HomeMy WebLinkAbout108-04 RESOLUTION•
RESOLUTION NO.108-04
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $55,000.00 TO ADD FUNDS TO THE
MISCELLANEOUS PROGRAM TO OFFSET PAYMENTS TO
SCOTTSDALE INSURANCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $55,000.00 to offset
payments to Scottsdale Insurance.
PASSED and APPROVED this 20th day of July 2004.
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By: ?c d o'i 4-4—) NLt/
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, May
411
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: General Government
Division: Miscellaneous
Program: Miscellaneous
Date Requested
7/20/2004
Adjustment Number
Project or Item Requested:
$55,000 is requested in the Settlements account.
Project or Item Deleted:
None. Use of Fund Balance.
Justification of this Increase:
The funding is needed to cover the settlements account
'to offset payments to Scottsdale Insurance for the
deductible billed from legal expense for three lawsuits.
Justification of this Decrease:
There is sufficient fund balance remaining in General Fund
to meet 2004 obligations and to comply with City policy.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount - Project Number
Settlements
Account Name
Use of fund balance
1010 6600 5311 09 55,000
Decrease Budget (Increase Revenue)
Account Number Amount Project Number
1010 0001 4999 99 55,000
Approval Signatures
RequestedBy
udget Manager
Depa •entDirectok \ \
Financh Inte a Services Director
trial r
Mayor
Date
a e
Da e
Date
Date /
/4/C71/4( 0
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial . Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 108-04
w/budget adjustment
Document
a;
1
07/02/04
memo to mayor & City Council
2
draft resolution
3
history of claims from 2000 to 2004
4
Staff Review Form
5
memo to Peggy Vice
6
7
8
9
10
11
12
13
14
15
16
NOTES:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO: Fayetteville City Council
THROUGH:
Dan Coody, Mayor
Hugh Earnest, Chief Administrative Officer
Steve Davis, Finance & Internal Services Direct
FROM: Peggy Vice, Purchasing Manger 4)
DATE: July 2, 2004
SUBJECT: Deductibles- Scottsdale Insurance
Staff Recommendation:
SkQ
Staff recommends approval of a budget adjustment in the amount of $55,000.00 to meet expense
payments to Scottsdale Insurance for deductibles on law enforcement and professional liability
insurance.
Background
The City's law enforcement and professional liability insurance underwriter is Scottsdale
Insurance. The policy has limits of $3,000,000 aggregate, $1,000,000 per occurrence and a
$50,000 deductible.
Discussion
There have been several claims with expenses in this year. A total of $29,005.57 has been paid
thus far this year and another bill was received via fax on 7/2/04 in the amount of $12,097.99.
The total of these expenses is $41,103.56. Staff requests council action to approve a budget
adjustment in the amount of $55,000.00 to cover these deductible expenses, which includes an
additional amount of $13,896.44 to cover any other deductible expense that may occur. There is
currently only one open claim. It is claim # 00773256 La Tour.
• •
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $55,000.00 TO ADD FUNDS TO THE
MISCELLANEOUS PROGRAM TO OFFSET PAYMENTS TO
SCOTTSDALE INSURANCE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS: / y
Section 1. That the City Council of the City of Fayett ey ]]e' kansas
hereby approves a budget adjustment in the amount of ,•400.00 tq offset
payments to Scottsdale Insurance.'
60
PASSED and APPROVED this 20th day of July 2004.
APPROVE
By:
A 11 ST:
By:
SOS RA SMITH, City Clerk
EPAN COODY, Mayor
• •
Below is a history of claims expense deductibles paid out from 2000 to 2004:
#773256 LaTour
#821696 French, Karen Etal
#844405 Wilkins, Collin
#619885 Williams, George Etal
#639166 Dorothy Cox & George W.
#649170 Brown, Andre
#659941 Steeves, Dustin
#720611 Neeley, Curtis
$29,225.50 (Still Pending)
$35,191.57
$20,466.71
$50,000.00
$ 2,006.20
$ 2,765.06
$24,406.77
$ 2,535.40
•
STAFF fAIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: July 20, 2004
FROM:
Peggy Vice
Name
Purchasing Finance & Internal Services
Division Department
ACTION REQUIRED: Approval of a budget adjustment to add funds to the Miscellaneous
Program to offset payments to Scottsdale Insurance for the deductible billed from legal
expense for three lawsuits.
COST TO CITY:
$55,000.00 $ 328,949.00 Services & Charges
Cost of this request
Category/Project Budget Program Category / Project Name
1010.6600.5311.09 $ 250,011.00 Miscellaneous
Account Number
Project Number
Funds Used to Date Program / Project Category Name
76,938.00 General
Remaining Balance Fund Name
BUDGET REVIEW:
dget Manager
Budgeted Item X Budget Adjustment Attached
7,4 ak
Date
CONTT/GRANT/LEASE REVIEW:
,„..4?Calga-
Accou
Manager
l� Date
)Pf u 71-1 (ot(
City Attor ey Date
Auditor Date
7/7/(4
Date
Purchasing Manager
spr CO NDATION: Approval
-;L04
Division Head Date
Department Dire tor
Date
• . /� / _7
Fi ante Internal Services Dir. Date
Date
Mayor Da
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number -
New Item:
Date
Yes No
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
To: Peggy Vice
Purchasing Manager
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: July 23, 2004
Re: Resolution No. 108-04
The City Council passed a resolution, July 20, 2004, approving a budget adjustment adding funds to cover
offset payments to Scottsdale Insurance. / have attached a copy of the resolution and budget adjustment.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything
else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget Adjustment