HomeMy WebLinkAbout15-04 RESOLUTION•
RESOLUTION NO. 15-04
A RESOLUTION APPROVING THE PURCHASE OF TRASH
COMPACTORS AND ROLL -OFF CONTAINER/COMPACTORS
IN AN AMOUNT NOT TO EXCEED $85,859.00 FROM BES -PAC
INC., AND DOWNING SALES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of trash compactors and roll -off
container/compactors in an amount not to exceed 585,859.00 from Bes-Pac Inc.,
and Downing Sales, Inc.
PASSED and APPROVED this 3rd day of February, 2004.
1ETire l.
By: �Ou.L-s. �JrVwA7;W
SONDRA SMITH City Clerk
APPROVED.
By:
DAN COODY, Mayor
NAME OF FILE:
CROSS REFERENCE.
Item #
Date
•
Resolution No. 15-04
Document
•
1
1.16.04
memo to mayor & city council
draft resolution
copy of Bid No. 03-79 bid tabulations
staff review form
2
2.9.04
memo to Travis Dotson
NOTES.
• •
City Council Agenda Item
To: Mayor and City Council
From: Gary Dumas
Date: January 16th, 2004
Preprint agenda date and
item number inserted by
city clerk
Subject: Awarding Bid for Roll -Off Style Containers, Receiver Boxcs, and
Compactors — Bid #03-78
Recommendation: Accept the lowest bids from BesPac Manufacturing of Easly, South
Carolina and Downing Sales of Phillipsburg, Missouri for containers/receiver boxes and
compactors respectively.
Background: The Solid Waste/Recycling Divisions present bid for containers, receiver
boxes, and compactors has expired. The containers are used to receive trash and recycling
items from construction sites, demolition staging and refuse from large commercial
businesses.
Discussion:
The twelve month agreement will allow the purchase of the listed items at lowest price on
an "As Needed" basis and are as follows:
Compactors
4yd hopper units @ $8595.00/UN!T
40yd Receiver Boxes @ $3645.00/UNIT
Container/Receiver Box
20yd drop boxes @ $1947.00/UNIT
30yd drop boxes CO $2195.00/UNIT
40yd drop boxes @ $2349.00/UNIT
Receiver boxes various saes @ $3645.00/UNIT
The Solid Waste and Recycling Division, pursuant to resolution #131-02, will be
expanding temporary drop box service as well as permanent compactor services during
the 2004 fiscal year. The purchases of containers/receiver boxes and compactors will
assist Solid Waste servicing its current customers and provide the equipment to expand
the drop box and compactor services.
The Solid Waste/Recycling Division staff has inspected the low bidder's compactors and
receiver/drop boxes to verify they meet current specifications.
The bid tab sheet from City of Fayetteville Purchasing Office is attached.
Budget Impact: These items were anticipated and budgeted into Solid Waste's
Commercial Collection program within the container costs account. The projected cost of
this project is $85,859. These items are within their formal bids.
1 oft 1/20/2004 10:32:43 AM
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF TRASH
COMPACTORS AND ROLL -OFF CONTAINER/COMPACTORS
IN AN AMOUNT NOT TO EXCEED 585,859.00 FROM BES -PAC
INC., AND DOWNING SALES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of trash compactors and-. ��H offf
container/compactors in an amount not to exceed 585,859.00 from 'rPae Inc.,
and Downing Sales, Inc. .J
PASSED and APPROVED this 3rd day of February, 2004.
/ \ APPROVED: ✓� �,;
ATTEST:
SONDR MITA .City Clerk
'
"N;466DY, Mayor
ST, REVIEW FORM - FINANCIAL OBLIG.ON
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: February 3rd, 2004
FROM:
Travis Dotson
Name
Solid Waste and Recycling - Operations
Division Department
ACTION REQUIRED: Approval of resolution authorizing purchases up to $85,859 for Roll -Off Style containers,
Receiver Boxes and Compactors Also accepting the low bid for containers/receiver boxes from Bes Pac
Manuafacturing of Easly, South Carolina and compactors from Downing Sales of Phillipsburg, Missouri. This is
an annual bid allowing the Division to purchase this equipment at the lowest cost possible. Equipment will be
purchased on a as needed basis to service customers.
COST TO CITY:
$85,859.00
Cost of this request
5500-5010-5870-00
Account Number
Not applicable
Project Number
$160,000 Container Costs
Category/Project Budget Program Category / Project Name
none Not applicable
Funds Used to Date Program / Project Category Name
$160,000 Solid Waste
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item Budget Adjustment Attached
Date
CONTRACT/GRANT/LEASE REVIEW:
`474 -/
Accounting Manager
Date
City Attorney - Date
/fl ate.1--154
Internal Au .e for
Purchasing Manager
/ //a(vy
Date
ila0l0l
Date
ST_
OMMENDATION' //6 -OV
Division Head
Departmen Dictor
Finance
s Internal Services
Chief Admdnistrative Officer
Dir.
Date
1-l4 -(91
Date //
l—Z0 O``T
Date
f -Z /-eq
Date
Mayor Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Date J47
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
•
Bid: 03-79
Date: 12/18/03
Time: 11:30 AM
•
City of Fayetteville
Solid Waste Containers & Compactors
Item Bes-Pac Inc. Downing Sales Gregory J.V.
and Service Manufacturing Maufacturing
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
$1,947.00 1
$2,195.00
$2,349.00
$1,760.00
$1,964.00
$2,200.00
$2,645.00
$2,750.00
$3,300.00
$3,645.00
$3,850.00
$2,548.00
$3,060.00
$3,100.00
$3,550.00
$3,961.00
$9,150.00
$9,490.00
$9,675.00
$9,890.00
$10,700.00
$11,120.00
$11,900.00
$12,410.00
$7,710.00
$8,925.00
$9,400.00
$12,290.00
$6,200.00
$5,710.00
$6,300.00
$6,715.00
$2,145.00
$2,245.00
$2,594.00
$2,132.00
$2,245.00
$2,643.00
$3,445.00
$3,600.00
$3,740.00
$3,925.00
$3,925.00
$3,445.00
$3,570.00
$3,640.00
$3,795.00
$3,870.00
,
$8 _800
8 536.00
$8 995.00
9
75.00
9 62 00
9 96 00
000 00
00 00
8 00
$8 043.00
859 00
3 400 00
$5 663.00
,663.00
60
$5 8• .00
Subtotals
$192,409.00
Exceptions for
0
$2,170.00
$2,460.00
$2,850.00
$2,205.00
$2,600.00
$2,850.00
$3,450.00
$3,900.00
$3,970.00
$4,700.00
$4,800.00
$3,700.00
$3,800.00
$3,900.00
$4,400.00
$4,300.00
$10,100.00
$10,100.00
$10,500.00
No Bid
$11,000.00
$11,758.00
No Bid
No Bid
$6,640.00
$9,300.00
$9,800.00
No Bid
No Bid
$7,800.00
$8,100.00
$8,300.00
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
$5,764.00
$3,998.00
$4,196.00
No Bid
$4,568.00
No Bid
$8,805.00
$9,023.00
$9,863.00
$10,039.00
$10,279.00
$10,838.00
$11,280.00
No Bid
$5,445.00
$8,456.00
$8,981.00
$15,221.00
No Bid
$5,975.00
$6,235.00
$6,495.00
K-Pac
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
$9,534.00
$9,534.00
$9,534.00
$10,060.40
$10,365.60
$10,671.15
No Bid
No Bid
$6,738.90
$7,085.40
$10,162.60
$14,100.80
No Bid
$6,133.40
$6,343.40
$6,613.60
RJM Waste
Equipment Co.
$2,179.00
$2,372.00
$2,691.00
$2,231.00
$2,484.00
$2,850.00
No Bid
No Bid
No Bid
$4,600.00
$4,850.00
No Bid
No Bid
$3,630.00
$3,940.00
$4,340.00
No Bid
No Bid
$10,560.00
$10,590.00
$10,610.00
$10,810.00
$12,580.00
No Bid
$6,010.00
$7,730.00
$8,646.00
$12,950.00
No Bid
No Bid
No Bid
No Bid
Wastequip
Mayfab
$2,081.00
$2,275.00
$2,629.00
$2,251.00
$2,347.00
$2,939.00
$4,513.00
$5,192.00
No Bid
$5,892.00
$5,892.00
$3,422.00
$3,606.00
$3,826.00
$4,077.00
No Bid
No Bid
$11,245.00
$11,245.00
$11,325.00
$11,400.00
$11,520.00
$12,225.00
No Bid
$6,250.00
$7,963.00
$8,795.00
$10,250.00
No Bid
$5,853.00
$5,883.00
$6,272.00
$186,816.00 $159,453.00 $145,461.00 $116,877.25 $126,653.00 $171,168.00
No Bids
0 $57,736.00 $61,696.00 • $91,738.00 $85,716.00 $36,454.00
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STt REVIEW FORM - FINANCIAL OBLIGOON
For the Fayetteville City Council Meeting of: February 3rd, 2004
FROM:
Travis Dotson
Name
Solid Waste and Recycling - Operations
Division
Department
ACTION REQUIRED: Approval of resolution authorizing purchases up to $85,859 for Roll -Off Style containers,
Receiver Boxes and Compactors. Also accepting the low bid for containers/receiver boxes from Bes Pac
Manuafacturing of Easly, South Carolina and compactors from Downing Sales of Phillipsburg, Missouri. This is
an annual bid allowing the Division to purchase this equipment at the lowest cost possible. Equipment will be
purchased on a as needed basis to service customers.
COST TO CITY:
$85,859.00
Cost of this request
5500-5010-5870-00
Account Number
Not applicable
Project Number
$160,000 Container Costs
Category/Project Budget Program Category / Project Name
none Not applicable
Funds Used to Date Program / Project Category Name
$160,000 Solid Waste
Remaining Balance Fund Name
BUDGET REVIEW:
k Budgeted Item
Budget Manager
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
t/ joun,/ _ -/
Accounting
///67.04/
Date
City Attorney Date
Date
�Iao1Oi
Purchasing Manager Date
ST.
COMMENDATION:
86 -4/
Division Head
Departmen Dictor
Finance
Date
& Internal Services
Chief Adnurnistrative Officer
Dir.
Date
/-20..0(1
Date
Date
Mayor Date
Received in Mayor's Office
1-ZU-GI.1
Date j,t7
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
FAYETTEVtLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Travis Dotson
Solid Waste Division
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: February 9, 2004
Re: Resolution No. 15-04
Attached is a copy of the above resolution passed by the City Council February 3, 2004,
approving the purchase of trash compactors and roll -off container/compactors. The resolution will
be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc: Nancy Smith, Internal Auditor