HomeMy WebLinkAbout130-04 RESOLUTIONr • RESOLUTION NO. 130-04 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x2 CREW CAB TRUCK WITH DUMP BODY FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $36,292.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 4x2 crew cab truck with dump body from North Point Ford of North Little Rock in the amount of $36,292.00. PASSED and APPROVED this 7th day of September 2004. ATTEST: By: S NDRA SMITH, City Clerk APPROVED: By: DA COODY, Mayo • NAME OF FILE: CROSS REFERENCE: Date Resolution No. 130-04 Document • NOTES: 1 08/16/04 memo to mayor & City Council 2 memo to Equipment Committee 3 draft resolution 4 Staff Review Form 5 memo to David Bragg 6 7 8 9 10 11 12 13 14 15 16 NOTES: nesdlyle ARKANSAS Interdepartmental Correspondence ///47 FLEET FLEET OPERATIONS /3a. 1525 S. Happy Hollow Road �� ' d"' Fayetteville, AR 72701 �7�P� oy bd To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendents Date: August 16, 2004 Subject: Purchase of a 4x2 crew cab Truck with dump body, per bid 04-60, for Parks RECOMMENDATION: That City Council approve the purchase from North Point Ford of one crew cab truck with dump body for use by Parks Division. BACKGROUND: This truck will replace unit #214, a 1994 Ford F350 with 81,000 miles. Though not high mileage, this truck is experiencing increased downtime and frequency of repair. Trucks with lesser age are beginning to have engine, transmission, and other major component failures that are not cost effective to repair and result in months of lost use. Lower cost of ownership can be accomplished by replacing vehicles prior to a major breakdown. Five bids were received. The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $36,292.00. Funds are available for this purchase in 9700.1920.5802.00, Project #02078 — Light/Medium Trucks. The purchase of this unit was approved by the Equipment Committee at the meeting of August 10, 2004. aye.evi .e ARKANSAS Interdepartmental Correspondence FLEET OItRATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman" Kyle Cook ✓ Lioneld Jordan ✓ Don Marr ✓ Billy Sweetser ✓ .49" FROM: DATE: David Bragg, Fleet Operations Supt August 9, 2004 SUBJECT: Equipment Committee Meeting — August 10 Bid #04-59 was opened on July 30, 2004 for one Extended cab 4X4 truck with utility body for use by Water and Sewer Division. Six bids were received: Ron Blackwell Ford Bentonville, AR Grant Truck Equip Tulsa, OK North Point Ford N. Little Rock, AR Landers Ford Little Rock, AR J & R Equipment Ford of Tulsa Tulsa, OK Ford F550 — Reading Body Ford F550 — Reading Body Ford F550 — Knapheid Body Ford F550 — Rawson Koenig Oklahoma City, OK Ford F550 — Reading Body Ford F550 — Knapheid Body $39,105 42 $39,151.42 $40,036.00 $40,635.00 $41,897.00 $42,068.46 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42. This is a replacement for unit #316, a 1996 Ford F-350 with 122,000 miles that is out of service and uneconomically repairable. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-58 was opened on July 30, 2004 for one Extended cab 4X4 truck with flat body and crane attachment for use by Water and Sewer Division. Six bids were received: Ron Blackwell Ford Bentonville, AR Grant Truck Equip Tulsa, OK Ford of Tulsa Tulsa, OK Ford F550 - Grant body - Autocrane Ford F550 - Grant body - Autocrane Ford F550 - Cadet body - Autocrane $45,904.50 $45,950.50 $46,83&46 North Point Ford N. Little RodeR Ford F550 - Knapheid body-tocrane $46,892 00 J & R Equipment Oklahoma City, OK Ford F550 - Cadet body - IMT crane $47,897.00 Landers Ford Little Rock, AR Ford F550 - Davis body -Ventura crane $47,835.00 The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Ron Blackwell Ford in the amount of $45,904.50. This is a replacement for unit #315, a 1996 Ford F-350 with 106,000 miles that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #04-60 was opened on July 30, 2004 for three crew cab 4X2 trucks with dump bodies for use by Transportation Division (2) and Parks Division (1). Five bids were received: North Point Ford N. Little Rock, AR Ford F550 — Hilbilt body Ron Blackwell Ford Bentonville, AR Ford F550 — Hilbilt body Grant Truck Equip Tulsa, OK Ford F550 — Mabar body Landers Ford Little Rock, AR Ford F550 — Davis body Ford of Tulsa Tulsa, OK Ford F550 — Heil body $36,292.00 $36,501.46 $36,786.00 $37,389.00 $39,665.46 The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $108,876.00 for three units. One is a replacement for unit #214, a 1994 Ford F-350 assigned to Parks Division with 81,000 miles that is no longer dependable or economical for regular daily use Funds for this purchase are available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks. Two are expansion units for Transportation Division paving program. Funds for this purchase are available in Transportation Division Account 2100-4120-5802.00 Bid #04-54 was opened on July 30, 2004 for two Police Pursuit Motorcycles for use by the Police Department. One bid was received: Denney's Harley-Davidson Fort Smith, AR Harley-Davidson FLHTP1 $18,250.00 The bid from Denney's Harley-Davidson of Fort Smith meets all specifications. I recommend acceptance of the bid from Denney's Harley-Davidson in the amount of $36,500.00 for two units. These are replacements for units #1030 and 1031, 1999 Harley-Davidsons with 35,000 and 44,000 miles. Resale value on Police Harley-Davidsons is such that these units should be replaced when three years old to achieve minimum cost of ownership. Funds for this purchase are available in 2004 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles. Cc: c(// o /64- Gary Dumas /3O� ✓tom • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x2 CREW CAB TRUCK WITH DUMP BODY FROM NORTH POINT FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF $36,292.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, n rk nsasl hereby approves the purchase of one (1) 4x2 crew cab truck with : umpjbody from North Point Ford of North Little Rock in the amount -01431161,21200 cov. PASSED and APPROVED this 7h day of September 2004. AITE T: By: SONIDRA SMITH, City Clerk STAFF REVIEW FORM - FINANCIAL OBLIGATION X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: September 7, 2004 FROM: David Bragg Name Fleet Operations Division Operations Department ACTION REQUIRED: Approval of purchase of one crew cab 4 x 2 truck with dump body for Parks Division from North Point Ford, bid 04-60. COST TO CITY: $36,292.00 Cost of this request 9700.1920.5802.00 Account Number 02078 Project Number 672,215.00 Light/Medium Trucks Category/Project Budget Program Category / Project Name 265,536.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 406,679.00 Shop Remaining Balance Fund Name BUDGET REVIEW: Budget Manager X Budgeted Item Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: nting Manager City Attorn y mioz Date 8114/o z/ Date /.ctw c---cota t . Internal Audi or 8/1/9/o y Date ellq 10* Purchasing Manager Date gni es -4 - Date Department Director finance S Internal Services Dir. Mayor C_z3-el Date g3Dy Date Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Yes No • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: September 13, 2004 Re: Res. 130-04 Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of a 4x2 crew cab truck with dump body for parks. This item will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc: Nancy Smith, Internal Auditor