HomeMy WebLinkAbout128-04 RESOLUTIONNAME OF FILE:
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Resolution No. 128-04
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08/18/04
memo to mayor & City Council
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draft resolution
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copy of
grant application
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copy of revenue account
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Staff
Review Form
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memo to Chief Bosch
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CITY COUNCIL AGENDA MEMO
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City Council Meeting of S ptember 7, 2004
To: Mayor and City Council
From: Chris Bosch, Fire Chief@
Date: August 18, 2004
Subject: A Resolution providing the Fire Department with the authority to submit a grant application to the
Department of Homeland Security for the 2004 Fire Prevention & Safety Grant Program.
RECOMMENDATION
The Fire Department recommends approval of a Resolution granting authority to submit an application to
the Department of Homeland Security, United States Fire Administration, for a 2004 Fire Prevention &
Safety Grant.
BACKGROUND
As you know the United States Fire Administration, under the guidance of the Department of Homeland
Security, accepts applications for funding requests under two specific Fire Service related programs. Those
programs are the FIRE Act Grant program for Fire Operations, Training and Emergency Medical Service
program; and the Fire Prevention & Safety program. The first three headings require that applications be
submitted for screening and award during the spring of each calendar year The Fire Prevention & Safety
portion of this process is published during the fall, in an effort to tie in with Fire Prevention Week activities.
Each of these grant programs has been established by the U.S. Congress to assist local fire departments in their
efforts to continue meeting the ever-growing needs of their respective communities. With municipal revenues
remaining static it is imperative that local governments seek alternative funding sources as they become
available This program helps to provide alternative funding to local fire prevention programs in an effort to
impact the quality of life in those communities through proactive efforts to educate residents about the
importance of fire prevention and fire safety.
DISCUSSION
During the 2003 funding cycle the Fayetteville Fire Department submitted an application for assistance
under this program. Unfortunately, we were unsuccessful in our attempt to access funding through the
Department of Homeland Security. Our lack of success during the 2003 cycle reinforces our determination
to resubmit during the 2004 cycle with the anticipation that we will be successful in our efafls. We believe
funding for enhanced fire prevention programs will help our Department provide enhanced services to the
community and address the fire and life safety problem in a proactive manner.
BUDGET IMPACT
Under the guidelines of this program Fire Departments are required to provide 30% in matching funds. Our
request for the 2004 cycle will be approximately $200,000 with the utilization of ACT 833, Fire Prevention
Supplies, Travel & Training and Minor Equipment funds from the 2005 budget requisition as the matching
funds portion of this grant request.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE FIRE
DEPARTMENT TO APPLY FOR A DEPARTMENT OF
HOMELAND SECURITY FIRE PREVENTION AND SAFETY
GRANT IN AN AMOUNT OF APPROXIMATELY $200,000.00 FOR
ENHANCED FIRE PREVENTION PROGRAMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Fire Department to apply for a Department of
Homeland Security Fire Prevention and Safety Grant in aniamount of
approximately $200,000.00 for enhanced fire prevention programs:
PASSED and APPROVED this 7th day of Septembers 20
APPRaM
SONDRASMIF Ci
Y,.
r
•
DEPARTMENT OF HOMELAND
SECURITY
Federal Emergency Management Agency
U.S. Fire Administration
2003 Program Guidance for the
Fire Prevention and Safety Grant Program
October 14, 2003
This document provides a summary of the Federal Emergency
Management Agency's U.S. Fire Administration 2003 Fire Prevention
and Safety Grant Program. It explains how to apply, what items can be
requested, and how applications will be evaluated. Please read this
program guidance carefully. The Notice of Funds Availability and
answers to "Frequently Asked Questions" should also be reviewed when
made available on the USFA/FEMA website. Together, these
documents provide you with the information you need to complete the
on-line application. The on-line application will be available at
https://portal.fema.gov from October 16, until November 14, 2003.
Prepared by the U.S. Fire Administration's Grants Program Office
•
2003 FIRE PREVENTION AND SAFETY GRANT
PROGRAM GUIDANCE
The purpose of this program is to provide assistance to State, regional, national or
local organizations to address the issues of fire prevention and firefighter safety. Our
primary goal is to address at risk target groups and/or USFA identified goals. By statute
the emphasis for this program will be given to the prevention of injury to children
The authority for this program is derived from the Federal Fire Protection and
Control Act of 1974 (15 U.S.C. §§ 2201 et seq.), as amended. In fiscal year 2003,
Congress appropriated a total of $745,125,000 to carry out the activities of the Assistance
to Firefighters Grant Program. This appropriation included a mandate that no less than
five percent of the money be directed towards fire prevention activities. The law also
allows for us to provide funding for fire prevention activities to national, State and local
organizations as well as fire departments In order to fulfill the funding requirement and
in order to allow other organizations active in fire prevention activities to have access to
funding, $27,500,000 of the total appropriation has been reserved for the Fire Prevention
and Safety grant program.
Eligible Applicants
Private and public organizations dedicated to reducing the effects of fire and fire
related incidents, and national, State, local, or community organizations (including fire
departments) that are recognized for their experience and expertise in fire prevention or
safety programs and activities are eligible to apply for funding through the Program.
Fire departments that have received funding under the competitive portion of the
Assistance to Firefighter Grant Program in the spring of 2003 are eligible to apply for
these fire prevention funds. Funding to any organization is limited to $750,000 per
Federal fiscal year. If a fire department has received funding through the Assistance to
Firefighters Grant Program, their combined funding from each program is limited to
$750,000 in Federal funds in a single Federal fiscal year. The Federal fiscal year runs
from October 1 through September 30.
Application Process
This year's application is automated and available on-line. The application will
be accessible from the FEMA and USFA Internet websites:
https://portal.fema.gov
We have designed the automated application with many built-in "help screens"
and "drop-down menus" to assist applicants throughout the application process. Another
positive feature of the automated system is that it will not allow an incomplete
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
• •
application to be submitted, i.e., the system will alert you if you have not provided
required information. Also, by submitting an application on-line, you will be
automatically notified via e-mail that your application has been received. Applicants
may access, amend, and save their application as often as.necessary during the open
application period until they submit their application or the application period closes.
Once submitted, applications cannot be changed.
The online system will allow one authorized representative of an eligible
organization to log in and create a user name and password for the organization. The
selection of the authorized representative is at the discretion of each organization. If you
have a user -name and password from the Assistance to Firefighters grant program
or have been awarded a 2002 Fire Prevention and Safety Grant you should use the
same log in and password information. Failure to use your existing username and
passwords may delay the processing of your application. The information requested
on the automated application replicates the information requested on standard "paper"
Federal grant forms. The application includes general questions about the applicant's
organization and constituency, as well as questions regarding the proposed project.
Paper applications will be accepted, but are discouraged. We are discouraging
paper applications because of the inherent delays associated with processing a paper
application. Also, if awarded, applicants who submit paper applications must continue to
manage their grants via paper, including payment requests, requests for modifications,
reporting, etc., whereas, electronic applicants can perform all these functions on-line.
Additionally, paper applications do not have the built-in help that is available to the on-
line applicants. Finally, there is no built-in assurance that paper applications are
complete when submitted.
Applicants that wish to apply via paper application can download the forms from
the FEMA website (at http://www.fema.gov/ofin/grants2.shtm) or obtain them via mail
by calling our helpdesk at 1-866-274-0960. Paper applications must include the
following forms: FF#20-16 Assurances and Certifications; FF#20-20 Budget
Information--Non-construction Programs; and SF#424 Request for Federal Assistance.
Paper applications forms will not be sent to prospective applicants via overnight
delivery, nor by fax or email
The application period for the FY2003 program will begin on or about October 16,
2003. Completed applications must be submitted electronically or postmarked on or
before the close of business (5:00 p.m. EST) on November 14, 2003. A confirmation page
is provided when an application is successfully completed. We recommend printing this
confirmation page along with the usemame and password created through the online
system and maintain as a reference file.
Applications submitted by mail must be postmarked no later than November 14,
2003. Applications not submitted electronically must be mailed to USFA Grant
Program, Suite 330, 500 C St., SW, Washington, DC 20472. No late, incomplete, or
faxed applications will be accepted. No electronically submitted applications other than
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
1
• •
those submitted on-line via the automated grant application system will be accepted (i.e.,
we will not accept applications submitted via email). We will not be responsible for
applications mailed to any other address than the one listed above.
A written narrative is required for both online and paper applications. The
narrative portion of your application should provide the details of activities you propose
to be funded including budget details for each activity. It should elaborate on the funding
priorities outlined in the Notice of Funds Availability and this guidance. Minimally the
narrative should focus on the benefits the constituency or target audience will gain from
the expenditure of the grant funds and what methodology was used to determine the need
for this program.
Space for the narrative is limited, so the narrative cannot exceed ten pages.
Please note the system will "time-out" on each screen if no activity is detected. If you
are entering the information into a narrative box the system does not recognize this as
activity. Be sure to click the "save" button periodically to ensure information has been
recorded. We recommend that the narrative be typed off-line on any word processing
software, such as Word, Word Perfect, Notepad, etc., to avoid losing any work. Once
your narrative is complete, you can copy it or "cut-and-paste" it from your word
processing source onto the narrative block in the application. Any supporting documents
that exceed ten pages will not be included in the review process.
Beginning October 1, 2003, all Federal agencies will be required to request a Data
Universal Numbering System (DUNS) number by applicants applying for Federal grants.
The DUNS number is a unique nine -character identification number provided by the
commercial company Dun & Bradstreet. There is no charge to obtain a DUNS number.
We encourage obtaining a DUNS number prior to the application period as it may take 14
business days to obtain the number online www.dnb.com/US/duns update/mdex.html.
Applicants can also call 1-800-333-0505 and register for a number immediately.
Programs and Program Priorities
We encourage applicants to develop innovative projects that address an identified
fire prevention need. The following are examples of initiatives that we deem to be of
high importance. This list is not an all-inclusive list of projects that will be considered.
These programs are not listed in order of importance.
Eligible Activities
• Projects that focus on distributing and installing smoke alarms and checking
to assure smoke alarms are operational.
• Projects that focus on planning and practicing escape routes, or conducting
home fire safety walkthroughs;
• Fire prevention programs targeting high-risk audiences, including those that:
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
i. Enhance national, State, or local efforts to reduce fires and burn
injuries affecting children under the age of 14 or adults over 65;
ii. Target geographical areas with a higher incidence of fire related
deaths and injuries;
iii. Implement projects that mitigate risk in urban cities or groups of
high risk to include addressing culturally sensitive materials or
addresses social economic challenges;
• Projects that affect the entire community such as educating the public about
residential sprinklers, promoting residential sprinklers, and demonstrating
working models of residential sprinklers;
• Projects that promote the adoption or awareness of building codes and
enforcement, improve engineering or enact fire -related ordinances for new
construction;
• Projects that develop and implement national prevention initiatives;
• Local or regional programs that address training personnel in the area of
public education, code enforcement and arson prevention.
USFA Goals and Priorities
The three major goals of the U.S. Fire Administration are as follows:
• To reduce the overall loss of life from fire by three percent per year.
• To establish comprehensive multi -hazard risk reduction plans led by or
including the local fire service in 2,500 communities.
• To create the ability for communities to respond appropriately to emergent
issues in a timely manner.
For the purposes of funding priorities under the Fire Prevention and Safety Grant
Program, we believe that the greatest benefit will be achieved through proposals that
target the USFA target groups, i.e., children under the age of 14, adults 65 years and
older, and firefighters. Proposals that focus on one or more of these groups will receive
the highest consideration with respect to funding. Proposals that do not address these
priorities will receive very low consideration.
The next highest level of consideration will be provided to applications that
include the following characteristics:
• Use of an innovative project to address an identified risk or enhance
traditional methodologies. We feel that benefit will be achieved through
innovative approaches to fire prevention and safety. Projects will be
evaluated on the degree to which they propose an innovative means of
FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
addressing a recognized risk or the degree to which they address a previously
unrecognized risk.
• Incorporate partnerships that are established with public or private
groups/agencies whose mission serves the population identified by the project.
We believe that proposals that incorporate partnerships between groups and
agencies whose mission serves the target group of the project will lead to a
greater success of the project. Therefore, projects that include such
partnerships and commitments will be afforded higher consideration.
• Target geographical areas or audience with a higher incidence of fire related
deaths and injuries. We believe there is a high benefit to programs that
address prevention issues to a targeted geographical area whether that be
location or audience.
• Present a high benefit for the cost incurred and maximizes the level of funding
that goes directly into the delivery of the program i.e. projects that include
little or no overhead and administrative costs.
• Include sound reasoning regarding the determination of the target audience,
measurable goals and project evaluation.
• Propose a program that will be sustained beyond the grant performance period
and has a greater potential for long-term benefits;
• Illustrate the applicant has a successful record for timely project completion
and performance in similar projects.
Evaluation Process
FEMA will use the above criteria in making funding decisions. Applications that
closely meet all of the listed evaluation criteria will be more likely to receive favorable
consideration. Additional consideration will be given to applications that directly relate to
funding initiatives listed above as well as those applications that propose innovative ideas
or implement proven prevention strategies. Federal and Non-federal experts will assist
with the preliminary review of proposals and analysis as part of the funding decisions.
The online application will allow for multiple projects to be outlined separately.
If applicants choose to apply for several different projects, each should have details on
the areas outlined above for this activity including budget details. Be advised that your
application should only include activities that can be completed within the one-year grant
period.
Other Eligible Costs
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
(1) Administrative Costs: Administrative costs are allowable under any of the
program areas listed above, in accordance with OMB Circular A-87 or OMB Circular A-
122, as applicable. (For more information about the Circulars, go to
www.whitehouse.gov/omb/circulars.) Applicants may apply for administrative costs if
the costs are directly related to the implementation of the program for which they are
applying. Administrative costs are identifiable costs directly associated with the
implementation and management of the grant. If requesting administrative expenses, list
the costs under the "other" category in the budget and explain the costs in the project
narrative. The administrative costs should be based on actual expenses, not a percentage
of the overall grant. FEMA/USFA will reimburse actual expenses only. Examples of
eligible administrative costs would be shipping, office supplies, computers associated
with the NFIRS reporting requirements, etc. The cost of a grant writer (if specifically
listed on your application), is eligible and can be charged to the grant as administrative
costs in accordance with the provisions outlined below (see (7) below). We will assess
the reasonableness of the administrative costs requested in each application and
determine if it is appropriate and in the best interest of the program.
(2) Indirect Costs: If applicants have an approved indirect cost rate, they may charge
indirect costs to the grant. If applicants are charging indirect costs to the grant, they must
submit documentation that supports the indirect cost rate to FEMA/USFA for review and
approval prior to submitting any claims for indirect costs. The appropriate
documentation for an approved indirect rate is a negotiated indirect cost agreement.
FEMA/USFA will allow the rate to be applied as long as it is consistent with the
established teens of the agreement. For example, some indirect cost rates may not apply
to capital procurements; in these cases, indirect cost rates would not apply for a grant for
equipment..
(3) Audit Costs: Some grantees with large awards may be required to undergo an audit
in accordance with OMB Circular A-133. Specifically, recipients of Federal funding that
spend in excess of S300,000 of Federal funds in a year must undergo an audit. (For more
information about the Circular, go to www.whitehouse.gov/omb/circulars.) The costs
incurred for such an audit would be an eligible expenditure if included in the proposal's
budget. Applicants may wish to consider including anticipated costs of such an audit if
applying for a significant level of funding. FEMA/USFA does not require any other type
of audit, therefore no other audits costs are eligible.
(4) Renovation Costs: Renovations to an existing facility are allowable only if the
costs comply with the final rule as published in the Federal Register (i.e., limited to minor
interior alterations costing less than $10,000). In order to be eligible, renovations must
be essential to the successful completion of the grant scope of work. Construction costs
are not eligible under the Fire Prevention and Safety Grant Program. Construction
includes major alterations to a building that changes the profile or footprint of the
structure. Note: Installation of fire suppression, fire alarms or detection systems are not
considered renovations and accordingly not subject to the limits outlined for renovation
costs. The costs however need to be reasonable and justified. Fire departments who are
considering installation of suppression, fire alarm or detection systems in a fire
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program.
• r
department facility are encouraged to apply under the Assistance to Firefighters grant
program under Modification to Facilities.
(5) Pre -award Costs: Generally, grantees cannot use grant funds to pay for products
and services contracted for, or purchased prior to the effective date of the grant.
However, expenses incurred after the application deadline but prior to award may be
eligible for reimbursement if the expenses were justified, unavoidable, consistent with the
grant's scope of work, and specifically approved by FEMA/USFA. FEMA/USFA will
consider requests for reimbursement for pre -award costs on a case-by-case basis.
(6) Pre -application Costs: Expenses, obligations, commitments or contracts incurred
or entered into prior to the application deadline are not eligible to be included as a grant
expense with the exception of grant preparation costs (see (7) below).
(7) Grant Writer Fees: Fees for grant writers may be included as a pre -award or pre -
application expenditure (as provided in section 152.7(b) of the Assistance to Firefighters
Grant Final Rule). But, fees payable on a contingency basis are not an eligible expense
that can be charged to the grant. For grant writers' fees to be eligible as a pre -award
expenditure, the fees must be specifically identified and listed in the application In order
to be eligible, the fees must also be paid prior to award, e.g., paid within 60 days of the
end of the application period. Applicants may be required to provide documentation to
support these pre -award expenditures.
Award Procedure
A panel of technical reviewers will assess each applications' merits with respect
to the detail provided in the narrative on the activity including budget information, the
rationale used to identify the project, and the purported benefit to be derived from the
cost. The panel evaluators will independently score each application before them and, if
necessary. discuss the merits/shortcomings of the application to reconcile any major
discrepancies.. A consensus is not required.
The ranking will be summarized in a Technical Report prepared by the Grants
Program Office. The Grants Program Office will make award recommendations to the
Grants Management Branch of the Financial and Acquisition Management Division. The
Grants Management Branch will contact the applicant to discuss and/or negotiate the
content of the application before making the final award decision.
Grantees' Responsibilities
Recipients (Grantees) must agree to:
(1) Share in the costs of the proposed activity, i.e., agree to a matching cost -share of
non -Federal funds. Generally, recipients must agree to match with an amount of non -
Federal funds equal to 30 percent of the assistance received. However, the match for
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
recipients that may be characterized as community organizations whose mission serves
populations of 50,000 or less shall be 10 percent of the total project cost. FEMA/USFA,
in its discretion, will make this determination based upon the organization's primary
target population as reflected in such things as its bylaws and mission statement. A copy
of the mission or bylaws does not need to be submitted unless requested. For fire
departments, FEMA/USFA will look at the population of the department's primary
response area. The non -Federal match must be cash; "in-kind" contributions are not
permitted. Applicants do not need to have the match on hand when applying or when the
grant is awarded. By accepting the grant, the applicant is committing to spending the
cost share prior to the end of the grant period.
(2) Maintain operating expenditures for the one-year grant period in the areas funded
by this grant activity at a level equal to or greater than the average of their operating
expenditures in the two years preceding the year in which this assistance is received.
This program is meant to supplement rather than replace the applicants funding.
(3) Retain grant files and supporting documentation for three years after the closeout
of the grant.
(4) Ensure that all procurement actions are conducted in a manner that provides, to
the maximum extent possible, open and free competition. If the organization has no
established procedures, at least two quotes/bids for procurement must be obtained.
Documentation of the process used must be maintained in a grant file for the period of
three years.
(5) Report to FEMA/USFA the progress made on the performance the applicant has
made on your grant after six months. At grant closeout, applicants need to report how the
grant funding was used and the benefits realized from the award in a final report. An
accounting of the funds should also be included.
(6) Make grant files, books and records available if requested for FEMA/USFA's
inspection to ensure compliance with requirements of the grant program.
(7) If applicant is a fire department they must agree to provide information,
through established reporting channels, to the U.S. Fire Administration's national fire
incident reporting system (NFIRS) for the period covered by the assistance. If a fire
department does not currently participate in the incident reporting system and does not
have the capacity to report at the time of the award, that grantee must agree to provide
information to the system for a twelve-month period commencing as soon as they
develop the capacity to report.
(8) Follow the audit requirements of OMB Circular A-133, Audits of States, Local
Governments, and Non-profit Organizations, which calls for grantees who expend
$300,000 or more in Federal funds in the organizations fiscal year (from all Federal
sources), must have a single audit performed. (For more information about the Circulars,
go to www.whitehouse.gov/omb/circulars.)
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
Prepared by the U.S. Fire Administration's Grants Program Office
10
FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
USFA: Assistance to Firefighters Grant Program: 2003 Fire Prevention and Safety Grant
Department of Homeland Security • •
Federal Emergency Management Agency
U.S. Fire Administration
Working for a Fire Sate America
AFGP Fire Prevention & Safety Grants
About 2003 Fire Prevention and Safety Grants
View Recipients »
Page 1 of 1
The purpose of this program is to provide assistance to State, regional, national or local organizations to address the issues of
fire prevention and firefighter safety. Our primary goal is to address at risk target groups and/or USFA identified goals. By
statute the emphasis for this program will be given to the prevention of injury to children.
The authority for this program is derived from the Federal Fire Protection and Control Act of 1974 (15 U.S.C. §§ 2201 et seq.),
as amended. In fiscal year 2003, Congress appropriated a total of $745,125,000 to carry out the activities of the Assistance to
Firefighters Grant Program. This appropriation included a mandate that no less than five percent of the money be directed
towards fire prevention activities. The law also allows for us to provide funding for fire prevention activities to national, State
and local organizations as well as fire departments. In order to fulfill the funding requirement and in order to allow other
organizations active in fire prevention activities to have access to funding, $27,500,000 of the total appropriation has been
reserved for the Fire Prevention and Safety grant program.
Eligible Applicants
Private and public organizations dedicated to reducing the effects of fire and fire related incidents, and national, State, local,
or community organizations (including fire departments) that are recognized for their experience and expertise in fire
prevention or safety programs and activities are eligible to apply for funding through the Program.
Fire departments that have received funding under the competitive portion of the Assistance to Firefighter Grant Program in
the spring of 2003 are eligible to apply for these fire prevention funds. Funding to any organization is limited to $750,000 per
Federal fiscal year. If a fire department has received funding through the Assistance to Firefighters Grant Program, their
combined funding from each program is limited to $750,000 in Federal funds in a single Federal fiscal year. The Federal fiscal
year runs from October 1 through September 30.
Last Updated: June 23, 2004 01:35 PM
An official web site of the Department of Homeland_Security
and the Federal Emergency Management Agency
U.S. Fire Administration, 16825 S. Seton Ave., Emmitsburg, MD 21727
Voice: (301) 447-1000 FAX: (301) 447-1346 ADMISSIONS FAX: (301) 447-1441
http://www.usfa.fema.gov/fire-service/grants/safetygrant/03-prev-grants-about shtm 8/18/2004
USFA: Assistance to Firefighters Grant Program: 2003 Fire Prevention and Safety Grant: Homeland Sec... Page 1 of 1
Departmentat Homeland Security ,
Federal EmergencyManagementAgency
U.S. Fire Administration
Working tar a Fire Safe America
AFGP Fire Prevention & Safety Grants
•
Homeland Security Announces Opening of Application Period for 2004 Fire
Prevention and Safety Grants
Department Will Award $27.5 Million
For Immediate Release
Office of the Press Secretary
Contact: 202-282-8010
August 6, 2004
WASHINGTON D.C.- C. Suzanne Mencer, Executive Director of the U.S. Department of Homeland Security's Office of State
and Local Government Coordination & Preparedness (SLGCP), announced today the application period for the 2004 Fire
Prevention and Safety Grants is planned for September 1 through September 30.
"Each year in the United States, thousands of people are killed and thousands more are injured in fires, many of which are
preventable," Mencer said. "These Fire Prevention and Safety Grants help firefighters throughout the country provide critical
fire safety education and conduct other activities to protect children, families, and communities from fires and other hazards.
President Bush and Secretary Ridge are committed to continued support for these important grants."
"For every fire prevented, we know citizens and the firefighters who must respond throughout the country, are spared the
destruction of fire," said R. David Paulison, Administrator of the United States Fire Administration. "Since the first year of
these grants, the creativity and impact of fire organizations and personnel committed to the prevention of fire have reduced
the number of Americans facing the tragic results of fire."
The Fire Prevention and Safety Grants fund projects related specifically to fire prevention. Fire departments as well as
national, regional, state or local organizations with expertise in fire prevention are eligible to apply for these grants.
Applications can be submitted online at https_//portal.fema go_v.
This program is part of the Assistance to Firefighters Grant Program that will award over $700 million to firefighters this year
to help local fire departments purchase equipment, fund health and safety programs, enhance emergency medical services
programs, and conduct fire education and prevention programs.
Applicants can contact the Assistance to Firefighters Grant Program staff via phone or email, (866) 274-0960 or
firegrants@dhs.go_v, with questions.
Last Updated: August 17, 2004 03:59 PM
An official web site of the Department of Homeland Security
and the Federal Emergency Management Agency
U.S. Fire Administration, 16825 S. Seton Ave., Emmitsburg, MD 21727
Voice: (301) 447-1000 FAX: (301) 447-1346 ADMISSIONS FAX: (301) 447-1441
http://www.usfa.fema.gov/fire-service/grants/safetygrant/fireact-080604.shtm 8/18/2004
USFA: 2003 Program Guidance for Assistance to Firefighters Grant Program Page 1 of 2
4
Department of Homeland Security •
Federal Emergency Management Agency
U.S. Fire Administration
Working for a Fre Safe America
AFGP Fire Prevention & Safety Grants
Notice of Funds Availability
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
Assistance to Firefighters Fire Prevention and Safety Program
•
Agency:
U.S. Fire Administration (USFA), Federal Emergency Management Agency (FEMA), Emergency Preparedness and Response
Directorate, Department of Homeland Security (DHS).
Action:
Notice of availability of funds.
Summary:
FEMA gives notice of the availability of funds for Fiscal Year 2003 under the Assistance to Firefighters Fire Prevention and
Safety Program (the Program) as authorized by the Federal Fire Prevention and Control Act of 1974. The Program will make
up to $27,500,000 of the total appropriated amount of $745,125,000 available for fire prevention activities FEMA will fund
fire prevention activities based on proposals that address the Program's priorities and maximize the benefits to be derived
from the funds. FEMA is statutorily mandated to provide these funds to national, State and/or community organizations
(including fire departments) that are recognized for their experience and expertise with respect to fire prevention or fire
safety programs and activities. In selecting recipients, FEMA will give priority where practical to organizations that focus on
prevention of fire or fire related injuries to children.
Authority:
15 U.S.C. 2229; 44 CFR Part 152, 68 FR 12544 (Final Rule published March 14, 2003.)
Dates:
Completed applications must be received online or postmarked by 5 p.m. EST November 14, 2003.
For Further Information Contact:
Brian Cowan, Chief, Grants Program Branch, USFA, FEMA
500 C Street, SW., Room 330
Washington, DC 20472
1-866-274-0960
or firegrants@dhs.go_v_.
Download/View
ta Notice of Availability of Funds - 44 Kbytes
Notice_of Availability of Funds - 8 Kbytes
Last Updated: June 23, 2004 01:35 PM
An official web site of the Department of Homeland Security
and the Federal Emergency Management Agency
U.S. Fire Administration, 16825 S. Seton Ave., Emmitsburg, MD 21727
http://www.usfa.fema.gov/fire-service/grants/safetygrant/03-prev-grants-notice.shtm 8/18/2004
USFA: 2003 Program Guidance for Assistance to Firefighters Grant Program Page 2 of 2
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Voice: (301) 447-1000 FAX: (301) 447-1346 ADPOVONS FAX: (301) 447-1441
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http://www.usfa.fema.gov/fire-service/grants/safetygrant/03-prev-grants-notice.shtm 8/18/2004
USv, Assistance to Firefighters Grant Program: 2003 Fire Prevention and Safety Grant
Department of HomelandSecurlty • •
Federal Emergency Management Agency
U.S. Fire Administration
Working for a Fire Sate America
AFGP Fire Prevention & Safety Grants
Frequently Asked Questions
Page 1 of 2
How do I apply for a grant on line?
The online application is located at https://portal.fema.gov. Additional information about the funding priorities and the
evaluation criteria will be available online at www.usfa fema gov under Grants.
How do I get questions about the online application answered?
Call 1-866-274-0960 and state your question. This help line will be operational from 8:00 A. M. to 4:30 P. M. Eastem
Time Monday through Friday.
Can I apply using a paper application?
We strongly discourage submitting a paper application. TThe online application ensures successful completion of all
required fields. Incomplete applications cannot be processed. This type of error is much more likely with the paper
application and will result in a disqualification of the application. If you feel you are unable to submit an application
online you must submit all forms listed in the Federal Register Notice of Funds Availability along with your project
narrative. To download these forms:
1. Go to http://www,usfafema.gov/fire=se_rvice/grants/safetygrant/03_prev_grants.shtm
2. Click on PAPER APPLICATION. (There are more forms than you need to submit. You only need the SF 424; form
20-20; the 20-16 Assurances and Certifications, which includes the 20-16A, 20-16C, and the LLL forms, and the
1199A.)
Where do I mail the paper application packet?
Mail paper applications to the address listed in the Federal Register Notice of Funds Availability:
Brian A. Cowan, Director
Grants Program Office Room 330
500 C street SW, Washington D.C. 20472
Attn: Fire Prevention and Safety Programs
For security purposes, mail to FEMA is processed at a remote facility prior to delivery to 500 C Street. Please plan your
mailing date accordingly, as it may take a couple extra days to reach our office.
Are Fire Departments eligible to apply for the fire prevention and safety programs?
Under the governing statute (Title XVII Assistance to Firefighters), fire departments may apply. We encourage fire
departments (and all applicants) to read the eligible activities and evaluation criteria contained in the Federal Register
Notice of Funds Availability in order to determine the degree to which your project fits the evaluation criteria.
If I was awarded in 2001 or 2002 in the fire prevention category, am I eligible for this program?
Yes Eligibility for this program is not linked to previous grant years, however it is important to ensure that your
proposal matches the Fire Prevention and Safety Program eligibility and evaluation criteria included in the Federal
Register Notice of Funds Availability. **NOTE $750,000 in a fiscal year from either the Fire Prevention and Safety Grant
Program or the Assistance to Firefighters Grant program.
If I was turned down for a competitive grant in the Fire Prevention category in 2001 or 2002, will I be eligible for
a grant in this Program?
Yes, again the evaluation criteria for the Fire Prevention and Safety grant program differs from the Assistance to
Firefighters Grant program. Be sure to modify your request if necessary to address the criteria for this program.
Does this program have a cost share match?
Yes, applicants are required to match the total project cost with a 30% contribution. If the organization mission or
charter serves a population under 50,000 the cost share is 10%. This is required to be a cash match; "in-kind"
contributions will not be eligible. You are not required to have the match on hand when applying or upon award. You
have the entire period of performance of the grant to obtain and contribute the cost share.
Is this a competitive program and will all applications be funded?
Although applications will not be competing against one another, they will be reviewed against the program priorities
and evaluation criteria. We will use technical panels to provide input to FEMA in making funding decisions.
We anticipate that we will have more requests than the funding will support. We will fund as many as is practicable,
http://www.usfa.fema.gov/fire-service/grants/safetygrant/03-prev-grants-fags.shtm 8/18/2004
USFA: Assistance to Firefighters Grant Program. 2003 Fire Prevention and Safety Grant Page 2 of 2
focusing on those that most closelywith the funding priorities and evaluati iteria. In general, proposals that
meet the funding priorities and adequ ly address more of the criteria will be mit/likely to receive favorable
consideration. FEMA reserves the right to fund a variety of projects consistent with section E (eligible activities) of the
Notice of Funds Availability. This means we do not want to fund all of the same type of project, such as developing
educational materials.
The Notice of Funds Availability (NOFA) has a list of projects. Am I limited to the choices on this list?
No. The projects listed are intended to serve as examples. We encourage you to develop innovative projects that meet
the needs of your target audience.
How do I obtain more information about the Fire Prevention and Safety Program?
It is important to review the Federal Register Notice of Funds Availability on the USFA web site. This document can be
found by:
1. Go to http://www.usfa.fema._gov/fre:service/grants/safetygrant/03=prey=gran_ts.shtm
2. Click on NOTICE OF AVAILABILITY OF FUNDS
What is the difference between construction and renovations?
In order to be eligible, renovations must be essential to the successful completion of the grant scope of work.
Renovations to an existing facility are allowable only if the costs comply with the final rule as published in the Federal
Register (i.e., limited to minor interior alterations costing less than $10,000). As noted in the Program Guidance,
installation of fire suppression, fire alarms or detection systems are not considered renovations and accordingly not
subject to the limits outlined for renovation costs. The costs however need to be reasonable and justified. Fire
departments who are considering installation of suppression, fire alarm or detection systems in a fire department
facility are encouraged to apply under the Assistance to Firefighters grant program under Modification to Facilities.
Construction costs are not eligible under the Fire Prevention and Safety Grant Program Construction includes major
alterations to a building that changes the profile or footprint of the structure.
Are Administrative or Indirect Costs allowed?
Miscellaneous administrative expenses used to carry out the project are eligible and should be listed under "other."
Please include a detailed explanation of these costs in your narrative.
Indirect cost may be charged against a grant if an indirect cost agreement is already place. If you are unsure if you
have an indirect cost agreement in place, contact the financial officer for your organization.
Why do I need a DUNS number?
As of October 1, 2003 the Federal Government requires that all applicants for Federal grants and cooperative
agreements, with the exception of individuals other than sole proprietors and foreign entities, have a Data Universal
Numbering System (DUNS) number. The Federal Government will use the DUNS number to better identify related
organizations that are receiving funding under grants and cooperative agreements, and to provide consistent name and
address data for electronic grant application systems. Additional information about DUNS numbers can be found on the
D&B website www.dnb.co.ml_US/duns updatelindex,html. The process is free.
How do I apply do a DUNS number?
You can obtain a DUNS number within 24 hours by calling 1-866-705-5711. A DUNS number can also be requested
online at www.dnb.com/US/duns update/index.html, however D&B estimates it may take 2-3 weeks to process online
orders. We strongly encourage you to register for this number prior to the application period.
When will decisions be made regarding awards, and funds disbursed?
The application period will run until 5:00 p.m. (EST) November 14, 2003. It is anticipated that the award process will
begin in the early part of the calendar year.
What is the Catalog of Federal Domestic Assistance (CFDA) number?
The CFDA number for this program is 97.044
What is the Program Acronym?
The Program Acronym is FP&S.
Will you acknowledge receipt of my application packet?
Upon successful submittal the online application will provide a confirmation page that you can print and keep on file
pending award determination. We recommend that you write your login information on this confirmation page so you
can keep them together. Confirmation of receipt of paper applications will only be provided if the applicant submits a
self-addressed stamped envelope in the paper application packet. Confirmation of receipt will not be given over the
phone.
Last Updated: June 23, 2004 01:35 PM
An official web site of the Departmentof Homeland Security
and the Federal Emergency Management Agency
U.S. Fire Administration, 16825 S. Seton Ave., Emmitsburg, MD 21727
Voice: (301) 447-1000 FAX: (301) 447-1346 ADMISSIONS FAX: (301) 447-1441
http://www.usfa.fema.gov/fire-service/grants/safetygrant/03-prev-grants-faqs.shtm 8/18/2004
New World Systems
8/19/04
Revenue Account
1010.0001.4308.00
Fire Act 833
Month
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Sieral Ledger Inquiry
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Amendments
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66657.00
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39751.00
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. 00 66657.00 66489.94
F3=Exit F10=MTD Bal.
F11=Transactions
GL1500S2
ACTIVE
Acct Class 2
01 2004
F12=Cancel F22=More
YTD Balance
16336.57-
56087.57-
10569.43
10569.43
167.06
167.06
167.06
167.06
167.06
167.06
167.06
167.06
167.06
Functions