No preview available
HomeMy WebLinkAbout116-04 RESOLUTIONRESOLUTION NO. 116-04 • A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A COMMUNITY ORIENTED POLICING SERVICES INTEROPERABLE COMMUNICATIONS PROGRAMS GRANT FROM THE U.S. DEPARTMENT OF JUSTICE TO PROVIDE FOR A FIBER OPTIC LINK BETWEEN THE POLICE DEPARTMENT AND THE NEW WASHINGTON COUNTY JAIL AND TO ESTABLISH A REGIONAL LAW ENFORCEMENT DATA -SHARING NETWORK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Community Oriented Policing Services (COPS) Interoperable Communications Programs Grant from the U.S. Department of Justice to provide for a fiber optic link between the Police Department and the new Washington County Jail and to establish a regional law enforcement data -sharing network. PASSED and APPROVED this 3`d day of August 2004. .�AC'••G�iY OF •Gii ATTEST: By: :FAYETTEVILLE: • %9sy :�KANSP1 N SONDRA SMITH, City Clerk APPROVED: By: Applicant: City of Fayettev e Police Department FEDERAL ASSISTANCE Pre -application n Construction o.• 4. DATE RECEIVED BY FEDERAL AGENCY Legal Name: City of Fayetteville, Arkansas Department Division: o ice De.artment Name and telephone number of person to be contacted on matters InvolvIn: this a • • Ilcation , lye area code rrT. ORI li AR072100 Zip Code 72701-6026 S. TYPE OF APPUCAjION: p enter fl New ID ContInuadon See bads,eform appropriate Fetters) M box(es) description of lettere.) Other (spedfy) El Revision ❑ ❑ 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER. TALE ame of Program): . ©®�©©® ntero.erable Communications Technolo_• 12. AREAS AFFECTED BY PROJECT (attest Counties, Stated etc.): CountiesnoMOWashington,lies�withinA Benton, AR Count 13. PROPOSED PROJECT 8Wri pWei 2 /01 /04 Ending Date: 11/30/05 9. NAME OF FEDERAL AGENCY: U.S.D.O.J. office of COPS 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: Regional Data Sharing network 2 023 905 • 15. THE BEST OF MY KNOWLEDGE AND BELIEF, AU- DATA 0.1 THIS NT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. plow u Prevbue E. .. sable Authorized for Local Reproduction a. Yea. en THIS PREAPPUCATION/APPUCATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON ■ DATE: 8/5/04 ■ b. No. (p PROGRAM IS NOT COVERED BY E. O. 12372 ■ Q OR PROGRAM HAS NOT BEEN SELECTED BY STATE ■ 3. 17. IS THE APPLICANT ANT DEUNQUENT ON ANY FEDERAL DEBT? 0 Yes If 'Yes' attach an explanation. ta No APPUCATION/PREAPPLICATION ARE TRUE AND CORRECT. THE OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE 1 of 57 Standard Fonn 424 (Rev.9.2903) Prescribed by OMB Circular A-102 • • Applicant Orgamzation Legal Name: City of Fayetteville Police Department olti N: AR 072100 Budget Detail Worksheet A Equipment - --- — List nonexpendable items that are to be purchased. Nonexpendable equipment Is tangible property having a use- ful life of more than two years andan acquisition cost of $5,000 or more per unit. Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high-cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the protect Attach a narrative describing the procurement method to be used. Item Computation Cost (Please see attached detailed worksheets) Total: $ See attached 2 of 57 • • Applicant Organization Legal Name: City of Fayetteville Police Department ORE p: ARO721OO B. Supplies List items by type (equipment/technology costing less than $5,000) and show the basis for computation Generally, these items include any materials that are expendable or consumed during the course of the project. Supplyttems Computation Cost (Please see attached detailed worksheet) Tote $ see attached 3 of 57 • • Applicant Organization Legal Name: City of Fayetteville Police Department ORI #: AR 072100 C. Consultants/Contracts Consultant Fees For each consultant enter the name (if known) service 10 be provided, hourly or daily fee (8 -hour day), and estimated time on the project. Consultant fees In excess of $450 per day require additional written justification. Name of Consultant Service Provided Computation Cost Subtotal.• $ 00 00 Consultant Expense:List all expenses to be paid from the grant to the individual consultants in addition to their fees (e.g., travel, meals, lodging). Item Location Computation Cost Subtotal* $ 00 00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justifi- cation must be provided for sole-soure contracts in excess of $100,000. Item (Please see attached detailed worksheet) Cost Subtotal.•$ Total: $ see attached 4 of 57 Applicant Organizadon Legal Name: City of Fayetteville Police Department ORI #: AR 072100 D. Other Costs List items which do not fall within the previous budget categories and you wish to have evaluated under the grant. Items Computation Cost Required travel costs per grant application instructions: Total of 4 personnel to attend a grantee technical assistance/kick-off conference in Washington D.C., scheduled for early 2005. Appropriate cost for transportation, lodging, meals, and incidentals for the three days, three nights: $1,200 00 X 4 = $4,800.00 Total: $.4,13112.111. 5 of 57 Applicant Organization Legal Name: flit��etteville Police flPpartment ORI l: AR union Budget Summary When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total project costs. Indicate the amount of Federal funds requested. Budget Category Cost A. Equipment $ 807.680.00 B. Supplies $ 121,030 00 C. Consultants/Contracts $ 1 765,030 00 D. Other $ 4,800 00 Total Project Costs $ 2 698,540.00 Federal Request Non Federal Amount $ 2 023,905 ( 75 %) S 674.635 ( 25 %) 6 of 57 Applicant: City of Fayelle Police Department • ORI # AR072100 Prosect Narrative Describe Problems and Needs/How This Project Will Help The Metropolitan Statistical Area (MSA) for this project includes four counties; Washington County, Benton County, Madison County and McDonald County Missouri. The cities within this MSA include Fayetteville, Springdale, Rogers, and Bentonville to name a few. The residential service population of this MSA is approximately 347 045 . Northwest Arkansas is one of the fastest growing regions in the nation. Several of the counties and cities in this MSA have record management systems currently in place. These agencies have millions of dollars invested in these systems. Therefore, it is not practical to assume that all these systems can be replaced to create one large management record system. This means we must come up with an innovative solution that will allow many different types of record management systems to share records data regardless of the type of system that may be available in the area. The Arkansas Crime Information Center/National Crime Information Center is the only source of data sharing currently available to departments in the state. While this information is valuable to Law Enforcement agencies it does not provide the real-time detailed records management data needed at the local levels. As a result, an agency could release a suspect wanted for questioning in a crime, which takes place in a neighboring city or county. The city of Fayetteville is the principle city and major shopping network of the Northwest Arkansas area. The area has been featured in several magazines and publications, as an idea place to live. United States Highway 71 Business and Interstate 540 connect the cities of Northwest Arkansas. The national publicity, increased population growth, and booming economy attract check counterfeiters and other criminal elements. The lack of a region data sharing system allows crimes of similar method of operations to go undetected, it slows productivity, allows known suspects in one city to go undetected in neighboring junsdictions. Data sharing would also allow more proactive law enforcement efforts to prevent crime through crime analysis. The following are actual case examples. Check counterfeiters have a working knowledge of most merchants check approval system. When there is a weak link in the system the counterfeiters travel to various cities to exploit those merchants. A group of counterfeiter traveled to Northwest Arkansas from the Little Rock area. The subject passed numerous counterfeit checks at Fayetteville Wal- Mart and Wal-Mart neighborhood market stores. After checks were submitted for fingerprints and other forensic evidence it was later determined that the group had forged checks from Fayetteville to Bentonville. 7of 57 Applicant: City of Fayetttlle Police Department • ORI # AR072100 Recently Greenland, Arkansas requested assistance with a murder investigation. Due to Greenland being a small agencies this homicide investigation ultimately resulted in multiple agencies contributing to the investigation. These agencies include Fayetteville Police Department, Washington County Sheriff Office, West Fork Police Department, Arkansas State Police, and the Greenland Police Department. The listed agencies are currently working this investigation, and due to the inability to share information it has resulted in scheduled meeting and telephone calls to coordinate the investigative efforts. Recently Oklahoma passed a law that requires a customer to produce identification to purchase ephedrine related products. Northwest Arkansas is seeing more Oklahoma residents travel to Fayetteville to purchase these items for the manufacture of methamphetamine. Local merchants have been educated on methamphetamine components and often report to the police when subjects are purchasing the items. These calls are quick and often the suspects are not apprehended. The calls are very frequent for the patrol division and the suspects usually travel the main highway of US 71 Business to purchase the products. When suspects are apprehended it is evident that they have traveled throughout the area to purchase the products. If we had the ability to view other jurisdictions calls other potential witnesses can be developed to help with prosecution. This project will provide real-time access to data collected by the participating agencies. It will also allow small agencies to access the record data from the system even if they don't have the necessary funds to have a record management system of their own. Once this system is in place we envision this system expanding to agencies outside the MSA. Agencies will then be able to track suspects and crimes across jurisdictional boundaries. Why We Need Federal Grant Assistance? Communications equipment is very expensive and the technical solutions to interoperability required funding. The efforts of homeland security on local government's budgets have required all of us to cut costs. Each local government has its own set of funding priorities and it would literally be impossible to get all of the local entities within the MSA to agree to a single project at the same time. However, the assistance provided within this grant provides a unique opportunity to persuade local entities to adjust their funding priorities to achieve this important goal of implementing a regional data sharing system for this MSA. Scope of Work This project has four phases. The first phase is to install a regional data sharing software interface which connects the records management systems of the Fayetteville Police Department, Springdale Police Department, University of Arkansas Police Department Fayetteville Campus, Bentonville Police Department, Rogers Police Department, 8 of 57 Applicant: City of Fayettlle Police Department • ORI # AR072I00 Washington County Sheriff's Department and the McDonald County Sheriffs Department. The second phase is to connect a 96 strand burred fiber to the Fayetteville Police facility (includes Fayetteville Emergency Operation Center), Fayetteville City Hall building, Washington County Sheriff's Department, Washington County Emergency Operations Center, Washington County Courthouse and City of Fayetteville tower site located on Sequoyah Drive in Fayetteville, AR. This fiber data link will allow for a real time connection to provide personnel and equipment i.e. police vehicles or heavy earth moving equipment to be deployed throughout the county when needed as a response to a natural disaster or an act of terrorism. The third phase is for the Springdale and University of Arkansas Police Departments to install equipment and software to allow officers to retrieve the records data and also connect to the Arkansas Crime Information Center (ACIC). This allows officers from these departments direct real-time access to this information from a computer located in their vehicles. Agencies that do not have computers in their cars can access this information from within their department via a secure web connection. The fourth phase is to fund a new Computer Aided Dispatch (CAD) system utilized by Washington County Sheriff's Department and the nine smaller cities it serves (Greenland, West Fork, Farmington, Prairie Grove, Elkins, Elm Springs, Johnson, Lincoln and Goshen. Each phase will take approximately eight months to complete. Each phase will be scheduled so current staff will be available to perform the necessary tasks to projects on their timeline. Each participant has provided an equipment list with costs, which are included in the budget pages of this submission. Identify Partners This project is a joint effort of all participating agencies in the MSA. Many of the cities and counties expressed interest in the data sharing system. This is the first time any of the departments have formally committed to creating a mechanism to share data. The City of Fayetteville Police Department held a meeting with area agencies to discuss the project. All major agencies were invited and the head of each agency attended. The minutes from this meeting along with the attendance sheet is included in the application. The Regional Data Sharing network will be made available to all law enforcement agencies within the MSA. The information presented at the meeting was an overview of the types of items this grant would consider funding. Since our timeline was short to return the completed application, all agencies were asked to provide a "Letter of interest" detailing their commitment level to the project. These letters are included for your review. Each agency will provide a "Memorandum of Understanding" adopted by the governing agency detailing their funding commitment as soon as it is possible for them to get this on the agenda of the governing body. 9 of 57 • Applicant: City of Fayetteville Police Department Budget and 12 -Month Timeline • ORI # AR072100 All county and city participants in this project have agreed to their proportional share of the local 25% cash match requirement. A full accounting of each county's projected financial obligation is included in the budget pages of the submission. A timeline schedule including all four phases of this project is attached. The project budget includes estimated travel expenses for the four required employees to attend the grantee technical assistance kick-off in Washington DC. Operational Plan -Current and Future Funding This proposal seeks to remedy the inability of Law Enforcement Agencies to share real- time data. By implementing this project we seek to ensure agencies have access to records data even if they don't have a records system of their own to interface. This system will be available to all agencies regardless of their location. We also envision this system growing as agencies outside our MSA express the interest to interface to the data sharing system. Equipment will be purchased, assigned and implemented by the Fayetteville Police Department. Each agency will be required to contribute its 25% cash match during their phase of the project. At the close of the grant the City of Fayetteville will transfer equipment to the agency where the equipment is located and the equipment will become the responsibility of that participating agency. Once the equipment is installed and the 12 -month warranty expires, each agency becomes responsible for all ongoing maintenance and support from that point forward. They will also be responsible for any additional infrastructure upgrades or improvements necessary to accommodate any new equipment Each participant agrees that equipment obtained under this application will be used solely for the purpose outlined and will ensure this equipment remains operational for this purpose. As in most major endeavors, training is the key to success. With this in mind, all participating agencies will coordinate a multi-level training within their jurisdictions. Training will be provided to personnel to ensure they are aware of the resources available within the MSA This training will be repeated periodically, no less than annually, to keep employees abreast as changes occur. The Fayetteville Police Department staff will commit to provide this training as needed. Laws and Executive Orders 28CFR Part 61 The four phases of this project will either adhere to the City of Fayetteville formal bid process or the formal request for proposal process. Within the bid or proposal requirements the successful vendor must agree to comply with Laws and Executive Orders 28CFR Part 61. 10 of 57 Applicant: City of Fayetttlle Police Department • ORI # AR072100 Certification of Implementation This proposal has been evaluated by all agencies involved and as required will be implemented in accordance with 44 CFR Part 13 or 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Coordination Comment from the SAA (State Level) A complete copy of this grant application has been submitted to the State Administrative Agency for review. (see next page for letter). 11 of 57. Applicant:City of Fayetteville PoliceDepartment Agency ORI # AR072100 COPS Interoperable Communications Technology FY 2004 Program Combined Equipment List Cost Match Federal Crossfoot Fayetteville Police Department Bentonville Police Department Johnson Police Department McDonald County Police Department Rogers Police Department Springdale Police Department University of Arkansas Police Departmen Washington County Police Department Totals Re -cap: Federal Local Total 135,160.00 0.00 0.00 0.00 0.00 652,520.00 0.00 20,000.00 33,790.00 0.00 0.00 0.00 0.00 163,130.00 0.00 5,000.00 101,370.00 0.00 0.00 0.00 0.00 489,390.00 0.00 15,000.00 135,160.00 0.00 0.00 0.00 0.00 652,520.00 0.00 20,000.00 807,680.00 201,920.00 605,760.00 807,680.00 12 of 57 75% 605,760.00 25% 201,920.00 807,680.00 Applicant: City of Fayetteville PoliceUepartment • ORI # AR072100 City of Fayetteville, Arkansas Police Department Equipment Item Quanity Cost per Item Total Regional Data Sharing Web server 1 7,400.00 7,400.00 4500 senes core switch 1 33500 33,500.00 Cisco 3550 12 T fiber switch 6 7500 45,000.00 Long haul GBIC 6 8210 49,260.00 Total Re -cap Federal Local Total 13 of 57 75% 101,370.00 25% •' 33,790.00 135,160.00 135,160.00 Applicant: City of Fayetteville Police Department ORI # AR072100 City of Springdale, Arkansas Police Department Equipment Item Quanity Cost per Item Total Mobile Data Message Switch 1 5,300.00 5,300.00 In -car mobile data system 69 9,380.00 647,220.00 Total 652,520.00 Re -cap Federal Local Total 14 of 57 75% 489,390.00 25% 163,130.00 652,520.00 Applicant: City of Fayetteville Police�partment • ORI # AR072100 Washington County, Arkansas Sheriffs Department Equipment Item Quanity Cost per Item Total Application server 1 10,000.00 10,000.00 Database server 1 10,000.00 10,000.00 Total 20,000.00 Re -cap Federal Local 75% 15,000.00 25% 5,000.00 Total 20,000.00 15 of 57 • Applicant: City of Fayetteville Police Department • ORI # AR072100 Agency COPS Interoperable Communications Technology FY 2004 Program Combined Supplies List Cost Match Federal Crossfoot Fayetteville Police Department Bentonville Police Department Johnson Police Department McDonald County Police Department Rogers Police Department Springdale Police Department University of Arkansas Police Departmen Washington County Police Department Totals Re -cap: Federal Local Total 0.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00 73,030.00 28,000.00 0.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 18,257.50 7,000.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 54,772.50 21,000.00 0.00 4,000.00. 4,000.00 4,000.00 4,000.00. 4,000.00 73,030.00 28,000.00 121,030.00 30,257.50 90,772.50 121,030.00 16 of 57 75% 25% 90,772.50 30,257 50 121,030.00 Applicant: City of Fayetteville Policeoepartment • ORI # AR072100 City of Bentonville, Arkansas Police Department Supplies Item Quanity Cost per Item Total Regional Data Sharing server and software Total Re -cap Federal Local 1 4,000.00 4,000.00 75% 3,000.00 25% 1,000.00 Total 4,000.00 17 of 57 4,000.00 Applicant: City of Fayetteville Policeeepartment • ORI # AR072100 City of Johnson, Arkansas Police Department Supplies Item Quanity Cost per Item Total Regional Data Sharing server Total Re -cap Federal Local Total 1 R of 57 1 4,000.00 4,000.00 75% 3,000.00 25% 1,000.00 4,000.00 4,000.00 • Applicant: City of Fayetteville Policepartment • • ORI # AR072100 McDonald County, Missouri Sheriff's Department Supplies Item Quamty Cost per Item Total Regional Data Sharing server 1 4,000.00 4,000.00 Total 4,000.00 Recap Federal Local 75% 3,000.00 25% 1,000.00 Total 4,000.00 lanf ce7