HomeMy WebLinkAbout102-04 RESOLUTIONRESOLUTION NO. 10 2 - 04
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO ARCHITECTURAL CONTRACTORS, INC., IN THE AMOUNT
OF $314,135.00 TO CONSTRUCT T -HANGAR "H" AT THE
FAYETTEVILLE MUNCIPAL AIRPORT; APPROVING A FIVE
PERCENT (5%) PROJECT CONTINGENCY OF $15,707.00; AND
APPROVING A BUDGET ADJUSTMENT OF $9,695.00 FOR
SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards a construction contract to Architectural Contractors, Inc. in the
amount of $314,135.00 to construct T -Hangar "H" at the Fayetteville Municipal
Airport. A copy of the contract, marked Exhibit "A" is attached hereto, and made
a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a five percent (5%) project contingency of $15,707.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment of $9,695.00 for same.
PASSED and APPROVED this 20th day of July 2004.
ATTEST:
By
• SONDRA SMITH, City Clerk
:U•
.......................
'••SY6S.
G(.
!Z.11
• FAYETTEVILLE • 3
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%ys' RKA14 , S,
APPROVED:
By:
DAN COODY, May
• •
CONTRACT
THIS AGREEMENT, made and entered into on the aDAday of' timi1
2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of
Fayetteville, Arkansas:
WITNESSETH:
That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees
with the City of Fayetteville as follows:
1 That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the
work in manner and form as provided by the following enumerated Drawings, Specifications,
and Documents, which are attached hereto and made a part hereof, as if fully contained herein
and are entitled 8 Bay T — Hangar, Hangar "H" for Fayetteville Municipal Airport,
Fayetteville, Arkansas, June 2004.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
SHEET INDEX
Sheet No.
1
2
3
4
5
6
E-1
E-2
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Description
Cover
Site Plan
Grading Plan
Floor Plan — T -Hangar "H"
Elevation and cross sections T - Hangar "H"
Foundation Plan — T - Hangar "H"
Electrical Plan — T - Hangar "H"
Electrical Details
2. That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the
faithful performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid, in lawful money of the United States, the amount of Three Hundred
Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00).
The Work will be substantially completed within 120 days after the date when the Contract Time
commences to run as provided in the Notice To Proceed, and completed and ready for final
payment in accordance with the General Conditions within 120 days after the date when the
Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be
issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the
Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to
1
• •
Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day
construction period shall begin.
Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize
that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss
if the Work is not completed within the times specified in above, plus any extensions thereof
allowed in accordance with the General Conditions. They also recognize that the delays, expense,
and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the
Work is not completed on time. Accordingly, instead of requiring any such proof, the City of
Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay
(but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five
Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if
Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the
time specified as properly extended by the City of Fayetteville.
That within 30 days of receipt of an approved payment request, the City of Fayetteville shall
make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by Architectural
Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be
withheld by the City of Fayetteville until all work within a particular part has been performed
strictly in accordance with this Agreement and until such work has been accepted by the City of
Fayetteville.
That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City
of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural
Contractors, Inc. in connection with the construction of the work have been paid in full, final
payment on account of this Agreement shall be made within 60 days after the completion by
Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of
such work by the City of Fayetteville.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the
City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if,
for any reason such bond ceases to be adequate to cover the performance of the work,
Architectural Contractors, Inc. shall, at its expense, within 5 days after the receipt bf notice
from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and
with such Surety or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no
further payment to Architectural Contractors, Inc. shall be deemed to be due under this
Agreement until such new or additional secunty for the faithful performance of the work shall be
furnished in manner and form satisfactory to the City of Fayetteville.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the City of Fayetteville in writing.
•
• •
IN WITNESS WHEREOF, the parties hereto have executed this -Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original Contract.
SEAL
WITNESSES: ARCIIITECTURAL CONTRACTORS, INC.
..`d.....ttleq:psi
_v• .mss
E :FAYETTEVILLE:
By
jOii�_Title
ATTEST:y'••,q 5; 4. CITY OF FAYETTEVILLE, ARKANSAS
/ eid;'��„�'GT •
C
flit
otA
/WAIL) B
City Clerk Dan Coody, or
Approved as to form:
Attorney for the City of Fayetteville
• •
CONTRACT
THIS AGREEMENT, made and entered into on the o2ot& day of
2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of
Fayetteville, Arkansas:
WITNESSETH:
That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees
with the City of Fayetteville as follows:
1. That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the
work in manner and form as provided by the following enumerated Drawings, Specifications,
and Documents, which are attached hereto and made a part hereof, as if fully contained herein
and are entitled 8 Bay T — Hangar, Hangar "H"for Fayetteville Municipal Airport,
Fayetteville, Arkansas, June 2004.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
SHEET INDEX
Sheet No.
1
2
3
4
5
6
E-1
E-2
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Description
Cover
Site Plan
Grading Plan
Floor Plan — T -Hangar "H"
Elevation and cross sections T - Hangar "H"
Foundation Plan — T - Hangar "H"
Electrical Plan — T - Hangar "Ii"
Electrical Details
That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the
faithful performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid, in lawful money of the United States, the amount of Three Hundred
Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00).
3. The Work will be substantially completed within 120 days after the date when the Contract Time
commences to run as provided in the Notice To Proceed, and completed and ready for final
payment in accordance with the General Conditions within 120 days after the date when the
Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be
issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the
Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to
• •
Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day
construction period shall begin.
4. Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize
that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss
if the Work is not completed within the times specified in above, plus any extensions thereof
allowed in accordance with the General Conditions. They also recognize that the delays, expense,
and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the
Work is not completed on time. Accordingly, instead of requiring any such proof, the City of
Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay
(but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five
Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if
Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the
time specified as properly extended by the City of Fayetteville.
That within 30 days of receipt of an approved payment request, the City of Fayetteville shall
make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by Architectural
Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be
withheld by the City of Fayetteville until all work within a particular part has been performed
strictly in accordance with this Agreement and until such work has been accepted by the City of
Fayetteville.
6. That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City
of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural
Contractors, Inc. in connection with the construction of the work have been paid in full, final
payment on account of this Agreement shall be made within 60 days after the completion by
Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of
such work by the City of Fayetteville.
It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the
City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if,
for any reason such bond ceases to be adequate to cover the performance of the work,
Architectural Contractors, Inc. shall, at its expense, within 5 days afterthe receipt of notice
from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and
with such Surety or Sureties as shall be satisfactory to the City of Fayetteville In such event, no
further payment to Architectural Contractors, Inc. shall be deemed to be due under this
Agreement until such new or additional security for the faithful performance of the work shall be
furnished in manner and form satisfactory to the City of Fayetteville.
No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the City of Fayetteville in writing.
•
•
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original Contract.
SEAL -
WITNESSES:
ATTEST:
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E ; FAYETTEVILLE
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City Clerk
Approved as to form:
ARCHI I'tCTURAL CONTRACTORS, INC.
By .Jc
($ Title
CITY OF FAYETTEVILLE, ARKANSAS
Attorney for the City of Fayetteville
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 102-04
wlcontract and project manual
Document
•
1
06/30/04
memo to mayor & City Council
2
draft resolution
3
proposed contract
4
letter to Ray Boudreaux from McClelland Consulting Eng.
5
copy of budget adjustment
6
Staff Review Form
7
memo to Ray Boudreaux
8
transmittal from McClelland Consulting Engineers
9
10
11
12
13
14
15
16
NOTES:
• City Council Meeti July 20, 2004 D 7/zD/''
Agenda Ite umber: /02-
Ye-data
QZafata
CITY COUNCIL AGENDA MEMO
TO: Mayor and City Council
THRU: Staff Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Econojic Development
DATE: June 30, 2004
SUBJECT: Approval of award of contract to build T Hangar H at the Fayetteville
Municipal Airport, Drake Field to Architectural Constructors Inc.
RECOMMENDATION: Approve award of contract to construct T Hangar H at
FMA Drake Field to Architectural Contractors Inc for $314,135.00 plus a 5%
contingency for a total project cost of $329,841.75. The Airport Board will approve
the project at their July 8, 2004 meeting.
BACKGROUND• The Airport Board approved the construction of T hangar H in
the 2004 capital program. The City Council approved Resolution 24-04 for the
application and acceptance of a State of Aeronautics Grant for the construction in
the amount of $100,000.00. The City Council Resolution 25-04 approved task order
No. 3 with McClelland Consulting Engineers for the project engineering The
purpose of this council action is to approve the contract for construction.
DISCUSSION: This project was originally bid in May and all bids were rejected
as they were more than 125% of engineering estimates. Estimates were
recomputed due to the recent increase in the price of steel and the project was
modified to reduce the cost. The original budget for the capital project proposed in
2003 was $250,000 plus engineering. The updated cost estimate was $378,488.
The low bid, while in excess of the original price is acceptable in the current
environment. The price will never be lower for the building The low bid is below
the updated estimate.
BUDGET IMPACT: Engineering estimate for the project was $378,488.
Engineering fees are $18,850.00 and include design, bid documents and bid
administration and construction oversight. The State Department of Aeronautics
has approved a grant for $100,000.00 for this project. Total cost of $314,135 plus
engineering is acceptable and funds are available.
Attachments: Staff Review Form, Construction Contract
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
• •
RESOLUTION NO.
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO ARCHITECTURAL CONTRACTORS, INC., IN THE AMOUNT
OF $314,135.00 TO CONSTRUCT T -HANGAR "H" AT THE
FAYETTEVILLE MUNCIPAL AIRPORT; APPROVING A FIVE
PERCENT (5%) PROJECT CONTINGENCY OF $15,707.00; AND
APPROVING A BUDGET ADJUSTMENT OF $9,695.00 FOR
SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards a construction contract to APAC-Arkansas, Inc., McClinton -
Anchor Division in the amount of $314,135.00 to construct T -Hangar "H" at the
Fayetteville Municipal Airport. A copy of the contract, marked Exhibit "A" is
attached hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a five percent (5%) project contingency of $15,707:00:
Section 3. That the City Council of the C t. 6 y$tteville,. Arkansas
hereby approves a budget adjustment of $9,695.00 Ergs e
PASSED and APPROVED this 200 `+ay of Julyi2'0!
ATTEST:
NDRA SMITH, City Clerk
DAN COODY, Mayor
•
• •
CONTRACT
THIS AGREEMENT, made and entered into on the day of
2004, by and between Architectural Contractors, Inc., herein called Contractor, and the City of
Fayetteville, Arkansas:
WITNESSETH:
That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees
with the City of Fayetteville as follows:
1. That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the
work in manner and form as provided by the following enumerated Drawings, Specifications,
and Documents, which are attached hereto and made a part hereof, as if fully contained herein
and are entitled 8 Bay T — Hangar, Hangar "H"for Fayetteville Municipal Airport,
Fayetteville, Arkansas, June 2004.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
SHEET INDEX
Sheet No.
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Description
1 Cover
2 Site Plan
3 Grading Plan
4 Floor Plan — T -Hangar "H"
5 Elevation and cross sections T - Hangar "H"
6 Foundation Plan — T - Hangar "H"
E-1 Electrical Plan — T - Hangar "H"
E-2 Electrical Details
2. That the City of Fayetteville hereby agrees to pay to Architectural Contractors, Inc. for the
faithful performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid, in lawful money of the United States, the amount of: Three Hundred
Fourteen Thousand, One Hundred Thirty -Five Dollars ($314,135.00).
3. The Work will be substantially completed within 120 days after the date when the Contract Time
commences to run as provided in the Notice To Proceed, and completed and ready for final
payment in accordance with the General Conditions within 120 days after the date when the
Contract Time commences to run. A Notice To Proceed, for materials purchasing only, shall be
issued by the City of Fayetteville to Architectural Contractors, Inc. after execution of the
Contract documents. A separate Notice To Proceed will be issued by the City of Fayetteville to
t
• •
Architectural Contractors, Inc. to begin construction, at which time the 120 calendar day
construction period shall begin.
4. Liquidated Damages: The City of Fayetteville and Architectural Contractors, Inc. recognize
that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss
if the Work is not completed within the times specified in above, plus any extensions thereof
allowed in accordance with the General Conditions. They also recognize that the delays, expense,
and difficulties involved in proving the actual loss suffered by the City of Fayetteville if the
Work is not completed on time. Accordingly, instead of requiring any such proof, the City of
Fayetteville and Architectural Contractors, Inc. agree that as liquidated damages for delay
(but not as a penalty) Architectural Contractors, Inc. shall pay the City of Fayetteville Five
Hundred Dollars ($500.00) for each day that expires after the time specified in Paragraph 3 if
Architectural Contractors, Inc. shall neglect, refuse, or fail to complete the Work within the
time specified as properly extended by the City of Fayetteville.
5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall
make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by Architectural
Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be
withheld by the City of Fayetteville until all work within a particular part has been performed
strictly in accordance with this Agreement and until such work has been accepted by the City of
Fayetteville.
That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City
of Fayetteville that all payrolls, material bills, and other costs incurred by Architectural
Contractors, Inc. in connection with the construction of the work have been paid in full, final
payment on account of this Agreement shall be made within 60 days after the completion by
Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of
such work by the City of Fayetteville.
It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the
City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if,
for any reason such bond ceases to be adequate to cover the performance of the work,
Architectural Contractors, Inc. shall, at its expense, within 5 days after the receipt of notice
from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and
with such Surety or Sureties as shall be satisfactory to the City of Fayetteville In such event, no
further payment to Architectural Contractors, Inc. shall be deemed to be due under this
Agreement until such new or additional security for the faithful performance of the work shall be
furnished in manner and form satisfactory to the City of Fayetteville.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the City of Fayetteville in writing.
1
•
• •
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original Contract.
SEAL.
WITNESSES: ARCHITECTURAL CONTRACTORS, INC.
ATTEST: CITY OF FAYETTEVILLE, ARKANSAS
By
City Clerk Dan Coody, Mayor
Approved as to form:
Attorney for the City of Fayetteville
07/01/2004 08:22 47944392
MCE ON5� ANG
I P($IGNFD io sfRvE7
ENGINEERS, INC
MCCLELLAND ENGINE.
June 30, 2004
Mr. Ray Boudreaux
Airport Manager
Fayetteville Municipal Airport
4500 So School Street, Suite F
Fayetteville, AR 72701
PAGE 02
P.O. BOX 1229
Fayetteville, Mantas 71701-1229
479-443-2377
FAX 479-443.9241
RECEiiVED
J U L 0 1 2004
AIRPOkT
RE: Recommendation to Award the Construction Contract
8 -Bay T Hangar Project
Dear Mr. Boudreaux
Reference is made to the June 29th bid opening for the City's
proposed T -Hangar project. As you know, we received two bads, with the
lower of the two being reasonably dose to the amount that the City has
budgeted for the job.
The bid tabulation transmitted herewith verifies the accuracy of the
bids submitted by the prospective cone The lowest bidder was,
therefore, Architectural Contractors, Inc. with a Total Base Bid of
$314,135.00.
Because we have worked with them on multiple occasions, we
recognize that this Contractor is capable of satisfactonly completing this
project. Also, Importantly, the Contractor is appropriately licensed In the
State of Arkansas. Ther, we recommend that the City accept their
bid and award the construction contract to Architectural Contractors, Inc.
rn the lump sum amount of $314,135.00.
mAward c«mact.em
07/01/2004 08:22 4794439.
• Page2
MCC D LQ ENGIe
PAGE 03
June 30, 2004
However, if there are budgetary constraints that preclude the
award of a contract for the bid amount then, based upon current law as
we understand it, you may choose to negotiate with the Contractor in an
attempt to reduce the cost We will be happy to participate in such a
negotiation but, frankly, we are unaware of any places where significant
cost reductions are likely to be achieved without compromising the
quality of the end product.
if/when the City makes a determination in this regard we will be
happy to assist with the paperwork to move the project toward
construction.
Meanwhile, if you have questions or comments regarding the
process or about our recommendation, please let me know. We
appreciate the opportunity to continue working with the City and we look
forward to the successful completion of this project
Sincerely,
McClelland Consulting Engineers, Inc.
Enclosure: Certified Bid Tabulation
Copy Ms. Peggy Vice, Purchasing Mgr., Fayetteville, 113 W. Mountain
Ji2009042f0AC iRb Awns Ca ootooc
{VEI General Contractors
flArchitectural Contractors, Inc.
NAME OF BIDDER
i
I
1
I
1
00100ZS 00'008'8S£S
a
TRENCH &
TOTAL LUMP BASE I EXCAVATION
BID SAFETY SYSTEM
Ca
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a
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o
I
. City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2004
Department: General Government
Division: Aviation & Economic Development
Program: Capital
Date Requested
7/1/2004
Adjustment Number
Project or Item Requested:
$9,695 in Building Costs account.
Project or Item Deleted:
$9,695 in Pavement Maintenance & Rehabilitation
account.
Justification of this Increase:
Will provide for an adjustment to the project budget for
contingency expense
Justification of this Decrease:
This project is complete. Will use a portion of the unused
budget.
Account Name
Building costs
Account Name
Pavement Maint & Rehab
Increase Expense (Decrease Revenue)
Account Number Amount
5550 3960 5804 00
Decrease Expense (Increase Revenue)
Account Number
Project Number
9,695 O3oi3 /
Amount
Project Number
5550 3960 7820 29 - 9,695 0012.9
Approval Signatures
Reques
rens '„ent )'rector
tive Services Director
//IP stiAI
r
Date
7,7-e/
Date
ate
Mayor
Date
7Da7/—r`/
Budget Office Use Only
Type: A B
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
C
Date
Date
Date
Initial
Initial
Initial
Date Initial
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
STAFF VIEW FORM - FINANCIAL OBLIGATI,
Construct T -Hangar
Architectural Contractors,
For the Fayetteville City Council Meeting of: July 20, 2004
FROM:
Ray M: Boudreaux
Name
Aviation & Economic Development General Government
Division Department
ACTION REQUIRED: A Resolution to award a contract with Architectural Contractors, Inc., Attn: Jay Berryman,
2013 N Old Missouri Rd, Springdale, AR, 72764, phone: 479-756-3547, to construct T -Hangar "H" at the
Fayetteville Municipal Airport, Drake Field.
Approval of a 5% Project Contingency in the amount of $15,707.00. Approval of a Budget Adjustment in the
amount of $9,695.00. Forward to Mayor for signature.
COST TO CITY:
$329,842.00 S 350,000.00 8 Bay T -Hangars
Cost of this request
Category/Project Budget Program Category / Project Name
5550.3960.5804.00 $ 29,853.00 Capital
Account Number
Funds Used to Date Program / Project Category Name
03013-1 $ 320,147.00 Airport
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
udget Manager
X Budgeted Item X Budget Adjustment Attached
7 2-6%
Date
CONTRACT/GRANT/LEASE REVIEW:.
City nyAletto
2/-9-1f-(1-
7/2
D
Internal Auditor Date
Purchasing Manager
Date
STAFF RECOMMENDATION: Staff recommends approval
Dep
tment Director
Fiancd & Internal Services Dir.
e
Date
istrative Officer
Mayor
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
25-04 McClelland Eng
24-04 State Grant
Yes
No X
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
•
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
To: Ray Boudreaux
Aviation & Economic Development
From: Clarice Buffalohead-Pearman 094
City Clerk Division
Date: July 23, 2004
Re: Resolution No. 102-04
The City Council passed a resolution, July 20, 2004, awarding Bid 04-48 to Architectural Contractors, Inc.
to construct T -hangar "H" and approving a project contingency amount. The Council also approved a
budget adjustment. I have attached a copy of the resolution, one of two originals of the contract and a copy
of the budget adjustment.
The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please
let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research
• RECFF'.'FD
McCLELLAND CONSULTING ENGINEERS, INC.
1810 N College Ave.
P O. Box 1229
FA1ETIENLLE A1272702-1229
479/443-2277
479/443-9241 FAX
AUb et 5 2004
CIN OF FAYETTEVILLE
CITY CLERK'S OFFICE
TRANSMITTAL
McCLELLAND
CONSULTING
I DESIGNED r0 "EVE I ENGINEERS, INC.
To: City Clerk
City of Fayetteville
113 W Mountain St.
Fayetteville, AR 72701
DATE: August 5, 2004 PROJECT NUMBER: FY042104
ATTENTION:
RE: T-Hangar"H"
Fayetteville. Municipal Airport
WE ARE SENDING YOU:
❑ SHOP DRAWINGS
❑ COPY OF LETTER
O SPECIFICATIONS
❑ PLANS
O PRINTS
❑ SAMPLES
❑ FLOPPY DISK
❑ CHANGE ORDER
❑ FACSIMILE
® ATTACHED
❑ UNDER SEPARATE COVER VIA
COPIES
DATE
NO.
DESCRIPTION
1
8-2-2004
Complete set of Contract Documents
PLEASE CHECK AND ADVISE IF ENCLOSURES ARE NOT AS LISTED.
THESE ARE TRANSMITTED (AS CHECKED BELOW)
O FOR APPROVAL ® AS REQUESTED
❑ REVIEWED FOR GENERAL COMPLIANCE 0 RESUBMIT COPIES FOR
APPROVAL
0 SUBMIT COPIES FOR
DISTRIBUTION
El FOR YOUR USE 0 FOR REVIEW AND COMMENT 0 REVIEWED FOR NOTED COMMENTS
❑ FOR YOUR INFORMATION
❑ FOR DISTRIBUTION
REMARKS: .
COPY TO:
❑ RETURNED FOR CORRECTIONS 0 RETURN CORRECTED PRINTS
BY: McCLELLAND CONSULTING ENGINEERS, INC.
J:\2004\O42104\Correspondence\City ClerkTransmittal-0805.doc