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Home My WebLink About101-04 RESOLUTIONRESOLUTION NO. 101- o 4 A RESOLUTION APPROVING THE IMPROVEMENT SCHEDULE FOR SCHOOL AVENUE FROM ARCHIBALD YELL BOULEVARD TO THE INTERSECTION WITH MOUNTAIN STREET; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $278,000.00 FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the Improvement Schedule for School Avenue from Archibald Yell Boulevard to the intersection with Mountain Street. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $278,000.00 for same. PASSED and APPROVED this 13± day of July 2004. �..``�R,WTRf ..... me..$5".•61Y O,c•�G� CU• •-P- ;FAYETTEVILLE; %Via, •9/CANSP�GOJ'i ATTEST: �'e.,NtA5N .• By •..411111111%1 • SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 101-04 Document 1 07/02/04 memo to mayor & City Council 2 draft resolution 3 copy of budget adjustment 4 Staff Review Form 5 memo to Gary Dumas 6 7 8 9 10 11 12 13 14 15 16 NOTES: • • City Council Agenda Item e6.5 J/17 /ot_ 0 5e -l0D/r �yrhprev 't r 5 To: Mayor and City Council From: Gary Dumas Date: July 2, 2004 Subject: Resolution Approving Improvement Schedule for Archibald Yell/School Intersection, School/Mountain Intersection and School Street Improvement and Budget Adjustment Recommendation: Staff recommends approval of the attached resolution regarding the schedule of improvements and budget adjustment for the Archibald Yell/School Intersection, School/Mountain Intersection and School Street Improvements. Background: The community has invested over $23,000,000 in the creation of a new icon representing Fayetteville, the Blair Library, Fayetteville Public Library. Discussions prior to 2002 concerning the library's cost and budget revealed that some off-site improvements were to be undertaken and funded by Departments other than the Library. In June 2002, the Council's Street Committee gave their unanimous endorsement to the need for an analysis of the School Street/Archibald Yell Blvd. intersection and recommended that the Mayor authorize the activity at a cost of $13,600 through contract with Garver Engineers. The purpose of the study was an evaluation of alternative improved layouts of the intersection. Subsequently in the fall of 2003 the City Council included in the 2004 Capital Improvement Program the School and Archibald Yell Intersection Improvement at a project cost of $100,000. Early this year the City's Engineering Division finalized plans for this intersection improvement and forwarded them o the Arkansas Highway and Transportation Department. That approval was received April 13, 2004. In order to accomplish the basic improvement within the budget the city's Transportation Division scheduled the project within their work program and within the time constraints of the Water and Sewer Division improvements in the area and the construction schedule of the various Library contractors. Intersection improvements are scheduled to be complete by the end of July. Somewhat coincident and overlapping the Library construction, the Dickson Street Improvement Project, and the Library opening, the Dover/Kohl Downtown Plan occurred. It enumerated many ideas for consideration and refinement. One of those involved the School/Archibald Yell intersection and a reconfiguration of Archibald Yell Blvd. These two potential improvements are very substantial and will require years if not decades to gain approval, design, fund and build. The purpose of the immediate project is to complete the entry to the new Library in a contextual manner that ties three special places together, the new Library, Dickson Street and the Square. Discussion: In order to take advantage of and to begin a process which will showcase the community's investments made in the new Library and in the Dickson Street enhancements, improvements beyond the basic intersection design are necessary. These additional improvements include the use of material and lighting consistent with the Library and Dickson Street and the creation of a linkage or pathway between these destinations and the Square This means that additional funds are necessary for 1 of 1 7/8/2004 8:21:32 AM • City Council Agenda Item appropriate signage, lighting, and intersection enhancements that will continue the theme created by Dickson Street. Please refer to the attached slides for the options available to create this contextual linkage. The street lights should be purchased from the manufacturer of the Dickson St. lights. There are two different light standards, the shorter street lights and the taller intersection lights. A bid waiver for these manufacturers will be forwarded to city council at a later date. The recommended improvement options: • Complete enhancements at School and Archibald Yell $ 19,000 • Improve School and Mountain With asphalt intersection and brick crosswalks with pedestrian bump outs $ 35,530 • School and Mountain traffic control (4 -way stop) $ 0 • Complete repair and overlay of School $ 32,089 • Purchase and install street lights along School $165,953 Budget Impact: Funding for the project will be denved from the existing School/Archibald Yell CIP ($100,000), programmed School St. overlay ($34,778), and the remainder from unencumbered funds from Old Missouri Road Improvements - Rolling Hills to Old Wire and the portion from Mud Creek to Joyce Boulevard. The following is the fund information for this project: • Number: 4470-9470-5809.00 • Project Numbers: 03007 & 03008 • Project Funds: $1,330,000.00 • Funds Encumbered: $886,586.00 • Remaining Funds: $443,414.00 Funds in Budget Adjustment - $278,000 2 of 2 7/8/2004 8:21:32 AM RESOLUTION NO. A RESOLUTION APPROVING THE IMPROVEMENT SCHEDULE FOR SCHOOL AVENUE FROM ARCHIBALD YELL BOULEVARD TO THE INTERSECTION WITH MOUNTAIN STREET; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $278,000.00 FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the Improvement Schedule for School Avenue from Archibald Yell Boulevard to the intersection with Mountain Street. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $278,000.00 for sames PASSED and APPROVED this 20th day of July 2004. ATTEST: ONDR APPROVE ODY, Mayo S •City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2004 Department: Sales Tax Capital Improvements Division: Program: Date Requested Adjustment Number. Project or Item Requested: $278,000 is requested in the School & Archibald Yell - Intersection project. Project or Item Deleted: $278,000 from the Old Missouri Improvements capital project. Justification of this Increase: Project funds are needed. Justification of this Decrease: Project funds remain. Account Name Street improvements Account Name Street improvements Increase Budget (Decrease Revenue) Account Number 4470 9470 5809 00 Decrease Budget (Increase Revenue) Account Number 4470 9470 5809 00 Amount Project Number 278,000 04015 1 Amount Project Number 278,000 03007 1' Approval Signatures Requested By- Budget y Budg� gaf� Department Director Finance & Internal Services Director Mayor Date Date Date Date Date Type. A Budget Office Use Only B C E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Initial Initial Date Date Date Initial Date STAFFIIIVIEW FORM - FINANCIAL OBLIGATI, XXX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: July 20, 2004 FROM: Gary Dumas Name Operations Department Division Department ACTION REQUIRED: Resolution Approving Improvement Schedule for Archibald Yell/School Intersection, School/Mountain Intersection and School Street Improvements and Budget Adjustment COST TO CITY: $278,000.00 $ 4470-9470-5809.00 Account Number 04015 Project Number 100,000.00 School/Archibald Yell Intersection Category/Project Budget • Program Category / Project Name $10,572 Street Improvements Funds Used to Date Program / Project Category Name $ 89,428.00 Sales Tax Capital Remaining Balance Fund Name BUDGET REVIEW: xxxx Budgeted Item xxxxx Budget Adjustment Attached udget Manager —G'° % Date CONTRACT/GRANT/LEASE REVIEW: Accounting Manager J/ Date City Attorney Date Internal Auditor Date Purchasing Manager Date STAFF RECOMMENDATION: ivision Head Department irector Finance &(Internal Services Dir. SA AIIP Chief `, ministrative Officer Mayor Date Date 9'71 --01 Date 7470Lf Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No FAYETTEIILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: Gary Dumas Operations Director From: Clarice Buffalohead-Pearman City Clerk Division Date: July 19, 2004 Re: Resolution No. 101-04 The City Council passed a resolution at a special council meeting, July 13, 2004, approving the improvement schedule for School Avenue. Attached is a copy of the resolution and budget adjustment. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor Barbara Fell, Budget & Research