HomeMy WebLinkAbout130-04 RESOLUTIONr •
RESOLUTION NO. 130-04
A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x2
CREW CAB TRUCK WITH DUMP BODY FROM NORTH POINT
FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF
$36,292.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) 4x2 crew cab truck with dump body
from North Point Ford of North Little Rock in the amount of $36,292.00.
PASSED and APPROVED this 7th day of September 2004.
ATTEST:
By:
S NDRA SMITH, City Clerk
APPROVED:
By:
DA COODY, Mayo
•
NAME OF FILE:
CROSS REFERENCE:
Date
Resolution No. 130-04
Document
•
NOTES:
1
08/16/04
memo to mayor & City Council
2
memo to Equipment Committee
3
draft resolution
4
Staff Review Form
5
memo to David Bragg
6
7
8
9
10
11
12
13
14
15
16
NOTES:
nesdlyle
ARKANSAS
Interdepartmental Correspondence
///47
FLEET
FLEET OPERATIONS /3a.
1525 S. Happy Hollow Road �� ' d"'
Fayetteville, AR 72701 �7�P�
oy bd
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendents
Date: August 16, 2004
Subject: Purchase of a 4x2 crew cab Truck with dump body, per bid 04-60, for Parks
RECOMMENDATION: That City Council approve the purchase from North Point Ford of one
crew cab truck with dump body for use by Parks Division.
BACKGROUND: This truck will replace unit #214, a 1994 Ford F350 with 81,000 miles. Though
not high mileage, this truck is experiencing increased downtime and frequency of repair. Trucks
with lesser age are beginning to have engine, transmission, and other major component failures
that are not cost effective to repair and result in months of lost use. Lower cost of ownership can
be accomplished by replacing vehicles prior to a major breakdown.
Five bids were received. The lowest bid from North Point Ford of North Little Rock meets all
specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount
of $36,292.00.
Funds are available for this purchase in 9700.1920.5802.00, Project #02078 — Light/Medium
Trucks.
The purchase of this unit was approved by the Equipment Committee at the meeting of August
10, 2004.
aye.evi .e
ARKANSAS
Interdepartmental Correspondence
FLEET OItRATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman"
Kyle Cook ✓
Lioneld Jordan ✓
Don Marr ✓
Billy Sweetser ✓ .49"
FROM:
DATE:
David Bragg, Fleet Operations Supt
August 9, 2004
SUBJECT: Equipment Committee Meeting — August 10
Bid #04-59 was opened on July 30, 2004 for one Extended cab 4X4 truck with utility body for use by
Water and Sewer Division. Six bids were received:
Ron Blackwell Ford Bentonville, AR
Grant Truck Equip Tulsa, OK
North Point Ford N. Little Rock, AR
Landers Ford Little Rock, AR
J & R Equipment
Ford of Tulsa Tulsa, OK
Ford F550 — Reading Body
Ford F550 — Reading Body
Ford F550 — Knapheid Body
Ford F550 — Rawson Koenig
Oklahoma City, OK Ford F550 — Reading Body
Ford F550 — Knapheid Body
$39,105 42
$39,151.42
$40,036.00
$40,635.00
$41,897.00
$42,068.46
The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend
acceptance of the lowest bid from Ron Blackwell Ford in the amount of $39,105.42.
This is a replacement for unit #316, a 1996 Ford F-350 with 122,000 miles that is out of service and
uneconomically repairable. Funds for this purchase are available in 2004 Fleet Replacement Project
Account 02078 — Light/Medium trucks.
Bid #04-58 was opened on July 30, 2004 for one Extended cab 4X4 truck with flat body and crane
attachment for use by Water and Sewer Division. Six bids were received:
Ron Blackwell Ford Bentonville, AR
Grant Truck Equip Tulsa, OK
Ford of Tulsa Tulsa, OK
Ford F550 - Grant body - Autocrane
Ford F550 - Grant body - Autocrane
Ford F550 - Cadet body - Autocrane
$45,904.50
$45,950.50
$46,83&46
North Point Ford N. Little RodeR Ford F550 - Knapheid body-tocrane $46,892 00
J & R Equipment Oklahoma City, OK Ford F550 - Cadet body - IMT crane $47,897.00
Landers Ford Little Rock, AR Ford F550 - Davis body -Ventura crane $47,835.00
The lowest bid from Ron Blackwell Ford of Bentonville meets all specifications. I recommend
acceptance of the lowest bid from Ron Blackwell Ford in the amount of $45,904.50.
This is a replacement for unit #315, a 1996 Ford F-350 with 106,000 miles that is no longer
dependable or economical for regular daily use. Funds for this purchase are available in 2004 Fleet
Replacement Project Account 02078 — Light/Medium trucks.
Bid #04-60 was opened on July 30, 2004 for three crew cab 4X2 trucks with dump bodies for use by
Transportation Division (2) and Parks Division (1). Five bids were received:
North Point Ford N. Little Rock, AR Ford F550 — Hilbilt body
Ron Blackwell Ford Bentonville, AR Ford F550 — Hilbilt body
Grant Truck Equip Tulsa, OK Ford F550 — Mabar body
Landers Ford Little Rock, AR Ford F550 — Davis body
Ford of Tulsa Tulsa, OK Ford F550 — Heil body
$36,292.00
$36,501.46
$36,786.00
$37,389.00
$39,665.46
The lowest bid from North Point Ford of North Little Rock meets all specifications. I recommend
acceptance of the lowest bid from North Point Ford in the amount of $108,876.00 for three units.
One is a replacement for unit #214, a 1994 Ford F-350 assigned to Parks Division with 81,000 miles
that is no longer dependable or economical for regular daily use Funds for this purchase are
available in 2004 Fleet Replacement Project Account 02078 — Light/Medium trucks.
Two are expansion units for Transportation Division paving program. Funds for this purchase are
available in Transportation Division Account 2100-4120-5802.00
Bid #04-54 was opened on July 30, 2004 for two Police Pursuit Motorcycles for use by the Police
Department. One bid was received:
Denney's Harley-Davidson Fort Smith, AR Harley-Davidson FLHTP1 $18,250.00
The bid from Denney's Harley-Davidson of Fort Smith meets all specifications. I recommend
acceptance of the bid from Denney's Harley-Davidson in the amount of $36,500.00 for two units.
These are replacements for units #1030 and 1031, 1999 Harley-Davidsons with 35,000 and 44,000
miles. Resale value on Police Harley-Davidsons is such that these units should be replaced when
three years old to achieve minimum cost of ownership. Funds for this purchase are available in 2004
Fleet Replacement Project Account 02081 — Police/Passenger Vehicles.
Cc: c(// o /64-
Gary Dumas /3O� ✓tom
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 4x2
CREW CAB TRUCK WITH DUMP BODY FROM NORTH POINT
FORD OF NORTH LITTLE ROCK IN THE AMOUNT OF
$36,292.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, n rk nsasl
hereby approves the purchase of one (1) 4x2 crew cab truck with : umpjbody
from North Point Ford of North Little Rock in the amount -01431161,21200
cov.
PASSED and APPROVED this 7h day of September 2004.
AITE T:
By:
SONIDRA SMITH, City Clerk
STAFF REVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
September 7, 2004
FROM:
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of one crew cab 4 x 2 truck with dump body for Parks Division from
North Point Ford, bid 04-60.
COST TO CITY:
$36,292.00
Cost of this request
9700.1920.5802.00
Account Number
02078
Project Number
672,215.00 Light/Medium Trucks
Category/Project Budget
Program Category / Project Name
265,536.00 Vehicles and Equipment
Funds Used to Date
Program / Project Category Name
406,679.00 Shop
Remaining Balance
Fund Name
BUDGET REVIEW:
Budget Manager
X Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
nting Manager
City Attorn
y
mioz
Date
8114/o z/
Date
/.ctw c---cota t .
Internal Audi or
8/1/9/o y
Date
ellq 10*
Purchasing Manager Date
gni es -4 -
Date
Department Director
finance S Internal Services Dir.
Mayor
C_z3-el
Date
g3Dy
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Yes
No
•
• FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
•
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: September 13, 2004
Re: Res. 130-04
Attached is the resolution passed by City Council on September 7, 2004 approving the purchase of a 4x2
crew cab truck with dump body for parks. This item will be recorded in the city clerk's office and
microfilmed.
If anything else is needed please let the clerk's office know. Thanks.
/cbp
attachments
cc: Nancy Smith, Internal Auditor