HomeMy WebLinkAbout142-04 RESOLUTIONRESOLUTION NO. 142-04
A RESOLUTION AUTHORIZING THE FAYETTEVILLE SOLID
WASTE AND RECYCLING DIVISION TO ACCEPT TWO (2)
GRANTS IN THE AMOUNT OF $48,000,00 FROM THE
ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY
(ADEQ) THROUGH THE TRI -COUNTY SOLID WASTE DISTRICT
FOR THE PURCHASE OF A COMPOST/MULCH BAGGER AND
STORAGE TRAILERS FOR PLASTIC COMMODITY BALES; AND
APPROVING A BUDGET ADJUSTMENT TO RECOGNIZE THE
GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Solid Waste and Recycling Division to accept
two (2) grants in the amount of $48,000,00 from the Arkansas Department of
Environmental Quality (ADEQ) through the Tri -County Solid Waste District for
the purchase of a compost/mulch bagger and storage trailers for plastic
commodity bales.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment to recognize the grant revenue.
PASSED and APPROVED this 21st day of September 2004.
ATTEST:
APPROVED:
By: /, iL At
DAN GOODY,:
�.•``.FtK/TRe
S'
-P
.U: . -
FAYEfTEVILLE;
By: �•
eel:Pr9RKANS'PI' `.'
SONDRA SMITH, City Clerk
• •
Bagger Shared Use Agreement
The City of Fayetteville, Arkansas has applied for a grant through the Tri -
County Solid Waste District to purchase bagging equipment for use in
bagging compost and mulch products from the city composting operations.
The use of this bagger will be shared with the City of Bentonville. In order
to set forth their mutual agreements on the use and maintenance of the
bagger, they have entered into this Shared Use Agreement.
1. The City of Fayetteville will hold title to the bagger and will be
responsible for scheduling use of the machine, collecting and holding
use fees as set out below, and arranging for repair and maintenance of
the machine.
2. The City of Bentonville shall be entitled to have the machine for six
(6) months every year for routine use
3. The City of Bentonville shall pay a use fee of $3,228 per year for use
of the machine. These funds shall be paid by December 31st of every
year to the City of Fayetteville The City of Fayetteville shall keep
these funds for exclusive use towards the repair, maintenance and
replenishment of the bagger.
4. The City of Bentonville shall be responsible for the fuel needed to run
the machine during their use
5. The City of Bentonville agrees that in the event that repairs exceed the
funds available in the bagger fund, they will come to a mut%l
agreement to contribute the additional funds needed to make the
repairs.
6 All service and repair will be performed by Fayetteville Fleet
Operations. Bentonville Fleet Operations may perform minor
corrective repair with prior approval of Fayetteville Fleet Operations.
7. Any repairs required due to improper use or abuse of machine would
be direct billed to the using department.
8. The terms of this agreement may be modified by the mutual
agreement of the parties to effectuate revised allocations of use and
payment.
Page 1 of 2
•
• •
9. The bagging equipment may not be sold, traded or modified without
the express consent of the Tri -County Solid Waste District and the
Arkansas Department of Environmental Quality.
City of Fayetteville City of Bentonville
/06-9imf 10-7-0Y
Date Date
Page 2 of 2
•City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Operations
Division: Solid Waste & Recycling
Program: Composting
Date Requested
9/2/2004
Adjustment Number
Project or Item Requested:
$40,000 is requested for a compost/mulch bagger and
$8,000 for storage trailers for plastic commodity bales.
Project or Item Deleted:
None.
Justification of this Increase:
To enhance the compost program and provide better
service and products to the citizenry.
Justification of this Decrease:
Two grants were received from the Arkansas Department
of Environmental Quality in the amount of $48,000.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Fixed assets
Minor equipment
5500 5070 5801 00 40,000
5500 5070 5210 00 8,000
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
State grants
5500 0950 4302 00 48,000
Approval Signatures
Requested By Date
Budget Manager Date
Department Director Date
mai nctb & Interval vices Director
Mayor
D: to
l/
Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
•
CROSS REFERENCE:
e
Resolution No. 142-04
w/agreement
Document
•
NOTES:
1
09/03/04
memo to mayor & City Council
2
draft resolution
3
draft agreement
4
Staff Review Form
5
email to Gary Dumas
6
email to cpearman from David Bragg
7
letter to Brian Pugh from City of Bentonville
8
copy of budget adjustment
g
memo to Gary Dumas
10
11
12
13
14
15
16
NOTES:
R.-erste
• • qia Pei
City Council Agenda Item / VIM Moil.
To: Mayor and City Council
From: Gary Dumas
Date: September 3rd, 2004
Subject: Resolution accepting grant awards from ADEQ and Tri -County RSWMD.
Recommendation: The Solid Waste and Recycling Division Staff recommends that the
City Council pass a resolution to accept two recycling grants from the Arkansas
Department of Environmental Quality passed through to the Tri -County Regional Solid
Waste Management District and to the City of Fayetteville in the amount of $40,000 for a
compost/mulch bagger and $8,000 for storage trailers for recyclable commodities.
Background: The City was pre -approved for two recycling grants from the Arkansas
Department of Environmental Quality in May. A compost/mulch bagger with a pre -
approved grant amount of $40,000 is capable of loading and sealing compost and mulch
in 2 cubic foot plastic bags for resale.
Storage trailers in the amount of $8,000 was pre -approved and will aid in the storage of
plastic commodity bales keeping them from the harmful effects of the weather such as
sunlight and rain and keep the material marketable for future shipments. The grants were
recently approved for funding through the Tri -County Solid Waste Management District
at their August board meeting and are awaiting our final applications to ADEQ for
funding.
Discussion: These grants will accomplish two goals for our recycling and composting
programs. First the bagger will help develop potential markets for our compost and
possibly mulch products through the sales of 2 cubic foot bags. As a provision with the
bagger grant, the equipment will be shared with the City of Bentonville and used to bag
compost from their biosolids compost program. The bagger will be purchased and
maintained by the City of Fayetteville and staff will work with Bentonville under a
shared use agreement to allow them use of the equipment. Initially the compost will be
bagged and sold at the Compost Facility on Armstrong Ave. and be available to
customers when requested. In the future, staff hopes to expand to local retail stores by
selling the compost in bags on a consignment basis. Labeling requirements for bagged
products will be met since our compost is already certified through the Rodale
certification program. Mulch may also be bagged in the future if size requirements can
be met.
Secondly, the storage trailers will add much needed storage capacity for our marketable
plastic bales. Funds for the grants are typically released by the Governor for distribution
to the Regional Solid Waste Management Districts in September.
Budget Impact: There is no initial budget impact from the action of passing this
resolution. Account number 5500.0950.4302.00 will receive the funds of these grants
from the Tri -County Solid Waste Management District when purchases are made. In the
case of the bagger, bids will have to be received in accordance with state law before the
purchase of the equipment. Existing staff and trustee labor will be utilized to operate the
bagger.
1 of 1 9/7/20044:20:41 PM
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE SOLID
WASTE AND RECYCLING DIVISION TO ACCEPT TWO (2)
GRANTS IN THE AMOUNT OF $48,000,00 FROM THE
ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY
(ADEQ) THROUGH THE TRI -COUNTY SOLID WASTE DISTRICT
FOR THE PURCHASE OF A COMPOST/MULCH BAGGER AND
STORAGE TRAILERS FOR PLASTIC COMMODITY BALES; AND
APPROVING A BUDGET ADJUSTMENT TO RECOGNIZE THE
GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Solid Waste and Recycling Division to accept
two (2) grants in the amount of $48,000,00 from the Arkansas Department of
Environmental Quality (ADEQ) through the Tri -County Solid Waste District for
the purchase of a compost/mulch bagger and storage trailers for plastic
commodity bales.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment to recognize the grant revenue.
PASSED and APPROVED this 21st day of September 2004.
ATTEST -
APPROVED:
‘B,_
DAN COODY, Mayo
By:
SOND A SMIT 'I City Clerk
•
Bagger Shared Use Agreement
The City of Fayetteville, Arkansas has applied for a grant through the Tri -
County Solid Waste District to purchase bagging equipment for use in
bagging compost and mulch products from the city composting operations.
The use of this bagger will be shared with the City of Bentonville. In order
to set forth their mutual agreements on the use and maintenance of the
bagger, they have entered into this Shared Use Agreement.
1. The City of Fayetteville will hold title to the bagger and will be
responsible for scheduling use of the machine, collecting and holding
use fees as set out below, and arranging for repair and maintenance of
the machine.
2. The City of Bentonville shall be entitled to have the machine for two
(2) months every year for routine use
3. The City of Bentonville shall pay a use fee of $ per year for
use of the machine. These funds shall be paid by December 31st of
every year to the City of Fayetteville The City of Fayetteville shall
keep these funds for exclusive use towards the repair, maintenance
and replenishment of the bagger.
4. The City of Bentonville shall be responsible for the fuel needed to run
the machine during their use
5. The City of Bentonville agrees that in the event that repairs exceed the
funds available in the bagger fund, they will come to a mutual
agreement to contribute the additional funds needed to make the
repairs.
6. All service and repair will be performed by Fayetteville Fleet
Operations. Bentonville Fleet Operations may perform minor
corrective repair with prior approval of Fayetteville Fleet Operations.
7. Any repairs required due to improper use or abuse of machine would
be direct billed to the using department.
8. The terms of this agreement may be modified by the mutual
agreement of the parties to effectuate revised allocations of use and
payment.
Page 1 of 2
•
9. The bagging equipment may not be sold, traded or modified without
the express consent of the Tri -County Solid Waste District and the
Arkansas Department of Environmental Quality.
City of Fayetteville City of Bentonville
Date
Date
Page 2 of 2
• •
STAFF REVIEW FORM - NON-FINANCIAL OBLIGATION
X AGENDA REQUEST
For the Fayetteville City Council Meeting of: September 21st, 2004
FROM:
Brian Pugh Solid Waste and Recycling Operations
Name
Division Department
ACTION REQUIRED: Approve resolution to accept two recycling grants from the Arkansas Department of
Environmental Quality passed through to the Tri County Regional Solid Waste Management District and
eventually passed on to the City of Fayetteville in the amounts of $40,000 for a compost/mulch bagger and
$8,000 for storage trailers for plastic commodity bales.
SUMMARY EXPLANATION:
State recycling grants are available to municipalities annually. These grants help promote
sound solid waste programs and help sustain our programs.
STAFF RECOMMENDATION:
9-I-oy
Date
City Att
Department Director
Finance S Internal Services Dir.
Chief FjQ'miniitW114:‘>6
stratt ver
Mayor
Date
9/2/c/
Date
Date
Date
Date Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
ia 1
v
Date .�%�l
Yes No
`Clarice Pearman - Bagger Agreement •
From: Clarice Pearman
To: Dumas, Gary
Subject: Bagger Agreement
The Council passed a resolution approving your item which included an Bagger Shared Use Agreement. I
have draft of the agreement only. Please see that I get a signed agreement to continue with process this
resolution.
Thanks.
Clarice
Page 1
Clarice Pearman
Bagger Agreement Page 1
From: Clarice Pearman
To: Bragg, David
Subject: Bagger Agreement
David,
Just a reminder I am still waiting for the agreement. Please let me know when I might expect it.
Thanks.
Clarice
76/6-7.0
le, w IdtAzh Pcm,A,
1
•
October 6, 2004
Brian Pugh
Waste Reduction Coordinator
Fayetteville Solid Waste and Recycling
1560 Happy Hollow Rd.
Fayetteville, AR 72701
(479) 718-7685
Dear Mr. Pugh,
The Mayor of the City of Bentonville, the Honorable Terry Coberly, has signed and
agrees to the terms of the attached "Bagger Shared Use Agreement". The funds to pay the
$3,228.00 use fee, however, will come from the City of Bentonville's 2005 budget. The
Bentonville City Council has not, as of yet, approved the proposed 2005 operating
budget. Therefore, it must be understood by all parties involved, that the City of
Bentonville's participation in the "Bagger Shared Use Agreement" is contingent upon the
adoption of the 2005 budget by the Bentonville City Council.
Sincerely,
Mike Roberts
Asst. Wastewater Manager
City of Bentonville
Bentonville Wastewater Plant • 1901 NE A Street • Bentonville, Alt 72712 • 501-271-3160
•
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•City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: Operations
Division: Solid Waste & Recycling
Program: Composting
Date Requested
9/2/2004
Adjustment Number
Project or Item Requested:
$40,000 is requested for a compost/mulch bagger and
$8,000 for storage trailers for plastic commodity bales.
Project or Item Deleted:
None.
Justification of this Increase:
To enhance the compost program and provide better
service and products to the citizenry.
Justification of this Decrease:
Two grants were received from the Arkansas Department
of Environmental Quality in the amount of $48,000.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Fixed assets
Minor equipment
5500 5070 5801 00 40,000
5500 5070 5210 00 8,000
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
State grants
5500 0950 4302 00 48,000
Approval Signatures
Requested By Date
Budget Manager Date
Department Director Date
inane & Internal Services Director
Date
Mayor Date
Budget Office Use Only
Type: A B C D
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
1
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: 718-7695
city.slerk@ci.fayetteville.ar.us
To:
From:
Date:
Re:
Gary Dumas
Operations Director
Clarice Buffalohead-Pearman
City Clerk Division
November 16, 2004
Resolution No. 142-04
The City Council passed the above resolution September 21, 2004, authorizing the
acceptance of two grants from A D E Q through the Tri -County Solid Waste District and
approval of a budget adjustment. I have attached a copy of the resolution and budget
adjustment accepting said funds.
The resolution will be recorded in the city clerk's office and microfilmed. If anything
else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research