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HomeMy WebLinkAbout133-04 RESOLUTION• RESOLUTION NO. 133-04 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x4 TRUCK WITH VAN BODY AND TELEVISION SEWER LINE INSPECTION EQUIPMENT FROM SWECO IN THE AMOUNT OF $169,450.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $116,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 4x4 truck with van body and television sewer line inspection equipment from SWECO in the amount of $169,450.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $116,000.00. PASSED and APPROVED this 7th day of September 2004. ATTEST. By: Ovlc> rY> S NDRA SMITH,iC ty Clerk APPROVED: By DAN COODY,' or gar Fayetteville, Arkansas dget Adjustment Form Budget Year 2004 Department: Division: Program: Operations Fleet Operations Capital Expenditures Date Requested Adjustment Number • Project or Bern Requested: $116,000 is requested in the•Fleet - Other Vehicles/Equipment capital project in Shop Fund. Project or Item Deleted: $116,000 from the Use of Fund Balance account in the Transportation Maintenance program in Street Fund. Justification of this Increase: The funding is for the purchase of one 4x4 truck with van body and TV sewer line inspection equipment. ustification of this Decrease: There is sufficient funding available to meet City policy and 2004 objectives During the original 2004 Capital Improvements Program request, an additional $116,000 was budgeted within target but was taken out of Shop Fund. This was due to a cost sharing,of the Compost Row Turner with the Solid Waste Fund. Account Name Vehicles and equipment Account Name .Use of fund balance Increase Budget (Decrease Revenue) 9700 Account Number Amount Project Number 1920 5802 00 116,000 02080 - 1 Decrease Budget (Increase Revenue) Account Number 9700 0970 • 4999 99 Amount Project Number • 116,000 Approval Signatures • ed B si B dget Manager epDirector Date - Date Sthol Finan e & Internal S ices Director Mayor Date t d Dat. Budget Office -Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial - Date Initial Date Initial Date Initial Date NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 133-04 w/budget adjustment Document • 1 08/16/04 memo to mayor & City Council 2 memo to Equipment Committee 3 draft resolution 4 copy of purchase requisition 5 Staff Review Form 6 memo to David Bragg 7 8 9 10 11 - 12 13 14 15 16 NOTES: • • aye • evile ARKANSAS Interdepartmental Correspondence FLEET ORATIONS /33 1525 S. Happy Hollow Roadj6Cd/ Fayetteville, AR 72701R- lint scop mi' To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: August 16, 2004 Subject: Purchase of Truck with TV sewer line inspection equipment RECOMMENDATION: That City Council approve the purchase of one 4x4 truck with van body and TV sewer line inspection equipment for Water and Sewer from SWECO. BACKGROUND: This truck will replace unit #80, 1991 Ford Utdimaster van. Unit #80 is 13 years old and is technologically obsolete. The lowest bid from SWECO meets all specifications. The unit was satisfactorily demonstrated on August 10th, 2004. Due to the specialized market for this type of equipment, the trade allowance is greater than any anticipated return from any sales outlet available to the City. I recommend acceptance of the low bid from SWECO in the amount of $169,450.00. Funds are currently budgeted for this purchase in 9700 1920.5802.00, Project #02080 — Other Vehicles and Equipment. Due to this purchase exceeding its original estimated cost and other previous project purchases exceeding estimates, a Budget Adjustment is attached in the amount of $116,000. The $116,000 is coming from Shop fund balance. The purchase of this unit was approved by the Equipment Committee at the meeting of August 10, 2004. Wttevie ARKANSAS Interdepartmental Correspondence FLEET ORATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman V Kyle Cook ✓ Lioneld Jordan Don Marr ✓ Billy Sweetser ✓ 8/ PliOn b FROM: David Bragg, Fleet Operations Supt DATE: August 9, 2004 SUBJECT: Equipment Committee Meeting — August 10 Bid #04-43 was opened on July 26, 2004 for one 4X4 truck with van body and TV sewer line inspection equipment for use by Water and Sewer Division Two bids were received: Bidder New Unit Amount Trade Allowance Net Bid SWECO $169,450.00 $20,000.00 $149,450.00 Aries Industries $175,394.00 $17,500.00 $157,894.00 The lowest bid from SWECO meets all specifications. Pending satisfactory completion of demonstration requirements on August 10, 2004, I recommend acceptance of the lowest bid with trade allowance from SWECO in the amount of $149,450.00. This is a replacement for unit #80, a 1991 Ford Utilimaster van. This unit is 13 years old and is technologically obsolete. Additionally, the specialized van chassis is getting difficult to obtain parts for. Due to the specialized market for this type of equipment, the trade allowance is greater than anticipated return from any sales outlet available to the City. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02080— Other vehicles and equipment. Cc: Greg Boettcher Gary Dumas filI° /04 LM o Sl47/3 Fac • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x4 TRUCK WITH VAN BODY AND TELEVISION SEWER LINE INSPECTION EQUIPMENT FROM SWECO IN THE AMOUNT OF $169,450.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $116,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 4x4 truck with van body and television sewer line inspection equipment from SWECO in the amount of $169,450.00. Section 2. That the City Council of the City of FayetAilt ;;xle nsas hereby approves a budget adjustment in the amount of $116;00 o0fi sok PASSED and APPROVED this 7th day of September 2004:. ATTEST: B APPROVED.: SO . DR'A SMITH, City. Clerk fSG©ODY, Mayor (Mayor: Department Director: Purchasing Manager: I Finance & Internal Services Director: Budget Manager: IT Manager: COWI ler co V W CT a CO N O^ 3 Requester BARBARA OLSEN Address: City Of Fayetteville (Not a Purchase Order) Vendor # Vendor Name: SWECO CO S U V J co S co J a 5 co BID 04-59 V 0 CO 0 O CO TO BE UNIT 9068, FIXED ASSET EQUIPMENT FOR WATER & SEWER TV SEWER LINE INSPECTION 4x4 TRUCK WITH VAN BODY AND 1 Description Quantity r O EA EA EA EA EA EA I EA EA EA EA (Unit of Issue a a 01 (0 A N 0 O O State: Unit Cost O C O O G O $0.00 O C O $0.00 $0.00 O 0 O O 0 O O 0 O O 0 O $169,450.00 ]Extended Cost CO V O O J to N O N co co N O 0 Requester's Employee # 1940 Account Numbers N D 0 0 a co - Fob Point: Ship to code: 050 02080 IProject/Subproject # m x m J in O J (00 N Divison Head Approval <—I m m Z 0 co x x in r Mail Yes:_ No:_XX_ P.O Number Requisition No. [Inventory # Quotes Attached Yes: No: Expected Delivery Date: Date: 8/18/2004 Eixed Asset # • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF VIEW FORM - FINANCIAL OBLIGATIO' For the Fayetteville City Council Meeting of: September 7, 2004 FROM: David Bragg Name Fleet Operations Division Operations Department ACTION REQUIRED: Approval of purchase of one 4x4 truck with van body and TV sewer line inspection equipment for Water and Sewer Division from SWECO, bid 04-43. A Budget Adjustment is attached. COST TO CITY: Trade in 20,000 $169,450.00 Cost of this request 9700.1920.5602.00 Account Number 02080 Project Number 583,325.00 Category/Project Budget 456,435.00 Funds Used to Date Other Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name 126,890.00 Shop Remaining Balance Fund Name BUDGET REVIEW: Budget Manager x Budgeted Item Date 4 Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accoukting Manage City Attorn Date In rnal Audit ate Purchasing Manager D� a Date STAFF REC Division ead •,.1I i NDATION: Department Director Finance & Internal Services Dir. 87/J5/Olt Date gold Date g-13— Date 7, i#Y'ij Date Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig..Contract Date: Orig. Contract Number: New Item: Date Yes No FAYETTEVLLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: September 13, 2004 Re: Res. 133-04 Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of a 4x4 truck with van body and TV sewer line inspection equipment from SWECO. This item will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. lcbp attachments cc• Nancy Smith, Internal Auditor ¢ 3et .? , M`4'