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HomeMy WebLinkAbout154-04 RESOLUTIONRESOLUTION NO. 154-04 • i._ A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $365,945.00 TO KIMBEL PLUMBING, INC. FOR THE ACCELERATED WATER LINE REPLACEMENT PROJECT PHASE II; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $54,891.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards a construction contract in the amount of $365,945.00 to Kimbel Plumbing, Inc. for the Accelerated Water Line Replacement Project Phase II. A copy of the contract, marked Exhibit "A" is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of $54,891.00 for same. PASSED and APPROVED this 5th day of October 2004. ATTEST. ,,,,, /TRf''h,, S-arte• :•p• ? cas -U• ,FAYETTEVILLE; 3 y ;(1:5)fiAt5P • _,_ By: �Otte1c4 SONDRA SMITH, City Clerk APPRO D. By: DAN COODY, Ma NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 154-04 w/Contract Document 1 not dated memo to City Council 2 draft resolution 3 letter to Sid Norbash from Garver Engineers 4 copy of Accelerated Bid tabulation, August Waterline Replacement Work Order #2 11, 2004 5 copy of Project Location #1 & #2 vicinity map 6 draft agreement 7 Staff Review Form 8 email to Sid Norbash g memo to Sid Norbash 10 email to Pat @ Multi -Craft from Peggy Vice 11 12 13 14 15 16 NOTES • To: Fayetteville City Council Thru: Dan Coody, Mayor Hugh Earnest, CAO Tim Conklin, Director CP&E Gary Coover, City Engineer From: Sid Norbash, Staff Engineer ate . /a /5/6 /56 /lmbtu lP/P bnQs esjae Subject: Accelerated Water Main Replacements Project Phase II Construction Contract with Kimbel Plumbing, Inc. BACKGROUND The above referenced project is part of an ongoing capital Improvement project, which has been approved by the Council and scheduled for construction in 2004. City Council has approved $1,500,000 for the Engineering, Bidding, and Construction of the leaky waterlines with high priority. In Phase I of these replacements a total of 5,885 feet of 12", 8", and 6" waterlines were replaced. This project was recently completed with the following financial results: Contract Price Actual Total Cost Total Under -Run Following is the overall Budget Status: $768,697.00 (contingency of $69,838 not used) $706,457.24 $ 62,239.76 (92% of budget used) Total Funds Approved by the Council Total Funds Used or Obligated to Date Balance of Funds DISCUSSION / STATUS $1,500,000 (2003-2004) $1,067,029 $ 432,971 Official bids for the construction of this project were received on August 11, 2004. The results are as follows: atd Am C'o m} 6/.id /o/5/° 9 Contractor Kimbel Plumbing, Inc. Garver Engineers' Estimate W.N. Couch, Inc. Bid Amount $365,945.00 $411,175.00 $684,053.50 As shown above Kimbel Plumbing, Inc. is the low bidder on this job, and has been recommended by Garver Engineers to be selected for the contract award. Please see attached letter and bid tabulation sheet for more information. RECOMMENDATIONS The Staff recommends that the Council approve the award of bid to Kimbel Plumbing, Inc in the amount of $365,945.00, and also approve a (15%) project contingency in the amount of 54,891. FUNDING Approved Budget $1,157,562.00 (2004 funding) Funds Used to date $ 724,590.70 Remaining Funds $ 432,971.30 SN/sn Attachments: Construction contract Bid Tabulations Vicinity Map • • RESOLUTION NO. A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $365,945.00 TO KIMBEL PLUMBING, INC. FOR THE ACCELERATED WATER LINE REPLACEMENT PROJECT PHASE II; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $54,891.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards a construction contract in the amount of $365,945.00 to Kimbel Plumbing, Inc. for the Accelerated Water Line Replacement Project Phase II. A copy of the contract, marked Exhibit "A" is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteviill!Arkansas, hereby approves a Project Contingency in the amount of $54;$910 Or same. PASSED and APPROVED this 21St day of September 2004. SONDRA SMITkileitty Clerk Garver Engineers, LLC 3810 Front Street. Suite 10 Fayetteville. Arkansas 72703 (479) 527-9100 FAX (479) 527.9101 www.9arv0reng1neers.com August 11, 2004 • • Mr. Sid Norbash City of Fayetteville Engineering Department 113 W. Mountain Street Fayetteville, AR 72703 Re: Accelerated Waterline Replacements Work Order No. 2 Recommendation of Award to Low Bidder Garver Project No. 0296-3500 Dear Sid: GARVER ENGINEERS Two bids were received for the referenced project at Fayetteville City Hall at 2:00 p.m., Wednesday, August 11, 2004. The bids have been checked for accuracy, no errors were discovered. A tabulation of the bids is enclosed with this letter, with the summary amount for each bid shown below. Contractor Bid Amount Kimbel Plumbing, Inc. Garver Engineers' Estimate W.N. Couch, Inc. $ 365,945.00 $ 41 1,175.00 $ 584,053.50 Kimbel Plumbing, Inc. submitted the lowest bid for the work contained in the Plans. We believe this bid represents a good value to the City of Fayetteville, and recommend award of the construction contract to Kimbel Plumbing, Inc. for $365,945.00. Please call me if you have any questions. Sincerely, GARVER ENGINEERS Senior Design Engineer Enclosure — As Noted Cc: Peggy Vice — Purchasing Agent Bnvtwood, TN • Fayetteville. AR • Huntsville, AL • Little Rock, AR • Jackson, MS • Norman, OK • Topeka, KS • Tulsa, OK UPS -WORK ORDER 2.XLS/bid tab o< 0 Garver Project No. 0296-3500(2) Total Bid Prices 111, La La La ta La la NJ NJ NJ NJ ts) NJ NJ NJ NJ NJ T UA w N-- 0 NO 00 J T ttA A w N r 0 NO O0 -.1 T M g .-] CI. T N A T 9 0 0 0 X R R .. N W r N W 0 w, _ a' n n n = d w w w 3 g; co co co cn cn 0 ❑ n '9 0 0 N .CO-. -3 -1 •ni O W W N W Wni ni •ni C' 3-3 g n n w t0 n n ".. ' •ni Q 11 0. ^ ^ < < < !n to cn `_ o 0 d5. o c w as r co .< o rg n n n n a C o. d 0 CT c a rt ,-. 0 0 A n S n d 0. ' d N X0 ' CD A R R R n 0 -0. r x< a rn v' o n i4 -1 S02 ac 0 c ci o - 0• a ,o CTIS0AD. COa- O ? 0 0 o c < 0 A. .-•-•--UUOJ0"Ur AUArO rr0 r NO A O U rrrrrrc-naaaaa�-<999999rrraaaaaaaaaor-� U r .9 0 `= ❑❑❑ t9 CD rt r 0 Mr A w N r 0 t0 00 J T U A W N r N w n n n ?1 ON 00 ON 00 N Q O: 00 .O .9 .O-. -• .C. !0 n 0 x X 2 •9 •D 0 0 > > > z °: w T 00 =. < < `_ 'O 9 .0 t w w 9 -0 •00 Iv 0 �0 �0 m m y a a c' -. '�1 0 0 n n m x, x, y F E, OC CDR 0 X. -• -. 3 S s R 0 R 00 1 1 a m 00 Z. oo `< << n n a r r C 0 m o o Co P w 0 n ro w w CO o<< w' is is to ro w <'3 3 << n 0 5'9. 5. E.co E :T w w < 00< n o 0 CO x N N v. 3-3 LA A T A T N_ T W r O p Pco O O Estimated Item Description Quantity Unit S 411,175.00 N to N U O U O O O O O O 0 0 0 — O O •-• N 0--• O r W O 0 U O T O O O O O 0 0 0 0 0 0 0 r U O 0 r W r r N N W N N r N N W U -I r 0 NJ 0 0 U 40 to O U U T T U O U O O U r A r O 0 U 0 0 0 0 O o A A o 0 U 0 0 0 0 0 0 0 0 N U 0 0 0 0 0 0 0 0 0 T O U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Eng Unit Price N U N0 W A •-• A U O U 0 0 00 O A W O O O O O D U O O D O O O O O O O O O O O o 0 0 0 0 0 0 0 0 O O co O O O O O co co U N U O 0 O w •O U T N .3N T U 00 N T N --1 w w. A J N U J U O 00 N O U J O W W A O O O O U O U O N 00 N U O U O O O U O O U o 0 Ll O O O O O O O O O O O O O O O O O O O o CD 0 b 0 U b0 b0 b0 b0 b b0 O b b0 b b 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O A T U O O O O O O O O O O O O O co O �] O r N O A N r to U to O •0 O to O O O O o 0 0 0 0 0 co co O O O O O 00 O 0 O N N N N W N N N A N N A W T T T N U U O U O N A U 00 O A U A U O N •0 N T W A A O O 0 O O O O O O O O O O O O O O O O O O O O W A CO 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 G0 O O O O O O O O O O O O O co O O O O O O O o 0 0 0 0 0 Kimbel Plumbing, Inc. Unit Price Extension V W T_ VI A0 to • p r r A T U 0 0 0 0 0 O O O 0 0 0 O O O --1 •O r N T •- A 0 in J Oo O J A o o 0 ....1 O to to O O O U O O O 0 0 0 0 0 0 0 O O O O O O O N 00 O O 0 O r r U W N W •0 00 A 00 T N W W r r A J W. N J U N r A in N w ..00N N O O c O Ula) T as O N w N O A OD in N b Na A to O O to O co O o A U0 O O O O A oO v b O0 00 Oo O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O W U N W N N N O O in in w A A N N w A W A O to T t0 G in r 0 O O O O A W to O O O O O O Ln U O O O O O A U T O U O O O O O O O N o 00 0 0 0 --1 N T U O U O O T U J O U O U O O --1 O O O LA O O O o CO bbObbbbbbbbbbbbobbbbbbinbbbbbbbecObbbio O O O co O O O O O O O O O O O O o O O O O O O O O O O O O O O O O O o 0 U W.N. Couch, Inc. Unit Price I Extension K tto. A 0 U La to p rr W U N O O U O O O O O O 0 0 0 0 O O — W W W r N A N U b U U r O0 N t0 N r N r J r T N A NOD in i n U T O 0 N 4 A O 00 4O T A O N W 00 r- A- T N T O O_ A O to A o o O O J O to O to O O O t. O O to O to O O W to O to O O O to O O O O N O0 0 O U O O O O O O O U 0 0 0 0 0 0 0 J O O O O O O O O O o O O O T 0 G 0 O 0 0 0 0 0 0 C o 0 0 0 0 0 C o in O O o 0 o 0 o 0 0 0 0 0 0 O 0 0 0 0 O O O 0 O 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co n n v m r co m o r 90 z > m m � m 1-0 n1-3 n m ni m 0 0 O rn z 0 PR•JECT LOCATION #1 • VICINITY MAP 'NO SCALE UNIVERSITY OF ARKANSAS EXPERIMENTAL FARM r PROJECT LOCATION #2 MN MELMM� HOLLY HOLLY D INGION OR VICINITY MAP NO SCALE LE_ ItlI_s _ \II�E ENTER, ® MOU I� . "t E MWNiN .�� E ROCK La 2 ©�El ■,! elf 0 idelddli ARC: BALD 2<'< mil/ and �I/ 5TH liVr 180 2 a 6TH N N w ]IH 16 15 E .7TH 21 22 I u >1 ...1 to gE 11M 2. rm 11 Walker '" -�_N Park VICINITY MAP 'NO SCALE UNIVERSITY OF ARKANSAS EXPERIMENTAL FARM r PROJECT LOCATION #2 MN MELMM� HOLLY HOLLY D INGION OR VICINITY MAP NO SCALE LE_ • • Section 00500 AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated as of the 21st day of September in the year 2004 by and between the City of Fayetteville, Arkansas (hereinafter called FAYETTEVILLE) and Kimbel Plumbing, Inc. (hereinafter called CONTRACTOR) FAYETTEVILLE and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Accelerated Waterline Replacement Program Installation of 6" and 8" PVC water mains, along with steel encasement pipes, taps of various sizes, ductile iron water fittings, water valves, fire hydrants, water service lines, water meters, connections to existing water lines and services, and pavement repairs as necessary, in and along College Avenue and Lewis Avenue in Fayetteville, Arkansas. Article 2. ENGINEER. The Project has been designed by: Garver Engineers, LLC 3810 Front Street, Suite 10 Fayetteville, AR 72703 who is hereinafter called ENGINEER and who is to act as FAYETTEVILLE's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract documents. Article 3. CONTRACT TIME. 3.1. The Work shall be substantially completed within 90 consecutive calendar days after the date when the Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and fully completed and ready for final payment in accordance with paragraphs 14.07 B & C of the General Conditions within 120 consecutive calendar days after the date when the Contract Time commences to run. Accelerated Waterlines 00500 (1) Garver No. 0296-3500 Work Order No. 2 • • If delays in utility relocations by others impede the Contractor's progress for major Contract items and/or items critical to the prosecution of the work within the Contract Time, the Contract Time will be temporarily suspended or adjusted by the City as appropriate. During such periods, the Contractor will be allowed to work on minor Contract items, as approved by the City, without spending Contract Time. 3.2. Liquidated Damages. FAYETTEVILLE and CONTRACTOR recognize that time is of the essence of the Agreement and that FAYETTEVILLE will suffer financial loss if the Work is not completed within the times specified in paragraph 3 1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by FAYETTEVILLE if the Work is not completed on time. Accordingly, instead of requiring any such proof, Fayetteville and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay FAYETTEVILLE Five Hundred dollars ($500.00) for each day that expires after the time specified in paragraph 3.1 for substantial completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by FAYETTEVILLE, CONTRACTOR shall pay FAYETTEVILLE Five Hundred dollars ($500.00) for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. Article 4. CONTRACT PRICE. FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to accept, as full and final compensation for all work done under this agreement, the amount based on the prices bid in the Proposal which is hereto attached, for the actual amount accomplished under each pay item, said payments to be made in lawful money of the United States at the time and in the manner set forth in the Specifications. As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by ENGINEER as provided in paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in paragraph 11.03.B of the General Conditions. Changes, modifications, or amendments in scope, price, or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost, or fees. Article 5. PAYMENT PROCEDURES 5.1. Progress Payments. FAYETTEVILLE shall make periodic progress payments on the basis of Work completed as provided in paragraph 14.02 of the General Conditions and SC -14.02 of the Supplementary Conditions. Prior to Final Completion, progress payments will be made in an amount equal to the value of completed Work, plus the value of stored materials, less retainage, less the aggregate of payments previously made, and less such amounts as FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions: Accelerated Waterlines Work Order No. 2 00500 (2) Garver No. 0296-3500 Retainage: FAYETTEVILLE will retain ten percent of the value of completed Work until such time as 50 percent of the Work has been completed. If 50 percent of the Work has been completed, as determined by ENGINEER, and if the character and progress of the Work have been satisfactory to FAYETTEVILLE, retainage will be fixed at five percent of the Contract Price. FAYETTEVILLE reserves the right to reinstate retainage at ten percent if the character and progress of the Work become unsatisfactory to FAYETTEVILLE. Stored Materials: FAYETTEVILLE will pay 100 percent of the value of materials and equipment not incorporated in the Work but delivered, suitably stored, insured, and accompanied by documentation satisfactory to FAYETTEVILLE as provided in paragraphs 14.02.B.5 & 14.02.D of the General Conditions. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraphs 14.06 and 14.07.B & C of the General Conditions, FAYETTEVILLE shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraphs 14.07.B & C. Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce FAYETTEVILLE to enter into this Agreement CONTRACTOR makes the following representations: 6.1. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents including "technical data." 6.2. CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. 6.3. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. 6.4. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site which have been identified in the Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions. CONTRACTOR accepts the determination set forth in paragraph SC-4.02.of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that FAYETTEVILLE and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or Accelerated Waterlines Work Order No. 2 00500 (3) Garver No. 0296-3500 • • assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies, and data conceming conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. 6.5. CONTRACTOR is aware of the general nature of work to be performed by FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract Documents. 6.6. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 6.7. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between FAYETTEVILLE and CONTRACTOR concerning the Work consist of the following: 7.1. This Agreement (pages 1 to 6, inclusive). 7.2. Performance and Payment Bonds, (Exhibits A and B respectively). 7.3. Certificates of Insurance, (Exhibit C). 7.4. Documentation submitted by CONTRACTOR prior to Notice of Selection (Exhibit D). 7.5. General Conditions (pages 1 to 42, inclusive). 7.6. Supplementary Conditions (pages 1 to 15, inclusive). 7.7. Specifications consisting of Sections as listed in Table of Contents herein. 7.8. Addenda numbers _ to inclusive. 7.9. Drawings (not attached hereto) consisting of a cover sheet and sheets numbered 1 Accelerated Waterlines 00500 (4) Garver No. 0296-3500 Work Order No. 2 through 7, inclusive with each sheet bearing the following general title: City of Fayetteville Accelerated Waterline Replacement — Work Order No. 2 7.10. The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: 7.10.1. Notice to Proceed 7.10.2. All Written Amendments and other documents amending, modifying or supplementing the Contract Documents pursuant to paragraph 3.04 of the General Conditions. The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions. Article 8. MISCELLANEOUS. 8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions. 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be. assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3. FAYETTEVILLE and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon stricken provision or part thereof with a valid and enforceable provision that comes as close as possible expressing the intention of the stricken provision. 8.5 Freedom of Information Act: City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the Contractor will do everything Accelerated Waterlines Work Order No. 2 00500 (5) Garver No. 0296-3500 09-02-'04 15:25 FROM -411 • T-231 P02/02 U-885 Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. IN WITNESS WHEREOF, FAYETTEVILLE and CONTRACTOR have signed this Agreement in six (6) counterparts. One counterpart each has been delivered to FAYETTEVILLE and ENGINEER, and two counterparts have been delivered to CONTRACTOR. All portions of the Contract Documents have been signed, initialed, or identified by FAYETTEVILLE and CONTRACTOR or identified by ENGINEER on their behalf. This Agreement will be effective on OWNER: City of Fayetteville By: Mayor [CORPORATE SEAL] Attest 20 (which is the Effective Date of the Agreement). CONTRACTOR: (Aga- P&,J iem 6 ANG By: Attest Pion srOr,O-r Title [CORPORATE SEAL] Address for giving notices Address for giving notices (If FAYETTEVILLE is a public body, attach License No. evidence of authority to sign and resolution or other documents Agent for service of process: authorizing execution of Agreement.) Accelerated Waterlines Work Order No. 2 (If CONTRACTOR is a corporation, attach evidence of authority to sign) 00500 (6) Garver No. 0296-3500 • • STAFF REVIEW FORM — FINANCIAL OBLIGATION X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of September 21, 2004 FROM: Sid Norbash ..i►t/ Engineering CP& E Name Division Department ACTION REQUIRED: Award of the construction contract to Kimbel Plumbing, Inc. in the amount of $365,945.00 for Accelerated Water Line Replacements Project Phase II, and approval of the project contingency fund in the amount of $54,891 (15%). COST TO CITY: $420,836 00 Cost of this Request 5400-5600-5808-00 Account Number 02125-0020 Project Number $1,157,562 Accelerated W/L Replacements Phase II Category/Project Budget 2004 Program Category/Project Name $724,590.70 Water & Sewer Imprvts. ands Used To Date 2004 Program/Project Category Name $432,971.30 Water/Sewer Remaining Balance 2003 Fund Name B��EW: x Budgeted .. 7-t"Q 7 udg anager Date Budget Adjustment Attached WRsAtACill7,9,ANT/LEASE REVIEW: A. `pturage'ecet. — opDate( ( City Attorney ( Date Its al u it sz Purchasing Manager Dat Date STAFF RECOMMENDATION: Approval of the contract, and project contingency. a 1sio / � W4,77 FA IV • 1 t Oy 7-7-046 nt Director /'p it Finance and,intema Services Director tmstrative Utticer Date 9- -4 Date Date Mayor Date Received in Mayor's Office Cross Reference : Prev Ord/Res #: Orig. Contract Date: Orig. Contract New Item: Yes X No ate)p Clarice Pearman - Kimbel Plumbing From: Clarice Pearman To: Norbash, Sid Subject: Kimbel Plumbing Page 1 Sid, The Council passed a resolution regarding the waterline replacement project and awarded a contract to Kimbel. I do not have a signed agreement for this resolution. Please let me know when I might expect one. Thanks. Clarice MESSAGE FOR - "'s DATE ' b Q ( Q TIME I I acs M OF PHONE FAX TELEPHONED PLEASE CALL CAME TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU RUSH RETURNED YOUR CALL -I SPECIAL ATTENTION i MESSA E 11`. +l a, r�J •• 00 • 4.ja a- ' Qn`' Gh n .�`� t1t4�� V SIGNFD SC5805 FAYETTEALLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: (479) 718-7695 city_cl a rk®c i.fayettevi I le.a r. us To: Sid Norbash Engineering Division From: Clarice Buffalohead-PearmarM City Clerk Division Date: October 14, 2004 Re: Resolution No. 154-04 The City Council passed the above resolution October 5, 2004, awarded Bid No. 04-61 to Kimbel Plumbing, Inc. I have attached a copy of the resolution and six of the eight original contracts. This resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Attachment(s) cc: Nancy Smith, Internal Auditor Clarice Pearman - Contracts From: Peggy Vice To: pap@multi-craft.net Date: 10/13/04 3:42PM Subject: Contracts Pat- It was good to get to talk to you this morning. It took longer than I anticipated to get the contracts put together. We are having a software problem that has been taking a lot of my time. Please print these out and sign them and let me or Stanley Williams at 443-3292 know when they are signed and if you don't have anyone in this area to drop them off, we will make arrangements to get them picked up. Thanks for your help. Peggy Peggy Vice Purchasing Manager 113 W Mountain Fayetteville, AR 72701 479/575-8289 fax: 479/575-8241 CC: Boettcher, Greg; Waste Water Treatment Plant; Whitaker, David Page 1 1 1 -1 1 1 1 1 1 1 SPECIFICATIONS MICROFILME1 15q -a AND CONTRACT DOCUMENTS PREPARED FOR J PROJECT • PREPARED BY: GARVER • ENGINEERS Garver Engineers, L.L.C. 3810 Front Street Suite 10 Fayetteville, Arkansas 72703-5217 479-527-9100 FAX 479-527-9101 11 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SPECIFICATIONS AND CONTRACT DOCUMENTS CITY OF FAYETTEVILLE FAYETTEVILLE, ARKANSAS ACCELERATED WATERLINE REPLACEMENT WORK ORDER NUMBER 2 JULY, 2004 PREPARED BY: GARVER 1 ENGINEERS 3810 Front Street Suite 10 Fayetteville, Arkansas 72703 Phone: (479) 527-9100 Fax: (479) 527-9101 www.garverengineers.com