HomeMy WebLinkAbout03-04 RESOLUTIONRESOLUTION NO. 03-04
A RESOLUTION APPROVING THE PURCHASE OF THREE (3)
KOMATSU BACKHOES FROM HEAD & ENGQUIST
EQUIPMENT IN THE AMOUNT OF 5159,525.00; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
S1,970.00 FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of three (3) Komatsu backhoes from Head &
Engquist Equipment in the amount of $159,525.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $1,970.00 for same.
PASSED and APPROVED this 6'h day of January, 2004.
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By:
ndAA✓ t 1/
SONDRA SMITH, City Clerk
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APPROVED:
By
DAN COODY, May
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2003
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
12/5/2003
1
Adjustment Number
Project or Item Requested:
Project 92076 is short of funds by 51970 for the
purchase of 3 backhoes.
Project or Item Deleted:
Project 92086 Fire Dept. Replacement units has 514,212.
in it which will not be spent this year.
Justification of this Increase:
The purchase of three backhoes has been approved for
this year.
ustification of this Decrease:
Sufficient funds remain to comply with City policy.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Vehicles and equipment 9700 1920 5802 00 1,970 02078
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
use s e)ut,a 9700 oflo ten 91 ion 1,970
Approval Signatures
—
Requested By Date
Budget Manager
Department Director , Date
(}•{i -v3
F' &7 Services s' ... Date
Mayor
Budget Office Use only
Type: A B C D E
Date of Approval
Posted to General ledger
Posted to Project Accounting
Enten d in Category Log
Initial
Initial
Initial
Initial
Date
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' To be Unit #652
'Komatsu WB140-2 Backhoe
' To be Unit 651
'Komatsu WB140.2 Backhoe
To be Unit #850
Komatsu WB160-2 Backhoe
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Vendor Name:
HEAD & ENGQUIST EQUIPMENT
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'Extended Cost
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'Account Numbers
Requesters Employee #
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NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 03-04
w/budget adjustment & purchase requisition
Document
1
12.10.03
memo to mayor & city council
draft resolution
memo to equipment committee
copy of bid tabulation
staff review
2
1.9.04
memo to David Blagg
NOTES:
FAYETrEVILLE
• • /�G a4/
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CITY OF FAYETTEVILLE
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operatiogli
From: David Bragg, Fleet Operations Superintendent
Date: December 10, 2003
Subject: Purchase of 3 Backhoes from H & E Equipment
RECOMMENDATION: That City Council approves the purchase of 3 Backhoes for the Water & Sewer
Division from Head & Engquist Equipment, per bid 03-71, bid tabulation sheets attached. They had the
low bid on the two mid-size backhoes. They were the only bid on the large size backhoe that had no
exceptions to the specifications. Although Williams Tractor had a lower bid on the large size backhoe,
there were 4 exceptions to the specifications.
We are also requesting approval of a Budget Adjustment to move $1970 from Project #2086 to
Project #2076 (Backhoes/Loaders) as this project is short $1970 needed to purchase the 3 backhoes.
BACKGROUND: Backhoe units 637 and 638 are in need of replacement. The large size backhoe is an
expansion unit for the new pipe -laying sewer crew that was approved earlier this year.
$157,555.00 is available for this purchase in 9700.1920.5802.00, Project #2076. This is $1970 less than
needed — we have attached a budget adjustment to move $1970 from Project #2086 to cover the shortfall
as no units will be purchased from Project #2086 this year.
This request was approved by the Equipment Committee on December 9 2003.
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF THREE (3)
KOMATSU BACKHOES FROM HEAD & ENGQUIST
EQUIPMENT IN THE AMOUNT OF 5159,525.00; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,970.00 FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of three (3) Komatsu backhoes from Head,&
Engquist Equipment in the amount of $159,525.00.
Section 2. That the City Council of the City o Fayettevf le, ,Arkansas
7.
hereby approves a budget adjustment in the amount,of S1 9001for sarne!
-101
PASSED and APPROVED this 61h day of January, 2004. J
/ t / `' Cd°1ei
APPROVED
dopA'NrCOODY, Mayor
e
ATTEST:
�ONDRA SMITH, City Clerk
r/�Y ETTE 'u LLC
•CITY OF FAYET EVILLE
SpiffiniA
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
From: David Bragg, Fleet Operations Supt.
Date: December 5, 2003
Subject: Purchase of Backhoes for Water and Sewer Division
Bids were received on November 12, 2003 for one Large Tractor Loader Backhoe
(expansion) and two medium Tractor Loader Backhoes (replacement) for the Water and
Sewer Division. Five bids were received on each bid.
Bid 03-70 (2) Medium Tractor Loader Backhoes
Lowest bidder, H&E Equipment, meets all specifications. Fleet staff has met with prospective
vendor, thoroughly inspected dealer facilities and a like machine and confirmed compliance
with specifications.
I recommend acceptance of the bid of $50,567.90 each ($101,135.80 total) for 2 Komatsu
model WB 140-2 backhoes from H&E Equipment of Spnngdale.
2. Bid 03-71 (1) Large Tractor Loader Backhoes
Lowest bidder, Williams Tractor, Inc. listed 4 exceptions to specifications. These exceptions
are significant to the manhole lifting performance requirements of this application.
Second lowest bidder, H&E Equipment, meets all specifications Fleet staff has met with
prospective vendor, thoroughly inspected dealer facilities and a like machine and confirmed
compliance with specifications W & S staff has confirmed compliance with the manhole lifting
performance requirements of this bid and concurs with bid award.
I recommend acceptance of the bid of $58,388.76 for 1 Komatsu model WB 150-2 backhoe
from H&E Equipment of Springdale.
$157,555 is available in 2003 Capital Project # 02076 for these purchases. A budget transfer
of $1,970 will be requested from unused funds in 2003 Capital Project # 02086.
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5. J.A. Riggs Tractor Co.
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3. Scott Construction Equipment Co.
2. Warrior of Arkansas Inc.
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ST REVIEW FORM - FINANCIAL OBLIG!ION
X AGENDA REQUEST
_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: January 6, 2004
FROM:
David Bragg Fleet Operations Operations
Name
Division Department
ACTION REQUIRED: Approval of purchase of 3 backhoes from H & E Equipment, per bid opening 11/12/03.
Approval of budget adjustment to move $1970. from project #2086 (Fire Replacement units) to project #2076
(Backhoes). Project 2076 is short of funds by $1970; project 2086 has $14,212 left in it which will not be spent
this year.
COST TO CITY:
$159,525.00 S 157,555.00 Backhoes/Loaders
Cost of this request
Category/Project Budget Program Category / Project Name
9700.1920.5802.00 $ - Vehicles and Equipment
Account Number
Funds Used to Date Program / Project Category Name
02076.1 S 157,555.00 Shop
Project Number
Remaining Balance Fund Name
BUDGET T REVIEW: k VJ
Budgeted Item /L I /
Budget Manager Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
42454,- 4•ej /z////03 nut Snit l rtel.
Accounting Manager Date I nal Auor Date
er
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City y
Dat
Purchasing Manager Date
STAFF REC NDDATI
Division Head
Department Di
Financeaa Internal Services Dir.
Chief ini t• Officer
2/ 4/63
Date
(171.<70
Da
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Date
Mayor
Date
Received in Mayor's Office
cross Reference*
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
Yes No
FAYETTEALE
THE CITY OF EAYETTEVIIIE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Blagg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: January 9, 2004
Re: Resolution No. 03-04
Attached is a copy of the above resolution passed by the City Council January 6, 2004, approving
the purchase of three Komatsu backhoes from Head & Engquist. I have also attached the
original check request and a copy of the budget adjustment. These items will be recorded in the
city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research