HomeMy WebLinkAbout125-04 RESOLUTION• •
RESOLUTION NO. 125-04
A RESOLUTION APPROVING CHANGE ORDER #19 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN AN AMOUNT NOT TO EXCEED $140,000.00 FOR
IMPROVEMENTS TO ROCK STREET AND THE INTERSECTION
OF SCHOOL AVENUE AND MOUNTAIN STREET; THE
INSTALLATION OF PAVERS IN THE CROSSWALK AT
ARCHIBALD YELL BOULEVARD; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order #19 to the contract with Crossland Construction
Company, Inc. in an amount not to exceed $140,000.00 for improvements to Rock
Street and the intersection of School Avenue and Mountain Street, and the
installation of pavers in the crosswalk at Archibald Yell Boulevard. A copy of
Change Order #19, marked Exhibit "A" is attached hereto and made a part
hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a budget adjustment in the amount of $60,000.00.
PASSED and APPROVED this 17th day of August 2004
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, May.
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• FAYETTEVILLE:
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-AIAContract administration
G701 Change Order
(Instruc 'ons on the reverse side)
PROJECT (Name and address):
FAYETTEVILLE PUBLIC LIBRARY
401 WEST MOUNTAIN STREET
FAYETTEVILLE ARKANSAS 72701
TO CONTRACTOR (Name and address):
CROSSLAND CONSTRUCTION COMPANY INC
ATTENTION: JOHN PRIEST — PROJECT MANAGER
14149 E. Admiral Place
Tulsa, OK 74116
•
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NUMBE
CONTRACT DATE:
CONTRACT FOR:
Distribution List:
Owner
Architect
Contractor
Field
Other
19
10 August 04
X000073-00
/21 MAY 002
r
GENERAL CONSTRUCTION
THE CONTRACT IS CHANGED AS FOLLOWS:�
(Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives)
1
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A. Provide an allowance in the amount of $80,000 for additional public street intersectionwork at Mountain Street
and School Avenue as defined in construction documents issued by Garver Engineers and intersection work -at -
School Avenue and Archibald Yell to as defined by construction documents to be issued by'the City Engineering`
Department. This work may be completed after the Date for Substantial Completion. . \ �,\\ \ '\ /\\
B. Provide an allowance in the amount of $60,000 for additional excavation, disposal, ball and'compaction to \
correct unsuitable subgrade in public streets at a unit price of $20.25 per cubic yard•plus tax and allowed markup.
`-/\
r-� v2-
The original (Contract Sum) ) was
The net change by previously authorized Change Orders
The (Contract Sum) prior to this Change Order was
The (Contract Sum) will be (increased)
by this Change Order in the amount of
The new (Contract Sum) ) including this Change Order will be r
The Contract Time will be fifiefea46444despeasim4 (unchanged) by (
The date of Substantial Completion as of the date of this Change Order therefore is
\ //
V N$V 117,633,931.00 , / \y.
�$ \\/1;635,849.44 /
$ \ 19,269.780.44 ''
140.000.00
14 QVWttut
) days.
July 31 2004
NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximu Pric \ hich have been authorized by /n
Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, h,which case a -Change Order is executed\
to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
ARCHITECT(Firm
mrclutect
A
Associate AFIIJ ARCHITECTS
AODRi9$ BOX 790
CONTEgy( rcaoesT. CO. INC.
ADDReOSBOX 907
O CITY OF FAYE7TEVILi m
(Th
i
ANNEE MOUNTAIN ST
FA EVILLE., R 72701
Atoll ra.
i/
BY (Signature) BY (Signature)
(T4I8AN COO
DATE
CAUTION- You should sign an original AIA Contract Document, on which this text appears in RED. An original assures changes will not be obscured.
AIA Document G701 Change Order ® 2001 The American Institute of Architects • Washington, DC • www.aia.org WARNING: Reproduction, unlicensed
photocopying or substantial quotation of the material herein without written permission of the AIA violates the copyright laws of the United States and will
subject the violator to legal prosecution. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel,
copyright®aia.org.
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 125-04
w/Change Order #19
Document
•
1
08/10/04
Staff Review Form
2
draft resolution -
3
08/09/04
memo to mayor & City Council
4
08/09/04
memo to mayor & City Council
5
07/30/04
email to Louise Schaper
6
08/02/04
Staff Review Form
7
email to
Louise Schaper
8
email to cpearman from Louise Schaper
g
email to Louise Schaper
10
memo to Louise Schaper
11
12
13
14
15
16
-
17
NOTES.
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
• •
For the Fayetteville City Council Meeting of: August 17, 2004
as
fp? /01
425
Joss/et-wee/4W
em /97/,-/ 6n9t/
FROM:
Louise Schaper
Name
Fayetteville Public Library General Government
Division Department
ACTION REQUIRED: Approve two contract amendments with Crossland Construction and a budget
adjustment. Amendment 19 - Add NTE $80,000 Improvements to the Intersection of Mountain
and School Streets and Laying the cross -walk at Archibald Yell.
Amendment 19A - Add NTE $60,000 for removal of unsuitable street materials on Rock Street
and reinstallation of suitable street materials.
COST TO CITY:
CO 19A - NTE $60,000
CO 19- NTE $80,000
8,950,917.00
378,000.00
Cost of this request
4470.9470.5809.00 $
4470.9470.5809.00 $
Account Number
99073-1
04015-1
Project Number
7,500,713.00
10,613.00
Funds Used to Date
$
1,450,204.00
367,387.00
Remaining Balance
Library (Off -Site Improvements)
School & Archibald Yell Intersect:
Program Category / Project Name
Library Improvements
Street Improvements
Program / Project Category Name
Sales Tax Capital
Fund Name
BUDGET REVIEW:
X Budgeted
Budget Manager
70—CY
Date
Item
X Budget Adjustment Attached
CONTCT/GRANT/LEASEREVIEW:
% Q,/S)
cco nt
ing Manager
152. iffetta...
City Atto ney
s1//%9
Date
Date
Internal Auddko
t/i o Jac f
Date
Purchasing Manager Date
STAFF
COMMENDATION:
Division Head
Department Director
Date
Date
Date
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
ea or47
Laff Review Form - Page 2
•
Description Meeting Date
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER #19 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN AN AMOUNT NOT TO EXCEED $140,000.00 FOR
IMPROVEMENTS TO ROCK STREET AND THE INTERSECTION
OF SCHOOL AVENUE AND MOUNTAIN STREET; THE
INSTALLATION OF PAVERS IN THE CROSSWALK AT
ARCHIBALD YELL BOULEVARD; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order #19 to the contract with Crossland Construction
Company, Inc. in an amount not to exceed $140,000.00 for improvements to Rock
Street and the intersection of School Avenue and Mountain Street; and the
installation of pavers in the crosswalk at Archibald Yell Boulevard. A copy of
Change Order #19, marked Exhibit "A" is attached hereto and made a part
hereof.
Section 2. That the City Council of the City of Fayettevjlfi�
hereby approves a budget adjustment in the amount of $60;6 O€J
PASSED and APPROVED this 17th day of August 2004
By:
SONDRA`. MITI City Clerk
Arkansas,
F
COODY, Mayor
• •
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
Steve Davis, Chief Financial Officer
From: Louise Schaper, Executive Director, Fayetteville Public Library
Date: August 9, 2004
Subject: Unexpected and unbudgeted costs associated with the new library's offsite
improvements
RECOMMENDATION
Staff recommends approval of a contract adjustment in the amount of $60,000 with
Crossland Construction Company Inc. for Change Order #19a which covers unforeseen
excavation of Rock Street required in order to bring it up to City standards.
BACKGROUND
As you know the City of Fayetteville is rebuilding the streets around the site of the new
library. All four sides of the site and the contiguous public walks and streets have been
impacted by this off-site construction. Completion of these streets and walks is on the
critical path to the October 9th opening of the new library and, given recent weather
conditions, is behind schedule.
Unfortunately, the contractor encountered unusual subsurface conditions on Mountain
Street between School and West. These conditions caused the contractor to test Rock
Street between School and West. The same conditions in the substrate, requiring
additional depth in the undercut from 11 inches to up to 4 feet, were identified. Terracon
Consulting Engineers and City engineers confirmed the findings.
These findings will require approximately 400% more unsuitable soil to be removed plus
hand digging around the already existing utilities in order to complete the Rock Street
improvements.
This unforeseen subsurface condition will cost from $40,000 to $60,000 in additional
funds for off-site work. We are in the process of confirming if all of the Off -Site
Improvements funding has been exhausted or encumbered.
DISCUSSION
Everyone associated with the project is working hard to bring the project in on budget
and on schedule. While the building construction continues to be on budget, the
improvements to the adjacent streets have been more extensive than expected. Because
we have only 8.5 weeks to complete the project and because rebuilding Rock Street is a
critical path item, this work must be authorized in an expeditious manner.
1
• •
We appreciate all the support and encouragement you have given the project team and
will continue, with your support, to do our best to complete this project as expected.
BUDGET IMPACT
This unforeseen subsurface condition will require $60,000 more in funding than were
approved for off-site improvements.
# # #
2
•
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
/9 Oo71 8//1/4v
Thru: Hugh Eamest, Chief Administrative Officer and Steve Davis, Finance and
temal Services Director
Fro Louise Schaper, Executive Directo Fayetteville Public Library
Date: Au 1 st 9, 2004
Subject: Unexp ted and unbudgeted costs associated with the new library's offsite
improvem
is
RECOMMENDATION
Staff recommends approval of a c
Crossland Construction Company Inc.
excavation of Rock Street required in o
BACKGROUND
As you know the City of Fayetteville i rebuilding e streets around the site of the new
library. All four sides of the site and th contiguous p is walks and streets have been
impacted by this off-site construction. ompletion of th- streets and walks is on the
critical path to the October 9`h opening , f the new library an given recent weather
conditions, is behind schedule.
adjustment in the amount of $60,000 with
r Change Order #19a which covers unforeseen
to bring it up to City standards.
Unfortunately, the contractor encount
Street between School and West. The
Street between School and West. Th
additional depth in the undercut from
Consulting Engineers and City engin
ed unusual subsurface conditi: s on Mountain
e conditions caused the contracto o test Rock
same conditions in the substrate, req ring
11 inches to up to 4 feet, were identified• Terracon
ers confirmed the findings.
These findings require that an estim. ted 400% more unsuitable soil be removed plus
hand labor to dig around the alread existing utilities in order to complete the Rock Street
improvements. The final cost of soremovable will be a reconciliation change order at
the conclusion of this project.
We estimate that this unforeseen subsurface condition will cost from $40,000 to $60,000
in additional funds for off-site work. ' We are in the process of confirming if all Off -Site
Improvements funds have been exhausted or encumbered.
DISCUSSION
As you know we are committed to bringing the new library and all off-site work
associated with it in on budget and have, prior to this unforeseen situation, been
successful. Because we have only 8.5 weeks to complete the project and because
• •
rebuilding Rock Street is a critical path item, this work must be authorized in an
expeditious manner.
Everyone associated with the project is working hard to bring the project in on budget
and on schedule. While the building construction continues to be on budget, the
improvements to the adjacent streets have been more extensive than expected.
We appreciate all the support and encouragement you have given the project team and
will continue, with your support, to do our best to complete this project as expected.
BUDGET IMPACT
This unforeseen subsurface condition will require approximately $60,000 more in
funding than were approved for off-site improvements.
# # #
2
• •
CITY ?OUNCIL AGENDA MEMO
To: ayor and City Council
Thru: Hu Earnest, Chief Administrative Officer
From: Louis Schaper, Executive Director, Fayetteville Public Library
Date: July 30, 2
04
Subject: Contract djustment in the amount of 73,300 with Crossland Construction
Company nc. for Change Order tiich covers improvements to the
intersectio of Mountain andtSchool streets and laying the pavers in the
crosswalk a
rchibald Yell et /g
kRECOMMENDATION
We recommend approval of a
Crossland Construction Comp
to the intersection of Mountain
at Archibald Yell
BACKGROUND
Improvements are currently
Archibald Yell intersection
Council approved addition
Mountain and School to e
Ave. from Archibald Yell
crosswalk at the four co
accessibility; (2) modifi
traffic calming.
DISCUSSION
•
on act adjustment in the amount of $73,300 with
Inc. for Change Order #19 which covers improvements
School streets and laying the pavers in the crosswalk
derway in
the south of
improvements t
ance the approach t
Specific improvements
ers of Mountain and Schoo
ations to sidewalks, curb and
•
e reconstruction of the School Ave. and
4s library site. On July 13, 2004 the City
chool Ave. and the intersection of
the new library driving north on School
clude (1) construction of pedestrian
including required ADA
tter; and (3) street narrowing for
The intersection of Mountain St. and School Ave. has been a safet • concern since
construction on the new library began. A need has been identified for . affic calming and
four-way stop signs. In addition, there is a desire to enhance the esthetic nd provide
design continuity with Dickson St. in pavers at the crosswalks of the inters • - ion.
BUDGET IMPACT
•
This is within the budget established by Council for these improvements.
1
X AGENDA REQUEST
X - CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM •
For the Fayetteville City Council Meeting of: August 17, 2003
FROM:
Louise Schaper
Name
Fayetteville Public Library General Government
Division Department
ACTION REQUIRED: Approve a contract adjustment in the amount of $73,300 with Crossland
Construction Company Inc. for Change Order #0e90which covers improvements to the
intersection of Mountain and School streets and laying the pavers in the crosswalk at
Archibald Yell.
/q
COST TO CITY:
$ 73,300.00
Cost of this request
4470.9470.5809.00
378, ow
Category/Project Budget
/o,613
Account Number Funds Used to Date
04015-1
36 7, 3T7
Project Number Remaining Balance
Chool J 4rcA/A41) yCf
Program Category / Project Name
S-l"rre i co ✓c." CA PI -
Program / Project Category Name
CP/ % Com r/
Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
O
Accoi?nting Manager
ne
Date
1
Q
J
AlInternal Audit
SAdilDate
Purchasing Manager
Date
STAFF RECOMMENDATION:
Division Head
Departm.nt Director
Fi ance S Internal Se vices Dir.
Date
Date
t^
Date
Date
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
8113
•
40,taff Review Form - Page 2
•
Descri17tion Budget adjustment and increase to the library transfer Meeting Date August 3, 2004
Comments:
Budget Manager
Accounting Manager
City Attorney
Reference Comments:
We wtU at,1I on"
eS•to4Ir., $ JMty% mitt
Purchasing Manager
Y
C: D
Internal Auditor
Finance & Internal Services Director
Chief Administrative Officer
Clarice Pearman - resolution
From: Clarice Pearman
To: Schaper, Louise
Date: 8/18/04 11:53AM
Subject: resolution
The city council passed a resolution on Aug. 17th for CO#19 for Crossland Construction Company.
Amazing I do have signed original agreements for this but you need to come to sign the budget
adjustment. Please let me know when you might be in to sign this.
Thanks.
Page 1 j
Clarice Pearman - RE: resolution
From: "Louise Schaper" <Ischaper@faylib.org>
To: "Clarice Pearman" <cpearman@ci.fayetteville.ar.us>
Date: 8/18/04 12:59PM
Subject: RE: resolution
Yeah! I will stop in THursday around 8 or 8:30. Is this okay? Louise
—Original Message --
From: Clarice Pearman [mailto:cpearman@ci.fayetteville.ar.us]
Sent: Wednesday, August 18, 2004 10:53 AM
To: Louise Schaper
Subject: resolution
The city council passed a resolution on Aug. 17th for CO#19 for Crossland Construction Company.
Amazing I do have signed original agreements for this but you need to come to sign the budget
adjustment. Please let me know when you might be in to sign this.
Thanks.
Page 1
Clarice Pearman - RE: resolution
•
From: Clarice Pearman
To: Schaper, Louise
Subject: RE: resolution
Page 1
I leave it out front with Tracy for you. Thanks.
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
DEPARTMENTAL CORRESPONDENCE
To: Louise Schaper
Fayetteville Public Library
Front Clarice Buffalohead-Pearma*
City Clerk Division
Date: August 20, 2004
Re: Resolution No. 125-04
The City Council passed a resolution, August 17, 2004, approving a Crossland Construction Change Order
#19 and approval of a budget adjustment. I have attached a copy of the resolution, change order and budget
adjustment.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else
is needed please let the clerk's office know.
Also, please note that Bob Kohler came by today and took three of the four originals.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research