HomeMy WebLinkAbout121-04 RESOLUTION9
NAME OF FILE: Resolution No. 121-04
CROSS REFERENCE:
Item # Date Document
I
1
07/22/04
memo to mayor & City Council
2
draft resolution
3
copy of bid tabulation
4
copy of invitation to bid
5
copy of invitation to bid
6
copy of invitation to bid
7
icopy of purchase requisition
g
IStaff Review Form
g
memo to Perry Franklin
10
11
12
13
14
15
16
17
NOTES:
CITY COUNCIL AGIONDA MEMO •
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer IVY
Steve Davis, Finance & Internal Service Director
From: Perry Franklin, Transportation Superintendent I f • '
Date: July 22, 2004
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Subj: Resolution approving Bid#04-55 for the installation of Reflectorized Paint
Pavement Markings
Recommendation
Staff recommends approval of a resolution awarding Bid#04-55 for application of
approximately 425,000 feet of Yellow and White Reflectorized Paint Pavement Markings
to the overall low bidder Asphalt Striping, LLC of Fayetteville.
Background
The Transportation Division is responsible for the marking of center lines and other
markings on public streets in Fayetteville which are not Maintained by the Arkansas
Highway and Transportation Department. Most collectors and arterials are marked with
a double yellow line. White is used for all one-way center lines, turn lane lines, Bike lane
lines and all word/symbol pavement markings.
Discussion
All pavement markings are installed according to the MUTCD (Manual on Uniform
Traffic Control Devices) and are required by the Federal Highway Administration and the
State of Arkansas. All pavement marking procedures and material used must meet the
current Arkansas High and Transportation Department specifications. Safety and
visibility are provided to the pedestrian and vehicle operator by installing pavement
markings .20 mils thick and imbedded with glass beads for night time reflectivity. The
Transportation does not have enough pavement marking quantities to warrant the
purchase of equipment and training of drivers. Typically streets are marked once or
twice a year, depending on the volume of traffic.
Guiding Principle 44 and #10
Award of Bid#04-55 is an effort by Transportation to accomplish "Guiding Principles #4
& #1015:
* By providing clearly marked pavement markings to guide and inform
pedestrians and vehicles
* By maintaining all pavement markings on an annual basis to ensure
visibility under all conditions encountered by pedestrians and vehicles
0
RESOLUTION NO,
0
A RESOLUTION AWARDING BID #04-55 TO ASPHALT
STRIPING, LLC IN THE AMOUNT OF $27,860.00 FOR
APPLICATION OF APPROXIMATELY 425,000 FEET OF YELLOW
AND WHITE REFLECTORIZED PAINT PAVEMENT MARKINGS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville, Arkansas,
Bid #04-55 to Asphalt Striping, LLC in the amount of $27,860.00
of approximately 425,000 feet of Yellow and White Reflectorize
Markings. ,
PASSED and APPROVED this 17th day of August 2004.
V
Q
COODY, Mayor
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INVITATION TO BID
kBUYEFL
# DATE ISSUED: DATE AND TIME OF OPENING:
455 July 2, 2004 Ju 19, 2004 at 2:00 PM
DATE REQUIRED:
of Fa etteviiie AR 30 DAYS ARO
F. 0. B. BUYER'S PHONE # GUARANTEED DELIVERY DATE:
Fa etteviile AR 479 575-8228
ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL
1 Reflectorized Paint Marking Approx. o
White (4') Linear Feet 25,000 e 19
2 Reflectorized Paint Marking Approx. n /St�r�'Q6o�
Yellow (4) Linear Feet 400,000 V 1
3 Reflectorized Paint Marking Approx 11 % D rZ / O�
(Arrows) Each 60 7/ U J V
4 Reflectorized Paint Marking (words) Approx.'
(ONLY, LANE, etc.) Each 40
5 Reflectorized Paint Marking (symbols) Approx. 6 i,5
(Bike, ADA, etc.) 4 Each . 25
6 Reflectorized Paint Marking Approx Pith Q O
.(4" Line Removal) Linear Feet 10000 $17 44.qsli7 50
' All pavement marking material and
lay down procedures must meet
current AHTD specifications. TAX: ytotl e.
RESTRICTIONS OR EXCEPTIONS GRAND 99q X�t6
TO THE SID MUST BE NOTED: TOTAL: M 70 �� Ql451 t G
r e"Val .
More or less of the quantities indicated may be purchased.
For tabulation purposes use highest quantity to figure totals.
EXECUTION OF BID
Upon signing this Bid, the bidder certifies that they have read and agree to the
requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to
furnish these articles at the prices stated.
UNSIGNENAME OF FIRM: PHONE: TAX P RMIT:
BIDS A H'S+r� in �dl< LL y79S$20'117 A
ILL BE BUSINESS A SS: Cl AN STATE: ZIP:
REJECTED 1301 Snhh t pr ht ¢ G i R 7%103
UT RI I ATURE: 1 D
T9n¢ral �evnber 7r no
�4MbAt�ySa.b
SoevolHolet ,.
' 1301 SUMWR llla
Fayeftnge, AR72703
(479) SOU317 Mobile (479) 8414M '
INVITATION TO BID
11 0455 1 July 2, 2004 1 _July 19, 2004 at 2:00 PM 11
1 Reflectorized Paint Marking Approx. /0aSOQ
White (4") Linear Feet 25,000
2 Reflectorized Paint Marking Approx. ''// SRO
Yellow (4') Linear Feet 4009000 ��• �� r0pO0•
3 Reflectorized Paint Marking Approx. p0 00
(Arrows) Each 60 �J� '� r �So0
4 Reflectorized Paint Marking (words) Approx.
(ONLY, LANE, etc.) Each 40
5 Reflectorized Paint Marking (symbols) Approx. o 0 00
( Bike, ADA, etc.) Each 25
6 Reflectorized Paint Marking Approx. UO o0
(4" Line Removal) Linear Feet 11000 ;000•
" All pavement marking material and
lay down procedures must meet yr3 36S �s-
current AHTD specifications. TAX -6.11Y.
RESTRICTIONS OR EXCEPTIONS GRAND
TO THE BID MUST BE NOTED: TOTAL: SB 365. ?S
More or less of the quantities Indicated may be purchased.
For tabulation purposes use highest quantity to flgure totals.
EXECUTION OF BID
Upon signing this Bids the bidder certifies that they have read and agree to the
requirements set forth in this bid proposals including specifications, terms and standard
conditions, and pertinent Information regarding the articles being bid on, and agree to
furnish these articles at the orices stated.
T.,rrE s �P,.✓4 �✓�. � Baa-3yi OPP76?9T /7- 00/
BE BUSINESS ADDRESS: CITY AND STATE: ZIP:
CTED . o Bo a ia36 1 l", w A es 1707, 9s�
INVITATION TO BID
BID #
DATE ISSUED:
DATE AND TIME OF OPENING:
04.55
July 2, 2004
July 19, 2004 at 2:00 PM
BUYER:
DATE REQUIRED:
CitV of Fayetteville, AR
30 DAYS ARO
F. O. B.
Fayetteville AR
BUYER'S PHONE #
(479) 575-8228
GUARANTEED DELIVERY DATE:
J0 CALENDAR DAYS
QUANTITY UNIT PRICE
TOTAL
ITEM
#
DESCRIPTION
1
Reflectorized Paint Marking Approx. 12
$3,000.00
White (4") Linear Feet 25,000
2
Reflectorized Paint Marking Approx_ 12
$489000.00
Yellow (4") Linear Feet 400,000 _
3
Reflectorized Paint Marking Approx. 45.00
$29700.00
(Arrows) Each 60
4
Reflectorized Paint Marking (words) Approx. 65.00
$2,600.00
(ONLY, LANE, etc.) Each 40
5
Reflectorized Paint Marking (symbols) Approx. 85.00
$2,125.00
( Bike, ADA, etc.) Each 25
6
Reflectorized Paint Marking Approx. 75
$750.00
(4" Line Removal) Linear Feet 19000
' All pavement marking material and
lay down procedures must meet
current AHTD specifications. TAX:
RESTRICTIONS OR EXCEPTIONS GRAND
TO THE BID MUST BE NOTED: TOTAL:
$59,175.00
More or less of the quantities indicated may be purchased.
For tabulation purposes use highest quantity to figure totals.
EXECUTION OF BID
Upon signing this Bid, the bidder certifies that they have read and agree to the
requirements set forth in this bid proposal, including specifications, terns and standard
conditions, and pertinent information regarding the articles being bid on, and agree to
famish these articles at the prices stated.
UNSIGNEOINAME
OF FIRM:
PHONE:
ITAX PERMIT:
BIDS
IADVANCED WARNINGS
918/682-0039
0250859-76-001
ILL BE
BUSINESS ADDRESS:
CITY AND STATE:
ZIP:
REJECTED
P.O. sox 1911
MUSKOGEE, OR
74402
AUT O D SIGNATURE:
TITLE:
DATE:
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STAFF OIEW FORM - FINANCIAL OBLIGATIOO
X AGENDA REQUEST
_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: August 17, 2004
FROM:
Perry Franklin Transportation Operations
Name Division Department
ACTION REQUIRED: A resolution awarding Bid #04-55 to Asphalt Striping, LLC for reflectorized paint
pavement markings in the amount of $27,860.
COST TO CITY:
$27,860.00 $ 30,000.00 Services and Charges
Cost of this request Category/Project Budget Program Category / Project Name
2100.4120.5315.00 $ 967.00 Street Maintenance
Account Number Funds Used to Date Program / Project Category Name
N/A $ 29,033.00 Street
Project Number Remaining Balance Fund Name
BUDGET RE.IEW: X Budgeted Item Budget Adjustment Attached -
-l7✓r
Budget Manager Date
CONT CT/GRANT/LEASE REVIEW:
�Z7dy d7 10 Lf
Acco nting Manager Date Internal ditor Date
City Att rney Date Purchasing Manager Date
Pi
Department Director
Finance Services DirServices Dir.
;lel
Date
Date
-Z/9,0
/ ` 0
Date
Received in Mayor's Office 2, ? _k1
Dat I�
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
�
I
FAYETTE"LLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
DEPARTMENTAL CORRESPONDENCE
To: Perry Franklin
Transportation Division
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: August 20, 2004
Re: Resolution No. 121-04
The City Council passed a resolution, August 17, 2004, awarding Bid 04-55 to Asphalt Striping, LLC. I
have attached a copy of the resolution.
The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please
let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
RESOLUTION NO. 121-04
A RESOLUTION AWARDING BID #04-55 TO ASPHALT
STRIPING, LLC IN THE AMOUNT OF $27,860.00 FOR
APPLICATION OF APPROXIMATELY 425,000 FEET OF YELLOW
AND WHITE REFLECTORIZED PAINT PAVEMENT MARKINGS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of Fayetteville, Arkansas, hereby awards
Bid #04-55 to Asphalt Striping, LLC in the amount of $27,860.00 for application
of approximately 425,000 feet of Yellow and White Reflectorized Paint Pavement
Markings.
PASSED and APPROVED this 17thday of August 2004.
I:lyrlKU1FA001
By:
DAN COODY,
ATTEST: .�`` Y,1TREy/
•'��'\ GAS Y O c • Gp
By: :FAYETTEVILLE:
-
SONDRA SMITH, City Clerk-�z�•_q a5;