HomeMy WebLinkAbout92-03 RESOLUTION•
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RESOLUTION NO.92-03
A RESOLUTION APPROVING THE GRANT AGREEMENT FOR
TI -IE REMAINING FIVE HUNDRED SIXTY THOUSAND
DOLLAR ($560,000.00) BALANCE OF THE 2003 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Grant Agreement for the remaining Five Hundred Sixty
Thousand Dollar ($560,000.00) balance of the 2003 Community Development
Block Grant (CDBG), with total yearly allocations to the following area agencies
and projects:
➢ Habitat for Humanity
Seven Hills Homeless Shelter
NOARK Girl Scouts
Fayetteville Public Library
Fayetteville I lead Start
$50,000.00
$25,000.00
$6,600.00
$33,000.00
$14,100.00
PASSED and APPROVED this 1st day of July, 2003.
B
APPROVED:
By:
DAN COODY, Mayor
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CITY OF FAYETTEVILLE
2003
'CONSOLIDATED ACTION PLAN
"Helping to Make a Better Community"
Submitted November 1 5. 2002
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CONSOLIDATED ACTION PLAN - 2003
COMMUNITY PROFILE
The City of Fayetteville, county seat of Washington County, is located in the northwestern part
of Arkansas and is regarded as the business and cultural center of the Metropolitan Statistical
Area for Benton and Washington Counties, which has an estimated population of approximately
311,000. Fayetteville is situated near the tallest of the mountains in the Ozark Mountain Range
and is the fourth largest city in the state. It is located approximately 185 miles northwest of
Little Rock, Arkansas, 125 miles east of Tulsa, Oklahoma, 350 miles northeast of Dallas, Texas,
and 210 miles south of Kansas City, Missouri. Fayetteville and Northwest Arkansas region have
gained a national reputation as one of best places in the country to live and raise a family. The
City and the region are experiencing rapid population growth and an increasing number of
visitors. Fayetteville's population has increased from approximately 20,000 in 1960 to 58,047
according to the 2000 census.
The City was settled in 1828 and was incorporated on August 23, 1870. The City operates under
a Mayor -Council form of government, in which a Mayor, City Attorney, City Clerk/Treasurer,
Municipal Judge, and eight Aldermen are elected. Based on the population thresholds in
Arkansas law, City Council adopted an ordinance that provides for staggered aldermanic terms.
Beginning with the 2000 election, all terms for elected officials are four years.
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INTRODUCTION
The City of Fayetteville is a participant in the Community Development Block Grant (CDBG)
Entitlement Cities Program and is awarded funds annually to carry out eligible activities in
pursuit of these statutory goals:
• Provide Decent housing - - which includes:
assisting homeless persons obtain affordable housing; assisting persons at risk of becoming
homeless; retention of affordable housing stock; increase the availability of affordable permanent
housing in standard condition to low-income and moderate -income families, particularly to
members of disadvantaged minorities without discrimination on the basis of race, color, religion,
sex, national origin, familial status, or disability; increasing the supply of supportive housing
which includes structural features and services to enable persons with special needs (including
persons with HIV/AIDS) to live in dignity and independence; and providing affordable housing
that is accessible to job opportunities.
• Provide a suitable living environment - - which includes:
improving the safety and livability of neighborhoods; increasing access to quality public and
private facilities and services; reducing the isolation of income groups within areas through
spatial deconcentration of housing opportunities for lower income persons and the revitalization
of deteriorating neighborhoods; restoring and preserving properties of special historic,
architectural, or aesthetic value; and conservation of energy resources.
• Expand economic opportunities - - which includes:
job creation and retention; establishment, stabilization and expansion of small businesses
(including micro businesses); the provision of public services concerned with employment; the
provision of jobs to low-income persons living in areas affected by those programs and activities,
or jobs resulting from carrying out activities under programs covered by the plan; availability of
mortgage financing for low-income persons at reasonable rates using non-discriminatory lending
practices; access to capital and credit for development activities that promote the long-term
economic and social viability of the community; and empowerment and self-sufficiency for
low-income persons to reduce generational poverty in federally assisted housing and public
housing.
Attainable housing has become a topic of great concern for this division. Housing costs in
Northwest Arkansas have increase at a considerable rate throughout the past 10 years according
to the latest round of information from the 2000 Census. The cost of the median mortgage
payment in the City of Fayetteville remains the highest in Northwest Arkansas at $916, an
increase of 45 percent. It is the highest median mortgage payment of any city in Northwest
Arkansas and 24 percent higher than the state median of $737. The City of Fayetteville,
Community Development program will work on the development of a plan to bring Attainable
housing to the City of Fayetteville. This office is working with the Northwest Arkansas Housing
Coalition (NAHC) and the committees of the organization to build a relationship with the local
Public Housing Office. The HUD provided Technical Assistance will be a very important
component in reaching the Attainable Housing goal.
Analysis of Impediments to Fair Housing The city is in the process of updating its "Analysis
of Impediments to Fair Housing" (Al). CDBG Program regulations require recipient
jurisdictions to "affirmatively further fair housing," which flows from HUD's obligation under
Section 808 of the Fair Housing Act.
The Al is conceived as an effort to affirmatively further fair housing choice by identifying all
impediments to fair housing choice which presently exist in the community, and to develop
strategies and actions designed to reduce or eliminate the identified impediments. Further, the
process of developing the Al will foster the collaboration of stakeholders and resource providers
in the public, non-profit, and private sectors, thereby promoting relationship -building and
consensus on fair housing issues. The Al process will help describe a clearer picture of housing
conditions for LMI households in Fayetteville, and aid us in defining current and future housing
directions.
Public Services Utilization of CDBG funds for the provision of public services, particularly
those which serve LMI groups, has been, and continues to be a focus of the Community
Development Program. The Taxi Voucher program provides subsidized cab fare for our city's
elder citizens, allowing an inexpensive transportation choice for many who would not have
transportation available otherwise. This simple, cost effective program receives unwavering
support from those who use it to go shopping, to the doctor, post office, church, out to eat, or any
number of other destinations. The program is hugely successful in providing our elders
opportunity to participate in community life and to live independently.
Public Facilities - Community Needs CDBG has historically supported community services
facilities projects in Fayetteville. Through the last decade, CDBG dollars have assisted
construction, renovation or development of facilities for local non-profit organizations such as
Youthbridge, Children's House, Head Start, Fayetteville Free Health & Dental Clinic, YRCC, as
well as renovations and improvements to City parks, streets, sidewalks and other infrastructure.
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Community Development Focus in 2003
Public Access and Participation: CDBG Activities are designed and carried out based on local
needs. Through public meetings, consultation with area public and non-profit service agencies,
informal discussion with citizens, studies, city staff, and special purpose committees, input from
community stakeholders and resources holders is integrated to designate action priorities.
One formal public hearing was held to present and discuss proposed CDBG activities for fiscal
year 2003. The meetings were well attended by non-profit agency representatives and the media
but citizen attendance was low. Community Development staff has been active in the
presentation of program information. information was provided during National Community
Development Week. Community Development program information is presented at local agency
meetings on a regular basis. Program literature in Spanish was requested and received. City of
Fayetteville program information and forms have been translated into Spanish.
In accordance with Fayetteville's Citizen Participation Plan, the 2003 Consolidated Action Plan
is submitted for a 30 day citizen review period. Citizen comments on the plan are encouraged
and may be submitted to:
Citizen Comments:
Yolanda Fields, Director
City of Fayetteville Community Resource Division
113 West Mountain Street
Fayetteville, AR 72701
Housing Housing rehabilitation and housing issues are a primary focus of Community
Development activities. The City is committed to the development of programs which address
the need for housing for Low and Moderate Income (LMI) persons and families. In response to
priority needs revealed during the development of the City's five year Consolidated Plan in
1999, the City has focused on developing of community partnerships with outstanding local
entities with expertise in specialized housing activities. This cooperation will further the
Attainable Housing effort in the City of Fayetteville.
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NAME OF FILE: Resolution No. 92-03 w/Consolidated Plan
CROSS REFERENCE:
Item #
Date
Document
1
06/18/03
Staff Review Form w/attachments
2
draft resolution
memo to city council
copy of
Consolidated
US Dept of Housing
Plan Listing
& Urban
of Proposed
Dvlpmnt
Projects
CPD
copy of funding source
copy of Target A
copy of Low/Mod Income Households
copy of Housing Tract
copy of Minority Households
copy of Owner/Renter Occupied
copy of Map Layers
copy of certifications
copy of Anti -Lobbying
copy of Specific CDBG Certifications
copy of Optional Certification-CDBG
copy of Specific Home Certifications
copy of ESG Certifications
copy of HOPWA Certifications
copy of Appendix to Certifications
copy of Application for Federal Assistance
2
07/08/03
memo to Yolanda Fields
NOTES:
STAFFVIEW FORM -FINANCIAL OBLIGATION •
XXX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: July 1 st, 2003
45
-1///9)
9 Z- 03
2003 CAB G
FROM:
Yolanda Fields
Name
Community Resources Community Planning
Division Department
ACTION REQUIRED: Acceptance of the 2003 Community Development Block Grant (CDBG) allocation of $560,000.00.
COST TO CITY:
Cost of this request
Account Number
Project Number
CDBG Funding
Category/Project Budget Program Category / Project Name
$-0- Community Development
Funds Used to Date Program / Project Category Name
$560,000.00 Community Development
Remaining Balance Fund Name
BUDGET REVIEW:
Budgeted Item Budget Adjustment Attached
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
City Attome
Department Director
Finance & fntemal Services Dir.
Chief Aive OfficerfOtedv
Daaple Internal Auditor Date
1Uer_t
1Date Purchasing Manager Date
Date
b—lQ'O�
Date
lD-8.03
Dale
Received in Mayor's Office
Cross Reference
Previous Ord/ResI:
Orig. Contract Date:
Orig. Contract Number:
Staff Review Form - Page 2
Date
Yes No
Description Approval of 2003 Community gr elopment Block Grant allocation Meeting D) July Ist, 2003
Comments:
Budget Manager
Accounting Manager
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City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments
•
RESOLUTION NO.
A RESOLUTION APPROVING THE GRANT AGREEMENT FOR
THE REMAINING FIVE HUNDRED SIXTY THOUSAND
DOLLAR ($560,000.00) BALANCE OF THE 2003 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Grant Agreement for the remaining Five Hundred Sixty
Thousand Dollar ($560,000.00) balance of the 2003 Community Development
Block Grant (CDBG), with total yearly allocations to the following area agencies
and projects:
D Habitat for Humanity
➢ Seven Hills Homeless Shelter
➢ NOARK Girl Scouts
D Fayetteville Public Library
➢ Fayetteville Head Start
$50,000.00
$25,000.00
$6,600.00
$33,000.00
$14,100.00
PASSED and APPROVED this 1st day of July, 2003.
FAYETTEVI PLE
IMI CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
DATE: June; 11, 2003
TO: The Mayor and Council
FROM: Hugh Earnest
Chief Administrative Officer
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SUBJECT: Acceptance of 2003 Community Development Block Grant Award Balance
Background
Fayetteville has been an Entitlement City in the Community Development Block Grant (CDBG)
Program since 1975. The grants arc based on a formula allocation that takes into account such
factors as population, percent of low/moderate income persons and the number of housing units.
Each year the Community Resources Division submits an annual "Action Plan" and funding
request to the U.S. Department of Housing & Urban Development (HUD) for CDBG funding.
The plan is published for a 30 day public comment period and submitted to HUD for approval.
The City of Fayetteville's Consolidated Action Plan (CP) has been approved for fiscal 2003.
Grant amounts vary each year dependent on funding levels authorized by Congress through the
annual federal budget process. The grant amount for the 2003 program year is $777,000.00. A
current balance of $560,000.00 remains to be transferred pending council's acceptance. These
funds will be utilized for grant administration and program costs related to the Housing
Rehabilitation, Emergency Repair and Elderly Transportation Service. We have attached a copy
of the current city Consolidated Plan (CP) that lists the programs submitted by the city for funding
that have now been approved for this fiscal year.
2003 CDBG award agreement
$777,000.00
Partial award allocation $217,000.00
• Award advance approved by Council on April 15, 2003
Balance of 2003 CDBG award to be transferred
Current Status
The council is being asked to approve the grant agreement for the remaining balance of the 2003
Community Development Block Grant.
Recommendation
The staff recommends acceptance of 2003 CDBG award agreement.
CONSOLIDATED ACTION PLAN - 2003
L AVAILABLE RESOURCES
A. Resources- Federal /State The City is the recipient of only one formula grant
program, the Community Development Block Grant. Private non-profit organizations in
Fayetteville receive no formula allocations and are funded through competitive State allocations
administered by the Arkansas Department of Human Services, the local United Way campaign,
private foundation grants, other special competitive grants, and private donations including fund-
raising activities. The City anticipates the CDBG formula allocation in 2003 will be
approximately $778,000.
B. Resources - Municipal Government
The City's Street Division has estimated $30,000 for street overlay and repair of streets located
in the designated Community Development Target Area. The City's Budget Division has
budgeted approximately $8,000 for maintenance of city -owned buildings occupied by area non-
profit agencies performing public service activities.
II. DESCRIPTION OF ACTIVITIES
A. Housing Services
• Residential Rehabilitation
This allocation provides forgivable and partially repayable loans to low and moderate
income persons for rehabilitation of owner -occupied housing.
The following services are offered:
• Comprehensive rehabilitation up to $20,000
• Emergency Repair up to $5,000
• Mobile Home emergency repair up to $3,500
The program provides labor, materials, project management, Lead Based Paint (LBP)
Hazard Control, and other associated costs to bring a home into compliance with State
and City Housing Codes. Emphasis is placed on repairs that improve energy efficiency,
those that alleviate deferred maintenance conditions, safety devices, and replacement of
principal fixtures and components. $340,888 is allocated and includes salary and program
delivery costs for management and oversite of all housing programs, design and studies.
Location: Citywide, applicants are prioritized according to established criteria to
give preference on the waiting list to those most in need of services. Priority criteria
include; Very Low Income, Elderly, Disabled, Single parented household, Located in
Target Area, Length of time on waiting list. This program will assist about 30 eligible
families.
• Housing Design and Fair Housing Study
This allocation will provide an updated "Analysis of Impediments to Fair Housing".
This study will provide valuable housing information which will be utilized to ensure
compliance to the Section 808 of the Fair Housing Act and will assist in reaching the• goal
attainable housing. In addition, a design for attainable housing will be developed and a
home will be built. This project will serve as a model for the Attainable Housing
program. $100,000 will allocated for these components.
• Habitat for Humanity of Fayetteville, AR, Inc.
Habitat for Humanity (HFH) mission to eliminate poverty housing. HFH was chartered
in December 1992 and has completed seventeen (17) houses that have housed 50 children
and 20 adults. HFH is builder and mortgage lender, homes sold at no -profit and no -
interest. Funding mostly from donations, club pledges, religious community, fund for
HFH homeowners principle payments, community organizations and in-kind donations.
Participants are in the 30-50% of median income range. Their monthly payments are 20-
25% of their monthly gross income including taxes and insurance. CDBG funds
allocated - $50,000.
Revenue Sources:
Wal-Mart Shoe/Jewelry Divs. Golf Tournament 54,000
15,000
Dr Scholl's H
FH Tin Cup 5K Run/Walk 10,000
Covenant Church Commitment3,000
Clubs/organizations 3,000
Carpenters Club pledges 5 55,000
Unspecified donations
B. Public Services
• Seven Hills Homeless Shelter
This project provides essential services (including meals, shelter, transportation, showers,
phone, laundry, clothing; etc.) and case management services to homeless men, women
and children in an effort to enable them to return to a stable, self-sufficient lifestyle.
Seven Hills is a dual-purpose facility. Providing a safe, supportive drop-in day center
environment where men, women and children can come to gather resources, set plans,
and move forward toward jobs, housing, and self-sufficiency. In winter, providing
emergency cold -weather night shelter. In addition, the Transitional Housing program for
men at Seven Hills provides eight residents with three to six month's room, board, life -
skills training, life coaching, and other assistance to support their progress toward stable,
independent living.
The center currently serves an average of over 40 persons per day. To date, 42 men have
been placed in the Transitional Housing Program, which provides life -skills training in
the areas of money management, anger management, and health for eight men at a time.
They also receive weekly private goal-setting/progress sessions with a life coach, as well
as 24-hour staff support in a drug and alcohol free environment.
Location: 1561 W. 6th
Revenue Sources: 45,600
Private Foundation Grants 48 600
Individual contributions
Church contributions 12,000
Program fees 6,000
Fundraising events 5,200
Corporate Support 30,000
In-kind support 90,000
• Fayetteville Elderly Taxicab Program
This program provides an alternative transportation choice for elderly residents of
Fayetteville through subsidized cab fare. 200 elderly, low to moderate individuals will be
served by this transportation program. CDBG funds allocated - $40,000.
Location. Citywide
• Girl Scouts of NOARK Council
Project Every Girl seeks to involve girls residing in the Southeast Fayetteville Target area
in the Girl Scout program. Southeast Fayetteville is an under -served area as it is difficult
Recruit volunteer leadership and involve girls in what would be considered a "traditional
troop". This particular project will be a staff -lead group (girls of all ages). Girls will
meet twice a week in southeast Fayetteville. Key to the Girl Scout program is girl
planning. The goals of the project are 1. Develop insight to individual potential;
2. Learn to relate to others with understanding, skill and respect; 3. Develop values to
guide actions and provide the foundation for sound decision making; 4. Contribute to
the improvement of society through the use of abilities and skills while working in
cooperation with others. CDBG funds allocated - $6,600 and a $3.300 match.
• Fayetteville Library
This program will provide Spanish language materials and outreach/programming to the
community. Funds will be utilized to purchase literacy and Spanish language materials
for adults and children. Program development will include outreach and activities to
improve services to our community at large. Program will benefit low and moderate
income persons to improve their reading and language skills. This project will match
$13,000 of CDBG funds with $5,842 in-kind funding. City of Fayetteville has
experienced an increase in the Hispanic population. The concentration is in the CD
Target Area, which is designate low to moderate income. This program would provide
training which is needed by this population.
This program will provide the technology to improve access to information for the
disabled citizens of our community. Focusing on both the visually impaired and those
with physical disabilities that make physically manipulating a book or computer difficult,
this grant will allow us to improve the literacy rates of this segment of our community.
This project will match $20,000.00 of CDBG funds with $6,141.00 in-kind funding.
According to the 2000 census, 12.5% of the population of Fayetteville between the ages
of 5-20 years has a disability. Also 15.2% of the population aged 21-64 and 44.6% of the
population over 65 have disabilities. The need for this project is particularly important
given that illiteracy rates within this community can be shockingly high. For example,
according to the Arkansas Chapter of the National Federation for the Blind, 12% of blind
students who graduate from high school are illiterate.
Location: 217 East Dickson
C. Public Facilities - Community Needs
• Walker Park Playground Equipment
$60,000 replacement of unsafe playground equipment at Walker Park. Walker Park is
located in the Target Area.
Location: 10 W. Fifteenth Street
• Fayetteville Head Start
This project will enhance the outdoor curriculum area to better provide and promote a
higher quality, safe comprehensive child development activities that will promote social,
mental and physical competence. 3-5 year olds from low to moderate income families
will be able to utilize the improved outdoor area. This project will match $14,100.00 of
CDBG funds with $11,335.00 from the Fayetteville Head Start Program.
Location: 2052 S. Garland
D. Administration and Indirect Costs
Administration funds are used for the salary and benefits of the Community Development
Director, administration staff, office supplies, travel and training costs, some Fair
Housing activities and other costs associated with administration of community
development activities. Indirect costs are those charged by the City for office space,
maintenance and services provided by other City divisions. $108,412.00 is allocated.
Location: City Engineering Building, 125 West Mountain Street
III. Monitoring
Community Development Programs will be monitored by the Community Development
Division and other City of Fayetteville Divisions to ensure long-term compliance with
federal, state and local regulations and statutes. Goals and objectives outlined in the
Consolidated Plan will be reviewed periodically by the Community Development staff to
ensure compliance to plan.
Housing Programs will be monitored by the CD Housing Program staff and the City of
Fayetteville Building Safety Division, when needed for compliance to building ordinances.
All building ordinances must be met prior to final payment on all housing rehabilitation
projects. Follow up visits will be made to all moderate rehabilitation project sites.
Public Facilities Improvements will be monitored by the Community Development staff
and a professional playground equipment inspector from the City of Fayetteville Parks and
Recreation Division. This will ensure compliance to the codes which govern the
installation of playground equipment and the project contract and specifications.
Public Service Activities Sub -recipient agreements will be required for all public service
activities. Monitoring area will include program performance, financial performance and
regulatory compliance. Sub -recipient agreements will require documentation of activities
and results. In addition, agreements will require an estimated project schedule and a
project completion date. Agreement will outline procedures to be followed in the case a
non-compliance situation may occur.
IV. Lead-Based Paint Hazards
Rehabilitation projects are evaluated and tested for lead-based paint hazards in accordance
with the City of Fayetteville lead-based paint policy. The policy has been established
based on current federal regulation for lead-based paint. This policy will be reviewed on
an annual basis by CD staff.
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