HomeMy WebLinkAbout102-04 RESOLUTIONRESOLUTION NO. 10 2 - 04 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ARCHITECTURAL CONTRACTORS, INC., IN THE AMOUNT OF $314,135.00 TO CONSTRUCT T -HANGAR "H" AT THE FAYETTEVILLE MUNCIPAL AIRPORT; APPROVING A FIVE PERCENT (5%) PROJECT CONTINGENCY OF $15,707.00; AND APPROVING A BUDGET ADJUSTMENT OF $9,695.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS. Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards a construction contract to Architectural Contractors, Inc. in the amount of $314,135.00 to construct T -Hangar "H" at the Fayetteville Municipal Airport. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a five percent (5%) project contingency of $15,707.00. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment of $9,695.00 for same. PASSED and APPROVED this 20th day of July 2004. ATTEST: By • SONDRA SMITH, City Clerk :U• ....................... '••SY6S. G(. !Z.11 • FAYETTEVILLE • 3 �'. c) • is %ys' RKA14 , S, APPROVED: By: DAN COODY, May • • CONTRACT THIS AGREEMENT, made and entered into on the aDAday of' timi1 2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of Fayetteville, Arkansas: WITNESSETH: That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville as follows: 1 That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Drawings, Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled 8 Bay T — Hangar, Hangar "H" for Fayetteville Municipal Airport, Fayetteville, Arkansas, June 2004. Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond SHEET INDEX Sheet No. 1 2 3 4 5 6 E-1 E-2 Payment Bond General Conditions Supplemental Conditions Specifications Drawings (See Sheet Index below) Description Cover Site Plan Grading Plan Floor Plan — T -Hangar "H" Elevation and cross sections T - Hangar "H" Foundation Plan — T - Hangar "H" Electrical Plan — T - Hangar "H" Electrical Details 2. That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of Three Hundred Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00). The Work will be substantially completed within 120 days after the date when the Contract Time commences to run as provided in the Notice To Proceed, and completed and ready for final payment in accordance with the General Conditions within 120 days after the date when the Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to 1 • • Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day construction period shall begin. Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss if the Work is not completed within the times specified in above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize that the delays, expense, and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City of Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay (but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the time specified as properly extended by the City of Fayetteville. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by Architectural Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville. That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural Contractors, Inc. in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, Architectural Contractors, Inc. shall, at its expense, within 5 days after the receipt bf notice from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no further payment to Architectural Contractors, Inc. shall be deemed to be due under this Agreement until such new or additional secunty for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville. 8. No additional work or extras shall be done unless the same shall be duly authorized by appropriate action by the City of Fayetteville in writing. • • • IN WITNESS WHEREOF, the parties hereto have executed this -Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract. SEAL WITNESSES: ARCIIITECTURAL CONTRACTORS, INC. ..`d.....ttleq:psi _v• .mss E :FAYETTEVILLE: By jOii�_Title ATTEST:y'••,q 5; 4. CITY OF FAYETTEVILLE, ARKANSAS / eid;'��„�'GT • C flit otA /WAIL) B City Clerk Dan Coody, or Approved as to form: Attorney for the City of Fayetteville • • CONTRACT THIS AGREEMENT, made and entered into on the o2ot& day of 2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of Fayetteville, Arkansas: WITNESSETH: That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville as follows: 1. That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Drawings, Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled 8 Bay T — Hangar, Hangar "H"for Fayetteville Municipal Airport, Fayetteville, Arkansas, June 2004. Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond SHEET INDEX Sheet No. 1 2 3 4 5 6 E-1 E-2 Payment Bond General Conditions Supplemental Conditions Specifications Drawings (See Sheet Index below) Description Cover Site Plan Grading Plan Floor Plan — T -Hangar "H" Elevation and cross sections T - Hangar "H" Foundation Plan — T - Hangar "H" Electrical Plan — T - Hangar "Ii" Electrical Details That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of Three Hundred Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00). 3. The Work will be substantially completed within 120 days after the date when the Contract Time commences to run as provided in the Notice To Proceed, and completed and ready for final payment in accordance with the General Conditions within 120 days after the date when the Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to • • Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day construction period shall begin. 4. Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss if the Work is not completed within the times specified in above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize that the delays, expense, and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City of Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay (but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the time specified as properly extended by the City of Fayetteville. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by Architectural Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville. 6. That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural Contractors, Inc. in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, Architectural Contractors, Inc. shall, at its expense, within 5 days afterthe receipt of notice from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville In such event, no further payment to Architectural Contractors, Inc. shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville. No additional work or extras shall be done unless the same shall be duly authorized by appropriate action by the City of Fayetteville in writing. • • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract. SEAL - WITNESSES: ATTEST: „aTIV'Ffrr� �,••� K/T�rrR%, r\ac\T Y 0,e • • �� U•• •'3_ E ; FAYETTEVILLE Fr.tew. :s recIA .,y'NGTON�o` '1�. c City Clerk Approved as to form: ARCHI I'tCTURAL CONTRACTORS, INC. By .Jc ($ Title CITY OF FAYETTEVILLE, ARKANSAS Attorney for the City of Fayetteville NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 102-04 wlcontract and project manual Document • 1 06/30/04 memo to mayor & City Council 2 draft resolution 3 proposed contract 4 letter to Ray Boudreaux from McClelland Consulting Eng. 5 copy of budget adjustment 6 Staff Review Form 7 memo to Ray Boudreaux 8 transmittal from McClelland Consulting Engineers 9 10 11 12 13 14 15 16 NOTES: • City Council Meeti July 20, 2004 D 7/zD/'' Agenda Ite umber: /02- Ye-data QZafata CITY COUNCIL AGENDA MEMO TO: Mayor and City Council THRU: Staff Contract Review Committee FROM: Ray M. Boudreaux, Director, Aviation and Econojic Development DATE: June 30, 2004 SUBJECT: Approval of award of contract to build T Hangar H at the Fayetteville Municipal Airport, Drake Field to Architectural Constructors Inc. RECOMMENDATION: Approve award of contract to construct T Hangar H at FMA Drake Field to Architectural Contractors Inc for $314,135.00 plus a 5% contingency for a total project cost of $329,841.75. The Airport Board will approve the project at their July 8, 2004 meeting. BACKGROUND• The Airport Board approved the construction of T hangar H in the 2004 capital program. The City Council approved Resolution 24-04 for the application and acceptance of a State of Aeronautics Grant for the construction in the amount of $100,000.00. The City Council Resolution 25-04 approved task order No. 3 with McClelland Consulting Engineers for the project engineering The purpose of this council action is to approve the contract for construction. DISCUSSION: This project was originally bid in May and all bids were rejected as they were more than 125% of engineering estimates. Estimates were recomputed due to the recent increase in the price of steel and the project was modified to reduce the cost. The original budget for the capital project proposed in 2003 was $250,000 plus engineering. The updated cost estimate was $378,488. The low bid, while in excess of the original price is acceptable in the current environment. The price will never be lower for the building The low bid is below the updated estimate. BUDGET IMPACT: Engineering estimate for the project was $378,488. Engineering fees are $18,850.00 and include design, bid documents and bid administration and construction oversight. The State Department of Aeronautics has approved a grant for $100,000.00 for this project. Total cost of $314,135 plus engineering is acceptable and funds are available. Attachments: Staff Review Form, Construction Contract Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director • • RESOLUTION NO. A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ARCHITECTURAL CONTRACTORS, INC., IN THE AMOUNT OF $314,135.00 TO CONSTRUCT T -HANGAR "H" AT THE FAYETTEVILLE MUNCIPAL AIRPORT; APPROVING A FIVE PERCENT (5%) PROJECT CONTINGENCY OF $15,707.00; AND APPROVING A BUDGET ADJUSTMENT OF $9,695.00 FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards a construction contract to APAC-Arkansas, Inc., McClinton - Anchor Division in the amount of $314,135.00 to construct T -Hangar "H" at the Fayetteville Municipal Airport. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a five percent (5%) project contingency of $15,707:00: Section 3. That the City Council of the C t. 6 y$tteville,. Arkansas hereby approves a budget adjustment of $9,695.00 Ergs e PASSED and APPROVED this 200 `+ay of Julyi2'0! ATTEST: NDRA SMITH, City Clerk DAN COODY, Mayor • • • CONTRACT THIS AGREEMENT, made and entered into on the day of 2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of Fayetteville, Arkansas: WITNESSETH: That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville as follows: 1. That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Drawings, Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled 8 Bay T — Hangar, Hangar "H"for Fayetteville Municipal Airport, Fayetteville, Arkansas, June 2004. Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond SHEET INDEX Sheet No. Payment Bond General Conditions Supplemental Conditions Specifications Drawings (See Sheet Index below) Description 1 Cover 2 Site Plan 3 Grading Plan 4 Floor Plan — T -Hangar "H" 5 Elevation and cross sections T - Hangar "H" 6 Foundation Plan — T - Hangar "H" E-1 Electrical Plan — T - Hangar "H" E-2 Electrical Details 2. That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of: Three Hundred Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00). 3. The Work will be substantially completed within 120 days after the date when the Contract Time commences to run as provided in the Notice To Proceed, and completed and ready for final payment in accordance with the General Conditions within 120 days after the date when the Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to t • • Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day construction period shall begin. 4. Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss if the Work is not completed within the times specified in above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize that the delays, expense, and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City of Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay (but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the time specified as properly extended by the City of Fayetteville. 5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by Architectural Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville. That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural Contractors, Inc. in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, Architectural Contractors, Inc. shall, at its expense, within 5 days after the receipt of notice from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville In such event, no further payment to Architectural Contractors, Inc. shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville. 8. No additional work or extras shall be done unless the same shall be duly authorized by appropriate action by the City of Fayetteville in writing. 1 • • • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract. SEAL. WITNESSES: ARCHITECTURAL CONTRACTORS, INC. ATTEST: CITY OF FAYETTEVILLE, ARKANSAS By City Clerk Dan Coody, Mayor Approved as to form: Attorney for the City of Fayetteville 07/01/2004 08:22 47944392 MCE ON5� ANG I P($IGNFD io sfRvE7 ENGINEERS, INC MCCLELLAND ENGINE. June 30, 2004 Mr. Ray Boudreaux Airport Manager Fayetteville Municipal Airport 4500 So School Street, Suite F Fayetteville, AR 72701 PAGE 02 P.O. BOX 1229 Fayetteville, Mantas 71701-1229 479-443-2377 FAX 479-443.9241 RECEiiVED J U L 0 1 2004 AIRPOkT RE: Recommendation to Award the Construction Contract 8 -Bay T Hangar Project Dear Mr. Boudreaux Reference is made to the June 29th bid opening for the City's proposed T -Hangar project. As you know, we received two bads, with the lower of the two being reasonably dose to the amount that the City has budgeted for the job. The bid tabulation transmitted herewith verifies the accuracy of the bids submitted by the prospective cone The lowest bidder was, therefore, Architectural Contractors, Inc. with a Total Base Bid of $314,135.00. Because we have worked with them on multiple occasions, we recognize that this Contractor is capable of satisfactonly completing this project. Also, Importantly, the Contractor is appropriately licensed In the State of Arkansas. Ther, we recommend that the City accept their bid and award the construction contract to Architectural Contractors, Inc. rn the lump sum amount of $314,135.00. mAward c«mact.em 07/01/2004 08:22 4794439. • Page2 MCC D LQ ENGIe PAGE 03 June 30, 2004 However, if there are budgetary constraints that preclude the award of a contract for the bid amount then, based upon current law as we understand it, you may choose to negotiate with the Contractor in an attempt to reduce the cost We will be happy to participate in such a negotiation but, frankly, we are unaware of any places where significant cost reductions are likely to be achieved without compromising the quality of the end product. if/when the City makes a determination in this regard we will be happy to assist with the paperwork to move the project toward construction. Meanwhile, if you have questions or comments regarding the process or about our recommendation, please let me know. We appreciate the opportunity to continue working with the City and we look forward to the successful completion of this project Sincerely, McClelland Consulting Engineers, Inc. Enclosure: Certified Bid Tabulation Copy Ms. Peggy Vice, Purchasing Mgr., Fayetteville, 113 W. Mountain Ji2009042f0AC iRb Awns Ca ootooc {VEI General Contractors flArchitectural Contractors, Inc. NAME OF BIDDER i I 1 I 1 00100ZS 00'008'8S£S a TRENCH & TOTAL LUMP BASE I EXCAVATION BID SAFETY SYSTEM Ca J a Ca N 0 0 N J 0 0 0 o I . City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2004 Department: General Government Division: Aviation & Economic Development Program: Capital Date Requested 7/1/2004 Adjustment Number Project or Item Requested: $9,695 in Building Costs account. Project or Item Deleted: $9,695 in Pavement Maintenance & Rehabilitation account. Justification of this Increase: Will provide for an adjustment to the project budget for contingency expense Justification of this Decrease: This project is complete. Will use a portion of the unused budget. Account Name Building costs Account Name Pavement Maint & Rehab Increase Expense (Decrease Revenue) Account Number Amount 5550 3960 5804 00 Decrease Expense (Increase Revenue) Account Number Project Number 9,695 O3oi3 / Amount Project Number 5550 3960 7820 29 - 9,695 0012.9 Approval Signatures Reques rens '„ent )'rector tive Services Director //IP stiAI r Date 7,7-e/ Date ate Mayor Date 7Da7/—r`/ Budget Office Use Only Type: A B Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log C Date Date Date Initial Initial Initial Date Initial X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW STAFF VIEW FORM - FINANCIAL OBLIGATI, Construct T -Hangar Architectural Contractors, For the Fayetteville City Council Meeting of: July 20, 2004 FROM: Ray M: Boudreaux Name Aviation & Economic Development General Government Division Department ACTION REQUIRED: A Resolution to award a contract with Architectural Contractors, Inc., Attn: Jay Berryman, 2013 N Old Missouri Rd, Springdale, AR, 72764, phone: 479-756-3547, to construct T -Hangar "H" at the Fayetteville Municipal Airport, Drake Field. Approval of a 5% Project Contingency in the amount of $15,707.00. Approval of a Budget Adjustment in the amount of $9,695.00. Forward to Mayor for signature. COST TO CITY: $329,842.00 S 350,000.00 8 Bay T -Hangars Cost of this request Category/Project Budget Program Category / Project Name 5550.3960.5804.00 $ 29,853.00 Capital Account Number Funds Used to Date Program / Project Category Name 03013-1 $ 320,147.00 Airport Project Number Remaining Balance Fund Name BUDGET REVIEW: udget Manager X Budgeted Item X Budget Adjustment Attached 7 2-6% Date CONTRACT/GRANT/LEASE REVIEW:. City nyAletto 2/-9-1f-(1- 7/2 D Internal Auditor Date Purchasing Manager Date STAFF RECOMMENDATION: Staff recommends approval Dep tment Director Fiancd & Internal Services Dir. e Date istrative Officer Mayor Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date 25-04 McClelland Eng 24-04 State Grant Yes No X FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: Ray Boudreaux Aviation & Economic Development From: Clarice Buffalohead-Pearman 094 City Clerk Division Date: July 23, 2004 Re: Resolution No. 102-04 The City Council passed a resolution, July 20, 2004, awarding Bid 04-48 to Architectural Contractors, Inc. to construct T -hangar "H" and approving a project contingency amount. The Council also approved a budget adjustment. I have attached a copy of the resolution, one of two originals of the contract and a copy of the budget adjustment. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor Barbara Fell, Budget & Research • RECFF'.'FD McCLELLAND CONSULTING ENGINEERS, INC. 1810 N College Ave. P O. Box 1229 FA1ETIENLLE A1272702-1229 479/443-2277 479/443-9241 FAX AUb et 5 2004 CIN OF FAYETTEVILLE CITY CLERK'S OFFICE TRANSMITTAL McCLELLAND CONSULTING I DESIGNED r0 "EVE I ENGINEERS, INC. To: City Clerk City of Fayetteville 113 W Mountain St. Fayetteville, AR 72701 DATE: August 5, 2004 PROJECT NUMBER: FY042104 ATTENTION: RE: T-Hangar"H" Fayetteville. Municipal Airport WE ARE SENDING YOU: ❑ SHOP DRAWINGS ❑ COPY OF LETTER O SPECIFICATIONS ❑ PLANS O PRINTS ❑ SAMPLES ❑ FLOPPY DISK ❑ CHANGE ORDER ❑ FACSIMILE ® ATTACHED ❑ UNDER SEPARATE COVER VIA COPIES DATE NO. DESCRIPTION 1 8-2-2004 Complete set of Contract Documents PLEASE CHECK AND ADVISE IF ENCLOSURES ARE NOT AS LISTED. THESE ARE TRANSMITTED (AS CHECKED BELOW) O FOR APPROVAL ® AS REQUESTED ❑ REVIEWED FOR GENERAL COMPLIANCE 0 RESUBMIT COPIES FOR APPROVAL 0 SUBMIT COPIES FOR DISTRIBUTION El FOR YOUR USE 0 FOR REVIEW AND COMMENT 0 REVIEWED FOR NOTED COMMENTS ❑ FOR YOUR INFORMATION ❑ FOR DISTRIBUTION REMARKS: . COPY TO: ❑ RETURNED FOR CORRECTIONS 0 RETURN CORRECTED PRINTS BY: McCLELLAND CONSULTING ENGINEERS, INC. J:\2004\O42104\Correspondence\City ClerkTransmittal-0805.doc