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Home My WebLink About134-04 RESOLUTIONRESOLUTION NO.134-04 A RESOLUTION APPROVING THE PURCHASE OF TWO (2) 4x2 CREW CAB TRUCKS WITH DUMP BODIES FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $72,584.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two (2) 4x2 crew cab trucks with dump bodies from North Point Ford of North Little Rock in the amount of $72,584.00. PASSED and APPROVED this 7th day of September 2004. APPROVED: By: ATTEST: DAN COODY, Mayo ``....... .R . rr -V•%il: SONDRA SMITH, City Clerk = ; FAYETTEVILLE; s.9RKANSPS J�`` NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 134-04 Document • 1 08/16/04 memo to mayor & City Council 2 memo to Equipment Committee 3 draft resolution 4 copy of purchase requisition 5 Request for Expansion/Replacement Equipment 6 copy of Res. 54-05 7 copy of accounts 8 Staff Review Form 9 memo to David Bragg 10 11 12 13 14 15 NOTES. aye evie ARKANSAS Interdepartmental Correspondence (2&5- FLEET &SFLEET COERATIONS 3°1( 1525 S. Happy Hollow Road Fayetteville, AR 72701 /Uerfh °" rr 19•0€/.8.4.. To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: August 16, 2004 Subject: Purchase of two 4x2 crew cab Trucks with dump bodies, per bid 04-60, for Transportation Division RECOMMENDATION: That City Council approves the purchase from North Point Ford of two crew cab trucks with dump bodies for use by Transportation Division. BACKGROUND: These are two expansion units for the Transportation Division paving program Five bids were received. The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $72584.00. Funds for this purchase are being transferred from Street Fund to Shop Fund and will be paid for in 9700.1920.5802.00 Project 02078 (Light/Medium Vehicles & Equipment). The purchase of these units was approved by the Equipment Committee at the meeting of August 10, 2004. Wttvile ARKANSAS Interdepartmental Correspondence FLEET OIRATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman" Kyle Cook ✓ Lioneld Jordan / Don Marr ✓ Billy Sweetser ✓ D)/ Y)I°s'£ FROM: David Bragg, Fleet Operations Supt DATE: August 9, 2004 SUBJECT: Equipment Committee Meeting — August 10 Bid #04-59 was opened on July 30, 2004 for one Extended cab 4X4 truck with utility body for use by Water and Sewer Division. Six bids were received: Ron Blackwell Ford Bentonville, AR Ford F550 — Reading Body Grant Truck Equip Tulsa, OK Ford F550 — Reading Body North Point Ford N. Little Rock, AR Ford F550 — Knapheid Body Landers Ford Little Rock, AR Ford F550 — Rawson Koenig J & R Equipment Oklahoma City, OK Ford F550 — Reading Body Ford of Tulsa Tulsa, OK Ford F550 — Knapheid Body $39,105.42 $39,151.42 $40,036.00 $40,635.00 $41,897.00 $42,068.46 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42. This is a replacement for unit #316, a 1996 Ford F-350 with 122,000 miles that is out of service and uneconomically repairable. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-58 was opened on July 30, 2004 for one Extended cab 4X4 truck with flat body and crane attachment for use by Water and Sewer Division. Six bids were received: Ron Blackwell Ford Bentonville, AR Ford F550 - Grant body - Autocrane $45,904.50 Grant Truck Equip Tulsa, OK Ford F550 - Grant body - Autocrane $45,950.50 Ford of Tulsa Tulsa, OK Ford F550 - Cadet body - Autocrane $46,838.46 North Point Ford N. Little RocliR Ford F550 - Knapheid body-•tocrane $46,892.00 J & R Equipment Oklahoma City, OK Ford F550 - Cadet body - IMT crane $47,897.00 Landers Ford Little Rock, AR Ford F550 - Davis body -Ventura crane $47,835.00 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $45,904.50. This is a replacement for unit #315, a 1996 Ford F-350 with 106,000 miles that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-60 was opened on July 30, 2004 for three crew cab 4X2 trucks with dump bodies for use by Transportation Division (2) and Parks Division (1). Five bids were received: North Point Ford N. Little Rock, AR Ford F550 — Hilbilt body $36,292.00 Ron Blackwell Ford Bentonville, AR Ford F550 — Hilbilt body $36,501.46 Grant Truck Equip Tulsa, OK Ford F550 — Mabar body $36,786.00 Landers Ford Little Rock, AR Ford F550 — Davis body $37,389.00 Ford of Tulsa Tulsa, OK Ford F550 — Heil body $39,665.46 The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $108,876.00 for three units. One is a replacement for unit #214, a 1994 Ford F-350 assigned to Parks Division with 81,000 miles that is no longer dependable or economical for regular daily use: Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Two are expansion units for Transportation Division paving program. Funds for this purchase are available in Transportation Division Account 2100-4120-5802.00 Bid #04-54 was opened on July 30, 2004 for two Police Pursuit Motorcycles for use by the Police Department. One bid was received: Denney's Harley-Davidson Fort Smith, AR Harley-Davidson FLHTP1 $18,250.00 The bid from Denney's Harley-Davidson of Fort Smith meets all specifications. I recommend acceptance of the bid from Denney's Harley-Davidson in the amount of $36,500.00 for two units. These are replacements for units #1030 and 1031, 1999 Harley-Davidsons with 35,000 and 44,000 miles. Resale value on Police Harley-Davidsons is such that these units should be replaced when three years old to achieve minimum cost of ownership. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles. Cc: Gary Dumasleg i71-° • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF TWO (2) 4x2 CREW CAB TRUCKS WITH DUMP BODIES FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $72,584.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville; hereby approves the purchase of two (2) 4x2 crew cab trucks wit��yhy ;dt"im nts$9�,`4 from North Point Ford of North Little Rock in the amou4i00. PASSED and APPROVED this 7th day of Sep ember 2004::: PROVED: k nsadi bodies ATTEST: By S:® ii RA SMITH, City Clerk GOODY, Mayor Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: 1 f0 0 CO V OJ CI a CO N 0d K 0. co 0 Vendor# 6481 City Of Fayetteville (Not a Purchase Order) 3 Shipping/Handling (BID 04-60 #350, FIXED ASSET #700350 #349, FIXED ASSET #700349 AND TRANSPORTATION,TO BE UNITS HILBILT DUMP BODIES, FOR IF550 CREW CAB, 4x2 TRUCKS WITH O N 0 i '0 O D N (Quantity Lot EA EA EA EA EA EA m D EA EA m D (Unit of Issue ES o N co N O 0 Unit Cost cn Or m Vendor Name: NORTH POINT FORD o b O b o $0.00 $0.00 $0.00 $0.00 $0.00 O O O O O tit V N N A O O (Extended Cost 9700.1920.5802.00 (Account Numbers Requester's Employee # 1940 Zip Code Fob Point: 0, 0 C O O N O8 a. P 02078..) IProject/Subproject # N 0 = N Divison Head Approval O O N �I m m y z O Ix IX P.O Number Requisition No. 5 co 0 0 R Quotes Attached Yes: No: Expected Delivery Date: Date: 8/18/2004 Fixed Asset # Division: • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Program: Paving Date of Request: 8/16/2004 Acct.# Currently Charged: Acct. # to be Charged: 2100.4120. Expansion X or Replacement Date Required: Unit # for Vehicle being Replaced: N/A Unit # for Expansion/Replacement: 349 Purchase Price of Exp /Replace Vehicle: 36,712.00 CIP Budget / Project # 2100.4120.5802 Monthly Motor Pool Charges for Current Vehicle/Equipment: Replacement: Maintenance: # of Months Budgeted: Total Budgeted: 0.00 Monthly Motor Pool Charges for New Exp/Rept. Vehicle/Equipment: Replacement: Overhead: 480.00 Maintenance: 223.00 Overhead: 54.00 # of Months to be in Service for Current Year: 2.00 Current Year Expense, New: Current Year Expense, Old: Total Current Year Expense. 1,514.00 1,514.00 Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) F550 crew cab truck, 4 x 2, with dump body, bid price $36,292. Beacons and nerf bars $ 420. cc3852 Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This unit is an expansion unit for Transportation Division paving program. This expansion for the paving program was. approved by Council on April 6, 2004. ate Finance & Internal Services Dir. cttc Date 'rintendent Q Date Chief Administrative Officer Date )6 DD Budget Manager Department Director Date Mayor Date Please retum original form to Fleet when signed by all. • RESOLUTION NO. 54-:04 A RESOLUTION AUTHORIZING THE HIRING OF SIX (6) FULL- TIME EMPLOYEES (PATCH AND ASPHALT PREPARATION CREWS) IN THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $340,811.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the hiring of Six (6) full-time employees (Patch and Asphalt Preparation Crews) in the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $340,811.00 for same. PASSED and APPROVED this 6th day of April 2004. APPROVED: • By: eec.a) • SO DRA SMITH, City Clerk By: DAN COODY, Mayor • Account Name Salaries & wages Overtime FICA taxes Life insurance Health insurance LTD insurance ADD insurance Retirement savings plan Workers' comp insurance Uniforms/personal equip Motor pool charges Replacement charges Shop overhead charges Vehicle & machine maint Vehicles and equipment Account Name Increase Expense (Decrease Revenue) Account Number 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 4120 4120 4120 4120 4120 4120 4120 4120 4100 4100 4120 4120 4120 4120 4120 5100 5103 5105 5107 5108 5108 5108 5109 5111 5302 5331 5331 5331 5403 5802 00 00 00 00 00 01 02 06 00 00 00 01 02 00 00 Decrease Expense (Increase Revenue) Account Number Use of fund balance 2100 0910 4999 99 • Amount 81,784 2,949 6,525 307 16,662 295 66 9,812 3,474 3,000 4200 6,650 1,960 1,875 72,000 Amount 211,559 34 A-rrMAQb Te' e_sots.> 54._b4 Project Number Project Number STAFF 1117IEW FORM - FINANCIAL OBLIGATI'', X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: September 7, 2004 FROM: David Bragg Name Fleet Operations Division Operations Department ACTION REQUIRED: Approval of purchase of two crew cab 4 x 2 trucks with dump body for Transporttion Division from North Point Ford, bid 04-60. COST TO CITY: $72,584.00 $ Cost of this request 745,564.00 Category/Project Budget 9700.1920.5802.00 $ Account Number 265,536.00 Funds Used to Date 02078.1 $ 480,028.00 Project Number Rema ning Balance Street Maintenance Program Category / Project Name Vehicles and Equipment Program / Project Category Name Street Fund Name BUDGET REVIEW: X Budgeted Item Budget Manager Date Budget Adjustment Attached CONTRA T/GRANT/LEASE REVIEW: 7 tin A g ManageL LQ-/ (,t ; City Attornky /20 Date 81(2o(0`l Date Internal A itor Purchasing Manager Date aoa4 Date STAFF RECOMMENDATION: Division Head Date Departmett Director Finance & Internal Services Dir. Date cis -23-1C Date Chief ;% 'n strative Officer • Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No FAYETTEVIICLE THE CITY OF FAYETTEV1LLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From. Clarice Buffalohead-Pearman City Clerk Division Date: September 13, 2004 Re: Res. 134-04 Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of two 4x2 crew cab trucks with dump bodies for transportation. This item will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc. Nancy Smith, Internal Auditor