HomeMy WebLinkAbout15-04 RESOLUTION• RESOLUTION NO. 15-04 A RESOLUTION APPROVING THE PURCHASE OF TRASH COMPACTORS AND ROLL -OFF CONTAINER/COMPACTORS IN AN AMOUNT NOT TO EXCEED $85,859.00 FROM BES -PAC INC., AND DOWNING SALES, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of trash compactors and roll -off container/compactors in an amount not to exceed 585,859.00 from Bes-Pac Inc., and Downing Sales, Inc. PASSED and APPROVED this 3rd day of February, 2004. 1ETire l. By: �Ou.L-s. �JrVwA7;W SONDRA SMITH City Clerk APPROVED. By: DAN COODY, Mayor NAME OF FILE: CROSS REFERENCE. Item # Date • Resolution No. 15-04 Document • 1 1.16.04 memo to mayor & city council draft resolution copy of Bid No. 03-79 bid tabulations staff review form 2 2.9.04 memo to Travis Dotson NOTES. • • City Council Agenda Item To: Mayor and City Council From: Gary Dumas Date: January 16th, 2004 Preprint agenda date and item number inserted by city clerk Subject: Awarding Bid for Roll -Off Style Containers, Receiver Boxcs, and Compactors — Bid #03-78 Recommendation: Accept the lowest bids from BesPac Manufacturing of Easly, South Carolina and Downing Sales of Phillipsburg, Missouri for containers/receiver boxes and compactors respectively. Background: The Solid Waste/Recycling Divisions present bid for containers, receiver boxes, and compactors has expired. The containers are used to receive trash and recycling items from construction sites, demolition staging and refuse from large commercial businesses. Discussion: The twelve month agreement will allow the purchase of the listed items at lowest price on an "As Needed" basis and are as follows: Compactors 4yd hopper units @ $8595.00/UN!T 40yd Receiver Boxes @ $3645.00/UNIT Container/Receiver Box 20yd drop boxes @ $1947.00/UNIT 30yd drop boxes CO $2195.00/UNIT 40yd drop boxes @ $2349.00/UNIT Receiver boxes various saes @ $3645.00/UNIT The Solid Waste and Recycling Division, pursuant to resolution #131-02, will be expanding temporary drop box service as well as permanent compactor services during the 2004 fiscal year. The purchases of containers/receiver boxes and compactors will assist Solid Waste servicing its current customers and provide the equipment to expand the drop box and compactor services. The Solid Waste/Recycling Division staff has inspected the low bidder's compactors and receiver/drop boxes to verify they meet current specifications. The bid tab sheet from City of Fayetteville Purchasing Office is attached. Budget Impact: These items were anticipated and budgeted into Solid Waste's Commercial Collection program within the container costs account. The projected cost of this project is $85,859. These items are within their formal bids. 1 oft 1/20/2004 10:32:43 AM • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF TRASH COMPACTORS AND ROLL -OFF CONTAINER/COMPACTORS IN AN AMOUNT NOT TO EXCEED 585,859.00 FROM BES -PAC INC., AND DOWNING SALES, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of trash compactors and-. ��H offf container/compactors in an amount not to exceed 585,859.00 from 'rPae Inc., and Downing Sales, Inc. .J PASSED and APPROVED this 3rd day of February, 2004. / \ APPROVED: ✓� �,; ATTEST: SONDR MITA .City Clerk ' "N;466DY, Mayor ST, REVIEW FORM - FINANCIAL OBLIG.ON XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: February 3rd, 2004 FROM: Travis Dotson Name Solid Waste and Recycling - Operations Division Department ACTION REQUIRED: Approval of resolution authorizing purchases up to $85,859 for Roll -Off Style containers, Receiver Boxes and Compactors Also accepting the low bid for containers/receiver boxes from Bes Pac Manuafacturing of Easly, South Carolina and compactors from Downing Sales of Phillipsburg, Missouri. This is an annual bid allowing the Division to purchase this equipment at the lowest cost possible. Equipment will be purchased on a as needed basis to service customers. COST TO CITY: $85,859.00 Cost of this request 5500-5010-5870-00 Account Number Not applicable Project Number $160,000 Container Costs Category/Project Budget Program Category / Project Name none Not applicable Funds Used to Date Program / Project Category Name $160,000 Solid Waste Remaining Balance Fund Name BUDGET REVIEW: Budget Manager Budgeted Item Budget Adjustment Attached Date CONTRACT/GRANT/LEASE REVIEW: `474 -/ Accounting Manager Date City Attorney - Date /fl ate.1--154 Internal Au .e for Purchasing Manager / //a(vy Date ila0l0l Date ST_ OMMENDATION' //6 -OV Division Head Departmen Dictor Finance s Internal Services Chief Admdnistrative Officer Dir. Date 1-l4 -(91 Date // l—Z0 O``T Date f -Z /-eq Date Mayor Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Date J47 Orig. Contract Date: Orig. Contract Number: New Item: Yes No • Bid: 03-79 Date: 12/18/03 Time: 11:30 AM • City of Fayetteville Solid Waste Containers & Compactors Item Bes-Pac Inc. Downing Sales Gregory J.V. and Service Manufacturing Maufacturing 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 $1,947.00 1 $2,195.00 $2,349.00 $1,760.00 $1,964.00 $2,200.00 $2,645.00 $2,750.00 $3,300.00 $3,645.00 $3,850.00 $2,548.00 $3,060.00 $3,100.00 $3,550.00 $3,961.00 $9,150.00 $9,490.00 $9,675.00 $9,890.00 $10,700.00 $11,120.00 $11,900.00 $12,410.00 $7,710.00 $8,925.00 $9,400.00 $12,290.00 $6,200.00 $5,710.00 $6,300.00 $6,715.00 $2,145.00 $2,245.00 $2,594.00 $2,132.00 $2,245.00 $2,643.00 $3,445.00 $3,600.00 $3,740.00 $3,925.00 $3,925.00 $3,445.00 $3,570.00 $3,640.00 $3,795.00 $3,870.00 , $8 _800 8 536.00 $8 995.00 9 75.00 9 62 00 9 96 00 000 00 00 00 8 00 $8 043.00 859 00 3 400 00 $5 663.00 ,663.00 60 $5 8• .00 Subtotals $192,409.00 Exceptions for 0 $2,170.00 $2,460.00 $2,850.00 $2,205.00 $2,600.00 $2,850.00 $3,450.00 $3,900.00 $3,970.00 $4,700.00 $4,800.00 $3,700.00 $3,800.00 $3,900.00 $4,400.00 $4,300.00 $10,100.00 $10,100.00 $10,500.00 No Bid $11,000.00 $11,758.00 No Bid No Bid $6,640.00 $9,300.00 $9,800.00 No Bid No Bid $7,800.00 $8,100.00 $8,300.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid $5,764.00 $3,998.00 $4,196.00 No Bid $4,568.00 No Bid $8,805.00 $9,023.00 $9,863.00 $10,039.00 $10,279.00 $10,838.00 $11,280.00 No Bid $5,445.00 $8,456.00 $8,981.00 $15,221.00 No Bid $5,975.00 $6,235.00 $6,495.00 K-Pac No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid $9,534.00 $9,534.00 $9,534.00 $10,060.40 $10,365.60 $10,671.15 No Bid No Bid $6,738.90 $7,085.40 $10,162.60 $14,100.80 No Bid $6,133.40 $6,343.40 $6,613.60 RJM Waste Equipment Co. $2,179.00 $2,372.00 $2,691.00 $2,231.00 $2,484.00 $2,850.00 No Bid No Bid No Bid $4,600.00 $4,850.00 No Bid No Bid $3,630.00 $3,940.00 $4,340.00 No Bid No Bid $10,560.00 $10,590.00 $10,610.00 $10,810.00 $12,580.00 No Bid $6,010.00 $7,730.00 $8,646.00 $12,950.00 No Bid No Bid No Bid No Bid Wastequip Mayfab $2,081.00 $2,275.00 $2,629.00 $2,251.00 $2,347.00 $2,939.00 $4,513.00 $5,192.00 No Bid $5,892.00 $5,892.00 $3,422.00 $3,606.00 $3,826.00 $4,077.00 No Bid No Bid $11,245.00 $11,245.00 $11,325.00 $11,400.00 $11,520.00 $12,225.00 No Bid $6,250.00 $7,963.00 $8,795.00 $10,250.00 No Bid $5,853.00 $5,883.00 $6,272.00 $186,816.00 $159,453.00 $145,461.00 $116,877.25 $126,653.00 $171,168.00 No Bids 0 $57,736.00 $61,696.00 • $91,738.00 $85,716.00 $36,454.00 XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STt REVIEW FORM - FINANCIAL OBLIGOON For the Fayetteville City Council Meeting of: February 3rd, 2004 FROM: Travis Dotson Name Solid Waste and Recycling - Operations Division Department ACTION REQUIRED: Approval of resolution authorizing purchases up to $85,859 for Roll -Off Style containers, Receiver Boxes and Compactors. Also accepting the low bid for containers/receiver boxes from Bes Pac Manuafacturing of Easly, South Carolina and compactors from Downing Sales of Phillipsburg, Missouri. This is an annual bid allowing the Division to purchase this equipment at the lowest cost possible. Equipment will be purchased on a as needed basis to service customers. COST TO CITY: $85,859.00 Cost of this request 5500-5010-5870-00 Account Number Not applicable Project Number $160,000 Container Costs Category/Project Budget Program Category / Project Name none Not applicable Funds Used to Date Program / Project Category Name $160,000 Solid Waste Remaining Balance Fund Name BUDGET REVIEW: k Budgeted Item Budget Manager Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: t/ joun,/ _ -/ Accounting ///67.04/ Date City Attorney Date Date �Iao1Oi Purchasing Manager Date ST. COMMENDATION: 86 -4/ Division Head Departmen Dictor Finance Date & Internal Services Chief Adnurnistrative Officer Dir. Date /-20..0(1 Date Date Mayor Date Received in Mayor's Office 1-ZU-GI.1 Date j,t7 Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Yes No FAYETTEVtLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Travis Dotson Solid Waste Division From: Clarice Buffalohead-Pearman City Clerk Division Date: February 9, 2004 Re: Resolution No. 15-04 Attached is a copy of the above resolution passed by the City Council February 3, 2004, approving the purchase of trash compactors and roll -off container/compactors. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachment(s) cc: Nancy Smith, Internal Auditor