HomeMy WebLinkAbout131-04 RESOLUTION• a_
RESOLUTIONNW 31-04
A RESOLUTION TO APPROVE THE PURCHASE OF
AN F-550 EXTENDED CAB 4X4 TRUCK FROM RON
BLACKWELL FORD IN THE AMOUNT OF $45,904.50
WHEREAS, Ron Blackwell Ford submitted the lowest, conforming bid for a flat
body, extended cab, 4x4 truck.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS*
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the low bid and approves the purchase of a new F-550 Extended Cab, 4x4 truck
from Ron Blackwell Ford for $45,904.50.
PASSED and APPROVED this 7th day of September, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
By:
APPROVED:
DAN COODY, Mayo
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NAME OF FILE:
CROSS REFERENCE:
Date
Resolution No. 131-04
Document
•
1
08/16/04
memo to mayor & City Council
2
memo to Equipment Committee
3
draft resolution
4
copy of purchase
requisition
5
Staff Review Form
6
memo to David Bragg
7
8
9
10
11
12
13
14
15
16
NOTES:
aye eville
9/ 7/67
FLEET O•ERATIONS /3/
1525 S. Happy Hollow Road ge" B�°'Pi)
Fayetteville, AR 72701 ��►�D/B�`l
ONS
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent --1---100
Date: August 16, 2004
Subject: Purchase of a 4x4 Truck with crane, per bid 04-58, for Water & Sewer
RECOMMENDATION: That City Council approve the purchase of one 4x4 extended cab truck
with flat body and crane for use by Water and Sewer Division.
BACKGROUND: This truck will replace unit #315, a 1996 Ford F350 with 106,000 miles. Trucks
in the same application with similar age and mileage are beginning to have engine,
transmission, and other major component failures that are not cost effective to repair and result
in months of lost use. Lower cost of ownership can be accomplished by replacing vehicles prior
to a major breakdown.
Six bids were received. The lowest bid from Ron Blackwell Ford of Bentonville meets all
specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the
amount of $45,904.50.
Funds are available for this purchase in 9700.1920.5802.00, Project #02078 — Light/Medium
Trucks.
The purchase of this unit was approved by the Equipment Committee at the meeting of August
10, 2004.
Wttvte
ARKANSAS
FLEET OItRATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Interdepartmental Correspondence
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook V
Lioneld Jordan /
Don Marr ✓
Billy Sweetser ✓ 49'
FROM: David Bragg, Fleet Operations Supt
DATE: August 9, 2004
SUBJECT: Equipment Committee Meeting — August 10
Bid #04-59 was opened on July 30, 2004 for one Extended cab 4X4 truck with utility body for use by
Water and Sewer Division. Six bids were received:
Ron Blackwell Ford Bentonville, AR Ford F550 — Reading Body $39,105.42
Grant Truck Equip Tulsa, OK Ford F550 — Reading Body $39,151.42
North Point Ford N. Little Rock, AR Ford F550 — Knapheid Body $40,036.00
Landers Ford Little Rock, AR Ford F550 — Rawson Koenig $40,635.00
J & R Equipment Oklahoma City, OK Ford F550 — Reading Body $41,897.00
Ford of Tulsa Tulsa, OK Ford F550 — Knapheid Body $42,068.46
The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend
acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42.
This is a replacement for unit #316, a 1996 Ford F-350 with 122,000 miles that is out of service and
uneconomically repairable. Funds for this purchase are available in 2004 Fleet Replacement Project
Account 02078 — Light/Medium trucks.
Bid #04-58 was opened on July 30, 2004 for one Extended cab 4X4 truck with flat body and crane
attachment for use by Water and Sewer Division. Six bids were received:
Ron Blackwell Ford Bentonville, AR Ford F550 - Grant body - Autocrane $45,904.50
Grant Truck Equip Tulsa, OK Ford F550 - Grant body - Autocrane $45,950.50
Ford of Tulsa Tulsa, OK Ford F550 - Cadet body - Autocrane $46,838.46
•
•
North Point Ford N. Little RocilIKR Ford F550 - Knapheid body -ocrane $46,892.00
J & R Equipment Oklahoma City, OK Ford F550 - Cadet body - IMT crane $47,897.00
Landers Ford Little Rock, AR Ford F550 - Davis body -Ventura crane $47,835.00
The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend
acceptance of the lowest bid from Ron Blackwell Ford in the amount of $45,904.50.
This is a replacement for unit #315, a 1996 Ford F-350 with 106,000 miles that is no longer
dependable or economical for regular daily use. Funds for this purchase are available in 2004 Fleet
Replacement Project Account 02078 — Light/Medium trucks.
Bid #04-60 was opened on July 30, 2004 for three crew cab 4X2 trucks with dump bodies for use by
Transportation Division (2) and Parks Division (1). Five bids were received:
North Point Ford N. Little Rock, AR Ford F550 — Hilbilt body $36,292.00
Ron Blackwell Ford Bentonville, AR Ford F550 — Hilbilt body $36,501.46
Grant Truck Equip Tulsa, OK Ford F550 — Mabar body $36,786.00
Landers Ford Little Rock, AR Ford F550 — Davis body $37,389.00
Ford of Tulsa Tulsa, OK Ford F550 — Heil body $39,665.46
The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend
acceptance of the lowest bid from North Point Ford in the amount of $108,876.00 for three units.
One is a replacement for unit #214, a 1994 Ford F-350 assigned to Parks Division with 81,000 miles
that is no longer dependable or economical for regular daily use Funds for this purchase are
available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks.
Two are expansion units for Transportation Division paving program. Funds for this purchase are
available in Transportation Division Account 2100-4120-5802 00
Bid #04-54 was opened on July 30, 2004 for two Police Pursuit Motorcycles for use by the Police
Department. One bid was received:
Denney's Harley-Davidson Fort Smith, AR Harley-Davidson FLHTPI $18,250.00
The bid from Denney's Harley-Davidson of Fort Smith meets all specifications. I recommend
acceptance of the bid from Denney's Harley-Davidson in the amount of $36,500.00 for two units.
These are replacements for units #1030 and 1031, 1999 Harley-Davidsons with 35,000 and 44,000
miles. Resale value on Police Harley-Davidsons is such that these units should be replaced when
three years old to achieve minimum cost of ownership. Funds for this purchase are available in 2004
Fleet Replacement Project Account 02081 — Police/Passenger Vehicles.
Cc:
Gary Dumas„i4-toteg 0171'
cd/ o /04-
• •
RESOLUTION NO.
A RESOLUTION TO APPROVE THE PURCHASE OF
AN F-550 EXTENDED CAB 4X4 TRUCK FROM RON
BLACKWELL FORD IN THE AMOUNT OF $45,904.50
WHEREAS, Ron Blackwell Ford submitted the lowest, conforming bid for a flat
body, extended cab, 4x4 truck.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
accepts the low bid and approves the purchase of a new F-550 Extended Cab, 4x4 truck
from Ron Blackwell Ford for $45,904.50.
PASSED and APPROVED this 7th day of September, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
By: Dakft
DAN COODY, Mayor
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
CO CO v 0 CT A CO N -s
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Requester
BARBARA OLSEN
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'Address:
Vendor #
88230
City Of Fayetteville
(Not a Purchase Order)
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FIXED ASSET #700347
SEWER. TO BE UNIT #347
ATTACHMENT, FOR WATER &
WITH 3203PRX AUTOCRANE
F550 EXTENDED CAB, 4x4 TRUCK
1 Description
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Unit Cost
'State:
Vendor Name:
RON BLACKWELL FORD
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Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
Subtotal: 45,904.50
Tax:
Total:
02078
IProject/Subproject #
Extension:
495
Divison Hyd Approval.
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Mail
Yes:_ No: XX_
P.O Number
Requisition No.
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Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
8/18/2004
[Fixed Asset #
•
STAFF VIEW FORM - FINANCIAL OBLIGATI,
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
September 7, 2004
FROM:
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of one Extended cab 4 x 4 truck with crane attachment for Water
and Sewer Division from Ron Blackwell Ford, bid 04-58.
COST TO CITY:
$45,904.50
Cost of this request
9700.1920.5802.00
Account Number
02078
Project Number
672,215.00 Light/Medium Trucks
Category/Project Budget
$ 30( , 8124
Funds Used to Date
$ 'knob 481
Remaining Balance
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
BUDGET REVI
Budget Manager
X Budgeted Item
b
-n-
Date
Budget Adjustment Attached
CO •a CT/GRANT/LEASE REVIEW:
in• Manage
Attorney
Date In rnal Audi or Date
P<VsY g (i i 6+
Date
Purchasing Manager
STAFF REC NDATION:
Division Head
Department) Director
Fina
ce
& Internal Services
:1 /
Chieff dministrative Officer
Ai
.I I .S _
Dir.
Mayor
Date
e/?/o4/
Date
Date
5-a
Date
agte—
a
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
8� �,I
Date
Yes
No
•
FAYETTEVRLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
•
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: September 13, 2004
Re: Res. 131-04
Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of a 4x4
truck with crane for water & sewer. This item will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know. Thanks.
/cbp
attachments
cc: Nancy Smith, Internal Auditor