnel on regular duty. Should a project officer become involved in routine patrol functions while conducting selective enforcement, the officer will be compensated from other funds. No part-time personnel can be compensated through this agreement. 10. Purchase and loan child safety seats in accordance with HSO policy. Seats must be purchased no later than March 29, 2005. All purchases must be approved in advance by the ASP HSO. Page 8 of 14 • • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT 11. Ensure that all officers working on this project have completed the National Highway Traffic Safety Administration's approved courses on occupant protection usage and enforcement (OPUE) or traffic occupant protection strategies (TOPS) training and standardized field sobriety testing (SFST) during the project period. 12. Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC law"). Effective August 13, 2001, the per se level for intoxication changed from .10 BAC to .08 BAC. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended "Child Passenger Protection Act"). Effective August 13, 2001, all children under the age of fifteen (15) years must be restrained and any child under six (6) years of age and under sixty (60) pounds in weight must be restrained in a child safety seat. Violation of this Act is a primary offense, meaning that a vehicle may be stopped if there is probable cause to believe that the law is being violated. 13. Submit monthly reimbursement requests, local match reporting form and activity reports, including PI&E activities, along with a cover letter(s) by the 20th of the subsequent month in accordance with formats provided by the HSO. An Annual Project Activity Report will be submitted in accordance with the format provided by the HSO. Include with the annual report a tabulation of local funds contributed (50% required) to this project. This report and the final reimbursement request are due within 20 days following the end of the project period. Final reimbursement will not be made until a satisfactory annual report submitted. 14. Create a project file for maintaining the agreement and financial documents. The file will contain a copy of this agreement, agreement terms, related ASP policies and procedures, policies or procedures of the recipient related to this project's activities, copies of monthly activity reports and reimbursement requests, correspondence relating to the agreement, a copy of daily time sheets which reflect regular and selective enforcement hours worked and documentation of any public information activities. The file must be maintained in one location and is subject to review by State and Federal authorities responsible for oversight of this agreement. Copies of all time sheets for all selective enforcement officers paid through this agreement must be kept in this file. All time sheets must have officer's and supervisor's signatures with attached supporting documents. Page 9 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT B. The Arkansas State Police (ASP) hereby agrees to perform the following activities: 1. Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the Subgrant Agreement/Contract Terms. An analysis of reimbursable costs is provided in the attached Subgrantee Invoice Form. 2. Provide reasonable consultative assistance to the recipient to aid in the achievement of project objectives. 3. Conduct administrative and/or on-site evaluations to assess the effectiveness of the project. Evaluations will include, but are not limited to, a review of activity reports examining progress toward objectives stated in the work statement, reimbursement requests, fiscal management and on-site monitoring visits. Page 10 of 14 • Arkansas State Police Highway Safety Office Subgrantee Invoice Form • Selective Traffic Enforcement Program SUBGRANT 8: - J8-2005-08-10-05 - AWARD PERIOD: .110/1/04 to 9D0/OS 1 SUBGRANT#: OP -2005-03-02-08 CFDA TITLE: State & Community Highway Safety . Fayetteville Arkansas _ AWARD AMOUNT: 515,000.00 CFDA it 20.600 EIN (Tax ID #): 71-6018462 . ' CFDA TITI.E: Alcohol Traffic Safety and D uok Driving Prevention Incentive Grant, Expenditures This Period -•, AWARD AMOUNT:. .. 510,000.00 ,. CFDA # . 20.601 • - SNI P2203 SAFETY SEATS 55,000.00 N/A NIA', Request Period: 5100001000 Project: _ Selective Traffic Enforcement Project (STEP) Subgrantee Name: Fayetteville Police Department ..' .Telephone #: . (501) 587-3555 Mailing Address: P. O. Box 1988 Fayetteville Arkansas 72702 Fond . Fund Center Invoice/Reference Budget Categories Approved Budget Revised Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget Budget - Overtime -Selective Enforcement (402) 15,000.00 - SNI P2203 - - 456709 Overtime - Selective Enforcement (410) . 10;000.00. 5100001000 SCP0000 IFD 456714 Child Safety Seats (State) 5,000.00 - - - Total 30,000.00 - - - - Must include all equipment acquisitions of low value (500 00 - 2,500.00) or capital (2,500.00 or greater) and submit subgrantee low value and capital equipment inventory form with invoice form. On behalf of the subgrantee listed above, 1 certify that the items for which payment is claimed were fumished under the authority of the law and in accordance with the terms of our grant with the Arkansas State Police, Highway Safety Program and that the charges are reasonable, proper, and no part of this claim has been paid. Amount of this Request a Signature of Subgrantee: Date:.' Title: Contact Person: Contact Phone: ARKANSAS STATE POLICE USE ONLY .., -. - lOUTLINE AGREEMENT 0: 460000545/ VENDOR 0: 100101505 AGENCY CODE: 0960 DOC#: PO #: GOODS REC.#: MATERIAL #: 10119381 AMOUNT:.. General Ledger Fond . Fund Center Invoice/Reference Cost Center to/WBS - 5100001000 SMP2003 IFJ 456708 F.0960.402 -040P-001 - 5100001000 SNI P2203 IFJ 456709 F.0960.410-04-001 5100001000 SCP0000 IFD 456714 N/A TOTAL REVIEWED & APPROVED TO PAY BY: DATE: Attach Completed Line Item Detail Sheet and Mai To: FAXED BILLS WILL NOT BE ACCEPTED Arkansas State Police Highway Safety Office #1 State Police Plaza Drive Little Rock, Arkansas 72209 Page 11 of 14 • • Arkansas State Police Highway Safety Office Line Item Details Selective Traffic Enforcement Program Fayetteville Police Department Selective Traffic Enforcement Project Overtime Enforcement - Seat Belt (402) Selective Enforcement - see attached summary sheet Subtotal Overtime Enforcement - DWI/DUI (410) Selective Enforcement - see attached summary sheet Subtotal Child Safety Seats (State) Item I Item 2 Item 3 Item 4 Subtotal FOR THE PERIOD: Attach to Page I Transfer Totals to Page 1 Page 12 of 14 TOTAL BILLED 0.00 • Arkansas State Police Highway Safety Office Subgrantee Local Match Reporting Form Selective Traffic Enforcement Program • SUBGRANT 11: J8-2005.08-10-05 AWARD PERIOD: 1I0nN4 to 9/30/05 1 (501) 587-3555 I SUBCRANT#: OP -2005-03-02-08 CFDATITLE: State & Community Highway Safety. Arkansas 72702 Fund AWARD AMOUNT:. 1515,000 ' .. CFDA# 20.600 ..' PIN (Tar ID #): • 71-6018462. ' - CFDA TITLE: 'Alcohol TraffkSafety and D not Driving Prevention intend a Grants 1FJ Total Expenditures AWARD AMOUNT: - 1810,000' CFDA# 20.601 Report Period: - 1FJ Project: - Selective Traffic Enforcement Project (STEP) Subgrantee Name: - Fayetteville Police Department Telephone #: (501) 587-3555 PO #: 4500281%3 Mailing Address: P. O. Box 1988 Fayetteville Arkansas 72702 Fund Food Center I ovoice/Reference Budget Categories Approved Budget Revised Previous Expenditures Expenditures This Period 1FJ Total Expenditures Remaining Budget Budget Personal Services (Salaries) 15,000.00 - 1FJ - - F.0960.410-04-001 Maintenance & Operation TOTAL - - - DATE: (Vehicle Expense) 5,000.00 Arkansas State Police Highway Safety Office #1 State Police Plaza Drive Little Rock, Arkansas 72209 Total 20,000.00 - - - - Amount of this Report S bjlgnature of Subgrantee: Title! Contact Person: rate: Contact Phone: ARKANSAS STATE POLICE USE ONLY - 'OUTLINE AGREEMENT #: 4600005451 I VENDOR#: 100101505 AGENCY CODE: 0960 DOC#: PO #: 4500281%3 GOODS REC.#: MATERIAL #: 10119381 AMOUNT General Ledger# Fund Food Center I ovoice/Reference - Cort Center 1O/WBS - 5100001000 SM P2003 1FJ 456708 F.0960.402 -04-0P-001 - 5100001000 SM P1203 1FJ 456709 F.0960.410-04-001 TOTAL REVIEWED BY: DATE: Arkansas State Police Highway Safety Office #1 State Police Plaza Drive Little Rock, Arkansas 72209 Page 13 of 14 • • ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT ACCEPTANCE AND AUTHORIZATION TO PROCEED It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to the Transportation Equity Act for the 21st Century and all administrative regulations governing this grant established by the U.S. Department of Transportation approved in accordance with 49 CFR Part 18 subject to the availability of Federal funds. It is further understood that any State funds utilized within are subject to all applicable State regulations and are likewise subject to their availability. It is expressly agreed that this agreement, including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth herein. The recipient has appointed the following official representatives with legal authority to accept this subgrant agreement and to provide such additional information as may be required. A. SUBGRANT DIRECTOR 1. Signature: 2. Name: 3. Title: Chief of Police Frank Johnson 4. Date: N e B. AUTHORIZI 1. Signature: 2. Name: 3. Title: 4. Date: FFIC Mayor 4 Honorable Dan Cood 111 Approval to proceed, effective (date) 10-1-2004 to (date) 9-30-2005 with committed Federal funds of (amount) $25,000, and State funds of (amount) $5,000, given by the State Official responsible to the Governor for administration of the State Highway Safety Program: Approved: Director, Arkansas State Police and Governor's Highway Safety Representative Page 14 of 14 Date ',City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2004 Department: Police Division: Police Program: Patrol Date Requested 10/1/2004 Adjustment Number Project or Item Requested: Accept the 2004/05 Selected Traffic Enforcement Program grant in the amount of $30,000.00. $25,000.00 of these funds will support officer overtime to work either seatbelt enforcement or DWI/DUI enforcement. $5,000.00 will be used to purchase child safety seats to be distributed to the public at Child safety seat checkpoints. This grant covers overtime expense in 2004 and 2005 therefore the funds not used in 2004 need to be added to the 2005 Budget. Project or Item Deleted: None Justification of this Increase: Utilization of these funds help the Police Department better patrol areas known to be accident-prone or where complaints of speeding have been reported. This grant does not require any matching funds. It does require the Department provide information to the number of hours worked patrolling the city less the number of hours charged to the grant. Justification of this Decrease: Account Name Increase Expense (Decrease Revenue) Account Number Overtime - Uniformed 1010 2940 5104 00 Minor Equipment 1010 2940 5210 Account Name Federal Grant - Operational State Grant - Operational 00 Amount 25,000 5,000 Decrease Expense (Increase Revenue) Account Number Amount 1010 0001 1010 0001 4309 01 4302 01 25,000 5,000 Project Number Project Number Approval Signatures Requested ty �n0/ B fidget M ; er Date /o -/-4Y Date Deparnnen"lib.. tor Financ&1alServices II ireclor oe Mayor -.G BA STEP grant 2003 04.grr Date lo—S- dcf D JO Date Budget & Research Use Only Type: A B C C D ) E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Date Date Date Initial Initial Initial Date Initial 10/1/2004 / 11:06 AM NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 163-04 w/grant & budget adjustment Document • 1 09/21/04 memo to mayor & City Council 2 draft resolution 3 draft resolution 4 draft resolution 5 letter from Arkansas State Police 6 grant application 7 Staff Review Form 8 memo to Frank Johnson 9 10 11 12 13 14 15 16 17 18 19 20 FAYETTEVIllE THE CRY OF FAYETTEVILLE, ARKANSAS 2's . 0/i fl /6 3 ?.o0'l -?a& § i c » 6pare DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Members of the City Council FROM: Frank Johnson, Chief of Police DATE: October 1, 2004 SUBJECT: Accept Selective Traffic Enforcement Project (STEP) Grant Recommendation: Council accepts the 2004/05 STEP grant and approves a budget adjustment recognizing the revenue. Background: The Police Department has received STEP grants since 1990. These grants are used to cover officer overtime while working either seat belt enforcement or DWI/DUI enforcement. The officers must be designated to one of these tasks and cannot answer normal calls for service. This grant also includes $5,000.00 for the purchase of child safety seats. Discussion: The funds provided by this grant specifically support the Departments efforts in reducing traffic accidents. Officers can be assigned to a specific accident-prone area and enforce traffic laws which in turn reduce accidents. The matching requirements will be provided by using the cost of car seats (state funds); the expense of monthly administration; vehicle expense which includes motorpool, shop overhead, replacement and gasoline with the balance being met by assigning on -duty officers to the STEP project when available. The match is not expected to require additional funds. Budget Impact: Accepting this grant will increase overtime for the Patrol Program by $25,000.00 and Minor Equipment by $5,000.00. • • RESOLUTION NO. /63 -oma/ �/++ Q.y Gaco rce c nen-k'\- A RESOLUTION ACCEPTING THE 2004-2005 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $30,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS AND TO PURCHASE CHILD SAFETY SEATS FOR DISTRIBUTION TO THE PUBLIC; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2004-2005 Selective Traffic Enforcement Program (STEP) Grant in the amount of $30,000.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/ DUI and seatbelt laws and to purchas' 40d safety seats for distribution to the public. Section 2. That the City Council of the Cit,,y�d" tfeilk le, Arkansas hereby approves a Budget Adjustment recognizing the gaant revenue. 1 PASSED and APPROVED this 19th day df October 2004. 1 A I BEST: By: s S:ON RIA SMITH, City Clerk DAN COODY, Mayor • • k.y RESOLUTION NO. Selecvt•lc -1-Nx-ce1C & ome nen+ A RESOLUTION ACCEPTING THE 2004-2005 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $30,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS AND TO PURCHASE CHILD SAFETY SEATS FOR DISTRIBUTION TO THE PUBLIC; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2004-2005 Selective Traffic Enforcement Program (STEP) Grant in the amount of $30,000.00 for the purpose of paying overtime to offices engaged in the enforcement of DWI/DUI and seatbelt laws and to purchase child safety seats for distribution to the public. Section 2. That the City Council of the Cit ,p�ta'FayetferiffleAkansas hereby approves a Budget Adjustment recognizing thgr9 nt revenue. PASSED and APPROVED this 19th day of October 2004. A'PPRO y jjI SONDWA SMITH, City Clerk DAN COODY, Mayor