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HomeMy WebLinkAbout132-04 RESOLUTIONRESOLUTION NO. 132-04 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) EXTENDED CAB 4x4 TRUCK WITH UTILITY BODY FROM RON BLACKWELL FORD IN THE AMOUNT OF $39,105.42. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Extended Cab 4x4 truck with utility body from Ron Blackwell Ford in the amount of $39,105.42. PASSED and APPROVED this 7th day of September 2004 ATTEST: APPROVED: By: AN COODY, May ,````p�rr�T rnpr,� 'i .r GxF:R • • 14, , By:i.�: C.) A- Q �� s' - S NDRA SMITH, City Clerk 1 • :FAYETTEVILLE: li ',(PA!, KA NS. �' J,. ,,�.y/NGi oNr1co% NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 132-04 Document 1 08/16/04 memo to mayor & City Council 2 memo to Equipment Committee 3 draft resolution 4 copy of purchase requisition 5 Staff Review Form 6 memo to David Bragg 7 8 9 10 11 12 13 14 15 16 NOTES: ayeaeviile. 45 i 70V' FLEET O•ERATIONS 1525 S. Happy Hollow Road /.�' Fayetteville, AR 72701 fird/- ©y-59 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendentl� Date: August 16, 2004 Subject: Purchase of a 4x4 Utility Body Truck, per bid 04-59, for Water & Sewer RECOMMENDATION: That City Council approve the purchase of one 4x4 extended cab truck with utility body for use by Water and Sewer Division. BACKGROUND: This truck will replace unit #316, a 1996 Ford with 122,000 miles that is out of service due to a bad engine. Cost of repairing the engine is greater than the value of the truck after repair, therefore this truck should be sold as is and replaced. Six bids were received. The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42. Funds are available for this purchase in 9700.1920.5802.00, Project #02078 — Light/Medium Trucks. The purchase of this unit was approved by the Equipment Committee at the meeting of August 10, 2004. Wttv?e ARKANSAS Interdepartmental Correspondence FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman/ Kyle Cook V Lioneld Jordan / Don Marr ✓ Billy Sweetser 491 11'1°6'1r- FROM: NO' r FROM: David Bragg, Fleet Operations Supt DATE: August 9, 2004 SUBJECT: Equipment Committee Meeting — August 10 Bid #04-59 was opened on July 30, 2004 for one Extended cab 4X4 truck with utility body for use by Water and Sewer Division. Six bids were received: Ron Blackwell Ford Bentonville, AR Ford F550 — Reading Body $39,105.42 Grant Truck Equip Tulsa, OK Ford F550 — Reading Body $39,151.42 North Point Ford N. Little Rock, AR Ford F550 — Knapheid Body $40,036.00 Landers Ford Little Rock, AR Ford F550 — Rawson Koenig $40,635.00 J & R Equipment Oklahoma City, OK Ford F550 — Reading Body $41,897.00 Ford of Tulsa Tulsa, OK Ford F550 — Knapheid Body $42,068.46 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42. This is a replacement for unit #316, a 1996 Ford F-350 with 122,000 miles that is out of service and uneconomically repairable. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-58 was opened on July 30, 2004 for one Extended cab 4X4 truck with flat body and crane attachment for use by Water and Sewer Division. Six bids were received. Ron Blackwell Ford Bentonville, AR Ford F550 - Grant body - Autocrane $45,904.50 Grant Truck Equip Tulsa, OK Ford F550 - Grant body - Autocrane $45,950.50 Ford of Tulsa Tulsa, OK Ford F550 - Cadet body - Autocrane $46,838.46 North Point Ford N. Little Rol R Ford F550 - Knapheid body-ttocrane $46,892.00 J & R Equipment Oklahoma City, OK Ford F550 - Cadet body - IMT crane $47,897.00 Landers Ford Little Rock, AR Ford F550 - Davis body -Ventura crane $47,835.00 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $45,904.50. This is a replacement for unit #315, a 1996 Ford F-350 with 106,000 miles that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-60 was opened on July 30, 2004 for three crew cab 4X2 trucks with dump bodies for use by Transportation Division (2) and Parks Division (1). Five bids were received: North Point Ford N. Little Rock, AR Ron Blackwell Ford Bentonville, AR Grant Truck Equip Tulsa, OK Landers Ford Little Rock, AR Ford of Tulsa Tulsa, OK Ford F550 — Hilbilt body Ford F550 — Hilbilt body Ford F550 — Mabar body Ford F550 — Davis body Ford F550 — Heil body $36,292 00 $36,501.46 $36,786.00 $37,389.00 $39,665.46 The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $108,876.00 for three units. One is a replacement for unit #214, a 1994 Ford F-350 assigned to Parks Division with 81,000 miles that is no longer dependable or economical for regular daily use Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Two are expansion units for Transportation Division paving program. Funds for this purchase are available in Transportation Division Account 2100 4120-5802.00 Bid #04-54 was opened on July 30, 2004 for two Police Pursuit Motorcycles for use by the Police Department. One bid was received: Denney's Harley-Davidson Fort Smith, AR Harley-Davidson FLHTP1 $18,250.00 The bid from Denney's Harley-Davidson of Fort Smith meets all specifications. I recommend acceptance of the bid from Denney's Harley-Davidson in the amount of $36,500.00 for two units. These are replacements for units #1030 and 1031, 1999 Harley-Davidsons with 35,000 and 44,000 miles. Resale value on Police Harley-Davidsons is such that these units should be replaced when three years old to achieve minimum cost of ownership. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles. Cc: cd/ o /o 4 Gary Dumas /30�°°t�l� • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) EXTENDED CAB 4x4 TRUCK WITH UTILITY BODY FROM RON BLACKWELL FORD IN THE AMOUNT OF $39,105 42 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS. Section 1. That the City Council of the City of Fayetteville,, Arkgan a1 hereby approves the purchase of one (1) Extended Cab 4x4 truck With iYtility body from Ron Blackwell Ford in the amount of $39,105 42 j it PASSED and APPROVED this 7th day of September 2004. ATTEST: By: SO 1DR+i(SMITH, City Clerk Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: O A CON - t0 CO -1 0) CO + (Requester I 0ADO AOA AI CCM if��( =� .^ Address: Vendor # 88230 City Of Fayetteville (Not a Purchase Order) 3 Shipping/Handling BID 04-59 -4 0 0 CO A In TO BE UNIT #346, FIXED ASSET FOR WATER & SEWER WITH READING UTILITY BODY, F550 EXTENDED CAB, 4x4 TRUCK [Description -. 'Quantity r 0 EA EA EA EA EA m > EA EA EA m > 'Unit of Issue. DR w co IA 0 o A N Unit Cost OD d m Vendor Name: RON BLACKWELL FORD b o $0.00 O Ob o O O $0.00 O OO O O O O b O O bb O OtO O a W . O N A N Extended Cost 9700.1920.5802.00 Requester's Employee # 1940 Account Numbers Zip Code Fob Point: Ship to code: 050 02078 Project/Subproject # Extension: 495 Diviso Head Approval. {-1 CD CO X Q xm z P {K y ° i 0 �x X P.O Number 0 .0 c in - Z 2 'Inventory # Quotes Attached Yes:_ No: Expected Delivery Date: 0 w a m m N O O A 'Fixed Asset # • STAFF VIEW FORM - FINANCIAL OBLIGATI, X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: September 7, 2004 FROM: David Bragg Fleet Operations Operations Name Division Department ACTION REQUIRED: Approval of purchase of one Extended cab 4 x 4, Utility body for Water and Sewer Division from Ron Blackwell Ford, bid 04-59. COST TO CITY: $39,106.00 $ 672,215.00 Light/Medium Trucks Cost of this request 9700.1920.5802.00 Account Number Category/Project Budget Program Category / Project Name $ br. "133 Vehicles and Equipment Funds Used to Date Program / Project Category Name 02078 $ 32'(r 482- Shop Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item t —/6,a1 Budget Manager Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: /24.glt t1); .ting Manager a113194/ Internal A Date City Att rney Date Purchasing Manager Date n STAFF REC NDATION: 41116 Division Head Departmen •irector 4/1-11"./ Q' o Date Date Finance & Internal Services Dir. Received in Mayor's Office D RD 0 Date Cross Reference: Previous Ord/Res#: Date Orig. Contract Date: Chit.laL inistrative Officer Date LF�_ Mayor Dat 343 Orig. Contract Number: New Item: Yes No • FAYETTE\LLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: September 13, 2004 Re: Res. 132-04 Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of a 4x4 extended cab with utility body for water & sewer. This item will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc: Nancy Smith, Internal Auditor