HomeMy WebLinkAbout118-04 RESOLUTION• 1
RESOLUTION NO.118-04
A RESOLUTION AUTHORIZING PARTIAL YEAR FUNDING
FOR ONE (1) FULL-TIME FACILITIES MANAGER AT THE NEW
FAYETTEVILLE PUBLIC LIBRARY; AND APPROVING A
BUDGET ADJUSTMENT OF $16,750.00 FROM THE USE OF FUND
BALANCE TO THE TRANSFER TO LIBRARY BOARD ACCOUNT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes partial year funding for one (1) Full -Time Facilities Manager at
the new Fayetteville Public Library; and,
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment of $16,750.00 from the Use of Fund Balance
to the Transfer to Library Board Account.
PASSED and APPROVED this 3rd day of August 2004.
ATTEST:
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:FAYETTEVILLE: =
By:Ov9
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayo
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: General Government
Division: Library
Program: Library
Date Requested
8/3/2004
Adjustment Number
Project or Item Requested:
$16,750 is requested in the Transfer to Library Board
account. •
Project or Item Deleted:
$16,750 is proposed from the Use of Fund Balance._
Justification of this Increase:
These funds will be used for the partial year funding of a
Facilities Manager position.
Justification of this Decrease:
Sufficient funding remains to comply with City policy.
Account Name
Transfer to library board
• Account Name
Use of fund balance
Increase Budget (Decrease Revenue)
Account Number Amount Project Number
1010 5240 5720 00 16,750
Decrease Budget (Increase Revenue)
Account Number Amount Project Number
1010 0001 4999 99 16,750
Approval Signatures
Requested By
Date
Budget Manager • Date
Department Director
Mayor
Date
p
O —c
Date
Date
Type:
Budget Office Use Only
r
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
C D E
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
m#
Date
•
Resolution No. 118-04
w/budget adjustment
Document
•
1
07/15/04
memo to mayor & City Council
2
draft
resolution
3
Staff Review Form
4
memo to Louise Schaper
5
6
7
8
9
10
11
12
13
14
15
16
17
NOTES:
FAYETTOLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
•
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
To: Louise Schaper
Fayetteville Public Library
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: August 9, 2004
Re: Resolution No. 118-04
The City Council passed a resolution, August 9, 2004, authorizing partial year funding for a full-time
Facilities Manager at the new library. I have attached a copy of the resolution and the budget adjustment.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else
is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research
• •
City Council Meeting of August 3, 2004
Agenda Item Number
CITY COUNCIL AGENDA MEMO
3/0¢
i of /i it's Oar
1- /brat/
To: Mayor and City Council �j
Thru: Hugh Earnest, Chief Administrative Officer j
From: Louise Schaper, Executive Director -Library
Date: July 15, 2004
Subject: Budget adjustment and increase to the library transfer in the amount
of $16,750.
RECOMMENDATION
The Library Board of Trustees recommends approval of a budget adjustment and increase
to the library transfer in the amount of $16,750 to fund a facility manager for the new
library for the remainder of 2004.
BACKGROUND
The new Fayetteville Public Library facility will open October 9. The facility is currently
in its final completion. The 88,000 square foot building has complex and highly
sophisticated mechanical, electrical, plumbing, security, book conveyance, and
audiovisual systems in addition to green building systems such as automatic sunshades,
cistern etc. The facility manager will be responsible for building systems, repairs,
housekeeping, landscaping, security, and the mechanical and electrical aspects of the
book conveyance system.
DISCUSSION
The library planned to request funds for this position in the 2005 budget cycle. It is now
apparent that having a qualified facilities manager on -board during the final completion
when building systems training is taking place and during the first few months of
operation is crucial. Coy Hurd has studied the building's systems and recommended to
the library that this position be filled as soon as possible.
BUDGET IMPACT
This request is for partial year funding for a facilities manager. A full year funding with
benefits is $49,915. Details about the library's 2005 budget needs will be presented to
the City Council concurrently with the City's five-year budget forecast in late August or
early September.
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING PARTIAL YEAR FUNDING
FOR ONE (1) FULL-TIME FACILITIES MANAGER AT THE NEW
FAYETTEVILLE PUBLIC LIBRARY; AND APPROVING A
BUDGET ADJUSTMENT OF $16,750.00 FROM THE USE OF FUND
BALANCE TO THE TRANSFER TO LIBRARY BOARD
ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes partial year funding for one (1) Full -Time Facilities Manager at
the new Fayetteville Public Library, and,
Section 2. That the City Council of the City of. --F YoteLya le, Arkansas
hereby approves a budget adjustment of $16,750.00 fr9mr he Usdlof Fund Balance
to the Transfer to Library Board Account. l
PASSED and APPROVED this 3rd day of'A u
st 2004!
A l FEST
By: j /
SON D RA SMITH, City Clerk
DAN COODY, Mayor
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM •
For the Fayetteville City Council Meeting of: August3,2004
FROM:
Louise Schaper
Name
Fayetteville Public Library General Government
Division Department
ACTION REQUIRED: Approve a budget adjustment and increase to the transfer to the library in the amount of
$16,750.
COST TO CITY:
$ 16,750.00
Cost of this request
1010.5240.5720.00
Account Number
Project Number
$ 845,500.00
Library
Category/Project Budget Program Category / Project Name
$ 493,208.00
Library
Funds Used to Date Program / Project Category Name
$ 352,292.00 . General Fund
Remaining Balance Fund Name
BUDGET REVIEW: x Budgeted Item X Budget Adjustment Attached
T;:—/74 U/k
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
ou _ t 1110/N
A counting Manager Date Internal ditor
City Att rney
STAFF RECOMMENDATION:
Division Head
Depar ment 1rector
Wier
/_
Finan
e & Internal Services Dir.
J V'
Chie
ate Purchasing Manager
7/Z Al U / Cross Reference
Date
New Item:
Yes No
Date Previous Ord/Res#:
%- is --P
Date
Orig. Contract Date
-711(45 (ov
Date
-1141°4
Date
Orig. Contract Number
Description
staff Review Form - Page 2
Budget adjustment and increase to the library transfer
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
Internal Auditor
Finance & Internal Services Director
Chief Administrative Officer
•
•
Meeting Date August 3, 2004
Reference Comments: