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HomeMy WebLinkAbout107-04 RESOLUTIONRESOLUTION NO. 107-04 A RESOLUTION APPROVING THE PURCHASE OF TWO (2) NEW HOLLAND TS115A TRACTORS FROM WILLIAMS TRACTOR AND TWO (2) TIGER TRR120C MOWERS FROM COUNTRYSIDE JD IN THE AMOUNT OF $129,332.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two (2) New Holland TS115A tractors from Williams Tractor and two (2) Tiger TRR120C mowers from Countryside JD in the amount of $129,332.00. PASSED and APPROVED this 20th day of July 2004. ATTEST: /G '\_.••••• ,c S • 't r to: •fit :FAYETTEVILLE: E s ZP,c,• NSP J��` ''�• ''yl;;;OTON iiiii C Tot By: 1 Ck -r✓ 4Jihi ) ONDRA SMIT , City Clerk APPROVED: By: NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 107-04 Document • 1 07/02/04 memo to mayor & City Council 2 draft resolution 3 copy of Request for Expansion/Replacement Equipment 4 copy of Interdepartmental Correspondence to Equipment Committee 5 Staff Review Form 6 Fax Coversheet to Clarice 7 copy of Interdepartmental Correspondence to Equipment Committee 8 copy of Request for Expansion/Replacement Equipment g memo to David Bragg 10 11 12 13 14 15 16 NOTES: r -rm HVI LLE • • CITY OF FAYETTEVILLE FLEET OPL RATO MS 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence /Ct5 7/Zo/o'i /D7 W , //rcy115 �, {/ Arun rkjs442- JA To: Thru: From: Date: Subject: Mayor/City Council Gary Dumas, Director of Operations David Bragg, Fleet Operations Superintendent July 2, 2004 Purchase of 2 Right of Way Tractors with Mowers RECOMMENDATION: That City Council approve the purchase of 2 New Holland TS115A Tractors from Williams Tractor and 2 Tiger TRR120C Mowers from Countryside JD. BACKGROUND: The three Right of Way Tractor/mowers (Units 541, 542, and 543) are all 10 years old and in need of replacement. Since the recommended replacement mowers have two 60" cutter heads each, the two units will replace the three old units which have one 60" cutter head each. This will free one operator for other duties. The lowest bid for the New Holland tractor meets all specifications ($44,399.00 each.) The lowest bid for the Tiger mower meets all specifications (20,267.00 each.) The Alamo mower does not offer a safety brake valve as specified. Both vendors have agreed to accept a split bid with the mowers to be mounted on the New Holland tractor by the Tiger dealer. Funds for this purchase are available in 9700.1920.5802.00, project #02083. Total cost for two tractors and two mowers will be $129,332.00 The recommendation to purchase these two units was presented to the Equipment Committee at the meeting of July 6, 2004. 0 RESOLUTION NO. n A RESOLUTION APPROVING THE PURCHASE OF TWO (2) NEW HOLLAND TS115A TRACTORS FROM WILLIAMS TRACTOR AND TWO (2) TIGER TRR120C MOWERS FROM COUNTRYSIDE JD IN THE AMOUNT OF $129,332.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two (2) New Holland TS115A tractors from Williams Tractor and two (2) Tiger TRR120C mowers from Countryside JD in t. e amount of $129,332.00. PASSED and APPROVED this 20th day of July 2004. APPROVED: AN GOODY, Mayor ATTEST: By: SO ITIS; ity Clerk • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: cl ^A re Program: QAC -41,46ii Date of Request: •7 - Z - y Acct.# Currently Charged: 2 /oo — Y r/ o Acct: # to be Charged: A. / o -yr,o Expansion _ or Replacement Date Required. Unit # for Vehicle being Replaced: 5V4syz 3tsvv Unit # for S- 78-• S79 �C"Y Expanslon/Replacement: S—Sa Purchase Price of Exp./Replace Vehicle: /97/9/ Co CIP Budget / Project #4.700,920.4 &a. vaatA .jAontfrMotor Pool Charges for Current and/or Replacement Vehicle/Equipment: i Drry Fon Sr o- i .rs: Replacement: 0 Maintenance: /2/ of 7 OC2 Overhead: t. 9 36. GO # of Months Budgeted: /,Z Total Budgeted: /'J'% P. CO Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: 77,1)fz res•.e 3 U.. rr5 Replacement: P9 ° `.. Maintenance: /SD o ��ece& Overhead: to nc,�es/... it of Months to be in Service for Current Year. 3 O& Currehq fl ear nse: / `/ el 31 '71 Sur- 3 inaNrns - 1 v 0 at. Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) g s� a 7 4 l . .�.ce rS//S--,► ..T- a acs-i..Q. it TA ya ne 02 t ac 4- . --.n-a-,..,e--LQ• -n.,- act -,‘,0( TS I r Sir .. 1y a r rgg -,-ac ao Justification for expansion/replacement: (Attach Additional Sheets if Necessary) ✓ �eC-c�ruhi. e2-4 - a�2g ,e/( ( royal atures- Divisio Hea • Fleet Supe rjf fe'ent ?2 D to Finance & Internal Services Dir. Date 7 -a-y Date Budget Manager Date Department Director Date Chief Administrative Officer Date Mayor Date Please retum original form to Fleet when signed by all. ==� FAY EI--rE=VILLE • • CITY OF FAYETTEVILLE FLL z 7r o LCL RA7ril 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence • To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt. Date: July 1, 2004 Subject: Purchase of 3 Replacement Right of Way Mowers Bids were opened on June 17, 2004 for two tractors with twin side and rear mowers for use by Transportation Division. Two bids were received: Tractor Price Mower Price Williams Tractor New Holland TS115A $44,399.00 Alamo Versa $21,199.00 Countryside JD John Deere 6420 $56,924.00 Tiger TRR120C $20,267.00 The lowest bid for the New Holland tractor meets all specifications. The lowest bid for the Tiger mower meets all specifications. The Alamo mower does not offer a safety brake valve specified. Both vendors have agreed to accept a split bid with the mowers to be mounted on the New Holland tractor by the Tiger dealer. I recommend acceptance of the lowest bid from Williams tractor for two New Holland tractors in the amount of $88,798.00 and the lowest bid from Countryside Farm Equipment Co. for two Tiger mowers in the amount of $40,534.00. Since these mowers each have two 60" cutter heads they will replace three units with one 60" cutter head each and free one operator for other duties. Units 541, 542, and 543 are all 10 years old and in need of replacement. Funds are available in Replacement Project Account 02083 for this purchase. Bids were opened on June 17, 2004 for one tractor with 20 foot reach side mower for use by Transportation Division. Two bids were received: Tractor Price Mower Price Williams Tractor New Holland TS115A $43,399.00 Alamo Versa Boom $27,499.00 Countryside JD John Deere 6420 $56,924.00 Tiger TRB-50C $24,460.00 The lowest bid for the New Hoand tractor meets all specifications. The lowest bid for the Tiger mower meets all specifications. The Alamo mower does not offer a safety brake valve or hydraulically controlled cutter head safety shield specified. Both vendors have agreed to accept a split bid with the mower to be mounted on the New Holland tractor by the Tiger dealer. I recommend acceptance of the lowest bid from Williams tractor for one New Holland tractor in the amount of $43,399.00 and the lowest bid from Countryside Farm Equipment Co. for one Tiger mower in the amount of $24,460.00. This mower will replace unit 544 which is 10 years old and in need of replacement. Funds are available in Replacement Project Account 02083 for this purchase. Sent By: City of Fay Purchasing; )( AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • 4795758241; 2-Jul-011:15AM; Page 1/2 STAFF REVIEW FORM - FINANCIAL OBLIGATION For the Fayetteville City Council Meeting of: FROM: 2o,,pfl y/ Name DivisionD,* De artment ACTION REQUIRED: G/r.i_cru_e_te .0ft ^c4.a.a- 2 -27‘1,._r Mme-- J 7 -sit S4- �• �`�.a- W/ 34. - / 22/2.70C emso� COST TO CITY: /29, 33.2. Oo S 3361, s3.. axzs Cost of this request Category/Project Budget q700• l9.200 f' IZ-o1 $ Account Number Funds Used 73 to Date Program / Project Cats: Ory Name 727 61--tatei Programtt [eyo ¢roj ect Name vp�,.f_eQ se 04a0 8 -3S 33.fViki. Project Number Remaining Balance BUDGET REVIEW: Fund N Budgeted Item Budget Manager CONTRCT/GRANT/LEASE REVIEW: Date Budget Adjustment Attached Internal Auditor Date ^7-7-t4 Date Purchasing manager Date STAFF REC / uivision ad ON: Department Director FiIn ernal Services Dir. Mayor LmAt dminist tive Officer :_yoLs to Date Received in Mayor's Office Cross Reference: Previous nate Orig. 2-) el Date 45( 7 Date Orig. Ord/Res#: Contract Date: Contract Number: New item: I' {P"I Date Yea No Sent By: City of Fay Purchasing; • 4795758241; 2-Jul-o�1:15AM; Page 2/2 Staff Review Yam - Page 2 Description c2 genetote L �/ rnt Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator 07/07/2004 %VED 14-1.51 FAX 479 444 3425 FLEET OPERATIONS i OO1/003 Fax Cover Sheet TO: COMPANY: ((1 (� C PaJ o _ ATTENTION: C'.i� ......:. . ................. . FAX NUMBER: 7r J'-76 95 NUMBER OF SHEETS INCLUDING COVER SHEET: 3 COMMENTS: j� /, ac. rn ...tet egi? 20 . (/ FROM: t . __max . - DATE 7 7 /o' PHONE NUMBER: Ai 79-(001 - 3419 S^ FAX NUMBER° 179 - cttiN - s ct as 07/07/2004 WED 14:51 FAX 479 444 3425 FLEET OPERATIONS [1002/003 • • rertvu.S CITY OF FAYETTEVILLE / u c>i / MTU©b 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt Date: July 1, 2004 Subject: Purchase of 3 Replacement Right of Way Mowers Bids were opened on June 17, 2004 for two tractors with twin side and rear mowers for use by Transportation Division. Two bids were received: Tractor Price Mower Price Williams Tractor New Holland TS115A $44,399.00 Alamo Versa $21,199.00 Countryside JD John Deere 6420 $56,924.00 Tiger TRR120C $20,267.00 The lowest bid for the New Holland tractor meets all specifications. The lowest bid for the Tiger mower meets all specifications. The Alamo mower does not offer a safety brake valve specified. Both vendors have agreed to accept a split bid with the mowers to be mounted on the New Holland tractor by the Tiger dealer. I recommend acceptance of the lowest bid from Williams tractor for two New Holland tractors in the amount of $88,798.00 and the lowest bid from Countryside Farm Equipment Co. for two Tiger mowers in the amount of $40,534.00. Since these mowers each have two 60" cutter heads they will replace three units with one 60" cutter head each and free one operator for other duties. Units 541, 542, and 543 are all 10 years old and in need of replacement. Funds are available in Replacement Project Account 02083 for this purchase. Bids were opened on June 17, 2004 for one tractor with 20 foot reach side mower for use by Transportation Division. Two bids were received: Tractor Price Mower Price Williams Tractor New Holland TS115A $43,399.00 Alamo Versa Boom $27,499.00 Countryside JD John Deere 6420 $56,924.00 Tiger TRB-50C $24,460.00 07/07/2004 WED 14:51 FAX 479 444 3425 FLEET OPERATIONS [1003/003 • • The lowest bid for the New Holland tractor meets all specifications. The lowest bid for the Tiger mower meets all specifications. The Alamo mower does not offer a safety brake valve or hydraulically controlled cutter head safety shield specified. Both vendorshave agreed to accept a split bid with the mower to be mounted on the New Holland tractor by the Tiger dealer. I recommend acceptance of the lowest bid from Williams tractor for one New Holland tractor in the amount of $43.399.00 and the lowest bid from Countryside Farm Equipment Co. for one Tiger mower in the amount of $24,460.00. This mower will replace unit 544 which is 10 years old and in need of replacement. Funds are available in Replacement Project Account 02083 for this purchase. RfY ,i0a O 5 tootle 5web; 5C4 oy„ Moot 6Y Y 29 YEA RL-Y°^'r o5 • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: o„`, Acct.# Currently Charged: 02 too — Y Program: -j! / ,,,(� l.J, Acct. # to be Charged: Eirpansiori _ or Replaceinerit )L Unit # for Vehide being Replaced: .5-51451/.> rs-713‘1-2-/ V Purchase Price of Exp./Replace Vehicle: 97/91 Date of Request: 7 - - y Date Required* �! ao -Trio S71, 579.E Unit # for Expansion/Replacement SS'v CIP Budget / Project #1.7a,.,q2,0 ; fca a.D3; anothi rMotor Pool Charges for Current and/or Replacement Vehide/Equipment: iar.epcncey o,., , rc • Replacement: o # of Months Budgeted: /›. Maintenance* /2, q 7 a °C Overhead: C q 36. "' Total Budgeted: /1 9a p. o Expansion/Replacement Monthly Motor Pool Charges for New Vehide/Equipment: 7777)9 - 3 U.' , 3 Replacement. e4% ° ��. t. , Maintenance. ,/j2' ttitaks Overhead: d S"dQ cl qq aea # of Months to be in Service for Current Year. 3 ogeeCurteMl earrDense: / `/ 9 31.. �tv«.r ma,Jf7r5 /ooJ.G. TDT.At 2.4-e l s7 Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2 7 7/40 -‘7e... -..•d Ts 1/5>1 . T EGD -Lc. w/ 77,94-t_ rt? 1 4- ��ti r -B �" ?• i Sit g s -S'vc_ oa / 71,¢, 4-.^.frC Justification for expansion/replacement: (Attach Additional Sheets if Necessary) royal atures- Divisiop Hea Fleet Operations-Superi e• dent 511: D e Finance & Internal Services Dir. 7 -2-y Date Budgee Manager Date -- 1 J epa 'rector Date ayor Date Date 0 Date Please retum original form T -et when signed by all. FAYETTE\LLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: July 23, 2004 Re: Resolution No. 107-04 The City Council passed a resolution, July 20, 2004, approving the purchase of two tractors from Williams Tractor and two mowers from Countryside JD. 1 have attached a copy of the resolution. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor